APIP Booklet for compensation (AIESEC)

2. OBJECTIVES
TYPES OF COMPENSATIONS
APPROVAL PHASE VIOLATIONS
REALISATION PHASE VIOLATIONS

3. The Compensation Policies are the official policies that
describe possible situations that would entitle
Opportunity Providers (OP) and/or Exchange
Participants (EP) to receive compensation in the event
an exchange is not approved, realized or
completed.
These policies have the following two objectives:
* Opportunity Providers, Exchange Participants, will be
compensated in case AIESEC doesn't oblige to rules
stated in the contract signed and or in AEPP.
* Clarification of responsible to proceed with the
reimbursements.

4. OP - Opportunity Providers
An organization can be a start-up, non-profit, NGO, an educational institution or
any other type of organization that is confirmed to receive an AIESEC
Exchange Participant (EP) and provides an opportunity for them.
EP: Exchange Participants
The person is considered an Exchange Participant when they sign the Acceptance Note, the AIESEC
Hosting Entity accepts their application and they pay the AIESEC Sending Entity and sign the
contract.
HE: Hosting Entity
SE: Sending Entity

7. ACTION RESPONSIBLE
Sending Entity.
Cancellation of Approval
Reimbursements are only allowed with receipts
SE finds a replacement EP within two (2) weeks
of the APD Break date,
Criteria to qualify as an EP is not fulfilled.

8. ACTION RESPONSIBLE
Criteria to qualify as an Opportunity Provider
Cancellation of Approval
Reimbursements are only allowed with receipts
SE finds a replacement EP within two (2) weeks
of the APD Break date,
Sending Entity.

9. ACTION RESPONSIBLE
Criteria to qualify as an Opportunity Provider
Cancellation of Approval
HE finds a replacement OP with the same job
description within two (2)
Sending Entity.

10. ACTION RESPONSIBLE
HE Fails to deliver Visa documents in two (2) weeks from Approval date
Cancellation of Approval
If EP and HE agree on still RE, HE pays for any
compensation for tickets rescheduling, documents
etc.
Sending Entity.

11. ACTION RESPONSIBLE
Approval Cancellation by HE/OP
HE finds a replacement OP with the same job
description within two (2) weeks
If cancelled by HE, HE is liable to reimburse OP with
the expenses expressed in the contract.
By OP: if not
provided by the OP,
Hosting entity is the final
responsible.

12. ACTION RESPONSIBLE
Approval Cancellation by SE/EP
Family emergency, Health issues, Legal Issues: No
SE finds a replacement EP within two (2) weeks
liability if proof provided.
of the APD Break date,
Sending Entity.

13. ACTION RESPONSIBLE
In case the borders between the country of departure and the country
of destination
Find another opportunities in another
entity or for another date of realization
suitable to the EP within 2 weeks
Reimburse the program fee to the EP.
Sending Entity.

14. REALIZATION
TO COMPLETION
PHASE
VIOLATION

15. ACTION RESPONSIBLE
Criteria to qualify as an EP is not fulfilled.
SE pays OP expenses expressed
in OP contract with HE.
,
Sending Entity.

16. ACTION RESPONSIBLE
Criteria to qualify as an OP
HE finds a replacement OP with
the same job description within
one (1) week or pays all the EP
Travel Expenses.
Hosting Entity.

17. ACTION RESPONSIBLE
EP applied for different visa.
If as a result of EP/SE choice, error or negligence: No
reimbursement from HE.
If as a result of HE error or negligence, All Travel
expenses, Migration fines and other penalties EP
receives.
Depending on case

18. ACTION RESPONSIBLE
EP Visa is against HE country/territory laws
EP Mistake: AIESEC is not Liable if EP
received written formal instructions.
HE choice or its error or negligence: EP can
request full reimbursement of expenses.
Depending on case

19. ACTION RESPONSIBLE
EP salary is different from the agreed
EP is receiving more by OP error or
negligence: EP pays back HE, which
shall reimburse OP.
Over thirty (30) days late: Payment of
the salary + 2% (two) of its amount as
fine per delayed day.
By OP: if not
provided by the OP,
Hosting entity is the final
responsible.

20. ACTION RESPONSIBLE
In case of one (or more) of the items below was not provided in the format agreed
EP provides invoices of the expenses had
incurred up to that date. Reimbursements
are only allowed with receipts proving the
expenses were incurred.
Hosting Entity

21. ACTION RESPONSIBLE
Accommodation Food Transportation not provided as per format agreed
HE Provides full reimbursement
for expenses and fixes the issue
for the remaining period of RE.
Reimbursements only based on
the receipts
Hosting Entity

22. ACTION RESPONSIBLE
The job description does not fit the description in more than 50% (fifty)
If SE/EP tried to solve during RE: Full
reimbursement of EP expenses.
Reimbursements only based on the receipts
By OP: if not
provided by the OP,
Hosting entity is the final
responsible.

23. ACTION RESPONSIBLE
Global Volunteer exchange duration shorter than the agreed
Due to factors, AIESEC has no
control: AIESEC is not liable.
HE problems: Full reimbursement of
EP and OP expenses.
OP problems: Full reimbursement of
EP expenses.
By OP: if not
provided by the OP,
Hosting entity is the final
responsible.

24. ACTION RESPONSIBLE
GTa or GTe shorter than thn agreed
Due to factors AIESEC has no control: AIESEC
is not liable.
HE problems: Full reimbursement of EP and OP
expenses.
OP problems: Full reimbursement of EP
expenses.
Depending on case

25. ACTION RESPONSIBLE
EP ends RE earlier
Family emergency, health issues,
legal Issues: No liability or
responsibility if the proof provided.
Sending Entity

26. Both violations occur in the Realization to Completion Phase.
There are two violations, which are treated as Urgency Protocols
and should be the top priority of the responsible entity.

27. ACTION RESPONSIBLE
EP is not getting the salary.
From seven to thirty (7 to 30) days late:
Payment of the salary immediately.
Over thirty (30) days late: Payment of the salary
+ 2% (two) of its amount as fine per delayed
day.
OP. If not provided by
the OP, the final
responsible is the
Hosting Entity.

28. ACTION RESPONSIBLE
EP gets deported.
EP error or negligence, Government issues
AIESEC not Liable or responsible.
HE error or negligence in documents: Full
reimbursement of expenses.
Depending on case

29. THANK YOU.
PRESENTED BY:
AIESEC IN HYDERABAD