This document contains a resume and job description for Debbie Walburn. It outlines her skills and experience working in various administrative roles for USD 343 Perry Public Schools from 1992 to present. Her most recent role was as Clerk of the Board, where her responsibilities included maintaining financial records, payroll, benefits administration, and providing clerical support to assist with district operations. The document provides details of her duties, qualifications, and requirements for the Clerk of the Board position.

1. Debbie Walburn
1646 E 400 Road
Lawrence, KS 66049
785-691-7802
Skills  Excellent Organizational Skills
 Strong Customer Relations
Skills
 Computer Proficiency
 Data Entry
 Telephone Answering, 3-Line System
 Word Processing and Typing
 10-Key Calculator
 Filing
 Computer: Microsoft Word, Excel, MACS Computerized Accounting System.
Experience Board Clerk
USD 343 Perry Public Schools, Perry, Kansas
(see job description for this area)
Responsibilities:
 Updating of the Classified Employees Handbook
 Updating of the Classified Employees Evaluations
 Updating and creating classified employee job descriptions
 Creating and updating Employee Safety Manual
 Responsible for employee benefits – Section 125, health/dental,
KPERS
 Maintain new employee packets
 Track and maintain employee records pertaining to FMLA, FLSA
and COBRA
Deputy Board Clerk
USD 343 Perry Public Schools, Perry, Kansas
 Responsible for monthly district newsletter printing and
distribution to patrons and employees
 Maintained employee directory
 Maintained employee information on district electronic program
Elementary School Secretary
USD 343 Perry Public Schools, Perry, Kansas
 Responsible for maintaining all student records, hard copy and on
the electronic student information system
 Responsible for maintaining financial records for two elementary
schools
 Responsible for creating, printing and distributing building
newsletters monthly
 Responsible for scheduling parent/teacher conferences
2005 to present
2003 to 2005
1992 to 2003

2. Education Ongoing training in the areas of human resources, employee law,
FMLA, FLSA, health insurance
Kansas Assoc of School Boards, Kansas State Department of Education,
Greenbush
Medical Secretarial Training
1977-1978
ECPI, Topeka, Kansas
Diploma
Highland Park High School, Topeka, Kansas
1977
References Furnished on request.

3. Clerk of the Board
Job Description
Purpose: To perform the detail and written work related to Board operations and to
coordinate other matters essential to the efficiency of the board. To be
the support staff person to the superintendent.
Responsible to: President of the Board and Superintendent
Qualifications:
1. High school diploma or equivalent.
2. Health and Inoculation Certificate on file in the central office (after employment offer is
made).
3. Two years office experience, with knowledge of bookkeeping and accounting procedures.
4. Experience in using various computers and computer programs, as well as various office
machines and telecommunications equipment.
5. Desire to continue career improvement by enhancing skills and job performance.
Essential Functions:
1. Ability to maintain the financial books and accounts of the district to ensure accurate
accounting of receipts and disbursements.
2. Ability to ensure financial activities conform to district guidelines.
3. Ability to communicate and work effectively and cooperatively with members of the
school district and community.
4. Ability to react to change and frequent interruptions in a productive and positive manner,
meeting deadlines as assigned.
Physical Requirements/Environmental Conditions:
1. Requires prolonged sitting, standing, and use of equipment including repetitive motions
and computer eye fatigue.
2. Must occasionally work in noisy and crowded environments, with numerous interruptions.
General Responsibilities:
1. Ability to observe and follow all school district policies at all times.
2. Ability to provide office and clerical support to assist with the efficient operation of the
school district.
3. Ability to attend all meetings of the Board and keep accurate minutes of those meetings.
4. Ability to prepare monthly board meeting information packets for distribution to board
members.
5. Ability to prepare financial reports for monthly Board meetings.
6. Ability to prepare any Board correspondence required
7. Ability to keep Board members informed of pertinent information when circumstances
require immediate notification.
8. Ability to review and proof all materials prepared by the Superintendent for the Board
9. Ability to keep mailing list of those asking for agendas and minutes.
10. Ability to publish all legal notices concerning district business.
11. Ability to make deposits as necessary.

4. 12. Ability to act as custodian of all funds belonging to the district.
13. Ability to maintain and create accurate numbering system for accounts payable and
payroll.
14. Ability to pay accounts payable.
15. Ability to prepare monthly budget reports for administrators and building secretaries.
16. Ability to reconcile all checks and funds within the MACS system.
17. Ability to collect insufficient funds checks by letter.
18. Ability to review monthly budget printout and check for errors.
19. Ability to maintain accurate documentation of budget expenditures.
20. Ability to prepare information needed by State auditors upon request.
21. Ability to coordinate with CPA on budget.
22. Ability to coordinate with CPA referencing audit annually.
23. Ability to submit the annual budget to the state as directed by the Superintendent.
24. Ability to maintain a regular filing system, including confidential files.
25. Ability to accurately record time cards and perform the necessary bookkeeping to reflect
sick and personal leave, payroll deductions, etc.
26. Ability to accurately prepare all payrolls in accordance with information given.
27. Ability to maintain the district’s Section 125 Plan for payroll reductions/deductions.
28. Ability to accurately prepare and report monthly payroll reports as required by state and
federal agencies.
29. Ability to accurately prepare and submit quarterly reports as required by state and federal
agencies.
30. Ability to accurately prepare and disperse yearly W-2’s and 1099’s.
31. Ability to serve as the designated agent for the district health care and worker
compensation insurance.
32. Ability to assist employees with annual sign-up for the various insurance programs.
33. Ability to submit insurance claims as needed.
34. Ability to make monthly payments as needed.
35. Ability to serve as the designated agent for KPERS.
36. Ability assist new employees in completion & submission of KPERS reports.
37. Ability to submit monthly KPERS funds.
38. Ability to assist employees in getting retirement information or withdrawal information if
they are leaving the district.
39. Ability to prepare and mail yearly employee packets and contracts.
40. Ability to maintain all confidential personnel files and generate computer documentation
of all pertinent personnel records.
41. Ability to maintain personnel information in PowerSchool.
42. Ability to type salary and supplemental schedules.
43. Ability to keep personnel information and records confidential.
44. Ability to submit various monthly personnel reports to outside agencies as required.
45. Ability to submit State reports as required.
46. Ability to submit surveys to KASB as required.
47. Ability to maintain and update the Classified Employee Handbook and Employee Safety
Manual.
48. Ability to maintain current Notary Public license.

5. 49. Ability to prepare and distribute the district newsletter.
50. Ability to prepare and distribute the employee newsletter.
51. Ability to prepare and distribute the district personnel directory.
52. Ability to track and record building daily logs.
53. Ability to track and log maintenance work orders for all buildings in the district.
54. Ability to help with grants received by the district.
55. Ability to prepare information booklets, recognitions and food for annual staff
appreciation.
56. Ability to log and prepare the list of OOD requests for the district.
57. Ability to track and distribute information on eFunds deposits to appropriate building
personnel.
58. Ability to maintain certified staff evaluation schedule.