This year, the success of the USA in emerging from the COVID pandemic will largely depend on our effectiveness in administering a universal vaccination program to achieve the CDC's recommended 70-85% level needed to achieve herd immunity. While so far the federal and state governments have not assigned employers any significant responsibilities in supporting the vaccination program, many employers nevertheless want to help in some way, and need to know what options they have in doing so.
Payroll Webinar: Maximize Operational Efficiency with Your Workforce Manageme...Ascentis
Time and attendance has had quite the evolution over the years from the "clock in, clock out" mindset. It plays into a bigger workforce management strategy designed to help companies optimize workforce productivity on an individual and company-wide basis. In this webinar, we will talk about ways to improve your company's overall operational efficiency in leveraging data analytics that can be found through technology, like a time system. We will touch on methods of risk management and how your organization should be thinking about emerging compliance needs in relation to new work environments. Lastly, ideas around improving budget forecasting for ways to benefit the bottom line.
Join Ginnette Clark, VP of American Payroll Association, as she breaks down these workforce management strategies.
Essential Fiduciary Training Webinar | Full Slide Deck | Rea & AssociatesRea & Associates
Never before has the topic of fiduciary responsibility been monitored and scrutinized more closely than it is today and the pressure to "get it right" has become virtually overwhelming for business owners nationwide. Not only are businesses expected provide their employees with the tools and knowledge necessary for securing financial stability during retirement, they are expected to do so while adhering to strict guidelines.
This webinar will, indeed, provide participants with the "Essential Fiduciary Training" needed to maintain compliance, minimize risk and maximize your plan's participation. You'll hear from some of our region's leading fiduciary experts on a range of topics that are designed to enhance your skills as a plan fiduciary and you will learn many of the industry's latest trends and insights.
From plan design to plan governance, this webinar is truly essential for anyone responsible for retirement plan management.
Overview:
Section 1 | Retirement in America | Presented by Jeffery Acheson, CPWA, CFP, CPFA, AIF, Advanced Strategies Group
During Section One of the presentation, attendees will learn essential information about the retirement industry of today versus the retirement industry of tomorrow and what fiduciaries can do to manage their company's retirement plans more effectively.
Section 2 | The Retirement Bullseye | Presented by Mario Giganti, CPA, CFP, AIFA, president, Cornerstone Capital Advisors
Wondering how you can help your employees save more for their retirement? Section Two of the presentation will educate attendees about what a successful retirement plan looks like and tips to get there. Mario will also uncover the different types of investors and the tactics best suited to their needs.
Section 3 | Risk Mitigation Through Best Practices In Plan Governance | Presented by Paul McEwan, CPA, MTax, AIFA, principal and director of retirement plan services, Rea & Associates
Paul will guide attendees through the plan document and will help attendees learn more about their roles and responsibilities as a fiduciary for the plan during Section Three of the webinar. You'll discover the due diligence process expected of all fiduciaries and what you can do to comply with your fiduciary obligations.
Section 4 | Case Law Update | Presented by Chris Pycraft, member, Critchfield, Critchfield & Johnston
Section Four of this webinar presentation will show attendees first-hand what's at stake when fiduciaries fail to meet their responsibilities. You will get an up-close and personal look at case law describing the fallout that could result from fiduciary negligence.
Payroll Webinar: Maximize Operational Efficiency with Your Workforce Manageme...Ascentis
Time and attendance has had quite the evolution over the years from the "clock in, clock out" mindset. It plays into a bigger workforce management strategy designed to help companies optimize workforce productivity on an individual and company-wide basis. In this webinar, we will talk about ways to improve your company's overall operational efficiency in leveraging data analytics that can be found through technology, like a time system. We will touch on methods of risk management and how your organization should be thinking about emerging compliance needs in relation to new work environments. Lastly, ideas around improving budget forecasting for ways to benefit the bottom line.
Join Ginnette Clark, VP of American Payroll Association, as she breaks down these workforce management strategies.
Essential Fiduciary Training Webinar | Full Slide Deck | Rea & AssociatesRea & Associates
Never before has the topic of fiduciary responsibility been monitored and scrutinized more closely than it is today and the pressure to "get it right" has become virtually overwhelming for business owners nationwide. Not only are businesses expected provide their employees with the tools and knowledge necessary for securing financial stability during retirement, they are expected to do so while adhering to strict guidelines.
This webinar will, indeed, provide participants with the "Essential Fiduciary Training" needed to maintain compliance, minimize risk and maximize your plan's participation. You'll hear from some of our region's leading fiduciary experts on a range of topics that are designed to enhance your skills as a plan fiduciary and you will learn many of the industry's latest trends and insights.
From plan design to plan governance, this webinar is truly essential for anyone responsible for retirement plan management.
Overview:
Section 1 | Retirement in America | Presented by Jeffery Acheson, CPWA, CFP, CPFA, AIF, Advanced Strategies Group
During Section One of the presentation, attendees will learn essential information about the retirement industry of today versus the retirement industry of tomorrow and what fiduciaries can do to manage their company's retirement plans more effectively.
Section 2 | The Retirement Bullseye | Presented by Mario Giganti, CPA, CFP, AIFA, president, Cornerstone Capital Advisors
Wondering how you can help your employees save more for their retirement? Section Two of the presentation will educate attendees about what a successful retirement plan looks like and tips to get there. Mario will also uncover the different types of investors and the tactics best suited to their needs.
Section 3 | Risk Mitigation Through Best Practices In Plan Governance | Presented by Paul McEwan, CPA, MTax, AIFA, principal and director of retirement plan services, Rea & Associates
Paul will guide attendees through the plan document and will help attendees learn more about their roles and responsibilities as a fiduciary for the plan during Section Three of the webinar. You'll discover the due diligence process expected of all fiduciaries and what you can do to comply with your fiduciary obligations.
Section 4 | Case Law Update | Presented by Chris Pycraft, member, Critchfield, Critchfield & Johnston
Section Four of this webinar presentation will show attendees first-hand what's at stake when fiduciaries fail to meet their responsibilities. You will get an up-close and personal look at case law describing the fallout that could result from fiduciary negligence.
The family center disability webinar for share sept 2017bkling
Caroline L. Bersak, Esq., from The Family Center's Legal Wellness Institute, explores your options for disability insurance. Learn about Social Security Disability Insurance, Supplemental Security Income, and special rules and processes for people with metastatic breast cancer.
Fahe Member Survey: Covid-19 Impact May 2020Katy Stigers
Fahe Membership network surveyed in May 2020 on impacts to their organization, clients, and community due to Covid-19 pandemic. More than 50% of membership participated in the surveys. Uncertainty about long-term effects of economic slow down, balanced by resilience in service delivery despite loss of revenue and changes in day to day operations. Follow up surveys scheduled for July and September.
Created by WEA Trust Vice President & General Counsel Vaughn Vance, this presentation helps explain to employers the changing health insurance marketplace. You'll learn about new fees and taxes, plan restrictions and employer obligations under health care reform.
New Mexico State University (NMSU) Employee Council in collaboration with NMSU Cooperative Extension Service is administering a survey to NMSU employees to determine the need for personal financial wellness education for NMSU employees and its ideal format. We expect NMSU to have high needs for employee financial education because New Mexico arguably has the worst personal finance education requirements for high school graduation. Available in Spanish, paper, and online versions, the survey is administered from September 19 to October 31, 2012. Based on results of 151 responses, 64% respondents considered themselves knowledgeable in personal finance topics, but 86% of them stated that they would benefit from learning more about personal finance. Areas of interests include traditional retirement plan (73%), alternative retirement plan (75%), estate planning (92%), retirement planning (91%), investment (88%), and increasing income (88%). About half of respondents (n=75) put down their e-mail address in willingness to participate in further surveys for workshop planning with eight of them reported of having expertise to present at least a personal finance topic. The survey indicates a high need for a personal finance education for NMSU employees and opportunities to get NMSU employees involved its program planning.
Lincolnshire Hospital that was taken offline for four days due to a ransomwar...David Sweigert
Misconfigured firewall blamed for hospital ransomware infection
Northern Lincolnshire and Goole NHS Foundation Trust blames "a misconfiguration of the firewall" for a cyberattack which resulted in 2,800 appointment cancellations.
Employee Legal Study: Personal Legal Matters & Workplace Productivitysarahdorman
View white paper today. Features recent employee legal study by Harris Interactive. Explore the benefits of group legal plans & employee legal services in maximizing worker productivity
Many of your employees may not feel well but they aren't physically ill. Instead, what they lack is "financial wellness," a hot topic in many companies these days. In a nutshell, they're worried about making ends meet today as well as in the future, and that can take a toll on their productivity. Should you try to do anything about it? And, if so, what?
How to Avoid a Head-on Collision with The Cadillac TaxBill Conlan
The Webinar addressed what state and local governments need to know about how other provisions of reform that take effect beginning in 2010 will complicate the challenge of meeting the thresholds – and that the time to begin planning for the Cadillac tax is now.
The presenters provided details on the Cadillac tax and factors that complicate compliance with premium thresholds such as the removal of traditional coverage limits, the increase in the dependent eligibility age, additional fees, mental health parity and the estimated 16 million more Americans who will receive Medicaid.
Understand what kind of practice you have
Real life examples of how to be more profitable
Specifics on what and how to implement at your practice
ZHC Dashboard & Benchmark Tool
Health insurance is one of the most complex products consumers will ever purchase. Starting October 1st, 2013, new health insurance marketplaces in many states will begin open enrollment for individuals, families and small businesses. Learn about what is being done to ensure consumers are fully informed and understand how to get the coverage they need.
Kathy Paez from the American Institutes of Research (AIR) will share the results from a national representative survey of consumer’s health insurance literacy. Coming at this historic juncture, AIR’s applied research offers insights in tailoring outreach and communication messages to consumers trying to understand health insurance in the new state and federal marketplaces.
Also presenting will be Jennifer Messenger Heilbronner from the Metropolitan Group. Jennifer will bring an insider’s view into strategies being used by Cover Oregon. As a new state insurance marketplace, her team is tasked with reaching a wide variety of audiences, addressing misperceptions and getting uninsured people in her state covered.
This resource was from the fourth session in the CALPACT sponsored Health Communication Matters Webinar Series, which will help participants in all walks of public health to apply health literacy principles to their everyday communications.
Please visit here to listen to the audio recording of the webinar:
https://cc.readytalk.com/play?id=551ax7
Visit these links for the other resources related to this webinar:
Health Literacy Undervalued by Public Health? A tool for public health professionals:
http://www.slideshare.net/SPHCalpact/calpact-training-health-literacy-undervalued-by-public-health-training-tool
Applying Health Literacy to Health Insurance - Resources
http://www.slideshare.net/SPHCalpact/applying-health-literacy-to-health-insurance-resources
Follow Us on Twitter: @CALPACT
Facebook: http://www.facebook.com/CALPACTUCB
Website: www.calpact.org
Questions?
Email sphcalpact@berkeley.edu
Explore how the Affordable Care Act and creation of state level and national exchanges has impacted member risk profiles and demand for small-group and individual health plans.
The family center disability webinar for share sept 2017bkling
Caroline L. Bersak, Esq., from The Family Center's Legal Wellness Institute, explores your options for disability insurance. Learn about Social Security Disability Insurance, Supplemental Security Income, and special rules and processes for people with metastatic breast cancer.
Fahe Member Survey: Covid-19 Impact May 2020Katy Stigers
Fahe Membership network surveyed in May 2020 on impacts to their organization, clients, and community due to Covid-19 pandemic. More than 50% of membership participated in the surveys. Uncertainty about long-term effects of economic slow down, balanced by resilience in service delivery despite loss of revenue and changes in day to day operations. Follow up surveys scheduled for July and September.
Created by WEA Trust Vice President & General Counsel Vaughn Vance, this presentation helps explain to employers the changing health insurance marketplace. You'll learn about new fees and taxes, plan restrictions and employer obligations under health care reform.
New Mexico State University (NMSU) Employee Council in collaboration with NMSU Cooperative Extension Service is administering a survey to NMSU employees to determine the need for personal financial wellness education for NMSU employees and its ideal format. We expect NMSU to have high needs for employee financial education because New Mexico arguably has the worst personal finance education requirements for high school graduation. Available in Spanish, paper, and online versions, the survey is administered from September 19 to October 31, 2012. Based on results of 151 responses, 64% respondents considered themselves knowledgeable in personal finance topics, but 86% of them stated that they would benefit from learning more about personal finance. Areas of interests include traditional retirement plan (73%), alternative retirement plan (75%), estate planning (92%), retirement planning (91%), investment (88%), and increasing income (88%). About half of respondents (n=75) put down their e-mail address in willingness to participate in further surveys for workshop planning with eight of them reported of having expertise to present at least a personal finance topic. The survey indicates a high need for a personal finance education for NMSU employees and opportunities to get NMSU employees involved its program planning.
Lincolnshire Hospital that was taken offline for four days due to a ransomwar...David Sweigert
Misconfigured firewall blamed for hospital ransomware infection
Northern Lincolnshire and Goole NHS Foundation Trust blames "a misconfiguration of the firewall" for a cyberattack which resulted in 2,800 appointment cancellations.
Employee Legal Study: Personal Legal Matters & Workplace Productivitysarahdorman
View white paper today. Features recent employee legal study by Harris Interactive. Explore the benefits of group legal plans & employee legal services in maximizing worker productivity
Many of your employees may not feel well but they aren't physically ill. Instead, what they lack is "financial wellness," a hot topic in many companies these days. In a nutshell, they're worried about making ends meet today as well as in the future, and that can take a toll on their productivity. Should you try to do anything about it? And, if so, what?
How to Avoid a Head-on Collision with The Cadillac TaxBill Conlan
The Webinar addressed what state and local governments need to know about how other provisions of reform that take effect beginning in 2010 will complicate the challenge of meeting the thresholds – and that the time to begin planning for the Cadillac tax is now.
The presenters provided details on the Cadillac tax and factors that complicate compliance with premium thresholds such as the removal of traditional coverage limits, the increase in the dependent eligibility age, additional fees, mental health parity and the estimated 16 million more Americans who will receive Medicaid.
Understand what kind of practice you have
Real life examples of how to be more profitable
Specifics on what and how to implement at your practice
ZHC Dashboard & Benchmark Tool
Health insurance is one of the most complex products consumers will ever purchase. Starting October 1st, 2013, new health insurance marketplaces in many states will begin open enrollment for individuals, families and small businesses. Learn about what is being done to ensure consumers are fully informed and understand how to get the coverage they need.
Kathy Paez from the American Institutes of Research (AIR) will share the results from a national representative survey of consumer’s health insurance literacy. Coming at this historic juncture, AIR’s applied research offers insights in tailoring outreach and communication messages to consumers trying to understand health insurance in the new state and federal marketplaces.
Also presenting will be Jennifer Messenger Heilbronner from the Metropolitan Group. Jennifer will bring an insider’s view into strategies being used by Cover Oregon. As a new state insurance marketplace, her team is tasked with reaching a wide variety of audiences, addressing misperceptions and getting uninsured people in her state covered.
This resource was from the fourth session in the CALPACT sponsored Health Communication Matters Webinar Series, which will help participants in all walks of public health to apply health literacy principles to their everyday communications.
Please visit here to listen to the audio recording of the webinar:
https://cc.readytalk.com/play?id=551ax7
Visit these links for the other resources related to this webinar:
Health Literacy Undervalued by Public Health? A tool for public health professionals:
http://www.slideshare.net/SPHCalpact/calpact-training-health-literacy-undervalued-by-public-health-training-tool
Applying Health Literacy to Health Insurance - Resources
http://www.slideshare.net/SPHCalpact/applying-health-literacy-to-health-insurance-resources
Follow Us on Twitter: @CALPACT
Facebook: http://www.facebook.com/CALPACTUCB
Website: www.calpact.org
Questions?
Email sphcalpact@berkeley.edu
Explore how the Affordable Care Act and creation of state level and national exchanges has impacted member risk profiles and demand for small-group and individual health plans.
This presentation from Mile High Healthcare Analytics explores how to capture accurate healthcare marketplace demographics and what these demographics tell us about re-adjusting product design in order to gain valuable insights on how to design products specifically oriented to your exchange members and which existing products make the most sense for your plan's actual population.
Health Insurance Literacy: Key Considerations for StakeholdersEnroll America
Webinar slides from October 20, 2014. Here at Enroll America we want consumers to get covered, and stay covered, and research shows that the more consumers know about the Affordable Care Act and health insurance, the more likely they are to keep their coverage. We know that helping consumers understand their options, select a plan that meets their need and budget, and learn how to use their coverage once enrolled is crucial, but incredibly challenging. Join Enroll America and Consumers Union to learn about the critical connection between health insurance literacy and retention and how to talk about some of the key health insurance concepts consumers struggle with. We also shared some useful resources to keep in your back pocket as these issues continue to come up in the months ahead. This webinar is appropriate for enrollment stakeholders interested in addressing gaps in knowledge about health insurance among consumers to make sure they get covered, and stay covered! You can watch the recording here: http://www.enrollamerica.org/resources/webinars/ready4oe2-effective-strategies-second-open-enrollment-period/.
Modernize Your Mental Health Practice to Save Time and Improve Care DeliveryKareo
Join Dr. Nina Vasan and Dr. Ganielle Hooper as they use their expertise in the mental health industry to help you run a successful mental health practice amidst uncertain times. They will discuss:
-The current state of the mental health industry and the public “stigma” of seeking mental health services
-Recent policy changes pertaining to insurance reimbursement, telehealth and MACRA
-How technology can support your practice’s growth and success
-Lessons learned in running a successful practice from a provider who has recently expanded her practice and what she did to overcome common barriers
Apple, Google, and the startups of Silicon Valley are poised to leverage new technology to save health care. How can pharma support their patients with the dawn of this new technology.
Health Insurance Information Needs: How Librarians Can Helpevardell
Today many adults have difficulty knowing how to find a physician, fill a prescription, use and pay for medications, and use health information to make informed decisions about their health. Libraries are prominent places in communities making libraries and librarians excellent resources for advancing health information literacy. For example, librarians can address the unmet information needs that leave many unable to make appropriate health insurance choices. For those with lower levels of health insurance literacy, the ability to procure appropriate levels of health insurance coverage may be limited, which can have dire effects on individuals’ health statuses. Addressing this critical information need, Emily Vardell, Ph.D., will present Health Insurance Information Needs: How Librarians Can Help. All MPLA/KLA conference attendees are invited.
What is Financial Fitness & How is it Measured?milfamln
Financial fitness is a goal for many people, but achieving fitness in terms of money management may require a combination of financial education, coaching, and financial access. After reviewing the components of financial fitness, this session will provide an overview of measures of financial capability and well-being, as well as practical applications of program measures in the field. The session will include discussion, interactive polling and Q&A.
To register, join & for resources: https://learn.extension.org/events/2591/
Speaker: Dr. J. Michael Collins
9 Actionable Healthcare Tweets from HIMSS 2015Buddy Scalera
9 tweets and action items for healthcare marketers and content strategists, as developed by Marilyn Cox @MarilynECox (Oracle) and Buddy Scalera @MarketingBuddy.
Be sure to visit: http://www.slideshare.net/americanregistry
CMS Innovation Center, Center for Medicaid and CHIP Services staff will be hosting a webinar that will discuss how applicants can work with States and the role of States in the Strong Start funding opportunity. A series of follow up webinars will provide more in-depth information about other aspects of this initiative.
More at: http://innovations.cms.gov/resources/Strong-Start-Webinar-State-Partnerships.html
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CMS Innovation Center
http://innovation.cms.gov
We accept comments in the spirit of our comment policy:
http://newmedia.hhs.gov/standards/comment_policy.html
CMS Privacy Policy
http://cms.gov/About-CMS/Agency-Information/Aboutwebsite/Privacy-Policy.html
The Informed Rewards Leader: Reevaluating Your Global Benefits Strategy for 2...Aggregage
https://www.compandbenefitstoday.com/frs/22956345/the-informed-rewards-leader--driving-adoption-and-evaluating-benefits-structure/email
The benefits industry is evolving. As leaders in compensation and benefits, we must keep up with the trends that would enhance the value proposition to current and potential employees.
Employees are now looking for more flexibility, increased support, and extra perks outside of the traditional benefits structure. However, with the cost of benefits increasing in every market (and some faster than others), generational changes in the workforce, and other forces impacting recruitment and retention, what can organizations do to find the 'sweet spot' between employee preferences, market trends, and company affordability?
Join total rewards expert Sean Raible for an insightful discussion on how to help your organization improve its benefits offering and find the 'sweet spot'. Whether you operate globally or just in one market, after this webinar, you will walk away with insight on the following:
• The top trends in 2023 global benefits programs
• Best practices to balance local market vs. global offerings
• How to connect your global benefits to support your DEI and mental health programs
• How to improve the relationship with your benefits vendors, understand the costs and potential dollars that could be re-purposed, and ultimately improve employees' experiences
HR Webinar: The Affordable Care Act Turns 10 Years Old: Where to From Here?Ascentis
Happy Birthday, ACA! Ten years ago, on March 23, 2010, the ACA was signed into law. Adding an unprecedented level of consumer protections and minimum quality standards to the health insurance Americans use, the law was and remains controversial to this day. In fact, the rate of uninsured nonelderly Americans dropped from a high of 17.8% in 2010, to 10.0% in 2016. The cancelation of the individual mandate, among other factors, has started to reverse that trend, with increases in the uninsured rates in 2017 and 2018. As the ACA celebrates its tenth birthday, it has something else to celebrate: its highest approval rate since public opinion polls began tracking it: 55% favorable opinion vs. just 37% unfavorable opinion.
As an HR professional, always busy with a hundred other people priorities at your company, it is hard to keep up with the ever-changing laws in the health insurance industry, and specifically, the ACA. With the law predicted to head to the Supreme Court soon for the third review of its fundamental constitutionality, receiving real-time updates becomes even more important. See what has changed in the ACA, looking at where it started to where it is now in this webinar!
Payroll Webinar: Untangling Multi State Payroll Reporting ComplexitiesAscentis
Almost all states require employers to withhold tax from employee wages earned for work performed in that state, even for nonresidents. As a starting point, the default rule of state income tax withholding is to withhold income tax for the state in which services are performed (the work state). But what happens when the employee lives and works in different states. What happens when the individual works in multiple states? This course will explore the obligations to payroll reporting for state purposes including exception cases with state reciprocity and convenience of the employer states. The course will look to “untangle” the complexities around when and how to report to non-resident states and when to withhold and remit state and local taxes.
Payroll Webinar: Tax Levies and Creditor Garnishments: What Payroll Must Know...Ascentis
This webinar concentrates on processing garnishments in the payroll department other than child support. It covers the federal rules for creditor garnishments, the IRS rules for federal tax levies, the various aspects of state tax levies, the key points for processing state creditor garnishments, how to handle voluntary wage assignments such as payday loans and student loans. It includes best practices for reconciling and processing the garnishments in the payroll department. Sample memos for communicating with the employee concerning garnishments are included. The IRS Form 668-W is reviewed.
Payroll Webinar: Time & Attendance Payroll FraudAscentis
Have you ever had to clock in or out from work on a time clock? What type of time clock was it? Did you have to use a punch card? Did you have to use a fob or card key? Did you have to use your fingerprint or retina?
The evolution of the time clock and the various methods by which an employee is able to indicate the beginning and end of periods of time worked was based on the evolution of time and attendance fraud. In this hour, the different methods by which an employee might abuse a time and attendance system will be identified and discussed, as well as best practices for prevention.
Payroll Webinar: Wage and Hour Compliance in 2021Ascentis
This webinar concentrates on federal and state wage and hour requirements that must be followed in the payroll department. Areas of discussion include calculating overtime, travel time, minimum wage, posting requirements, meal and rest periods, how often an employee must be paid and by what method and paying terminated employees.
HR Webinar: Employee vs. Contractor: Changes That Will Impact All EmployersAscentis
Although the pandemic-related recession had a brief downward impact on gig workers overall, the trend is clear: being your own boss is a concept gaining popularity at an impressive rate. The overall number of Americans classifying themselves as freelancers rose from 53 million to 59 million from 2014 to 2020. And even the core classification of self-employed individuals (incorporated or not) has risen by 17 percent in just one year – from 8.221 million in April, 2020, to 9.651 million in April, 2021, according to the Bureau of Labor Statistics.
The rapid growth in the ranks of independent contractors has naturally spurred greater interest in the regulations surrounding worker classification – both in terms of the loss of benefits and protections for those leaving traditional employment, and the potential for abuse of the worker classification process by employers.
During the last year, the states have been brewing up their own changes in employment classification laws, led by California’s AB 5, which was passed, then repealed and replaced with AB 2257. At the federal level, with the transition to single-party control in the House, Senate (barely) and Presidency, the Protecting the Right to Organize (“PRO”) Act (H.R. 842) is making its way through Congress, and may even find a home inside the massive infrastructure bill now being debated on Capitol Hill. The PRO Act, as currently written, would include the most comprehensive amendment to the terms “employee,” “employer,” and “supervisor,” since the Fair Labor Standards Act of 1938 became law.
So how will all of these convergent changes settle out? And most importantly, how can employers plan for the expected changes on this contentious topic?
HR Webinar: 2021 Compliance & Employment Law UpdateAscentis
2020 was nuts with employment laws changing rapidly so quickly to handle the COVID-19 pandemic. 2021 has no plans to slow down with new laws out of Congress and state legislatures contemplating higher minimum wages, paid leaves, additional protections against discrimination and harassment, and shifting priorities at federal agencies. With hopes of coming out of the pandemic by year’s end, HR professionals in all industries are preparing for the next wave of regulations affecting every industry.
HR Webinar: Leading Hourly Workforce Transformation in a Post-Pandemic WorldAscentis
As we continue to negotiate the impacts of Covid-19 on our society, the workplace has changed for good. And for hourly workers, and those who manage them, the shifts have been even more dramatic.
In order to meet the needs of this workforce that has changed forever, leaders must strategically develop their employment practices to ensure they're able to successfully attract, recruit, and retain the quality and tech-savvy talent that they need.
In this program, we'll explore five key strategies that are key to creating a workplace where the post-pandemic hourly workforce can grow and thrive. The new normal may still be unknown – but the good news is that companies can count on their hourly workforce to deliver for them, once they start responding to their needs.
HR Webinar: The First 100 Days: Changes Employers Should be Aware ofAscentis
April 30, 2021 is the end of the first 100 days of the new Biden Administration. Not only did we have a change of party in the White House, but for the first time since 2011 we are also experiencing single party control of the House of Representatives, Senate and Presidency.
From vaccine logistics to small business relief, from minimum wage to gender pay equity, and from immigration reform to health care policy, political analysts expected big changes from the new Administration. In this session, we’ll review reality against expectations, and the HR technology implications for the change to come.
HR Webinar: Gender Pay Equity: The Journey ContinuesAscentis
This presentation will review the implications of March 24, 2021, otherwise known as “Equal Pay Day,” the specific date this year when the average man in the United States could start work and earn the same amount by December 31 as the average woman, in the same job, who had worked all year long.
In recent years, gender pay equity has experienced a continuous sense of “one step forward; two steps back”. EEO-1 Component 2 reporting, as a tool for identifying specific regions, industries and organizations where this type of discrimination is most pronounced has arrived, departed, and is now poised to arrive again at HR professionals’ desks. Discussions about what it’s going to take to eradicate sexual harassment and gender-based discrimination in the workplace (the #MeToo movement) inevitably lead us to questions like: Is it “good enough” for employers to simply acknowledge the gender discrimination inherent in acts of sexual harassment? Or is it time to step past the words, and into action, and to focus on the steps we need to take to truly rectify the pay equity gap?
Regardless of what your company’s views and current efforts are, it’s also important that every HR professional be aware that the state, city or other local jurisdiction in which you operate may have gender-equalizing laws in place.
Join Jim Paille as he talks about payroll tax compliance going into the new year. In this session, you will understand the latest tax reform items that affect payroll. He will cover new IRS initiatives to be mindful of entering 2021. Then, Jim will discuss topics related to the 2020-2021 W-4’s impact at both the federal and state levels. Finally, he will cover some tips you can leverage to make your year-end processing more efficient and effective.
Payroll Webinar: Forms W-2/941/940 for 2021: The Information You Need to Know!Ascentis
It is a New Year! Are you and your payroll department ready? Join “The Payroll Advisor” Vicki M. Lambert, CPP as she helps you to understand the proper procedures for completion of Form W-2, Form 941 and Form 940 for 2021.
Payroll Webinar: Payroll Tax Nexus 2021: Impacts on Organizations as a Result...Ascentis
This session will explore the U.S. payroll tax impact to employers and employees in response to the increase in telework as a result of the COVID pandemic. Specific areas covered will include employer “nexus” with respect to withholding and reporting requirements related to those employees working remotely, potential state and local employment tax authority audit activity, strategies to consider in go-forward policy development and organizational hurdles in compliance as we move forward through 2021 and beyond.
Payroll Webinar: Streamlining Payroll Operations and EfficienciesAscentis
Payroll is often the largest expense for a business and can be even more costly because of non-compliance, inefficient processes, lack of controls, and outdated technology. A missed deadline or incorrect tax filing can result in hefty fines and even jail time. Manual entry of HR/payroll records is time-consuming and prone to human error. Not having controls in place, whether you are a public or a private company, can increase the risk of fraud. Outdated technology can be complex and tends to add more administrative burden to HR/payroll teams, causing unwanted stress and frustration.
In this session we talk about the many ways that companies can stay compliant, streamline payroll operations, and optimize efficiency. We’ll share best practices and current trends to help improve your overall payroll operations and keep things running smoothly.
HR Webinar: The New Consolidated Appropriations Act of 2021: What HR Pros Mus...Ascentis
On December 27, 2020, the President signed H.R. 133, the "Consolidated Appropriations Act of 2021". This omnibus law includes the much anticipated and long-awaited COVID Relief Bill, with many of the new provisions taking effect immediately. Weighing in at a "mere" 5,593 pages, the new law renews or extends most of the tax relief programs available to employers under both the FFCRA and the CARES Act. The renewed Paycheck Protection Program, funded with $284.45 billion in new federal spending, is expected to see new lending the week of January 11, 2021, with a number of changes in response to prior program criticisms. Join us at this webinar to review the many provisions of CAA'21 which will impact Human Capital Management.
HR Webinar: 2021 Workplace and Compliance OutlookAscentis
In this webinar, we will explore the current hot issues surrounding the HR leader. We will touch on topics such as updated compliance responsibilities to be aware of, employee well-being, new employee demands, the hybrid workspace, and more. Tune in to hear Barbara Trumbly talk to what issues and new policies you should be aware of entering the new year.
HR Webinar: The American Rescue Plan Act of 2021: New Employer Opportunities ...Ascentis
On March 11, 2021, President Biden signed into law H.R. 1319, the “American Rescue Plan Act of 2021” (APRA). The latest in an extended series of COVID-19 economic relief bills, with a price tag of $1.9 trillion and weighing in at an impressive 628 pages, ARPA will bring cumulative US federal pandemic relief spending to approximately $5.7 trillion. While the new law’s consumer provisions – like direct stimulus payments to about 89% of US taxpayers, extended unemployment benefits, and increased child tax credits – have gotten almost all the press coverage related to this law, as with prior laws (FFCRA, CARES Act, CAA) there are many employer-impacting provisions that have so far “flown under the radar.”
At Ascentis, we’ve hauled out our trusty “HCM radar detector” to hone in on just those provisions which may impact and delight (or maybe not?) employers, and the HR community, around the country.
Payroll Webinar: The A to Z of Payroll Garnishments Part 2Ascentis
Tax levies and creditor garnishments can be some of the most complex tasks required of any payroll department. Payroll must understand all the laws that apply towards processing these types of garnishments backwards and forwards. It is sometimes even up to the payroll department to catch and correct any errors that have been made by anyone else along the way!
Precise and accurate compliance with garnishment regulation can help to reduce or eliminate the emotional and financial toll that can result from these unfortunate situations as well stave off any penalties that may result if processed incorrectly.
This webinar concentrates on processing garnishments, other than child support, in the payroll department. We’ll cover the federal rules for creditor garnishments, the IRS rules for federal tax levies, the various aspects of state tax levies, the key points for processing state creditor garnishments, how to handle voluntary wage assignments like payday loans and student loans. And that’s not all – we’ll also review the IRS Form 668-W.
Payroll Webinar: The A to Z of Payroll Garnishments Part 3Ascentis
In parts two and three of the A to Z of Payroll Garnishments we discussed the legal aspects of garnishments, now in our third and final chapter we will turn our attention to the best practices for processing the garnishments within the payroll department.
We will apply our learnings and review examples of calculating all types of garnishments, including how to prorate when an employee has two or more child support withholding orders and not enough disposable income to cover both, the calculations for a federal tax levy, what to do if the employee has a creditor garnishment and a child support withholding order and more!
Payroll Webinar: Paying Overtime Under the FLSA: Part 2Ascentis
This is the second of a two-part webinar that will help you better understand the requirements and procedures involved in overtime calculation. Calculating overtime pay for nonexempt employees sounds so simple. But not so fast. The truth is that overtime rules and the mathematics required to arrive at the correct calculation can be extremely tricky. Our speaker will share her expertise and best practices for managing these calculations.
Penalties for overtime violations can be severe with the possibility of fines, imprisonment or both! Add civil suits to the mix and the results can be devastating to any business, no matter how large or small. Just to keep it interesting, most states use the same definition to calculate overtime as the FLSA does. So, even one, single error can earn you double the penalties.
Payroll Webinar: W-2’s vs. 1099’s: Understanding Who Should be an Independent...Ascentis
This webinar examines how the common law rule is used to determine worker status and which three requirements are used to correctly classify a worker as an independent contractor along with the requirements for when a worker must be classified as an employee. Misclassifying employees and independent contractors are getting more costly by the day. With federal and state agencies joining forces to combat misclassification, fines and penalties have skyrocketed. And every day the misclassification continues the penalties mount up and up until this ticking time bomb finally explodes! Find out how to defuse that ticking bomb by joining renowned payroll expert Vicki M. Lambert, CPP for this information packed webinar!
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Today’s Speaker
Bob Greene currently serves as Senior HR Industry Analyst at Ascentis.
Bob’s 43 years in the human capital management industry have been spent
in practitioner, consultant and vendor/partner roles. As practitioner, he
managed payroll for a 5,000-person bank in New Jersey. As consultant, he
spent 8 years advising customers in HRMS, and payroll and benefits system
design as well as acquisition strategies. Bob also built a strategic HCM
advisory practice for Xcelicor (later acquired by Deloitte Consulting.)
As vendor/partner, he has had prominent roles in sales support, marketing
and product management at several companies and currently Ascentis. Bob
has been a Contributing Editor for IHRIM's Workforce Solutions Review
journal, for the past eight years, and for 2021 is the Co-Managing Editor.
His experience also includes two years as Adjunct Lecturer in HRIS at
Benedictine University in Lisle, Illinois. In addition to his 43 years of
experience, Bob also holds a BA in English from Rutgers University.
Bob Greene
7. Agenda
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• Part I: How We’ve Changed
• As We Reach One Year Since the First COVID-Related Death, “Vaccine-nation” is Underway!
• The Vaccination Story So Far
• Part II: The Role of Employers in Vaccinating America
• The New “Safer Workplace Pyramid”
• Decisions to Make NOW
• Inform and Educate
• Incentivize
• Mandate
• Ten Steps to a Solid Employer Vaccine Policy
• How Ascentis Can Help
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Disclaimer
• Legal advice
• A political opinion
This presentation is NOT:
Before Taking Any Actions
Before taking any actions on the information contained in
this or any other Ascentis presentation, employers should
review this material with their professional advisors.
This presentation is based on the latest published information available up to 24 hours
prior to its broadcast. This information is changing and being reinterpreted frequently.
Please check for updates before relying on this content.
9. Part I – How We’ve Changed
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“This virus is essentially malware aimed at the source code of humanity…”
-- Amy Webb, Quantitative Futurist
10. The Impact of the COVID-19 Health Crisis on HR
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Metric February 1, 2020 February 1, 2021
U-3 US Unemployment Rate
U-6 US Unemployment Rate
3.5%
7.7%
6.3%
12.0%
Number of Unemployed 5.79 million 10.13 million
Job Openings 7.0 million 6.6 million
Percent of Employees
Regularly Working from Home ~ 3.4% 40 - 50%
Percentage of Children Schooling from
Home (at “Height” of Phase I) ~ 4.4% 97.35%
States with Stay-at-Home Orders
(at “Height” of Phase I) 0 45
Number of Vaccines Given
as of 6:00 pm EST, 2/22/2021
63.09 million / 208.27 million
USA / worldwide
Number of Vaccines Given Per 100 Ppl
as of 6:00 pm EST, 2/22/2021
19.0 / 2.7
USA / worldwide
Percent of US residents vaccinated
as of 6:00 pm EST, 2/22/2021
13.1% / 5.7%
one dose / fully
11. The Vaccination Story So Far
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https://ourworldindata.org/grapher/us-daily-covid-vaccine-doses-
administered?tab=chart&stackMode=absolute®ion=World
12. The Vaccination Story So Far
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Weekends
Impact of
“Snowmageddons”
13. The Vaccination Story So Far
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https://ourworldindata.org/us-states-vaccinations
16. Part II – The Role of Employers in Vaccinating America
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“Failing to Plan … is Planning to Fail”
-- quote attributed to Benjamin Franklin
20. Maximizing Worker Safety in “Reopening” America
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The Safer Workplace “Golden Triangle”:
Phase I:
Reconfigure
Communal
Work
Spaces
Phase II:
Determine
Who Works
Where –
Home/Office
VACCINATE
THE
WORKFORCE
Phase III:
Conduct
Daily
Health
Screenings
Our Focus
Today
21. The Role of Employers in “Vaccinate America”
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Inform & Educate
Incentivize
Mandate
• Advocate for the national program
• Provide answers to FAQs
• Offer “one-stop shopping” for all vaccine-
related information, including links to
state, county and city websites
• Help to dispel myths and misinformation.
22. The Role of Employers in “Vaccinate America”
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22
Inform & Educate
Incentivize
Mandate
• Offer one or more incentives for
completing the vaccination program
• Cash payments, PTO, transportation, a
future celebration party – be creative!
• Can be individualized, team-based (to
create competition) or both.
23. The Role of Employers in “Vaccinate America”
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Inform & Educate
Incentivize
Mandate
• Make vaccinations mandatory for all, or a
portion of the employee population
• Ensure that all legitimate employee ADA
exemption claims are properly evaluated
• Offer accommodations for employees
with legitimate objections.
24. The Role of Employers in “Vaccinate America”
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24
Inform & Educate
Incentivize
Mandate
Source: Fisher Phillips Law Firm
https://www.fisherphillips.com/resources-alerts-
fp-flash-survey-reveals-most-employers-not
Fisher Phillips employer survey of 700
employers conducted January 26-29, 2021.
• Attitude toward mandating vaccination as a
condition of employment:
• 9% of employers are considering it
• 27% are unsure whether they will consider it or not
• 64% are NOT considering adopting this policy.
• Industries most likely to consider mandating it:
• 18% are agricultural/food production
• 13% are construction
• 12% are healthcare
• 11% are hospitality
• 10% are retail.
25. The Role of Employers in “Vaccinate America”
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Inform & Educate
Incentivize
Mandate
Source: Fisher Phillips Law Firm
https://www.fisherphillips.com/resources-alerts-
fp-flash-survey-reveals-most-employers-not
Fisher Phillips employer survey of 700
employers conducted January 26-29, 2021.
• Attitude toward incentives for employees to get
vaccinated:
• 21% of employers are planning or considering it
• 43% are uncertain about offering incentives
• 36% are NOT considering offering incentives.
• Popularity of various incentives:
• 38% are likely to offer cash or gifts
• 30% are planning to offer paid time off
• 25% are uncertain what their incentive will be
• 5% believe offering vaccinations onsite is “incentive
enough”
26. The Role of Employers in “Vaccinate America”
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Inform & Educate
Incentivize
Mandate
Inform & Educate:
• Little to no “down-side” – little detailed
direction from any government, no mandate,
no regulation limiting the process.
• Employees are seeking clarification on
many details related to the vaccine:
• When it’s “their turn” (Priority Group)
• Where to go to get it
• Whether there is any cost
• Because the vaccination distribution
program has been decentralized down to
individual states, counties, and in some
cases, cities, multi-location employers will
have the greatest challenges.
• Each employer will have to decide for
themselves to what extent they are
comfortable addressing anti-vax arguments,
particularly those based on conspiracy
theories, head-on.
27. Employers’ Role in “Vaccinate America:” Inform & Educate
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Example of an
ESS Portal
Landing Page
28. Employers’ Role in “Vaccinate America:” Inform & Educate
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“Region” One: Location-Specific Vaccine Information
29. Employers’ Role in “Vaccinate America:” Inform & Educate
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Location-Specific Vaccine Information: Key Considerations
Source: https://www.cdc.gov/coronavirus/2019-ncov/vaccines/recommendations.html
The CDC Only Set Guidelines:
• Phase 1a:
• Healthcare personnel
• Long-term care facility residents
• Phase 1b:
• Frontline essential workers (e.g., police, fire, EMS)
• People aged 75 and older
• Phase 1c:
• People aged 65-74
• People aged 16-64 having underlying health conditions (co-morbidities)
• Other essential workers, including those who work in transportation and
logistics, food service, housing construction and finance, information
technology, communications, energy, law, media, public safety, and
public health
• HOWEVER, these were only guidelines, and state and local
governments were encouraged to establish their own “rules.”
30. Employers’ Role in “Vaccinate America:” Inform & Educate
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Location-Specific Vaccine Information: Key Considerations
Colorado Ohio Arizona
Washington Oklahoma Massachusetts
Hawaii Alabama Maryland
31. Employers’ Role in “Vaccinate America:” Inform & Educate
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Location-Specific Vaccine Information: Key Considerations
Ramsey County, MN San Diego County, CA Maricopa County, AZ
Hillsborough County, FL City of Chicago, IL City of San Ramon, CA
City of Philadelphia, PA
So….
• With 50 states in the US…
• …and 3,006 counties in the US…
• …and countless cities in the US…
• How does a multi-location
employer make this work?
32. Employers’ Role in “Vaccinate America:” Inform & Educate
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“Region” Two: Providing Reliable Information; Dispelling Disinformation
33. Employers’ Role in “Vaccinate America:” Inform & Educate
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Challenging the “Myths” *
* So much less confrontational than “conspiracy theories”
35. Employers’ Role in “Vaccinate America:” Inform & Educate
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Dispelling Myths: The Case of the “mRNA Misunderstandings”
Source:
https://www.cdc.gov/coronavirus/2019-
ncov/vaccines/different-vaccines/mrna.html
This myth may have
originated because older
vaccine design used
live, attenuated virus
(e.g., measles, mumps,
rubella)
This myth may have
originated because
those without a science
background may
conflate the concept of
DNA with messenger
RNA
36. Employers’ Role in “Vaccinate America:” Inform & Educate
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Dispelling Myths: The Case of the “Chip Conflation”
+
=
37. The Role of Learning Management Systems (and Content)
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37
LMSs That Are SCORM Compliant Are Essential to Minimizing Liability
SCORM is an LMS content design standard:
• Ensures plug-and-play compatibility between
design software, content and player.
• Includes standard features like course pacing,
bookmarks, and prerequisite enforcement.
• Most important, SCORM can include required
quizzes or tests of knowledge, recording both
the students’ answers and their unitary and
overall score.
• Bottom line: while an employee handbook
and published policies are important to have,
and an employee signature may “signify”
they’ve received and read the policy, you just
can’t replace recorded test administration and
question by question results to prove that the
employee understood the policy when they read
it.
38. The Role of Learning Management Systems (and Content)
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39. The Role of Learning Management Systems (and Content)
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39
40. Employers’ Role in “Vaccinate America:” Incentivize
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40
Vaccine Incentives – What Works Best?
41. Employers’ Role in “Vaccinate America:” Incentivize
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41
Vaccine Incentives – Key Program Considerations
• Do vaccine incentives work? Preliminary anecdotal (survey response) evidence indicates they do. A
survey by Blackhawk Network (a payments provider) indicates:
• As many as 40% of all employees are either unsure or do not plan to get the COVID vaccine, but
• When a $100 cash incentive is offered, 1/3 of that 40% would agree to be vaccinated.
• When the 60% who plan to take the vaccine is added to the 13.33% of the population that is vaccine-resistant but who
would agree with a cash incentive, this yields 73-74% -- “within the ballpark” that doctors and scientists indicate we
need to achieve herd immunity.
• Incentives can include any combination of:
• Direct cash payments
• Paid time off
• Reimbursement of travel to/from the vaccination site.
• Incentives can be individual or team-based, to encourage competition among employee groups to
achieve as close to 100% team-based vaccination levels as possible.
• Remember that vaccine incentives are likely subject to the same ADA restrictions as are other wellness
provisions. Always check with your legal advisors, but for employees who are pregnant (in which case
advisability of receiving the vaccine is subject to employee/healthcare provider mutual decision), have a
disability, or a sincerely held anti-vaccine religious belief, it may be advisable to offer an alternative to
vaccination to achieve full participation in the incentive program. One such alternative might be a series
of LMS-based coursework covering COVID-related healthcare issues.
42. Employers’ Role in “Vaccinate America:” Incentivize
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42
INFORM/EDUCATE INCENTIVIZE MANDATE
PTO BONUS $
{U.S. Employees)
(25,000)
4 hours pay for 2 doses
(50,000)
4 hours PTO for 2 doses
(~800,000 gig)
$25 “stipend”
(143,000)
4 hours pay for 2 doses
(1,346)
6 hours pay for 2 doses
(350,000)
hourly only: 4 hours PTO for 2 doses
+ $30 round trip ride reimbursement
Sources: See Appendix
43. Employers’ Role in “Vaccinate America:” Incentivize
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43
INFORM/EDUCATE INCENTIVIZE MANDATE
PTO BONUS $
(500,000)
$100 one-time cash
and $100 store card
{U.S. Employees)
(315,000)
$200 one-time
(66,000)
$100 one-time
(133,000)
hourly only; 4 hours pay for 2 doses
(20,000)
2 hours pay for 2 doses
(205,000)
4 hours PTO for 2 doses
Sources: See Appendix
44. Employers’ Role in “Vaccinate America:” Incentivize
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44
INFORM/EDUCATE INCENTIVIZE MANDATE
PTO BONUS $
(6,100)
6 hours pay for 2 doses
{U.S. Employees)
(26,000)
$500 one-time
(120,000)
4 hours pay for 2 doses
(55,000)
$75 one-time
(225,000)
$125 store gift card for 2 doses
Sources: See Appendix
(32,000)
PTO as needed $50 one-time
45. Employers’ Role in “Vaccinate America:” Mandate
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45
Vaccine Mandates – PROCEED WITH CAUTION!
• Are vaccine mandates legal? The EEOC recently re-issued employer guidance on COVID-19 employee
policies to include the latest rules around vaccine mandates (specifically, Section K). Unfortunately, while
they implied that mandates are legal using the same logic that have made other vaccine mandates legal in
the past, they did not come out directly and say so verbatim.
• Remember that all COVID vaccines currently available are being made available under “Emergency Use
Authorizations” (EUAs), not under regular FDA approval.
• This triggers a series of additional requirements for administering the vaccines, including the provision of a fact sheet to the patient, and a
special informed consent signature that goes beyond what would be required under a fully approved vaccination.
• The recent EEOC guidance outlined above acknowledges the EUA status of the vaccines, but fails to go further in advising employers on its
consequences. For its part, the FDA does not comment on employee/employer relations matters.
• Bottom line? The failure of the EEOC and the FDA to cross traditional jurisdictional lines presents a special limitation for employers that may
create an additional, temporary exception under which employees may refuse a vaccine mandate.
• Where employees refuse an employer-mandated vaccine for any legitimate reason (disability, religious
belief, possibly the vaccine’s current EUA status), traditional ADA reasonable accommodation rules apply.
• While most employers have indicated no plans to mandate vaccines yet, many legal experts believe that
employers in the healthcare and first responder industries may be the most justified in doing so legally,
since direct contact with infected COVID patients is more likely a requirement of the job.
• Most court cases in which employer vaccine mandates have been upheld against employee challenges have been in the healthcare industry.
See, e.g., Hustvet v. Allina Health Sys., 910 F.3d 399 (8th Cir. 2018) (holding that requiring employees with potential contact with immune-
compromised clients justified an employer’s immunization requirement.)
46. Ten Steps To a Solid Employer Vaccine Policy *
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46
1. Organize a Vaccine Committee
• If you haven’t done any work to date, your first step may be convening a committee to help suggest and develop
recommendations for your business. This committee should either be comprised of or receive input from human
resources, legal, workplace safety, and other personnel who are in the best position to develop effective strategies
while considering all relevant angles….
2. Determine Your Place in Line
• You should first determine whether your business is categorized as an essential business such that you can
receive priority access to the vaccine in advance of the upcoming “open season”…
3. Decide Whether You Will Mandate the Vaccine
• While it appears that you can mandate the vaccine for your workforce and avoid legal exposure with respect to
federal anti-discrimination laws, not many employers appear to be going this route.…
4. Decide Whether You Will Encourage the Vaccine
• A much preferred option, the great majority of employers appear to be considering encouraging the vaccine rather
than requiring it.…
* Source: Fisher Phillips Legal Alert, “The Widespread Availability Of COVID-19 Vaccines May Be Here Sooner Than You Think: A 10-Step Action Plan For
Employers,” February 18, 2021, https://www.fisherphillips.com/resources-alerts-the-widespread-availability-of-covid-19-vaccines
47. Ten Steps To a Solid Employer Vaccine Policy *
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47
5. Mount an Effective Education Campaign
• While concerns about vaccination side effects are legitimate, worries over contracting COVID-19 from the vaccine
– and other safety concerns – are based on inaccurate information. You can help ease some of this apprehension
by providing accurate information and offering clarifications to address misinformation directly.….
6. Decide Whether You Will Incentivize the Vaccine
• Many employers are considering the option of encouraging employee vaccinations through the use of incentives.
According to the [Fisher Phillips] Flash Survey, the two most popular categories include cash/gifts (38%) and paid
time off (30%).…
7. Consider Whether You Will Offer On-Site Vaccinations
• Some larger employers may be in a position to establish an on-site vaccination center, permitting healthcare
personnel on your property to administer the vaccine to your workers and perhaps members of the local
community.…
* Source: Fisher Phillips Legal Alert, “The Widespread Availability Of COVID-19 Vaccines May Be Here Sooner Than You Think: A 10-Step Action Plan For
Employers,” February 18, 2021, https://www.fisherphillips.com/resources-alerts-the-widespread-availability-of-covid-19-vaccines
48. Ten Steps To a Solid Employer Vaccine Policy *
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48
8. Plan for Post-Vaccination Issues
• The [data] indicates that it is not uncommon for COVID-19 vaccine recipients to experience side effects, such as
pain at the injection site, fatigue, headache, and chills, most often within 24 hours of receiving the second dose
of the vaccine. You should proactively consider how to handle issues that arise as a result.…
9. Don’t Ease Up on Workplace Safety Measures
• According to the CDC, not enough information is currently available to say if or when it will stop recommending
that people wear masks and avoid close contact with others once COVID-19 vaccinations become widespread.
Thus, even after your workers receive their full vaccine doses, you should continue to require them to adhere to
common CDC recommendations until experts better understand the real-world protection that COVID-19 vaccines
provide.…
10.Stay Updated on Vaccine Developments and Trends
• Because of the rapidly changing landscape of the pandemic and vaccines, it is important to continue closely
monitoring the evolving developments and trends..…
* Source: Fisher Phillips Legal Alert, “The Widespread Availability Of COVID-19 Vaccines May Be Here Sooner Than You Think: A 10-Step Action Plan For
Employers,” February 18, 2021, https://www.fisherphillips.com/resources-alerts-the-widespread-availability-of-covid-19-vaccines
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How Ascentis HR and Talent Management Can Help
Ascentis allows you to focus on the bigger picture with integrated
HR and Talent Management software. We provide real-time data,
software configuration to meet your needs, and the ability to track
employee records through the entire employee life cycle.
• Access all your employee-related information in one centralized
portal
• Ascentis HR provides over 300 on-demand reports, point-in-time
reports and configurable fields
• Fine tune employee performance on-demand with real-time
performance management software, visible on mobile
• Learning management resources that are web-based, instructor-
led, on the job and online.
Recruiting &
Onboarding
Talent
Management
HR &
Benefits
Payroll
Time &
Attendance
Ascentis
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Appendix B: Vaccine Policy Resources
Resources:
1. “Employers: Thinking About Mandating the COVID Vaccination? Consider These Risks,
Risk & Insurance”, https://riskandinsurance.com/employers-thinking-about-mandating-the-
covid-vaccination-consider-these-risks/?rid=19593
2. “Promoting Vaccination in the Workplace”, United States Centers for Disease Control,
https://www.cdc.gov/flu/business/promoting-vaccines-workplace.htm
3. “What is an employer’s role in addressing vaccine hesitancy and accelerating the path back
to the new normal?”, E&Y, https://www.ey.com/en_us/covid-19/what-is-an-employers-role-in-
addressing-vaccine-hesitancy-and-accelerating-the-path-back-to-the-new-normal
4. “Free Shots, Cash Bonus, Firing. Employers Weigh How to Get Employees Vaccinated”,
Insurance Journal, https://www.insurancejournal.com/news/national/2020/12/11/593667.htm
5. “No. 1 way to encourage workers to get COVID-19 vaccine? Education”, Human Resource
Executive, https://hrexecutive.com/no-1-way-to-encourage-workers-to-get-covid-19-vaccine-
education/
6. “These Companies Are Paying Workers to Get Vaccinated”, Forbes,
https://www.forbes.com/sites/rachelsandler/2021/01/14/these-companies-are-paying-
workers-to-get-vaccinated/?sh=1492cb4f4f23
7. “Covid Vaccination Incentives: The Risks and Rewards for Employers”, Forbes,
https://www.forbes.com/sites/edwardsegal/2021/01/16/covid-vaccination-incentives-the-
risks-and-rewards-for-employers/?sh=763a1be92d5b
8. “These Companies Are Paying Employees to Get Vaccinated”, AARP online,
https://www.aarp.org/work/working-at-50-plus/info-2021/companies-paying-employees-
covid-vaccine.html
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Appendix B: Vaccine Policy Resources
Resources (continued):
9. “Target joins growing number of employers incentivizing COVID-19 vaccines”, Human
Resource Executive, https://hrexecutive.com/target-joins-growing-number-of-employers-
incentivizing-covid-19-vaccines/?eml=20210212&oly_enc_id=6466I3002834D1Z
10. “What Many Employers Want to Make COVID-19 Vaccines Mandatory”, Healthline,
https://www.healthline.com/health-news/why-many-employers-want-to-make-covid-19-
vaccines-mandatory
11. “COVID-19 Vaccinations: Should You Require Employees to Take Them?”, The Law Firm of
Baker Donelson, https://www.bakerdonelson.com/covid-19-vaccinations-should-you-
require-employees-to-take-them
12. “Should Employers Incentivize Workers to Get Vaccinated?”, Mercer,
https://www.mercer.us/our-thinking/healthcare/should-employers-incentivize-workers-to-
get-vaccinated.html
13. “Vaccination as a Condition of Employment: Evaluating Legal Risks of Mandatory Vaccine
Policies During the Pandemic”, The Law Firm of Nelson Mullins,
https://www.nelsonmullins.com/idea_exchange/blogs/the-hr-minute/employee-
benefits/vaccination-as-a-condition-of-employment-evaluating-legal-risks-of-mandatory-
vaccine-policies-during-the-pandemic
14. “The Vaccines are Coming: Should Employers Mandate?”, The National Law Review,
https://www.natlawreview.com/article/vaccines-are-coming-should-employers-mandate
57. Organize. Humanize. Maximize.
57
Appendix B: Vaccine Policy Resources
Resources (continued):
15. “Employers' Next COVID-19 Conundrum: To Mandate Vaccination, or Not to Mandate
Vaccination?”, The Law Firm of Katten Munchin Rosenman LLP,
https://www.jdsupra.com/legalnews/employers-next-covid-19-conundrum-to-2051665/
16. “United Airlines CEO wants to make Covid vaccines mandatory for employees — and
encourages other companies to do the same,”
https://www.cnbc.com/2021/01/22/united-airlines-ceo-wants-to-make-covid-vaccines-
mandatory-for-its-employees.html
17. “Mandatory COVID Vaccines? Employers Consider Their Options,”
https://cheddar.com/media/mandatory-covid-vaccines-employers-consider-options
18. “More companies offering incentives for workers who get Covid vaccine,”
https://www.bizjournals.com/bizwomen/news/latest-news/2021/02/workers-incentives-
covid-vaccine.html?page=all
19. “Why many employers are turning to incentives to boost vaccination rates,” by
Kathryn Mayer, https://hrexecutive.com/why-many-employers-are-turning-to-
incentives-to-boost-vaccination-rates/?eml=20210219&oly_enc_id=6466I3002834D1Z
Editor's Notes
Updates from v1 to v2:
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