Filemaker is not a suitable option for the gallery's data sharing needs due to its limitations in integrating with SQL databases and running across platforms like Macs. While Filemaker's external SQL sources feature allows connecting to SQL databases, it has significant limitations including inability to base value lists on external data, date/time data entry restrictions, potential for out of date external data, lack of binary data support, slow scrolling of large record sets, and sorting not performed in the database. Filemaker is primarily designed for smaller, single platform solutions rather than scaling beyond a purely Filemaker based solution.

1. Data Sharing Architecture
1
Art Nicewick

2. 3/6/2009 12:46:08 PM
2

3. Origins of data sharing architecture
Initiative (November 2007)
I need a database, to share education
programs and I have a MAC
Greg, can Art help Kim?
Art, help Kim?,
Hmm, Filemaker is not SQL
Compliant, and MSAccess
does not run on the MAC,
We need something better.
O.K., What should we do? 3

4. 3 Areas of Data Integration
• Collect
Data Data
– Bring data in to Collection Sharing Dessemination
structured format
• Share IRIS TMS
Raisers
Edge
$ Gallery
Data
– DefineReference IRIMS
COE FMS
Authoritative Data AI
$
Vista
• Disseminate Empl
Text
5
4
3
2
1
– Make data Bar graph
available to users Gallery
Data
4

5. Questions this presentation
tries to answer?
Data • What problem is being addressed by a web database
Collection
• When should Filemaker or MSAccess be used to
address this problem
Raisers
IRIS TMS
Edge • When should Metastorm be used to address this
COE FMS
IRIMS Problem
AI
$
Vista • Why was PHPRunner selected for the web database
Empl
front end
• How is the PHPRunner architecture to fullfull the
Gallery
requirement that there will be little to none application
Data
code in the implementation (allowing allowing it to be
easily ported to a new application (DCLPA used as
example).
5

6. Types of Gallery Data sharing
Word Docs One user at a time, not
Excel shared
MSAccess Isolated non-integrated database (Stand-
Filemaker alone) shared between a handful of users,
Highly customized
Departmental Systems integrated to authoritative source,
Authoritative [ Missing Gap]
Need to have customized departmentusers across departments,
shared with many systems
Data Systems customizable
Workflow (IRIS) that reference authoritative data
Raisers Edge Many users shared, expensive, little-
TMS customization
Internet Enterprise-wide and beyond. 6
Intranet

7. Database ?
• The gallery has two definitions of a
database.
– MSAccessFilemaker (Single Platform)
– SQL ServerPostgress (Multiple Platform)
7

8. Pluses and Minus of COTs
• Cots are very inexpensive solution.. However:
– They frequently do not have everything you need, and
you cannot easily modifyExtend them
– They will not follow any naming standards based on
your organization
– The governance of the codelogic and schema is
outside of the clients control (Although the Actual data
is in their control)
– They cannot “Alone” be used to collect the Gallery’s
Data needs – They need to be extended!
8

9. Documentation (UDB)
Project to Define when and how to define
different application architectures (Nov, 2007)
Project Folder
• ngagrouptTDPProjectsUDB - User Database Deployment
Documents
– Proposed End User Data Architecture Implementations (UDB) 20071129a.doc
– Filemaker and SQL Compliant Database(UDB) 20080109c.doc
– User Database Prototype and Alpha Five(UDB).doc
– End User Database Deployments Summary (UDB) 20071128a.doc
9

10. Fate of UDB project
There was concern at the time, that the UDB approach would cause
“End Users” to be involved in the development process and that TDP
would be unable to control their development demands.
The contrarian position was that TDP would still be the primary
developers for any enterprise component of the architecture (e.g. Data
Model) and the proposed solution would eliminate the current practice
of users “independently” developing on systems that could not be
shared, secured or extended to the enterprise (e.g. Filemaker,
MSAccess, …)
These considerations were never resolved and the project was
cancelled in February of 2008.
However, the issues still exist, and the proposed architecture is still
worth reviewing. 10

11. What is a Database? (Two Views)
Technologist Programmer Business Analysts End User
understanding of the term understanding of the term
IDE + Presentation +
Integrated Business Rules + Data Storage
Development
Environment (IDE)
“Tools”
An all-in-one
System where I
Presentation
“Front End” Can save data
(e.g. MSAccess)
A part of a
Single Product
much larger
Business
System, used to View
Application
Store and share
“Business Rules”
Data
(e.g. MSSQL)
Multi-Product
010010101001010101010101010101
Database
Technologist
View What is a
(Storage)
Database?
010101010101010100010010010101
11

12. Examples of “Single” verses
“Multi” software applications
Application Front End Business Rules Database Storage Development
Presentation Application Environment
Single product Systems
Gallery Archives DB File Maker
Request Management System File Maker
Purchase Card MS Access
Excel Excel
Multi-Product Systems
Asset Inventory MS Access MSSQL MS Access
Employee Database MS Access MSSQL MS Access
Portfolio Extensis (Service) Web Portfolio MSSQL Vendor
Inside.Nga.Gov Web MasonPerlCGI PostgresSQL Eclipse
IRIS Web Metastorm MSSQL Metastorm
FMS Java Applet J2EE Oracle OracleForms
TMS Visual Basic Visual Basic MSSQL Visual Basic
Raisers Edge Visual Basic Visual Basic MSSQL Visual Basic
Paper Conservation Web PHP MSSQL PHPRunner
12

13. Where is the Data
• Single version of Truth
13

14. Worst Case
• Data Everywhere, No single version of truth
• How is correct?
Exhibition Code: 23 = ZZ Exhibition Code: 23 = XX
Exhibition Code : 21 = AA
Exhibition Code: 23 = XX
Exhibition Code: 23 = XX
Exhibition Code: 23 = XX
Exhibition Code : 23 = YY
Exhibition Code : 21 = AA
Exhibition Code: 21 = AA
Exhibition Code: 21 = ZZ
14

15. Data Duplication (or Silos)
Who is the authoritative source ?
I have the
Latest Phone
Numbers
I have an I have the
I need an old Phone # latest phone
Arts in my file numbers
Phone #
A
X8 rt
00
0
A
Art X6 rt
6 54
X654 A
X8 rt
5
000
Keeping local copies of data caused obvious problems. Manual
Synchronization process are difficult to maintain. 15

16. Goal
• Single version of truth
• Defined Source of Authoritative data
Exhibition Code: 23 = XX
16

17. Using Authoritative Source
Authoritative Source
I have the
I need an latest phone
Arts numbers
Phone #
Official Phone Book
Using a single source for the data, provides all the systems with the latest up
to data information 17

18. Not one answer !
• Different users
• Different needs
18

19. Option 4.
Five Strategies
Option 3.
Shared Shared
Enterprise Enterprise
Data (Fat Client) Data
OPTION 3 Within Single Department
Authoritative Data
(Thin Client)
Option 5.
File Maker
Application
1
Custom
X (Thin
Temp Storage or Local
Copy Storage Only
Client)
Conversion
PHP
No Data
Storage
PHP
Applciation
Dept C
Option 1. OPTION 4
OPTION 1 OPTION 2
Single
Single User Within Single Department
Option 2.
Non-Authoritative Data Cross Departments Non-Authoratative
Authoritative Data
Read Only
User Access Shared
File
Access
Maker
Department
File Maker
Data
Dept A Dept B
Application
2
`
(Fat Client)
19

20. Attributes Not Displayed in Slides
• Conditions for selecting each deployment
• User responsibility in each deployment
• Number of users estimates for each
deployment
• TDP Role in each deployment
• ...
Proposed End User Data Architecture Implementations (UDB) 20071129a.doc
20

21. Option 1 – Single User
• A single user works alone, disconnected from the rest of the world. With there own version of
the data
• This is another example of a “Single User” application. Filemaker, Excel and Access also fit into
this category.
• A minor improvement, is to allow this “single user” the ability to linked to existing ‘authoritative
source’. This is mostly a “Reporting: feature. For example, Greg and Alan Newman use this
method for reporting
Authorization
One Time
Load
Optional
•Susan’s Pull from IA to Excel
•TMS Crystal Reports 21
•Raisers Edge Queries

22. Option 2 – Multi-User Departmental Application
for Departmental-only Data
• This is a multiple user application. The data in this situation is not
‘authoritative’ to the Gallery and therefore is considered a ‘copy’ of some
other data stored as a Gallery resource. This Architecture assume simple
business rules, and little to no workflow.
Independent
User User / User
Developer
AFM AFM AFM
•Gallery Filemaker Archives 22
•AFM Access database

23. Option 2 – Multi-User Departmental Application
for Departmental-only Data
• This is a multiple user application. The data in this Access Databases is not
‘authoritative’ to the Gallery and therefore is considered a ‘copy’ of some
other data stored as a Gallery resource. However, the accessed “read-only’
Central data is Authoratative. This Architecture assume simple business
rules, and little to no workflow.
Linked to Authoritative Source
Authorization
Read Only
(RO)
User
(RO)
(RO)
User / User
Developer
•Old patch reporting Model 23

24. Option 3 – Multi-User Departmental
Application for Gallery-Wide Data
This architecture attempts to blend the “ease of use” of a “Single product System”
with the centralized control of the “Enterprise Database”. This Architecture
assumes simple business rules, and little to no workflow.
Web
XDO
Data User
Consistency
Verfication
Authorization
User
Authoritative
Source
Other .. IRIMS
RE IRIS
DAC TMS
AFM
End User
Developer
•Asset Inventory 24
•Scott Steven Employee Database

25. Option 4 - Multi-User Gallery-Wide
Application for Gallery-Wide Data
This architecture extends the previous architecture to limit the impact of
“Client Maintenance” by using a thin client Web Based Application..
User
Consistency
Checking
XDO
Authorization User
Authoritative User
Source
Other .. IRIMS WEB
RE IRIS
DAC TMS
User
TDP DPUB
User
Convert
Deploy to To
Server / PHP
Generated
End User from User
Developer
Data Model
•DCLPA Data PHP
•VDMS Model
Runner 25
DM Overrides
•Patch Reporting

26. Option 5 - Strategic Applications
Consistency User
Checking
XDO
Authorization User
Authoritative
Source
Other .. IRIMS
RE IRIS User
DAC TMS
WEB
TMSWEB Other ..
TRAIN iHeat User
DPUB
User
Developer
Complex Web Services , User
Native AJAX ,
•IRIS Code Complex 26
•Art Extract TDP application Rules

27. Metastorm
• Not around when UDB study was
developed (Dec 2007)
• Today, I would define it as a hybrid of
Complex Business Rules and Generated
application
27

28. Architecture
Web Browser
`
PHPRunner Application Server
(Web Server)
SQL Server Database
28

29. What kind of tool do we need to do
this ?
Required:
- Must be easy to build – Low Maintenance
- Must use database standards
- Must have Security
- Must have adequate performance
Desired:
- We did not need to install it (e.g. Web based)
- Was reasonably priced
- Will be easy to maintain in the future (Standards based)
- We should be able to easily replace it !
29

30. A few options
• MSAccess
• Filemaker
• PHPRunner
• MetaStorm
• Custom Web Develop? (Mason,Perl,CGI)
• Other?
30

31. MSAccess (November 2007)
I need a database, to share education
programs and I have a MAC
Will you change to a PC,
then we’ll give you
Microsoft Access
In that case, “Nevermind”
Hmm, We really cannot ignore the
requirement for MACs. For that matter,
expense to install is so high, a web solution
would save the gallery the most money.. The
Web should be a requirement.
31

32. Filemaker !
Required:
- Must be easy to build – Low Maintenance
- Must use database standards
- Must have Security
- Must have adequate performance
Desired:
- We did not need to install it (e.g. Web based)
- Was reasonably priced
- Will be easy to maintain in the future (Standards based)
32

33. Filemaker !
Required:
- Must be easy to build – Low Maintenance
- Must use database standards
- Must have Security
- Must have adequate performance
How about File Maker to a SQL Database …
Isn't that a feature a feature of Filemaker server?
Desired: that called ESS (External Data Sources)?
Isn't
- We did not need to install it (e.g. Web based)
- Was reasonably priced
- Will be easy to maintain in the future (Standards based)
33

34. Problems With Filemaker
• “Filemaker External SQL Sources (ESS) In Depth”
(Filemaker publication)
– “Value lists cannot be based on data in an ESS table”
– “in a FileMaker Pro context, date-only or time-only data entry will not be valid”
– ESS data in FileMaker Pro has the potential to be slightly out of date
– Binary data is not supported by ESS at present
– Scrolling operations … can be problematic in large record sets. . . . and will
perform fairly slowl
– Sort not performed in database
– The ESS feature set is primarily designed to allow FileMaker Pro solutions to
integrate data from SQL-based solutions. ESS is not primarily intended as a means
to scale solutions beyond the bounds of a purely FileMaker Pro based solution.
– See: Filemaker and SQL Compliant Database(UDB) 20080109c.doc
34

35. Problems With Filemaker
• “Filemaker External SQL Sources (ESS) In Depth”
(Filemaker publication)
– “Value lists cannot be based on data in an ESS table”
“Value lists cannot be based on data in an ESS table”
– “in a FileMaker Pro context, date-only or time-only data entry will not be valid”
Means
– ESS data in FileMaker Pro has the potential to be slightly out of date
– Binary data is not supported by ESS at present
No field list validation (Dropdown List) from
– Scrolling operations … can be problematic in large record sets. . . . and will
perform fairly slowl non-Filemaker authoritative sources!
– Sort not performed in database
– The ESS feature set is primarily designed to termsFileMaker Pro solutions to
Or in simple allow
integrate data from SQL-based solutions. ESS is not primarily intended as a means
to scale solutions beyond the bounds of a purely FileMaker Pro based solution.
“Can’t validate against to authoritative data”
– See: Filemaker and SQL Compliant Database(UDB) 20080109c.doc
35

36. Filemaker (My Last Straw)
From: John Blakeley [mailto:john@fbsl.co.nz]
Sent: Tue 1/8/08 2:27 PM
To: Nicewick, Arthur
Subject: RE: your post on Filemaker about ODBC conversion errors
Hi Arthur
Thanks and a happy New Year to you!
We gave up on the idea of pulling data from Filemaker using it as a linked server. In the
end we scheduled a script to run that exported data on an hourly basis. SQL would then
import it. We had to use MS scheduled tasks to open a FM file that would autostart an
export script as FM server schedule cannot run scripts that aren't web compatible.
Nothing is ever simple in Filemaker! One day...
Cheers
John Blakeley
John Blakeley Mobile: + 64 21 948037
Email: john@fbsl.co.nz
Skype: john.blakeley
Bayview
North Shore
New Zealand
36

37. Filemaker (My Last Straw)
From: John Blakeley [mailto:john@fbsl.co.nz]
Sent: Tue 1/8/08 2:27 PM
To: Nicewick, Arthur
Subject: RE: your post on Filemaker about ODBC conversion errors
Hi Arthur
Thanks and a happy New Year to you!
We gave up on the idea of pulling data from Filemaker using it as a linked server. In the
end we scheduled a script to run that exported data on an hourly basis. SQL would then
import it. We had to use MS scheduled tasks to open a FM file that would autostart an
export script as FM server schedule cannot run scripts that aren't web compatible.
Nothing is ever simple in Filemaker! One day...
Cheers
“We gave up on the idea of pulling data
John Blakeley
John from Filemaker using it as a linked server”
Blakeley Mobile: + 64 21 948037
Email: john@fbsl.co.nz
Skype: john.blakeley
Bayview
North Shore
New Zealand
37

38. Not Filemaker – Then what?
38

39. Prototyped
Typical “Types” of Assets , with issue numbers
mapped
“Lookup” provides means to search for Issuance
39

40. Rated the best
Easy to Learn Use
Can be extended
Can integrate with Cots Packages
“Open” Architecture
Java Server Ruby on Rails Alpha Cold
.Net
PHPRunner Faces Active Scaffold Five Fusion
Netbeans
40

41. PHPRunner
Required:
- Must be easy to build – Low Maintenance Very little coding
- Must use database standards Yes
- Must have Security Pretty good, but we need to make it better
- Must have adequate performance Looks OK, Need testing
Desired:
- We did not need to install it (e.g. Web based) Yes
- Was reasonably priced Yes
- Will be easy to maintain in the future (Standards based)
Standard Industry Language (PHP)
Framework not widespread as we would
41
like

42. es
PHPRunner Code Generation
e
ang
Ch reak
od n’t b des
C o a
W upgr
by Data
DB Definitions
Rules
Security /
s
n ge Navigation
C ha ak
de ’t bre des
Co on ra
Framework
Relationship
W upg Custom
by Framework
Code
Tables Web
Relationships Generator Forms
Framework Upgra
Reve des will
rt cha
ge Codes nges
chan by
Code break
Overrides
t”
“Migh rades. Codes
upg t em Overrides ,
B ut t
he sy
s Access Routine
y to
will tr it.. Screen
nt
preve Customizations
42
Templates

43. es
PHPRunner Code Generation
e
ang
Ch reak
od n’t b des
C o a
W upgr
by Data
DB Definitions
Rules
Security /
s
n ge Navigation
C ha ak
de ’t bre des
Co on ra
Framework
Relationship
W upg Custom
by Framework
Code
Tables Web
Relationships Generator Forms
Framework Upgra
Reve des will
rt cha
ge Codes nges
chan by
Code break
Overrides
t”
“Migh rades. Codes
upg t em Overrides ,
B ut t
he sy
s Access Routine
y to
will tr it.. Screen
nt
preve Customizations
43
Templates

44. UI Templates Layouts
44

45. UI Styles
45

46. UI Templates Layouts
46

47. Field Name and Column Order
47

48. Charts
48

49. Reports
49

50. Searchable (Advanced and Simple)
Reports, Charts, Tables, … 50

51. End User Reports Creation
(Web Based)
• Very Simple
• Version 1 is very limited
• Tightly integrated with Security
• Version 2 expected in the summer
51

52. How about Metastorm
• Workflow Focus
• Excellent integration with in-box process
• Ideal for “Approval” Processing
• Ideal for “Request” processing
• Somewhat RAD
• No focus Data model
• No focus of Data Business Rules
• “Probably” ported from non-relational
52

53. Web Database vs Workflow
• PHPRunner (Web Database) has the user
create the a normalized database
(Modeling Business Rules) , then “Semi-
Automatically” creates the User Interface
• Metastorm (Workflow) has the user create
a workflow , and then “Semi-
Automatically” creates a “deNormalized”
(Technical) database behind it
53

54. Metastorm vs Web Database
• PHPRunner is “Only” code development, The
tools is run on “ApachePHP”. Therefore there
is no license issues for users (unlimited users)
– PHPRunner toolkit $300 per developer
– Unlimited users – No Additional cost
• Metastorm provides both a “Toolkit” and a
“Runtime” environment. The runtime
environment cost
– User License $149.88 per named user (not concurrent)
– Work Workgroup Server, restricted to a maximum of 250 named users$17,984.89 per
server
– The Gallery has purchased 8 developer licenses at ~$2500 each (Need to verify)
– Note: I current do not know many users exist in metastorm, We may be required to
purchase more licenses. However, once purchased, a single user license will work with
unlimited Workflow task (However, we may need addition servers)
54

55. Replacing Filemaker and
MSAccess
• PHPRunner is a Database driven tool and is
therefore dependent on a normalized data model.
Filemaker and MSAccess are also database
driven tools that are also dependent on
normalized data models. Therefore, PHPRunner
should be ideal for database application migration
of systems like “Gallery Archives”.
• Metastorm is “Workflow” focused and does not
allow the user to define the database. For pure
data storage, it is not a good application.
However, For workflow, it is very good.
55

56. PHPRunner
Normalized Data Model
Simple CRUD User Interface
- Clean Data Type
- Basic Menu
- Logical Business Modeled Data Model
- No “Workflow” or “Inbox”
- Data enforced Business Rules
- Light integration with Email
- Easy to report
- Decent report generation
Header
(e.g. Auto
Name,
Address )
Generated
Admin
Child1 Child3 Reference
Child2 Tables
(e.g. Child1
Kids (Roles ) (e.g.
Names) Kids
(e.g. Cars)
Names)
56

57. Metastorm
Complex Workflow DeNormalized Data Model
- Great “Inbox” - Data not always Types (Integers are character )
- “Approvals” out of box - Single Logical Table storing parents and children
- Logical Diagramming of Workflow - “Temp” Screen data stored in Database
- Tight integration with Email - Fields defined but not used
- “Bad” report generation - Admin screen cannot be linked to data model
Keys Header
(e.g. Child1 Child2 Child3 Temp
And Name, (e.g. Kids (e.g. Screen
(Roles)
Pointers Address ) Names) Cars) Data
Auto ignore ignore ignore ignore
Generated
ignore ignore ignore ignore
ignore ignore ignore ignore
ignore ignore ignore ignore
ignore ignore ignore ignore
Admin
Reference
Tables ignore ignore ignore ignore
ignore ignore ignore ignore
ignore ignore ignore ignore
57

58. Metastorm and Workflow
• RADVisual development of Workflow is what
Metatstorm is good at!
• A good standard for Workflow application in the Gallery
58

59. Data Model Differences
Keys Header
(e.g. Child1 Child2 Child3 Temp
And
Header Name,
Pointers Address )
(e.g. Kids
Names)
(Roles) (e.g.
Cars)
Screen
Data
(e.g.
Name, ignore ignore ignore ignore
Address )
ignore ignore ignore ignore
Parent ignore ignore ignore ignore
ignore ignore ignore ignore
Admin ignore ignore ignore ignore
Reference
Child1 Child2 Child3
Tables ignore
(e.g. Child1
Kids (Roles ) (e.g. ignore ignore ignore
Names ) Kids Cars)
(e.g.
ignore ignore ignore ignore
Names)
ignore ignore ignore ignore
59

60. PHPRunner (DCLPA) Data Model RequestStatuses RequestBulkClassificationCounts
Exhibitions Column Name Data Type Allow Nulls RequestBulkClassificationCount_id Classifications
Column Name Data Type Allow Nulls
RequestStatus_id int Request_id Column Name Data Type Allow Nulls
Exhibition_id int
Name nvarchar(100) CountForClassification Classification_id int
code nvarchar(50)
DropDown_Display_Order int Classification_id Name nvarchar(50)
Name nvarchar(100)
LastUpdateUserName nvarchar(50) isNGA LastUpdateUserName nvarchar(50)
isMaintainedInTMS bit
LastUpdateTime datetime Comment LastUpdateTime datetime
Comment nvarchar(MAX)
SetToThisWhenFirstReportIs... bit
RequestReason_id int
DropDown_Display_Or... int
Requests * Loans
Column Name Data Type Allow Nulls
Column Name Data Type Allow Nulls
Loan_id int
Request_id int
Name nvarchar(50)
EntryShortcutSelect_... int
DropDown_Display_Order int
RequestReason_id int
RequestTMSObjects RequestNonTMSObjects * Comment nvarchar(MAX)
RequestType_id int
RequestTMSObject_id RequestNonTMSObject_id
RequestStatus_id int RequestReason_id int
Request_id ExhibitionActivities * Name
RequestReportDACs ExhibitionActivity_id Requestor_id int
NGAContactGallery_id
LastUpdateUserName nvarchar(50)
TMSObject_id LastUpdateTime datetime
RequestReport_DAC_id Comment nvarchar(300)
SortOrderInReport Request_id
RequestReport_id EntryShortcutAjax_TMSObje...
Name QuickNotes nvarchar(MAX)
DAC_Record_id RequestDate datetime
RequestReason_id
Comment LastUpdateUserName nvarchar(50)
isOnWorklog
LastUpdateUserName LastUpdateTime datetime
LastUpdateTime
LoanActivities
RequestReports * Exhibition_id int
Column Name Data Type Allow Nulls
Column Name Data Type Allow Nulls ExhibitionActivity_id int
LoanActivity_id int
RequestReport_id int ExhibitionOtherActivit... int
Name nvarchar(50)
Request_id int EntryShortcutAjax_M... int
RequestReportWorkOrders Comment nvarchar(MAX)
ReportType_id int Loan_id int
RequestReport_WorkOrder_id RequestReportTechnicalInfos LastUpdateUserName nvarchar(50)
StartedDate datetime LoanActivity_id int
RequestReport_id RequestReport_id LastUpdateTime datetime
EndedDate datetime
WorkOrder_Line TechnicalNotes RequestReason_id int
Conservator_id int
WorkOrderType_id BetaRadiograph
Description nvarchar(MAX)
LastUpdateUserName XRayFluorescenceSpectroscopy
User_id int
LastUpdateTime InfraredSpectroscopy RequestApprovingRoles
RequestReportStatus_id int
MicroFadometer RequestApprovingRole_id
AnalogImageLocation_id int
FourierTransformInfraredSpectroscopy Request_id
IncludeInFinalObjectR... bit RequestTypes *
FluorescenceSpectroscopy Column Name ApprovingRole_id
Report nvarchar(MAX) RequestReasons * ApprovingUser_id
ColorSpectroscopy RequestType_id
LastUpdateUserName nvarchar(50) Column Name
None Name Approval_id
LastUpdateTime datetime RequestReason_id
WorkOrderTypes RequestReportAttachments * Other isMajor Comment
RequestTMSObject_id int DropDown_Display_Order
WorkOrderType_id RequestReportAttachment_id OtherDescription isMinor LastUpdateUserName
Attachment nvarchar(MAX) Name
Name RequestReport_id isQuick LastUpdateTime
Image nvarchar(MAX)
LastUpdateUserName FileName isLoan
RequestNonTMSObjec... int
LastUpdateTime Comment isBulk
isObjectRequired
isMultiObjectsAllowed RequestTypeApprovingRoles
RequestTypeApprovingRole_id
isApprovalRequired
RequestType_id
DropDown_Display_Order
ApprovingRole_id
LastUpdateUserName
ReportTypes Conservators Comment
Column Name Data Type Allow Nulls RequestReportStatuses Conservator_id LastUpdateUserName
ReportType_id int ReportTypeGroups RequestReportStatus_id Gallery_id LastUpdateTime
ReportTypeGroup_id int ReportTypeGroup_id Name Comment
Name nvarchar(100) Name DropDown_Display_Order isInEmployeeDirectory
isTechnicalAnalysis
RequestTypeReasons *
LastUpdateUserName nvarchar(50) ReportType_id LocalVersionOfName RequestTypeReasons_id
LastUpdateTime datetime isDetailedExam LastUpdateUserName LastUpdateUserName RequestType_id
isValidWithBulk bit isTreatmentProposal LastUpdateTime LastUpdateTime RequestReason_id
isValidWithQuick bit isObjectReport
isValidWithMajor bit isOther
isValidWithMinor bit LastUpdateUserName
60
DropDown_Display_Or... int LastUpdateTime

61. PHPRunner (DCLPA) Data Model Requests
RequestStatusesRequest_id
Column Name
RequestBulkClassificationCounts
Exhibitions Column Name Data Type Allow Nulls RequestBulkClassificationCount_id Classifications
Column Name Data Type Allow Nulls
RequestStatus_id
EntryShortcutSelect_MajorTMSObj...
int Column Name Data Type Allow Nulls
Request_id
Exhibition_id int
Name RequestReason_id
nvarchar(100) CountForClassification Classification_id int
code nvarchar(50)
DropDown_Display_Order int Classification_id Name nvarchar(50)
Name nvarchar(100) RequestType_id
LastUpdateUserName nvarchar(50) isNGA LastUpdateUserName nvarchar(50)
isMaintainedInTMS bit
LastUpdateTime
RequestStatus_id
datetime Comment LastUpdateTime datetime
Comment nvarchar(MAX)
Requestor_id
SetToThisWhenFirstReportIs... bit
RequestReason_id int
DropDown_Display_Or... int Comment
QuickNotes
RequestDate
LastUpdateUserName Requests * Loans
Column Name Data Type Allow Nulls
Column Name Data Type Allow Nulls
LastUpdateTime Loan_id int
Request_id int
Exhibition_id Name nvarchar(50)
EntryShortcutSelect_... int
DropDown_Display_Order int
RequestReason_id int
RequestTMSObjects ExhibitionActivity_id RequestNonTMSObjects * Comment nvarchar(MAX)
RequestType_id int
RequestNonTMSObject_id
RequestTMSObject_id ExhibitionOtherActivity_id RequestStatus_id int RequestReason_id int
Request_id ExhibitionActivities * Name
RequestReportDACs EntryShortcutAjax_MajorTMSObje...
ExhibitionActivity_id Requestor_id int
NGAContactGallery_id
LastUpdateUserName nvarchar(50)
TMSObject_id LastUpdateTime datetime
RequestReport_DAC_id Comment nvarchar(300)
EntryShortcutAjax_TMSObje... Loan_id
SortOrderInReport Request_id
RequestReport_id QuickNotes nvarchar(MAX)
Name
DAC_Record_id LoanActivity_id RequestDate datetime
RequestReason_id
Comment LastUpdateUserName nvarchar(50)
isOnWorklog
LastUpdateUserName LastUpdateTime datetime
LastUpdateTime
LoanActivities
RequestReports * Exhibition_id int
Column Name Data Type Allow Nulls
Column Name Data Type Allow Nulls ExhibitionActivity_id int
LoanActivity_id int
RequestReport_id int ExhibitionOtherActivit... int
Name nvarchar(50)
Request_id int EntryShortcutAjax_M... int
RequestNonTMSObjects
RequestReportWorkOrders
RequestTMSObjects
ReportType_id int RequestReports RequestApprovingRoles
Comment nvarchar(MAX)
RequestReport_WorkOrder_id RequestReportTechnicalInfos
Column Name
Loan_id
RequestBulkClassificationCounts
int
LastUpdateUserName nvarchar(50)
Column Name
StartedDate datetime LoanActivity_id int
Column Name
RequestReport_id Column Name RequestReport_id Column Name LastUpdateTime datetime
EndedDate datetime
WorkOrder_Line RequestReport_id RequestApprovingRole_id
RequestNonTMSObject_id RequestTMSObject_id
Conservator_id int
TechnicalNotes
RequestBulkClassificationCount_id
RequestReason_id int
WorkOrderType_id Request_id BetaRadiograph Request_id
Name Request_id
Description nvarchar(MAX)
Request_id
LastUpdateUserName XRayFluorescenceSpectroscopy
User_id int ReportType_id ApprovingRole_id
NGAContactGallery_id
LastUpdateTime TMSObject_id InfraredSpectroscopy CountForClassification RequestApprovingRoles
RequestReportStatus_id int
StartedDate
MicroFadometer ApprovingUser_id
RequestApprovingRole_id
Request_id EntryShortcutAjax_TMSObject_id
AnalogImageLocation_id int Classification_id Request_id
IncludeInFinalObjectR... bit EndedDate FourierTransformInfraredSpectroscopy RequestTypes * Approval_id
FluorescenceSpectroscopy isNGA Column Name ApprovingRole_id
Report nvarchar(MAX) Conservator_id RequestReasons * Comment
ApprovingUser_id
ColorSpectroscopy RequestType_id
LastUpdateUserName nvarchar(50) Comment
Column Name
Description None Name LastUpdateUserName
Approval_id
LastUpdateTime datetime RequestReason_id
WorkOrderTypes RequestReportAttachments * Other isMajor Comment
RequestTMSObject_id int User_id DropDown_Display_Order LastUpdateTime
WorkOrderType_id RequestReportAttachment_id OtherDescription isMinor LastUpdateUserName
Attachment nvarchar(MAX) RequestReportStatus_id Name
Name RequestReport_id isQuick LastUpdateTime
Image nvarchar(MAX)
FileName
LastUpdateUserName
RequestNonTMSObjec... int
AnalogImageLocation_id isLoan
LastUpdateTime Comment isBulk
IncludeInFinalObjectReport
RequestReportTechnicalInfos isObjectRequired
Report isMultiObjectsAllowed RequestTypeApprovingRoles
Column Name RequestTypeApprovingRole_id
LastUpdateUserName isApprovalRequired
RequestReport_id DropDown_Display_Order
RequestType_id
LastUpdateTime ApprovingRole_id
TechnicalNotes LastUpdateUserName
ReportTypes Conservators
RequestTMSObject_id Comment
BetaRadiograph RequestReportStatuses
Column Name
ReportType_id int
Data Type Allow Nulls
ReportTypeGroups RequestReportStatus_idAttachment
Conservator_id
RequestReportWorkOrders
LastUpdateUserName
XRayFluorescenceSpectroscopy Gallery_id LastUpdateTime
ReportTypeGroup_id Name Image Column Name
InfraredSpectroscopy
ReportTypeGroup_id int
RequestReportDACs Comment
Name nvarchar(100) Name
Column Name
DropDown_Display_Order
RequestNonTMSObject_id
isInEmployeeDirectory RequestReportAttachments
RequestTypeReasons * RequestReport_WorkOrder_id
MicroFadometer LastUpdateUserName nvarchar(50) isTechnicalAnalysis ReportType_id LocalVersionOfName
isDetailedExam
Column Name
RequestTypeReasons_id RequestReport_id
LastUpdateTime datetime RequestReport_DAC_id LastUpdateUserName LastUpdateUserName
FourierTransformInfraredSpectroscopy isTreatmentProposal
RequestType_id
RequestReportAttachment_id WorkOrder_Line
isValidWithBulk bit LastUpdateTime LastUpdateTime
RequestReport_id RequestReason_id
FluorescenceSpectroscopy
isValidWithQuick bit isObjectReport
RequestReport_id WorkOrderType_id
DAC_Record_id
isOther
ColorSpectroscopy
isValidWithMajor bit
FileName
LastUpdateUserName LastUpdateUserName
isValidWithMinor bit Comment
None Comment
DropDown_Display_Or... int LastUpdateTime LastUpdateTime
LastUpdateUserName
Other
OtherDescription
LastUpdateTime 61

62. Requests
Column Name
Request_id
PHPRunner EntryShortcutSelect_MajorTMSObj...
RequestReason_id
RequestType_id
(DCLPA)
RequestStatus_id
Requestor_id
Comment
Key tables Data
QuickNotes
RequestDate
LastUpdateUserName
Model
LastUpdateTime
Exhibition_id
ExhibitionActivity_id
ExhibitionOtherActivity_id
EntryShortcutAjax_MajorTMSObje...
Loan_id
LoanActivity_id
RequestNonTMSObjects RequestTMSObjects RequestReports RequestApprovingRoles
Column Name
RequestBulkClassificationCounts Column Name
Column Name Column Name Column Name
RequestReport_id RequestApprovingRole_id
RequestNonTMSObject_id RequestTMSObject_id RequestBulkClassificationCount_id
Request_id Request_id
Name Request_id Request_id
ReportType_id ApprovingRole_id
NGAContactGallery_id TMSObject_id CountForClassification
StartedDate ApprovingUser_id
Request_id EntryShortcutAjax_TMSObject_id Classification_id
EndedDate Approval_id
isNGA
Conservator_id Comment
Comment
Description LastUpdateUserName
User_id LastUpdateTime
RequestReportStatus_id
AnalogImageLocation_id
IncludeInFinalObjectReport
RequestReportTechnicalInfos
Report
Column Name
LastUpdateUserName
RequestReport_id
LastUpdateTime
TechnicalNotes
RequestTMSObject_id
BetaRadiograph
Attachment RequestReportWorkOrders
XRayFluorescenceSpectroscopy
Image Column Name
InfraredSpectroscopy RequestReportDACs
Column Name RequestNonTMSObject_id RequestReportAttachments RequestReport_WorkOrder_id
MicroFadometer
Column Name RequestReport_id
RequestReport_DAC_id
FourierTransformInfraredSpectroscopy RequestReportAttachment_id WorkOrder_Line
RequestReport_id
FluorescenceSpectroscopy RequestReport_id WorkOrderType_id
DAC_Record_id
ColorSpectroscopy FileName LastUpdateUserName
Comment
None
Other
LastUpdateUserName
Comment LastUpdateTime
62
LastUpdateTime
OtherDescription

63. PHPRunner Actual Data Requests
Request
Report
Request
Report
Workorders
Normalized means the new child tables can be added or deleted, with little impact
63
On the rest of the database, also unlimited child tables can be added

64. PHPRunner
• Focus on “Data Model” in database and
not in “Application Logic”
– Example
• DCLPA – Lines of PHP code [~75 lines]
• DCLPA – Custom HTML [~86 lines]
• Tables 40 tables
• Database Stored Procedure Code [~250 lines]
Designed to be easily replaceable with new “user Interface” tool (if desired)
64

65. IRIS Data Model
Line_Items ( Deliverables (
The Metastorm Data Model is
Generated to Support the Workflow
EFOLDERID nvarchar (31) NOT NULL , Id int IDENTITY (1, 1) NOT NULL ,
AO_AccNum
AO_Artist
AO_ArtTreatment
nvarchar
nvarchar
smallint
(250)
(250)
NULL
NULL
NULL
,
,
,
Name
Cost
nvarchar
int NOT
(250) NOT NULL ,
NULL Work_Order (
AO_Complete _Total money NULL , EFOLDERID nvarchar (31) NOT NULL ,
AO_DateNeeded datetime NULL , Account nvarchar (250 ) NULL ,
AO_Deliverables nvarchar (250) NULL , AO_AccNum nvarchar (250 ) NULL ,
AO_Description ntext NULL , AO_Artist nvarchar (250 ) NULL ,
AO_DexNum nvarchar (250) NULL , AO_ArtTreatment smallint NULL ,
AO_Dimensions nvarchar (250) NULL , AO_Complete _Total money NULL ,
AO_ExistingAssets ntext NULL , AO_DateNeeded datetime NULL ,
Diagrams.
AO_Height int NULL , AO_Deliverables nvarchar (250 ) NULL ,
Projects
AO_Id nvarchar (250) NULL , AO_Description ntext NULL ,
AO_Info ntext NULL , AO_DexNum nvarchar (250 ) NULL ,
AO_Lecture smallint NULL , ( AO_Dimensions nvarchar (250 ) NULL ,
AO_LightAngle nvarchar (250) NULL , Id int IDENTITY (1, 1) NOT NULL , AO_Duty1 nvarchar (250 ) NULL ,
AO_lineItemNum nvarchar (250) NULL , Name varchar (400) NOT NULL AO_Duty2 nvarchar (250 ) NULL ,
AO_LocalPrinting smallint NULL , AO_ExistingAssets nvarchar (250 ) NULL ,
AO_NewAssets ntext NULL , AO_Height int NULL ,
AO_NonNGAObj smallint NULL , AO_Id nvarchar (250 ) NULL ,
AO_ObjectClass nvarchar (250) NULL , AO_Lecture smallint NULL ,
AO_PhotographicCost money NULL , AO_LightAngle nvarchar (250 ) NULL ,
AO_Prepress smallint NULL , AO_lineItemNum nvarchar (250 ) NULL ,
AO_ProductionJournal ntext NULL , AO_LocalPrinting smallint NULL ,
AO_Quantity int NULL , AO_NewAssets nvarchar (250 ) NULL ,
AO_SpecialDeliveryInstructions ntext NULL , AO_NonNGAObj smallint NULL ,
AO_Spectrum nvarchar (250) NULL , AO_ObjectClass nvarchar (250 ) NULL ,
AO_Status nvarchar (250) NULL , AO_PhotographicCost money NULL ,
AO_Title nvarchar (250) NULL , AO_Prepress smallint NULL ,
AO_Total money NULL , AO_ProductionJournal ntext NULL ,
AO_TreatmentPhase nvarchar (250) NULL , AO_Quantity int NULL ,
AO_VisualReference smallint NULL , AO_SpecialDeliveryInstructions ntext NULL ,
Requestors
It is not a logical Representation of
AO_Web smallint NULL , AO_Spectrum nvarchar (250 ) NULL ,
AO_Width int NULL , ( AO_Staff 1 nvarchar (250 ) NULL ,
Assignee 1 nvarchar (250) NULL , AO_Staff 2 nvarchar (250 ) NULL ,
Assignee 2 nvarchar (250) NULL , Id int IDENTITY (1, 1) NOT NULL , AO_Status nvarchar (250 ) NULL ,
checkDeliverables smallint NULL , Name varchar (250) NOT NULL , AO_Status 1 nvarchar (250 ) NULL ,
DeliverablesAmount int NULL , Office varchar (150) NULL , AO_Status 2 nvarchar (250 ) NULL ,
destinationFolderId nvarchar (250) NULL , Phone varchar (50) NULL , AO_Studio 1 nvarchar (250 ) NULL ,
destinationFolderName nvarchar (250) NULL , eName varchar (150) NULL AO_Studio 2 nvarchar (250 ) NULL ,
Difference _Total money NULL , AO_Title nvarchar (250 ) NULL ,
Duty 1 nvarchar (250) NULL , AO_Total money NULL ,
Data Business Rules
Duty 2 nvarchar (250) NULL , AO_TreatmentPhase nvarchar (250 ) NULL ,
EP_AdditionalDetails ntext NULL , AO_VisualReference smallint NULL ,
EP_ArtTreatment smallint NULL , AO_Web smallint NULL ,
EP_Cell nvarchar (250) NULL , AO_Width int NULL ,
EP_Complete _Total money NULL , Assignee 1 nvarchar (250 ) NULL ,
EP_Contact nvarchar (250) NULL , Assignee 2 nvarchar (250 ) NULL ,
EP_DateNeeded datetime NULL , BriefDescription ntext NULL ,
EP_Dress
EP_Email
nvarchar
nvarchar
(250)
(250)
NULL
NULL
,
, eEvent (
checkDeliverables
Code
smallint
nvarchar (250 )
NULL
NULL
,
,
EP_EventEnd datetime NULL , eFolderID nvarchar (31) NOT NULL , Comments ntext NULL ,
EP_EventName nvarchar (250) NULL , eEventID int NOT NULL , CostAdjustments float NULL ,
EP_EventStart datetime NULL , eVersion int NULL , DateBilled datetime NULL ,
EP_EventType nvarchar (250) NULL , ePriority smallint NULL , DateDelivered datetime NULL ,
EP_ExistingAssets ntext NULL , eEventTime datetime NULL , DateNeeded datetime NULL ,
EP_Fax nvarchar (250) NULL , eEntryTime datetime NULL , DateSubmitted datetime NULL ,
EP_Info ntext NULL , eDeadline datetime NULL , DeliverablesAmount int NULL ,
EP_Lecture smallint NULL , eMapName nvarchar (31) NULL , DeliveryMedia nvarchar (250 ) NULL ,
EP_lineItemNum nvarchar (250) NULL , eFromStage nvarchar (31) NULL , DivisionCenter nvarchar (250 ) NULL ,
EP_LocalPrinting smallint NULL , eActionName nvarchar (31) NULL , Duty 1 nvarchar (250 ) NULL ,
EP_Location nvarchar (250) NULL , eToStage nvarchar (31) NULL , Duty 2 nvarchar (250 ) NULL ,
EP_NewAssets ntext NULL , eUserName nvarchar (100) NULL , EmailAddress nvarchar (250 ) NULL ,
EP_PhotographerEnd datetime NULL , eFlagName nvarchar (63) NULL , EmailMessage ntext NULL ,
EP_PhotographerStart datetime NULL , eFlagFolder nvarchar (31) NULL , EmailSubject nvarchar (250 ) NULL ,
EP_PhotographicCost money NULL , eAlertMessage nvarchar (250) NULL , EP_AdditionalDetails ntext NULL ,
EP_Prepress smallint NULL , eNotes ntext NULL EP_ArtTreatment smallint NULL ,
EP_ProductionJournal ntext NULL , EP_Cell nvarchar (250 ) NULL ,
EP_SpecialDeliveryInstructions ntext NULL , EP_Complete _Total money NULL ,
EP_Total money NULL , EP_Contact nvarchar (250 ) NULL ,
EP_VisualReference smallint NULL , EP_DateNeeded datetime NULL ,
EP_Web smallint NULL , EP_Dress nvarchar (250 ) NULL ,
Line _Item _Total money NULL , EP_Email nvarchar (250 ) NULL ,
memAssignments ntext NULL , EP_EventEnd datetime NULL ,
msg nvarchar (250) NULL , EP_EventName nvarchar (250 ) NULL ,
NAO _ArtTreatment smallint NULL , EP_EventStart datetime NULL ,
NAO _Complete _Total money NULL , EP_EventType nvarchar (250 ) NULL ,
NAO _DateNeeded datetime NULL , EP_ExistingAssets nvarchar (250 ) NULL ,
NAO _Deliverables nvarchar (250) NULL , EP_Fax nvarchar (250 ) NULL ,
NAO _Description ntext NULL , EP_Lecture smallint NULL ,
Workflow Diagramming is
NAO _Dimensions nvarchar (250) NULL , EP_lineItemNum nvarchar (250 ) NULL ,
NAO _ExistingAssets ntext NULL , EP_LocalPrinting smallint NULL ,
NAO _Height int NULL , EP_Location nvarchar (250 ) NULL ,
NAO _ID nvarchar (250) NULL , EP_NewAssets nvarchar (250 ) NULL ,
NAO _Info ntext NULL , EP_PhotographerEnd datetime NULL ,
NAO _Lecture smallint NULL , EP_PhotographerStart datetime NULL ,
eFolder
NAO _lineItemNum nvarchar (250) NULL , EP_PhotographicCost money NULL ,
NAO _LocalPrinting smallint NULL , EP_Prepress smallint NULL ,
NAO _NewAssets ntext NULL , ( EP_ProductionJournal ntext NULL ,
NAO _ObjectType nvarchar (250) NULL , EP_SpecialDeliveryInstructions ntext NULL ,
eFolderID nvarchar (31) NOT NULL ,
EP_Total money NULL ,
Where Metastorm Excels
NAO _PhotographicCost money NULL , eParent nvarchar (31) NULL ,
NAO _Prepress smallint NULL , EP_VisualReference smallint NULL ,
eFolderName nvarchar (31) NULL ,
NAO _ProductionJournal ntext NULL , eStageName nvarchar (31) NULL , EP_Web smallint NULL ,
NAO _Quantity int NULL , eMapName nvarchar (31) NULL , FundSource nvarchar (250 ) NULL ,
NAO _Source nvarchar (250) NULL , initStatus nvarchar (250 ) NULL ,
eServerName nvarchar (31) NULL ,
NAO _SpecialDeliveryInstructions ntext NULL , Instructions ntext NULL ,
eCategory nvarchar (31) NULL ,
NAO _Total money NULL , LineItems nvarchar (250 ) NULL ,
eOriginator nvarchar (100) NULL ,
NAO _VisualReference smallint NULL , eSubject nvarchar (250) NULL , mediaPrice money NULL ,
NAO _Web smallint NULL , eArchived smallint NULL , NAO _ArtTreatment smallint NULL ,
NAO _Width int NULL , ePriority smallint NULL , NAO _Complete _Total money NULL ,
nextStage nvarchar (250) NULL , NAO _DateNeeded datetime NULL ,
eActionCount int NULL ,
O_ArtTreatment smallint NULL , eCreationTime datetime NULL , NAO _Deliverables nvarchar (250 ) NULL ,
O_Complete _Total money NULL , eEntryTime datetime NULL , NAO _Description ntext NULL ,
O_DateNeeded datetime NULL , eUpdated datetime NULL , NAO _Dimensions nvarchar (250 ) NULL ,
O_Deliverables nvarchar (250) NULL , NAO _ExistingAssets nvarchar (250 ) NULL ,
eDeadline datetime NULL ,
O_Description ntext NULL , NAO _Height int NULL ,
eActionTime datetime NULL ,
O_ExistingAssets ntext NULL , NAO _ID nvarchar (250 ) NULL ,
eActionName nvarchar (31) NULL ,
O_Height int NULL , eActionUser nvarchar (100) NULL , NAO _Lecture smallint NULL ,
O_Info ntext NULL , eFragmentStack ntext NULL NAO _lineItemNum nvarchar (250 ) NULL ,
O_Lecture smallint NULL , NAO _LocalPrinting smallint NULL ,
O_lineItemNum nvarchar (250) NULL , NAO _NewAssets nvarchar (250 ) NULL ,
O_LocalPrinting smallint NULL , NAO _ObjectType nvarchar (250 ) NULL ,
O_NewAssets ntext NULL , NAO _PhotographicCost money NULL ,
O_PhotographicCost money NULL , NAO _Prepress smallint NULL ,
O_Prepress smallint NULL , NAO _ProductionJournal ntext NULL ,
O_ProductionJournal ntext NULL , NAO _Quantity int NULL ,
O_Quantity int NULL , NAO _Source nvarchar (250 ) NULL ,
O_SpecialDeliveryInstructions ntext NULL , NAO _SpecialDeliveryInstructions ntext NULL ,
O_Total money NULL , NAO _Total money NULL ,
O_VisualReference smallint NULL , NAO _VisualReference smallint NULL ,
O_Web smallint NULL , NAO _Web smallint NULL ,
O_Width int NULL , NAO _Width int NULL ,
old _parent nvarchar (250) NULL , nextStage nvarchar (250 ) NULL ,
old _parent _foldername nvarchar (250) NULL , O_ArtTreatment smallint NULL ,
Old _Total money NULL , O_Complete _Total money NULL ,
prnt nvarchar (250) NULL , O_DateNeeded datetime NULL ,
prntFolderName nvarchar (250) NULL , O_Deliverables nvarchar (250 ) NULL ,
ProductionStartDate datetime NULL , O_Description ntext NULL ,
Requestor nvarchar (250) NULL , O_ExistingAssets nvarchar (250 ) NULL ,
result nvarchar (250) NULL , O_Height int NULL ,
resultCount int NULL , O_Lecture smallint NULL ,
Staff1 nvarchar (250) NULL , O_lineItemNum nvarchar (250 ) NULL ,
Staff2 nvarchar (250) NULL , O_LocalPrinting smallint NULL ,
Status nvarchar (250) NULL , O_NewAssets nvarchar (250 ) NULL ,
Status 1 nvarchar (250) NULL , O_PhotographicCost money NULL ,
Status 2 nvarchar (250) NULL , O_Prepress smallint NULL ,
Studio 1 nvarchar (250) NULL , O_ProductionJournal ntext NULL ,
Studio 2 nvarchar (250) NULL , O_Quantity int NULL ,
tmpPrnt nvarchar (250) NULL , O_SpecialDeliveryInstructions ntext NULL ,
txtUrgent nvarchar (250) NULL , O_Total money NULL ,
type nvarchar (250) NULL , O_VisualReference smallint NULL ,
urgent smallint NULL , O_Web smallint NULL ,
WO_initiator nvarchar (250) NULL , O_Width int NULL ,
EP_OfficePhone nvarchar (250) NULL , OrderCloseDate datetime NULL ,
WorkOrderApproved nvarchar (250) NULL , OrderStatus nvarchar (250 ) NULL ,
AO_Medium nvarchar (250) NULL , OrderTotal float NULL ,
newPhotography smallint NULL , p_Total money NULL ,
AO_Other smallint NULL , prntFolderName nvarchar (250 ) NULL ,
AO_Unknown smallint NULL , ProductionJournal ntext NULL ,
AO_AssetName nvarchar (250) NULL , ProjID nvarchar (250 ) NULL ,
AO_EAStatus nvarchar (250) NULL , ProjNum nvarchar (250 ) NULL ,
AO_FileName nvarchar (250) NULL , PurchasingCategories nvarchar (250 ) NULL ,
NAO _AssetName nvarchar (250) NULL , RecipientName nvarchar (250 ) NULL ,
NAO _EAStatus nvarchar (250) NULL , RecipientOffice nvarchar (250 ) NULL ,
NAO _FileName nvarchar (250) NULL , RecipientPhone nvarchar (250 ) NULL ,
NAO _Other smallint NULL , RequestorName nvarchar (250 ) NULL ,
NAO _Unknown smallint NULL , RequestorOffice nvarchar (250 ) NULL ,
O_Other smallint NULL , RequestorPhone nvarchar (250 ) NULL ,
O_Unknown smallint NULL , Result nvarchar (250 ) NULL ,
Deliverables nvarchar (250) NULL , Staff 1 nvarchar (250 ) NULL ,
Quantity int NULL Staff 2 nvarchar (250 ) NULL ,
Status nvarchar (250 ) NULL ,
Status 1 nvarchar (250 ) NULL ,
Status 2 nvarchar (250 ) NULL ,
Studio 1 nvarchar (250 ) NULL ,
Studio 2 nvarchar (250 ) NULL ,
Temp 1 nvarchar (250 ) NULL ,
tempUrgent smallint NULL ,
test nvarchar (250 ) NULL ,
Type nvarchar (250 ) NULL ,
urgent smallint NULL ,
UserName nvarchar (250 ) NULL ,
UserType nvarchar (250 ) NULL ,
VenueCode nvarchar (250 ) NULL ,
VisualServiceContractNum nvarchar (250 ) NULL ,
WO_initiator nvarchar (250 ) NULL ,
65
WOTotal float NULL ,
OfficePhone nvarchar (250 ) NULL ,
EP_OfficePhone nvarchar (250 ) NULL ,
WorkOrderApproved nvarchar (250 ) NULL ,
AO_Medium nvarchar (250 ) NULL ,
AO_Other smallint NULL ,
AO_Unknown smallint NULL ,
FiscalYear nvarchar (250 ) NULL ,
NAO _Other smallint NULL ,
NAO _Unknown smallint NULL ,
O_Other smallint NULL ,
O_Unknown smallint NULL ,
PayerDepartment nvarchar (250 ) NULL ,
USSGL nvarchar (250 ) NULL ,
DateDeliveryFinalized datetime NULL ,
DateSentPicked datetime NULL ,
countChildren int NULL

66. IRIS Data Model
Line_Items ( Deliverables (
EFOLDERID nvarchar (31) NOT NULL , Id int IDENTITY (1, 1) N
AO_AccNum nvarchar (250) NULL , Name nvarchar (250) N
AO_Artist nvarchar (250) NULL , Cost int NOT
AO_ArtTreatment smallint NULL ,
AO_Complete _Total money NULL ,
AO_DateNeeded datetime NULL ,
AO_Deliverables nvarchar (250) NULL ,
AO_Description ntext NULL ,
AO_DexNum nvarchar (250) NULL ,
AO_Dimensions nvarchar (250) NULL ,
AO_ExistingAssets ntext NULL ,
AO_Height int NULL ,
AO_Id
AO_Info
AO_Lecture
AO_LightAngle
nvarchar
ntext
smallint
nvarchar
(250)
(250)
NULL
NULL
NULL
NULL
,
,
,
,
Projects (
Id int IDENTITY (1, 1)
AO_lineItemNum nvarchar (250) NULL , Name varchar (400)
AO_LocalPrinting smallint NULL ,
AO_NewAssets ntext NULL ,
AO_NonNGAObj smallint NULL ,
Database
AO_ObjectClass nvarchar (250) NULL ,
AO_PhotographicCost money NULL ,
AO_Prepress smallint NULL ,
AO_ProductionJournal
AO_Quantity
ntext
int
AO_SpecialDeliveryInstructions ntext
NULL
NULL
NULL
,
,
,
Enforce integrity
AO_Spectrum
AO_Status
nvarchar
nvarchar
(250)
(250)
NULL
NULL
,
, Not used
AO_Title nvarchar (250) NULL ,
AO_Total
AO_TreatmentPhase
money
nvarchar (250)
NULL
NULL
,
,
(Possible?)
AO_VisualReference smallint NULL ,
AO_Web
AO_Width
Assignee 1
smallint
int
nvarchar (250)
NULL
NULL
NULL
,
,
,
Requestors (
Assignee 2 nvarchar (250) NULL , Id int IDENTITY (1, 1) N
checkDeliverables smallint NULL , Name varchar (250) N
DeliverablesAmount int NULL , Office varchar (150)
destinationFolderId nvarchar (250) NULL , Phone varchar (50)
destinationFolderName nvarchar (250) NULL , eName varchar (150)
Difference _Total money NULL ,
Duty 1 nvarchar (250) NULL ,
Duty 2 nvarchar (250) NULL ,
EP_AdditionalDetails ntext NULL ,
EP_ArtTreatment smallint NULL ,
EP_Cell nvarchar (250) NULL ,
EP_Complete _Total money NULL ,
EP_Contact nvarchar (250) NULL ,
EP_DateNeeded datetime NULL ,
EP_Dress
EP_Email
nvarchar
nvarchar
(250)
(250)
NULL
NULL
,
, eEvent (
EP_EventEnd datetime NULL , eFolderID nvarchar (31)
EP_EventName nvarchar (250) NULL , eEventID int 66 NOT
EP_EventStart datetime NULL , eVersion int
EP_EventType nvarchar (250) NULL , ePriority smallint
EP_ExistingAssets ntext NULL , eEventTime datetime

67. Line_Items
IRIS Data Model
(
EFOLDERID nvarchar (31) NOT NULL ,
AO_AccNum nvarchar (250) NULL ,
AO_Artist nvarchar (250) NULL ,
AO_ArtTreatment smallint NULL ,
AO_Complete _Total money NULL ,
AO_DateNeeded datetime NULL ,
AO_Deliverables nvarchar (250) NULL ,
AO_Description ntext NULL ,
AO_DexNum nvarchar (250) NULL ,
AO_Dimensions nvarchar (250) NULL ,
AO_ExistingAssets ntext NULL ,
AO_Height int NULL ,
AO_Id
AO_Info
AO_Lecture
nvarchar
ntext
smallint
(250)
NULL
NULL
NULL ,
,
,
Art Object
AO_LightAngle nvarchar (250) NULL ,
AO_lineItemNum nvarchar (250) NULL ,
AO_LocalPrinting smallint NULL ,
AO_NewAssets ntext NULL ,
AO_NonNGAObj
AO_ObjectClass
smallint
nvarchar (250)
NULL
NULL
,
, Where type =
AO_PhotographicCost money NULL ,
Art Non
AO_Prepress smallint NULL ,
“Art”
IRIS Temp
AO_ProductionJournal ntext NULL ,
AO_Quantity int NULL ,
AO_SpecialDeliveryInstructions ntext NULL ,
AO_Spectrum nvarchar (250) NULL ,
Event
AO_Status nvarchar (250) NULL ,
Folder ID Object Other
AO_Title nvarchar (250) NULL ,
Art
AO_Total money NULL ,
Screen
AO_TreatmentPhase nvarchar (250) NULL ,
AO_VisualReference smallint NULL ,
AO_Web smallint NULL ,
AO_Width int NULL ,
Assignee 1 nvarchar (250) NULL ,
Data
Assignee 2 nvarchar (250) NULL ,
checkDeliverables smallint NULL ,
DeliverablesAmount int NULL ,
destinationFolderId nvarchar (250) NULL ,
destinationFolderName nvarchar (250) NULL ,
Difference _Total money NULL ,
Duty 1 nvarchar (250) NULL ,
Art
Duty 2 nvarchar (250) NULL ,
EP_AdditionalDetails ntext NULL ,
EP_ArtTreatment smallint NULL ,
EP_Cell nvarchar (250) NULL ,
ignore
EP_Complete _Total money NULL ,
Object
EP_Contact nvarchar (250) NULL ,
EP_DateNeeded datetime NULL ,
ignore ignore ignore
EP_Dress nvarchar (250) NULL ,
EP_Email nvarchar (250) NULL ,
EP_EventEnd datetime NULL ,
Info
EP_EventName nvarchar (250) NULL ,
EP_EventStart datetime NULL ,
EP_EventType
EP_ExistingAssets
EP_Fax
EP_Info
nvarchar
ntext
nvarchar
ntext
(250)
(250)
NULL
NULL
NULL
NULL
,
,
,
,
Events
EP_Lecture smallint NULL ,
EP_lineItemNum nvarchar (250) NULL ,
EP_LocalPrinting smallint NULL ,
EP_Location
EP_NewAssets
nvarchar
ntext
(250)
NULL
NULL ,
, Where type =
ignore Event info ignore ignore
EP_PhotographerEnd datetime NULL ,
EP_PhotographerStart datetime NULL ,
“Event”
ignore
EP_PhotographicCost money NULL ,
EP_Prepress smallint NULL ,
EP_ProductionJournal ntext NULL ,
EP_SpecialDeliveryInstructions ntext NULL ,
EP_Total money NULL ,
EP_VisualReference smallint NULL ,
EP_Web smallint NULL ,
Line _Item_Total money NULL ,
memAssignments ntext NULL ,
msg nvarchar (250) NULL ,
NAO_ArtTreatment smallint NULL ,
NAO_Complete _Total money NULL ,
NAO_DateNeeded datetime NULL ,
NAO_Deliverables nvarchar (250) NULL ,
Non Art
ignore
NAO_Description ntext NULL ,
ignore Event info
NAO_Dimensions nvarchar (250) NULL ,
ignore ignore
NAO_ExistingAssets ntext NULL ,
NAO_Height int NULL ,
NAO_ID
NAO_Info
NAO_Lecture
nvarchar
ntext
smallint
(250)
NULL
NULL
NULL ,
,
,
Object
NAO_lineItemNum nvarchar (250) NULL ,
NAO_LocalPrinting smallint NULL ,
NAO_NewAssets ntext NULL ,
NAO_ObjectType nvarchar (250) NULL ,
NAO_PhotographicCost
NAO_Prepress
money
smallint
NULL
NULL
,
,
Where type =
NAO_ProductionJournal ntext NULL ,
NAO_Quantity
NAO_Source
int
nvarchar (250)
NULL
NULL
,
, “Non Art”
ignore
NAO_SpecialDeliveryInstructions ntext NULL ,
ignore ignore NonArt
NAO_Total money NULL ,
ignore
NAO_VisualReference smallint NULL ,
NAO_Web smallint NULL ,
NAO_Width int NULL ,
nextStage nvarchar (250) NULL ,
O_ArtTreatment smallint NULL ,
O_Complete _Total money NULL ,
O_DateNeeded datetime NULL ,
O_Deliverables nvarchar (250) NULL ,
O_Description ntext NULL ,
O = Other
O_ExistingAssets ntext NULL ,
O_Height int NULL ,
O_Info ntext NULL ,
O_Lecture smallint NULL ,
ignore
O_lineItemNum nvarchar (250) NULL ,
O_LocalPrinting smallint NULL ,
ignore ignore ignore Other
O_NewAssets ntext NULL ,
O_PhotographicCost money NULL ,
O_Prepress smallint NULL , Where type =
O_ProductionJournal ntext NULL ,
O_Quantity int NULL ,
O_SpecialDeliveryInstructions
O_Total
ntext
money
NULL
NULL
,
,
“Other”
O_VisualReference smallint NULL ,
O_Web smallint NULL ,
O_Width int NULL ,
old_parent nvarchar (250) NULL ,
old_parent_foldername nvarchar (250) NULL ,
Old_Total money NULL ,
prnt nvarchar (250) NULL ,
ignore
prntFolderName nvarchar (250) NULL ,
ignore ignore ignore Other
ProductionStartDate datetime NULL ,
Requestor nvarchar (250) NULL ,
result nvarchar (250) NULL ,
resultCount int NULL ,
Staff 1 nvarchar (250) NULL ,
Staff 2 nvarchar (250) NULL ,
Status nvarchar (250) NULL ,
Status 1 nvarchar (250) NULL ,
Art
Status 2 nvarchar (250) NULL ,
Studio 1 nvarchar (250) NULL ,
Studio 2 nvarchar (250) NULL ,
tmpPrnt nvarchar (250) NULL ,
Object
txtUrgent nvarchar (250) NULL ,
type nvarchar (250) NULL ,
urgent smallint NULL ,
ignore ignore
WO_initiator nvarchar (250) NULL ,
EP_OfficePhone nvarchar (250) NULL ,
ignore ignore
WorkOrderApproved nvarchar (250) NULL ,
AO_Medium nvarchar (250) NULL ,
newPhotography smallint NULL ,
AO_Other smallint NULL ,
Info
AO_Unknown smallint NULL ,
AO_AssetName nvarchar (250) NULL ,
AO_EAStatus nvarchar (250) NULL ,
AO_FileName nvarchar (250) NULL ,
NAO_AssetName nvarchar (250) NULL ,
NAO_EAStatus nvarchar (250) NULL ,
NAO_FileName nvarchar (250) NULL ,
NAO_Other smallint NULL ,
NAO_Unknown smallint NULL ,
ignore
O_Other smallint NULL ,
67
O_Unknown smallint NULL ,
Event info ignore ignore
Deliverables nvarchar (250) NULL ,
ignore
Quantity int NULL

68. Why Normalize
• 1. To free the collection from undesirable
inserts, update and deletion
dependencies;
• 2. To reduce the need for restructuring as
new types of data are introduced
• 3. To be more informative to users;
• 4. To make simplify query statistics
E.F. Codd, "Further Normalization of the Data Base Relational Model"
68

69. Normalization (Date & Codd)
First Normal Form:
Create separate tables for each group of related data and identify
each row with a unique column or set of columns (the primary key).
I.e. Use Codes not Values
Second Normal Form:
Remove subsets of data that apply to multiple rows of a table and place
them in separate tables and create relationships between these new tables
and their predecessors through the use of foreign keys.
I.e. Store one “logical” table per “Table”
Third Normal Form:
Remove columns that are not dependent upon the primary key.
I.e. Do not store data that is not related to key
69

70. Metastorm Actual Table (Imaging_Services_LI)
Logical Header
Table info (2NF)
Logical Logical
Art Table Info (2NF) Event Line
Values
Logical Not Codes
Non Art (1NF issue)
Data (2NF)
Work Order
Lines
Miscellaneous Data (Not Shown in this sample) 70

71. Metastorm
Note: These are problems with the Metastorm
architecture, The Metatstorm developer needs to
work within these confines.
Key Take Away:
MetaStorm is very good for workflow, BUT, not it is
not architected well for data management
71

72. Normalizing IRIS
• Complex set of views created to make
IRIS “Look” as if it was Normalized
• Stored in Separate Database
• Cannot be used for update
• Performance issues make these not
feasible with complex joins
Projects Headers
Lines Workflow
for with events
Imaging for lines
common
Requestors Request info
Workflow
events Lines for Lines for Lines for Lines for
For header Event Art other nonart
request request request request
Deliverables 72

73. Documentation (DIR)
• Project Folder
– ngagroupTTDPProjectsDIR- DIV Images Request System
• Documents
– Converting Metastorm Schema in a Reportable ERD model
(DIR)-20070919a 1 1.doc
73

74. Architecture
Web Browser
`
PHPRunner Application Server
(Web Server)
SQL Server Database
74

75. Screen Customization
Very hard to say “no” since, it so easy … However,
I really demand a very good reason, and prefer
To avoid this . . .
Lots of this, can cause serious maintenance issues
75

76. Screen Customization
Override events can behard to say “no” since, it so easy … However,
Very added in define locations
I really demand a very good reason, and prefer
This little block of code says To avoid this . . .
1. Prompt user message to load approvals
2. If selected, CallLots of this, can cause serious maintenance issues
database routine to do it
The goal is to keep the maximum amount of code in the
database, in case we want to a new frond end .Making it
“upgrade” or “migration” proof 76

77. Business Modeling through Data
Model
• Define Relationships Between Data
Parent Primary
Eye Color: Bwn Home
Child
Child
Child
77

78. Architecture
Web Browser
`
PHPRunner Application Server
(Web Server)
SQL Server Database
78

79. DCLPA (July 2008)
The current Filemaker database on
the MAC is having lots of problems, I
need help
Greg and Art, Can you Help us
Lets help them
This sounds like an
opportunity to test out the
ideas I have to fix the Gallery's
Data Problems. Lets do it
O.K. Sounds Feasible
This will help Conservation figure out how we
79
do things… Were on board!

80. DCLPA (July 2008)
I need a database, to share education
programs and I have a MAC
Will you change to a PC,
then we’ll give you
Microsoft Access
In that case, “Nevermind”
Hmm, We really cannot ignore the
requirement for MACs. For that matter,
expense to install is so high, a web solution
would save the gallery the most money.. The
Web should be a requirement.
80

81. DCL-PA Database
• Existing Filemaker Database deemed
inappropriate
• TDP brought in to DCL-PA to address storage of
filemaker application issues
• TDP was also simultaneously undertaking an
Data Quality (DQ) initiative to connect system to
authoritative sources.
• DCL-PA was in a good position to leverage both
initiatives
• DCL-PA was adopted as DQ Candidate
81

82. Time
• Working with DCLPA to document existing
processes (~ 1 FTEWeeks)
• Working with DCLPA to defineimprove
processed and to define the data relationships
(~ 1-2 FTEWeeks)
• Requirements and Design (~1 week)
• CodingUI (~ 2 FTEWeeks)
• Testing (~ 1 Week)
• Development of ADS Charter (?)
82

83. Data Model Iterations
Refined the data model as we to envision how use cases would work with it !
Request
ApprovingUserRoles ApprovingRoles
ApprovingRole_id
Request_id A pprovingUserRole_id RequestTypeApprovingRoles
Name
Request Status Type_of_work_ind
A pprovingUser_id
LastUpdateUserName
RequestTypeApprovingRole_id
A pprovingRole_id RequestType_id
Request_status_id Type of Work Comments LastUpdateTime ApprovingRole_id
Type of Work Name LastUpdateUserName Comments
Name Type_of_work_ind
LastUpdateTime LastUpdateUserName
Type_of_work_ind Request_status_id Type of Work Name LastUpdateTime
RequestTypes
Request Status Name Major? RequestType_id
Name
Request_datetime
isMajor
TMS (External) Requestor_id
RequestApprovingRoles isMinor
RequestA pprovingRole_id
Requestor Name ApprovingUsers Request_id
LastUpdateUserName
Object_id LastUpdateTime
Phone Number A pprovingUser_id
ApprovingRole_id
User_id isQuick
Classification ApprovingUser_id
Name isBulk
Accession # Object_id Approval_id
Artist LastUpdateUserName
Comments
Title Classification LastUpdateTime
Requestors Date/Period Accession #
Approvals LastUpdateUserName
A pproval_id LastUpdateTime
Medium Artist
Request Requestor_id
Paper/Support(s) Title
Requestors Name
Gallery_id (Badge number) Mark(s) Date/Period isApproved
Type of Work Request_id
Inscription (s) Medium
Requestor_id
LastUpdateUserName
Type_of_work_ind Name Dimensions Paper/Support(s) Gallery_id (Badge number) LastUpdateTime
Type_of_work_ind
Donor Mark(s)
Type of Work Name Collection Requestor Name
Request_status_id Inscription(s)
Major? Events Loan Dates Dimensions Gallery Name
Users Requests XRFStatuses
Request_date Donor XRFStatus_id
User_id Request_id
Event_id
Location Code – translated Collection RequestStatuses Name
Requestor_id Loan Dates Username RequestStatus_id TMSObject_id
Name to general code Events LastUpdateUserName
Password RequestReason_id
Request Status Object_id email
Name
RequestType_id ---> TMS LastUpdateTime
Location Code – translated Event_id DropDown_Display_Order
Request_status_id Description Event_Group_id to general code LastUpdateUserN... RequestStatus_id
LastUpdateUserName
Event Name LastUpdateTime
LastUpdateTime
Requestor_id
Name
Short Description Comments
Event Group Event_Group_id Requestors
Type_of_work_ind Request Events QuickNotes
Requestor_id
Event_Group_id Long Description RequestDate
Event Group Name
RequestEvent_id LastUpdateUserName Gallery_id ---> ASD. Employee Table
Name WorkOrderTypes LastUpdateTime Comments
TMS (External)
Request_id
Request Events Event Group WorkOrderType_id Exhibition_id isInEmployeeDirectory
Event_id ExhibitionActivity_id LocalVersionOfName
Event_Group_id Name
Object _id Request Event Statuses RequestEvent_id LastUpdateUserName Classification_id
Request_event_status_id Event Group Name LastUpdateUserName
LastUpdateTime
Request_event_status_id Request_id LastUpdateTime
Started_on test_id
Name Event_id
IRIS (External) Completed_on Request Event Statuses ReportTypes ReportTypeGroups
Event_Group_id Event Name ReportType_id ReportTypeGrou...
Conservator_id Request_event_status_id RequestReportWorkOrders
WorkOrder_Line_ID IRIS (External) Request_event_status_id RequestReport_WorkOrder_id
ReportTypeGroup_id Name
Description Name isTechnicalAnalysis
Conservators WorkOrder_Line_ID
Status Name RequestReport_id
LastUpdateUserName isDetailedExam
BT_Image_Workorder_line_id Status Name WorkOrder_Line
Event_Group_id ---> IRIS Line LastUpdateTime
Conservator_id WorkOrderType_id
Analog Image Locations DT_Image_Workorder_line_id Started_on_Datetime
LastUpdateUserName
AT_Image_Workorder_line_id Gallery_id (Badge number)
Analog_Image_location_id Completed_on_Datetime Conservators LastUpdateTime Conservators
Analog_Image_location_id Name RequestReports Conservator_id
Name Conservator_id RequestReport_id Gallery_id
Conservator_id ----> ASD Employee
Extensis _Image_Pointer Analog Image Locations Name
Request_id Comments
Gallery_id (Badge number) ReportType_id isInEmployeeDirectory
DCL Paper Portfolio Images Comment Employees (External) Analog_Image_location_id
StartedDate LocalVersionOfName
Description Name RequestReportDACs
Extensis_Image_Pointer Gallery_id RequestReport_DAC_id EndedDate LastUpdateUserName
Analog Location Name
BT_Image_Workorder_line_id Gallery Name Conservator_id LastUpdateTime
RequestReport_id
DT_Image_Workorder_line_id DAC_Record_id ---> Portfolio (DCL-PA) Description
User_id
DCL Paper Portfolio Images Employees (External) Comments AnalogImageLocations
AT_Image_Workorder_line_id LastUpdateUserName RequestReportStatus_id
AnalogImageLocation_id
LastUpdateTime A nalogImageLocation_id
Extensis _Image_Pointer Gallery_id Name
Analog_Image_location_id IncludeInFinalObjectReport
LastUpdateUserName
Gallery Name Report
LastUpdateTime
Analog Location Name LastUpdateUserName
LastUpdateTime
Extensis _Image_Pointer RequestReportStatuses
RequestReportStatus_id
Name
DropDown_Display_Order
ReportType_id
LastUpdateUserName
Comment
83

84. Simplified
Requests
Column Name
Request_id
EntryShortcutSelect_MajorTMSObj...
RequestReason_id
Data
RequestType_id
RequestStatus_id
Requestor_id
Comment
Model
QuickNotes
RequestDate
LastUpdateUserName
LastUpdateTime
Exhibition_id
ExhibitionActivity_id
ExhibitionOtherActivity_id
EntryShortcutAjax_MajorTMSObje...
Loan_id
LoanActivity_id
RequestNonTMSObjects RequestTMSObjects RequestReports RequestApprovingRoles
Column Name
RequestBulkClassificationCounts Column Name
Column Name Column Name Column Name
RequestReport_id RequestApprovingRole_id
RequestNonTMSObject_id RequestTMSObject_id RequestBulkClassificationCount_id
Request_id Request_id
Name Request_id Request_id
ReportType_id ApprovingRole_id
NGAContactGallery_id TMSObject_id CountForClassification
StartedDate ApprovingUser_id
Request_id EntryShortcutAjax_TMSObject_id Classification_id
EndedDate Approval_id
isNGA
Conservator_id Comment
Comment
Description LastUpdateUserName
User_id LastUpdateTime
RequestReportStatus_id
AnalogImageLocation_id
IncludeInFinalObjectReport
RequestReportTechnicalInfos
Report
Column Name
LastUpdateUserName
RequestReport_id
LastUpdateTime
TechnicalNotes
RequestTMSObject_id
BetaRadiograph
Attachment RequestReportWorkOrders
XRayFluorescenceSpectroscopy
Image Column Name
InfraredSpectroscopy RequestReportDACs
Column Name RequestNonTMSObject_id RequestReportAttachments RequestReport_WorkOrder_id
MicroFadometer
Column Name RequestReport_id
RequestReport_DAC_id
FourierTransformInfraredSpectroscopy RequestReportAttachment_id WorkOrder_Line
RequestReport_id
FluorescenceSpectroscopy RequestReport_id WorkOrderType_id
DAC_Record_id
ColorSpectroscopy FileName LastUpdateUserName
Comment
None
Other
LastUpdateUserName
Comment LastUpdateTime
84
LastUpdateTime
OtherDescription

85. Simplified Data Model
Request to fix paper
Request id: 1
Date: 1/1/90
Request
NonNGA Item 3 NGA Item 2 3 XX Y Approved
NonNGA Item 5 10 Papers X Approved
NGA Item 1 10 Prints Deputy Approved
Non TMS Tallies
TMS Object Request Approvals
Object (Bulk Counts)
Reports
Examination
Treatment
Report related Report related Report related
Report related
Report IRIS Portfolio
attachements
Tech Info Work Orders Images (DAC)
Excel
Tech Notes Image ID: 16 Excel
Spreadsheet
Tech Notes Work Order 10
For exam Image ID: 16 Spreadsheet
Work Order 10 Image ID: 16 PDF
For exam Work Order 10 Image ID: 14
Work Order 23
85

86. Recent Changes
Request
TMS Object
Non TMS / Tallies
TMS Object Request Approvals
Object
NonTMS Object (Bulk Counts)
Reports
Report related Report related Report related
Report related
Report IRIS Portfolio
attachements
Tech Info Work Orders Images (DAC)
86

87. Architecture
Web Browser
`
PHPRunner Application Server
(Web Server)
SQL Server Database
87

88. Rapid application development
From Wikipedia
• Rapid application development is a software development
methodology, which involves iterative development and the
construction of prototypes. theis a merger of various
The speed and agility of It RAD tools, allows the
structured techniques, especially the data also take Information
communication of the design process to driven
place In the “Prototype” instead of only the “Design
Engineering with prototyping techniques to accelerate software
Document”.
systems development.
• RAD calls for a picture is worth a thousand structured techniques and
“If the interactive use of words, a prototype
prototyping is worth a thousand Pictures”
to define user's requirements and design the final
system. Using structured techniques the developer first builds
- Anonymous
preliminary data models and business process models of
TEXT
the business requirements. Prototyping then helps the analyst
TEXT+DIAGRAMS (MODELS, UML,DFD,…)
and users to verify those requirements and to formally
TEXT+DIAGRAMS + PROTOTYPES
refine the data and process models. The cycle of models, then
prototypes, then models, then prototypes and so forth on,
ultimately results in a combined business requirements and
technical design statement to be used for constructing new
systems. 88

89. The Big Question ?
• Will the “Prototype” ever be good enough
to become a real “applications”?
Then this Prototype model become “real” powerful
• Historically “No”
• What’s new?
• Dynamic Languages PHP, Ruby,
JavaScript and relational database are
now making it possible (and inexpensive)
89

90. RADPrototype Development
Collect user
Requirements
Develop
Develop/
Initial Update
Design Prototype
Collect
Verify With
Document
User
changes
User Approved
System
90

91. PHPRunner (step 1)
Map relationships between tables
91

92. All the web pages
in the application
92

93. User Interface Model
Where did “Work Log” come from?
Why doesn't “Request” point to “Request Classification count?”
Data Model
Request
Non TMS Tallies
TMS Object Request Approvals
Object (Bulk Counts)
Reports
Web Pages related to structure
Report related Report related Report related 93
Of request
Report
Tech Info
IRIS
Work Orders
Portfolio
Images (DAC)
Report related
attachements

94. User Interface Model
94

95. “Request” and “Work Logs” both store data
Usersame place (Request Table), they as
in the Interface Model
are only different in which tables are Linked
to them, what appears on there screens and
processing rules.
Request
AKA “Treatment Reports”
Request : Reports Allowed
: Object Required
: Bulk counts not allowed
: Have linked Object Report
: Approvals (Major Only)
Work Logs
: Do not contains reports
: Allow for Tallies
: Object Optional
: No Approvals
: Simple and Freeform
95

96. Links to Authoritative Sources
Portfolio
IRIS
Employee
Database
TMS Public Data Extract
Nightly Rebuild
TMS 96

97. Data Sharing “vwRmt”
Create view [dbo].[vwRmtEmployee] as
(
SELECT [ID#]
.
.
.
,[RestrictAlpha]
,[PayPlan]
,[Sponsor]
,[Super#]
from NGA-LANDESK.Employee.dbo.[T-Employees]
where [LastName] is not null
97

98. Documentation
Project Folder
•ngagroupTTDPProjectsPCD - Paper Conservation Database
Keys Documents
•General Design - Draft (PCD) 20090327a.doc
•DCL-PA Database 2.ppt
98

99. Future Features
• Tabs between children in table
• More links to Reports
• WebCast for training
• Single Signon Integration
• Web Reporting
• Audit Trail
• Mail and Public folders
99

100. Tricks
• Triggers to allow multiple selection features
• Cascading Drop Down to Emulate Field existence
• DB Constraints formatted as error messages
• JavaScript as column values
• Other . . .
100

101. Toolkit Problems
• Multiple Fields to perform different types of
selects
• Only 2-Level Hierarchy supported
• UI customizations might be lost during
regeneration
101

102. Issues
Major Issues
• Maintenance
– Bugs, Enhancements, Upgrades, Reports
– What if the toolkit can’t do it ! (Limitations/Tricks)
– Generated code issues (re-customizations)
– Dependence on toolkit (Double edge sword)
Other Issues
• Performance
– Network, Query, Concurrency, Scalability
• Misc
– Security, Upload File Placement,
– Editing Capabilities (i.e.Spellcheck),
– Search (Attachments), Audit Trail, Delete Logic
102

103. Other Issues
• Scope
• Production Planning
• Testing and QA
• Data Conversion
• Procedures and documentation
• Web Reports
• Iterations and upgrades
• Integration with existing processes
103

104. End of Main Presentation
• Questions
104