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CV Maricel Caras-Coordinator-Secretary
- 1. MARICEL C. CARAS Address:AlSadd, Doha, Qatar Mobile no.:+974-55954643 E-mail address: cielo_1208@yahoo.com CAREER OBJECTIVE To seek a challenging position within a reputed organization and apply all my professional expertise, interpersonal and organizational skills, valuable experience to the optimum level, and to facilitate continued career growth. JOB PROFILE With over 11 years experience, 9+ years in Gulf Country (Dubai & Qatar) and 2 years in Philippines. Expertise in, Service Delivery Management, Import Coordination, Accounts, Administration and Secretarial Management. EDUCATION Tarlac State University Bachelors Degree Bachelor of Science and Business Administration Major In Economic Batch 2000-2004 WORK EXPERIENCES Senior Maintenance Coordinator / Secretary Darwish and Company Sigma & Sunny Elevator Doha, Qatar December 02, 2012 up to April 22,2015 Duties and Responsibilities • Handling day-to-day administrative activities of the department. • Responsible for receiving incoming correspondents and inquiry documents. • Prepare responses to correspondence containing routine inquiries. • Preparing and sending Maintenance Contract prior to the expiry date to the clients. • Follow up the maintenance contract till get signed. • Preparing sales and maintenance invoice base on the contract agreement. • Issuing project payment letters, handing over and warranty letter to the client. • Outstanding payment follow up for sales and maintenance invoices. • Sending spare parts enquiry to the suppliers (SIGMA & SUNNY ELEVATORS) and negotiate the price. • Preparing Purchase order and submit to the supplier (SIGMA/ SUNNY ELEVATORS). • Receive commercial invoice, shipping documents and fully responsible for shipment tracking and receiving material. • Coordinating to project in charge for the delivery of the materials at site and project status update. • Responsible for maintenance call center such as receiving customer daily call back, distributing all calls to the trouble shooter and maintenance team.
- 2. • Preparing andmonitoring monthly maintenance work schedule and ensuring to register all the documents before distributing to the Engineer in-charge. • Gather all the service reports, updating the excel record and data base (CMS Program). • Controlling maintenance spare parts and monitoring the stocks. • Preparing monthly overtime for the troubleshooter staff. • Preparing monthly petty cash reimbursement. • File and retrieve corporate documents, records, and reports of the department. Maintenance Coordinator Juma Al Majid Group Al Arabia Elevator & Moving Systems LLC Dubai, U.A.E. March 29, 2006 up to September 08, 2012 Duties and Responsibilities • Preparation of Maintenance Contract prior to the expiry date. • Follow up all the Maintenance Contract till returned signed. • Posting the signed Maintenance contract to the Oracle System. • Prepare and issue Maintenance invoices through manual system and Oracle system. • Preparing and analyzing statement of accounts using Oracle system. • Follow up all the Maintenance outstanding payments to the clients. • Prepare reports, memos, and letters, using word processing, spreadsheet, and database or presentation software. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Open, sort, and distribute incoming correspondence, including faxes and email. • File and retrieve corporate documents, records, and reports. • Prepare responses to correspondence containing routine inquiries. • Supervise and coordinate all activities related to consumer/residential customers to maintain high standard of Services. • Supervise field technician’s activities and ensure awarded works are completed on time. • Prepare WOs to field technicians with related to manual & documents to execute the works. Monitor & evaluate the performance of field staff. • Prepare all require statistical reports of field staff activities. • Coordinate with other Department/Sections like Sales Section and Project Sections to maintain high Quality services to customers without any delay. • Preparing and closing material requisitions for maintenance jobs through Oracle System. • Responsible in preparing petty cash reimbursement and disbursement. Project Accountant EEI Corporation (Fairways Tower Project) Metro Manila, Philippines June 16, 2004 to February 28, 2006 Duties and Responsibilities • Monitor Account Receivables and Account Payables aging.
- 3. • Prepare chequedisbursement voucher and write manual cheque based on accounts payables voucher. • Preparation, verification and monitor bank reconciliation. • Check and release approve petty cash disbursement and site cash advances. • Prepare Weekly Cash Report. • Prepare Quarterly Certificate of Creditable Tax Withheld from subcontractors & suppliers. • Prepare monthly reports and remittances of insurances and healthcare payments. • Payroll Processing through Activity Based Costing Program. • Processing of unclaimed wages already receipted/deposited to bank. • Prepare Debit Advice / Memo for ATM Weekly Payroll. SEMINARS / TRAINING ISO 9001-2008 TRAINING Talal Abu-Ghazaleh Professional Training Group Juma Al Majid Group Dubai, U.A.E ISO 9001:2000 ORIENTATION Quality Management System Application EEI Corporation, Philippines. (November 12, 2006) ACTIVITY BASED COSTING (ABC) SEMINAR EEI Corporation Quezon City, Philippines (September 09, 2004) SUMMARY OF QUALIFICATIONS • Knowledgeable in window application like, MS Word, MS Office, Powerpoint, CMS Database, POS, Activity Based Cost Program (ABC), Oracle System and internet. • Knowledgeable in Tally, Quick Books & Peach Tree. • Excellent organizational skills, hard working, and able to multi-task. • Effective interpersonal and more extremely productive in a high volume and high stress environment. PERSONAL DATA: Birth date : August 12, 1982 Age : 33 Years Old Civil Status : Married Citizenship : Filipino License : Driver License Qatar Visa : Husband Sponsor