This document summarizes how the Corcoran Unified School District tracks student truancy using various digital programs and identifies at-risk students. It discusses (1) using the student information system Aeries to record student interventions and absences, create reports and identify at-risk students; (2) other Aeries components like the parent portal to involve parents; (3) Excel to analyze multi-year attendance data; (4) the Attention 2 Attendance software to manage SARB processes and letters; (5) the Blackboard phone system to contact parents; and (6) collaborating with other agencies through the SARB committee to provide a network of support.

1. Digitally Tracking Student Truancy
This workshop will review how Corcoran Unified School District “CUSD” identifies,
tracks and reports student truancy. We believe having accurate data will provide the
information needed to identify and deter potential truants. We will review different
programs used to track the data and how this data is retrieved for analysis and reporting
by staff members at all levels.
Identify? Track? Report?
1. Aeries
a. Student Data Screen
i. Create a field identifying student as a SARBed student , U8 for
CUSD
ii. Profile Screen in aeries.net summarizes student data
b. Interventions Screen
i. Add SARB as an intervention, example of codes
1. SL = SARB Local, SC=SARBED County
ii. Add Disposition codes, example CONtract, NoShow, ReferredDA
iii. Record each hearing to build history
c. Attendance Screen
i. Notes, use as general information on absence
ii. Red Flag students with SARB Contract start date
iii. Create absences codes that make sense
d. Contact Screen
i. Have updated contact information
ii. Identify order of contacts
iii. Identify who the student lives with
e. Reports
i. Run missing ABI reports to verify teacher took attendance
ii. Student Absence Totals
iii. YTD Attendance by Student
f. Queries
i. Student Attendance Percentage List
1. LIST STU SN NM GR SX DE DP (( DP / DE * 100 ))
ii. Total Days Absent List
1. LIST STU ID LN FN MN GR DE DP DA IF DA > 15
iii. List of Students & Absence Reason
1. LIST STU ATT ATT.DY ATT.AL STU.ID STU.SX STU.GR IF
ATT.AL # " "
iv. Export into Excel to summaries data and create graphs
2. Other Eagle Software Components
a. Aeries SQL
i. Able to query multi-years at once
b. Aeries.net
i. Web Based accessible from anywhere
c. ABI
i. Provide accessibility for teachers at home
ii. Provides teacher with student information
iii. Provides access to record interventions provided
d. Parent Portal

2. i. Parents view immediately when child is absent or tardy
ii. Parents can email teacher with questions
iii. Parents can view class assignments and any missing assignments
e. Aeries Analytics
i. This will help our staff identify students at risk based on preset
indicators, including attendance, behavior, interventions and
academics.
3. Excel
a. Pivot Tables created from query imports
b. Use to summaries data and create graphs
c. Convert the days lost to dollars (1 day of attendance = $30)
d. Use multiple years to show trends
e. Export more data than needed, include grade, sex, DOB for example.
4. Attention 2 Attendance Software (SIA)
a. Conferences/Meeting with parent
i. Also use to record meetings with student
b. Attendance Letters
i. Truancy Letters
ii. Excessive Excused Absences Letters
iii. SIA runs the letters and mails them, staff can focus on scheduling
meetings with parents
c. School Reports
i. Groups students by Extremely Chronic and Chronic Absences
ii. Summary of student absences with pie graph in PDF format
iii. Detail information by group of each students absence totals in
excel format
d. Printing the student data to use with SARB
5. Blackboard Connect Phone Dialer Software
a. Imports Absence Automatically Twice a Day
i. Sends prerecorded message to parent and/or contact
ii. Sends early morning and early evening
iii. Reports sent to site staff of calls made and disconnected numbers
6. CALPADS
a. Student enrollment research
i. Find inaccurately recorded dropouts
ii. Review enrollment history
7. SARB
a. Committee Members
i. Have as many different agency as possible
b. SARB extras
i. Review all siblings for possible referral
ii. Flyers explaining the process and consequences
iii. Bus schedules
iv. Information regarding lice (flyers downloaded from CDE)
8. Network of Support from
a. District Administration
b. Police Department
c. County Staff

3. d. Community Organization/ Businesses
e. District Attorney and Court system
f. Probation Department
g. Department of Corrections
h. Human Service Welfare to Work
i. Behavior Health Services