Conference and seminar meetti h are done time to time

1. .
IMPROMPTU PRESENTATION

2. Impromptu presentation:
The word Impromptu, itself, means “doing
something without preparation”. It is
a presentation that a person delivers without
predetermination or preparation.

3. TYPES
 OHSSL impromptu (Ohio Impromptu)
 In this type, the speaker is provided with seven
minutes of time to divide at his own discretion
between prepping and speaking.
 All topics are quotations and generally
random It is also more factual and less humor-
based.
 The ratio usually being used by experienced
speakers to divide the preparatory and speaking
time is 1:6.

4.  Editorial Impromptu
 The students are given a short editorial (ideally 3
to 5 paragraphs) to which they will develop a
response.The students are allowed nine minutes
to divide between preparation and speech time.
At least five minutes must be used for speaking.
Limited notes, prepared in the round, are
permitted.The speech should involve the
development of an argument in response to the
idea generated or opinion shared in a given
editorial.

5.  High School Competition
 In high school speech and debate
competitions, thirty seconds are given to the
competitor to select a topic from a set of
topics (usually three). During those 30
seconds, the competitor must also compose a
speech of five minutes with a 30 second grace
period.

6. STRUCTURE
INTRODUCTION
 Open by addressing the Chairman or Master of Ceremonies,
e.g. Mister/MadamChairman
 Brief introduction/opening sentence attention getting
Body
 Cover the main points (Try to find one or two central themes )
 Use clearly worded simple sentences and try to link the themes
Conclusion
 Be brief and look for an elegant closing that links back to the
opening
 End by acknowledging the Chairman or Master of Ceremonies

7.  The introduction should begin with a catchy
beginning, the statement of the topic and an
outline of the speech.The conclusion is
usually like the introduction except
backwards, ending with a profound
statement.

8. TIPS
 1. Be confident
 2. Focus on the audience
 Have a structure
 Talk conversationally -
 Personalise your speech & have a relevant
story

9. .
 8. Demonstrate powerful body language -
 9. Use a credible voice tone
 10.Turn your impromptu session into a
Q&A session

10. CONFERENCE AND SEMINAR
 A conference is a formal meeting where
people congregate to discuss a specific area
of common interest while a seminar is an
educational forum where members meet to
acquire knowledge about a particular area.

12. Benefits of
Seminar/Conference
 Meet students, researchers, professors etc. from
other linguistics departments of your own or
other countries
 Become aware of other cultures and ideas
related to linguistics
 Familiarize yourself with other research work,
projects etc.
 Promote your association, university /
department within the field
 Attract new and active students in your
association, university / department

13.  Build connections and create a network of co-
workers and institutions
 Travel and get to know the hosting country
(geographically, culture, religion etc.)
 Promote your own research and get feedback
 Gain and train management skills
 Trained interpersonal skills
 Learn how things are behind the scenes
 Become an active member of the academic
community

14. Factors of consideration
Subject
Be educational
Be urgent
Provide solutions
Length
Time
Location

15. Outline of the specific tasks you must
complete to run a conference
 I. DetermineGoals &TargetAudience
 a. Select general subject(s)
 b. Determine length (half day, one day, two days,
multiple tracks)
 C. Review for feasibility
1. Is it educational?
2. Is it important?
3. Will it provide solutions?
4. Do we have the resources/knowledge to handle it?

16.  II. Determine Seminar Marketing Plan
 A. Mailing List/Logistics
 B. Advertising
 C. Website
 D. Registration options
 III. Establish schedule
 1. Set date(s)
 2. Set completion dates for key tasks
 3. Monitor and revise periodically

17.  IV. Select speakers
 1. Internal
 2. External
 3. Current users
 4. Other experts
 A. Invite speakers
 1. Invite and confirm availability
 2. Invite fallback speakers, as needed

18.  V. Select site
 A. Review alternatives
 1. Internal
 2. Hotel
 3. Conference center
 B. Inspect site alternatives
 1. Meeting space
 2. Breakout space
 3. Socializing space
 4. Sleeping accommodations
 5. Food service

19.  VI. Mail invitations
 A. Create invitation list
 B. Determine registration sources
 1. mail
 2. fax
 3. web
 4. inbound phone center

20.  C. Produce invitations which shoul include:
 1. Draft copy
 a) Describe theme
 b) Describe benefits
 c) Note who should attend
 d) Describe schedule and content
 e) Describe speakers
 f) Describe logistics
 (1) Time
 (2) Place
 (3) Fee and payment
 (4) Registration/response form, including qualification questions
 (5) Accommodations
 (6) Directions

21.  VII. Registration & confirmation
 VIII. Order refreshments/meals
 X. Prepare materials
 XI. Conduct event
 A. Set up welcome Centre to speed up registration & seating
 B. Offer reward for turning in completed evaluation and
qualification form
 XII. Post-event follow-up
 A. ThankYou letters to attendees
 B. ThankYou letters to speakers
 C. Post-seminar telemarketing
 D. Follow-up to harvest immediate prospects.