Filing Cabinet Manufacturing Project Presentation. Presentation for shareholders.

1. DBS – A1 Filing Cabinet Project
Presented to
DBS Management
03 April 2012
Alan Kearney
Tom Murphy
Michal Hadjec
“Plan Your Work – Work Your Plan!”

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Contents
1. Overview
2. Project Feasibility
3. SWOT Analysis
4. Evaluating the Project
5. The Project Plan
6. Project Risks
7. Leadership Issues
8. Communications Challenges
9. Q&A

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Project Overview
Project Timeline

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Feasability
€
€

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SWOT Analysis
External
Focus
Internal
Focus
Strengths
• High Quality Capability
• Automated Manufacturing
• Skilled Staff
Weaknesses
• Medium Capability
• Breadth of Experience
• Location Presence
Opportunities
• Good Reputation
• Strong relationship with A1
• Develop online experience
• Greater revenue streams
Threats
• Damage to A1 relationship if
project fails
• Future Demand greater than
Manufacturing Capability

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Cost-Benefit Analysis
Preliminary Budget
Indicates not feasible from financial viewpoint
Product Unit Costs = €623
Specified Unit Costs = €100
Unit Costs - one-off Design Costs = €262
Business Benefits
Project Success could generate significant new business
Recommendation
DBS should accept this project.

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Evaluating the Project

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Evaluating the Project
Item Measured Metric Measurement Formula Target Acceptable Tolerance
Budget Cost Variance Earned Value less Actual Costs CV=EV-AC 0 +/- 10%
Budget Cost Performance Index
Earned Value divided by Actual
Costs
CPI=EV/AC >1 +/- 10%
Budget Estimate at Completion Total costs at current performance EAC=BAC/CPI =Baseline +/- 10%
Budget Estimate to Complete Estimated remaining Costs ETC=EAC-AC =Baseline +/- 10%
Schedule Schedule Variance Earned Value Less Planned Value SV=EV-PV 0 +/- 10%
Schedule
Schedule Performance
Index
Earned Value divided by Planned
Value
SPI=EV/PV >1 +/- 10%
Scope :
Product Requirements
Variance of Quality
control limits
Qualaity Tolerance Range Mean of tolerance measures
within upper and
lower limits
Anywhere within
control limits
Scope: Project Activities Work Items completed % Work Items Completed
No. of work items completed /
No. of Scheduled work items
1
No Tolerance allowed
Product Quality
Defects per Batch
(manufactured
components)
% defects per manufactured batch
No. of defects /No. of
components sampled
0
No Tolerance allowed
Customer Satisfaction Rating Customer Satisfaction Rating Average of responses Top Box No Tolerance allowed
Employee Satisfaction Rating Employee Satisfaction Rating Average of responses Top Box No Tolerance allowed
• Metrics defined during Planning
• Used during Execution and Control

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Evaluating Project

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The Project Plan

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Milestones against Timeline

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Network Schedule Diagram

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Budget – Weekly Breakdown €

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Scope
ReqID UserRequirement FucntionalRequirement Priority Version Status ForwardsTraceability BackwardsTraceability
DateVerified
(Internal
Validation)
DateAccepted
(Customer
Signoff/Acceptance
R005
Self-Assembly
Capability
Abilityforallcomponentstobeassembled
easilyandquickly(timetobedefined)
1 v.001 Active R010 R001,R002,R003
DBSManaufacturingRequirmentsTraceabilityMatrix-SampleEntry
• High-Quality Project
• Needs Strong Requirements Management Process

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Scope Management

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Risk Management

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Risk Management
• Minimising impact of risk is the important thing
– Rather than the realisation of a risk
• Risk Management is an iterative process
– Not a Once-Off thing
• A1 Filing Cabinets project is a High-Risk Project

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Major Risks

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Leadership

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Communciation

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RACI Chart
ProjectSponsor
ProjectManager
FunctionalManager-
Manufacturing
ProductionManager
ProductDesigner
Manufacturing
Supervisor-Plastic
Manufacturing
Supervisor-Metal
SafetyEngineer
PlasticEngineer
MetalFabricator
AssemblyOperator
PackagingOperator
LegalCouncil
Strategic Alignment A R c I I
Budget Approval R,A C I I
Project Planning A R I I I I
Project Performance A R C C C C C
Project Reporting C R I I I I I
Risk Management I R,A I I I I I I
Quality Assurance I A R R C C C I
Quality Control I A R R R R R I I I I
Product Design A C C R C C
Product Testing A R R C C C I I I
Manufacturing
Operations
A R C C I I I I I I I
Health & Safety I A C C I C C R I I I I C
Assembly Operations A C C I R R I
Packaging Operations C C C I A A I R
Project Procurements A,R C C I I
Project Dispatching C C C I A A I R
Product Delivery A C R I I I
Customer Liaison I A,R C C I
Legal Services A C R
RACI Chart for a1 Filing Cabinets Project
R Responsible Responsible for Completing the work
A Accountable Accountable for ensuring the work is completed as expected
C Consulted Consulted prior to final decisionor action being taken
I Informed Informed of decisions or actions taken
RACI DESCRIPTION

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Summary
and
Q&A