Complete a job analysis using the best current practices, as the basis for the construction of a legal selection process.
Deploy your selection process, using information from the job analysis.
Manage your selection process results.
Ensure your process meets regulatory standards.
Address legal department concerns.
The document discusses renewable energy sources such as solar, wind, hydro and biomass. It notes that approximately 16% of global energy comes from renewables like biomass and hydroelectricity. Solar energy specifically is derived from energy from the sun which can be harnessed and used for applications like water heating, electricity generation, and process heating for industrial purposes.
This document summarizes renewable energy sources. It discusses various renewable sources like wind, solar, hydroelectric, tidal, and geothermal energy. It provides information on non-renewable sources like coal, LPG, natural gas and nuclear energy. It also shares data on energy consumption per capita in different countries and the share of different energy sources in India's total power generation. The document further describes various solar energy applications like solar panels, solar collectors, solar street lights and their merits and limitations. It concludes with providing facts about other renewable sources like hydroelectric, biomass, biogas, ethanol and hydrogen energy.
This document outlines a study on budgetary control conducted at Shimoga Milk Union Ltd located in Shimoga, Karnataka. It includes a certificate from the guide and principal of Haranahalli Ramaswamy Institute of Higher Education approving the study. The study was conducted by Ashwini E. in partial fulfillment of the requirements for a Master's degree in Business Administration from the University of Mysore.
Solar energy is an abundant renewable source that can be collected and stored using solar ponds. A solar pond consists of three layers - an upper fresh water layer, a middle non-convective gradient layer, and a lower dense salt water layer that stores heat. The salinity gradient in the pond prevents convection and traps solar heat in the bottom layer. Solar ponds have applications in industries like salt production, aquaculture, dairy, and desalination by providing process heat and refrigeration using the stored solar energy.
The document describes solar ponds, which are large shallow bodies of water arranged to have reversed temperature gradients compared to normal ponds. Solar ponds consist of three layers - an upper convective zone, a non-convecting zone, and a lower convective zone. The salinity and temperature increase with depth in the non-convecting zone, inhibiting convection and providing insulation. Heat is stored in the lower convecting zone at temperatures 40-50°C above ambient. Solar ponds can be used for electric power generation, desalination, and space or water heating.
*Complete a job analysis using the best current practices, as the basis for the construction of a legal selection process.
*Deploy your selection process, using information from the job analysis.
*Manage your selection process results.
*Ensure your process meets regulatory standards.
*Address legal department concerns.
The document describes the typical 8-step selection process used by many organizations: 1) initial screening, 2) application, 3) tests, 4) interview, 5) background check, 6) conditional offer, 7) medical exam, and 8) final offer. It discusses best practices for each step including structuring interviews, using employment tests, verifying application information through background checks, and ensuring selection tools are reliable and valid predictors of job performance. The document also notes some global considerations for selection and provides tips for interviewing successfully.
This document provides an overview of conducting a human resources audit. It begins with defining an HR audit as examining an organization's HR policies, procedures, documentation, and practices. The purposes of an audit are then outlined, such as identifying strengths/weaknesses and ensuring legal compliance. Approaches to auditing include comparative, outside authority, compliance, and management by objectives. The auditing process is then detailed in seven steps: develop a plan, checklist, collect data, analyze data, findings, implementation plan, and closing comments. Various topics that could be covered in an audit are also listed, such as hiring, personnel files, compensation, and employee handbook.
The document discusses renewable energy sources such as solar, wind, hydro and biomass. It notes that approximately 16% of global energy comes from renewables like biomass and hydroelectricity. Solar energy specifically is derived from energy from the sun which can be harnessed and used for applications like water heating, electricity generation, and process heating for industrial purposes.
This document summarizes renewable energy sources. It discusses various renewable sources like wind, solar, hydroelectric, tidal, and geothermal energy. It provides information on non-renewable sources like coal, LPG, natural gas and nuclear energy. It also shares data on energy consumption per capita in different countries and the share of different energy sources in India's total power generation. The document further describes various solar energy applications like solar panels, solar collectors, solar street lights and their merits and limitations. It concludes with providing facts about other renewable sources like hydroelectric, biomass, biogas, ethanol and hydrogen energy.
This document outlines a study on budgetary control conducted at Shimoga Milk Union Ltd located in Shimoga, Karnataka. It includes a certificate from the guide and principal of Haranahalli Ramaswamy Institute of Higher Education approving the study. The study was conducted by Ashwini E. in partial fulfillment of the requirements for a Master's degree in Business Administration from the University of Mysore.
Solar energy is an abundant renewable source that can be collected and stored using solar ponds. A solar pond consists of three layers - an upper fresh water layer, a middle non-convective gradient layer, and a lower dense salt water layer that stores heat. The salinity gradient in the pond prevents convection and traps solar heat in the bottom layer. Solar ponds have applications in industries like salt production, aquaculture, dairy, and desalination by providing process heat and refrigeration using the stored solar energy.
The document describes solar ponds, which are large shallow bodies of water arranged to have reversed temperature gradients compared to normal ponds. Solar ponds consist of three layers - an upper convective zone, a non-convecting zone, and a lower convective zone. The salinity and temperature increase with depth in the non-convecting zone, inhibiting convection and providing insulation. Heat is stored in the lower convecting zone at temperatures 40-50°C above ambient. Solar ponds can be used for electric power generation, desalination, and space or water heating.
*Complete a job analysis using the best current practices, as the basis for the construction of a legal selection process.
*Deploy your selection process, using information from the job analysis.
*Manage your selection process results.
*Ensure your process meets regulatory standards.
*Address legal department concerns.
The document describes the typical 8-step selection process used by many organizations: 1) initial screening, 2) application, 3) tests, 4) interview, 5) background check, 6) conditional offer, 7) medical exam, and 8) final offer. It discusses best practices for each step including structuring interviews, using employment tests, verifying application information through background checks, and ensuring selection tools are reliable and valid predictors of job performance. The document also notes some global considerations for selection and provides tips for interviewing successfully.
This document provides an overview of conducting a human resources audit. It begins with defining an HR audit as examining an organization's HR policies, procedures, documentation, and practices. The purposes of an audit are then outlined, such as identifying strengths/weaknesses and ensuring legal compliance. Approaches to auditing include comparative, outside authority, compliance, and management by objectives. The auditing process is then detailed in seven steps: develop a plan, checklist, collect data, analyze data, findings, implementation plan, and closing comments. Various topics that could be covered in an audit are also listed, such as hiring, personnel files, compensation, and employee handbook.
The document discusses the processes of recruitment and selection. It explains that recruitment refers to attracting and screening job applicants, while selection is the process of choosing candidates who are most likely to succeed. The recruitment process includes sourcing applicants, shortlisting, interviewing, and making a hiring decision. It is important to follow equal opportunities procedures and avoid direct or indirect discrimination. Not following proper recruitment and selection procedures could have legal consequences.
The staffing process involves recruiting and selecting prospective employees and has a significant impact on an organization's performance. It requires strategic focus to ensure the right employees are hired to fit the organization's culture. There are various methods for recruiting employees, both internally and externally, as well as different types of assessments that can be used during selection to evaluate candidates. Careful consideration should be given to factors like reliability, validity, and reducing bias during interviews and testing to make well-informed hiring decisions. When recruiting for international assignments, additional assessments are needed to evaluate a candidate's intercultural competence and ability to adapt to life abroad.
This document provides information on testing and interviewing candidates for employment. It discusses the importance of careful selection to ensure employees have the right skills. It also covers basic testing concepts like reliability and validity. The document outlines guidelines for developing and administering tests, ensuring they are non-discriminatory and comply with EEO laws. It describes different types of tests, such as cognitive, personality and interest inventories. It also discusses work simulations, background checks, reference checks and legal considerations for collecting applicant information.
staffing chapter no 8 external selection part 1, by henemanfareeha zanib
This document provides an overview of external selection methods used to evaluate external job applicants. It discusses preliminary issues like developing a selection plan and sequence. It then describes initial assessment methods like resumes, application blanks, biographical information, reference checks, literacy testing, and initial interviews. These initial methods are used to screen and reduce the number of applicants before more substantive assessment methods. The document provides details on each method, including what information they provide, their advantages and limitations, and available research on their validity and reliability when possible.
This document summarizes key aspects of recruitment, selection, training, and development processes. It defines recruitment as the process of finding and attracting job candidates, and outlines the main stages in the recruitment process. It also discusses different sources of recruitment and factors that affect recruitment. Selection methods like interviews, tests, and assessments are described. The importance and objectives of training and development are explained. Different training models like the systems model and instructional systems development model are summarized. The roles of training consultants and HR professionals in training are highlighted.
The Selection Processinitial screening.docxssusera34210
The Selection Process
initial screening
completed application
employment test
comprehensive interview
conditional
job offer
medical/physical examination
(conditional job offer made)
permanent
job offer
reject applicant
background examination
if required
Passed
Passed
Able to perform essential elements of the job
Passed
Passed
Passed
Problems encountered
Failed to impress interviewer and/or
meet job expectations
Failed test
Failed to complete application or
failed job specifications
Failed to meet minimum qualifications
Unfit to do essential
elements of job
The selection process typically consists of eight steps.
The Selection Process
initial screening
interview
weeding out of applicants who don’t meet general job requirements
screening interviews help candidates decide if position is suitable
Job description information is shared
along with a salary range.
The Selection Process
completing
the application
Gives a job-performance-related synopsis of what applicants have been doing, their skills and accomplishments.
Legal considerations
1. omit items that are not job-related; e.g., sex, religion
2. includes statement giving employer the right to
dismiss an employee for falsifying information
3. asks for permission to check work references
4. typically includes “employment-at-will” statement
The Selection Process
Weighted application forms
individual pieces of information are validated against performance and turnover measures and given appropriate weights
data must be collected for each job to determine how well a particular item (e.g., years of schooling, tenure on last job) predicts success on target job
completing
the application
The Selection Process
information collected on application forms can be highly predictive of successful job performance
forms must be validated and continuously reviewed and updated
data should be verified through background investigations
completing
the application
The Selection Process
performance simulation tests require applicants to engage in job behaviors necessary for doing the job successfully
work sampling uses job analysis to develop a miniature replica of the job so the applicant can demonstrate his/her skills
assessment centers give tests and exercises, (individual and group), to assess managerial potential or other complex skills
Selection practices must be adapted to cultures
and regulations of the host country.
pre-employment testing
The Selection Process
assesses motivation, values, ability to work under pressure, attitude, ability to fit in
can be traditional, panel, or situational
especially useful for high-turnover jobs and less routine ones
comprehensive
interviews
The interview is only as effective as those conducting it.
The Selection Process
impression management, (applicant’s desire to project the “right” image), may skew interview results
Interviewer bias, created by reviewing materials such as the resume, application, or te ...
This document discusses various methods for testing and selecting employees, including reliability, validity, structured interviews, and background checks. It covers estimating test consistency, demonstrating test validity through criterion and content validity, conducting structured versus unstructured interviews, and verifying applicant information through references, education, criminal records, and other background checks. The key points are that careful selection is important, tests and interviews must be shown to predict job performance, and selection methods must avoid unfair discrimination.
The document discusses the employee selection process, including defining the steps as job analysis, identifying job requirements, selecting assessment methods, evaluating reliability and validity, and using assessments to evaluate applicants. It also covers interviewing candidates, reference checks, tests of cognitive and physical abilities, and personality assessments. The goal is to outline an effective, legally compliant selection process.
The document provides an overview of the employee selection process, including defining selection, environmental factors that affect selection, selection criteria and typical steps in the selection process. It discusses selection tests and their characteristics as well as common types of employment tests. The document also covers conducting employment interviews, including types of interviews and how to avoid common mistakes. Guidelines are provided for interviewing. An overview of the selection process is given along with purposes and stages of the socialization process for new employees.
Is that seemingly qualified, trustworthy individual you want to hire really safe to hire? Can you really know for sure? Companies use background checks to inform and improve the quality of their hiring decisions. However, many are unsure exactly how to evaluate the results of a background check report, especially how to handle a “negative” background check.
This document provides information about a 2-day certification workshop on conducting effective workplace investigations. The workshop will teach participants how to properly conduct internal investigations of workplace issues like harassment, discrimination, theft and violence. It will cover all aspects of the investigation process from gathering information and interviewing to documenting findings. Participants will receive a toolkit of HR forms and policies to support their investigation work. The workshop aims to give HR and business professionals the confidence to handle workplace investigations properly under the guidance of an experienced facilitator. It will be held on September 9-10 in Karachi with a cost of Rs. 25,000 per participant and group discounts available.
This document provides guidance for conducting competency-based interviews. It explains that competency-based interviews focus on understanding a candidate's past behavior as the best predictor of future performance. Interviews should include questions seeking specific examples of situations, actions taken, and outcomes achieved that demonstrate the required competencies. Interviewers should prepare by reviewing the job profile and competency framework to identify which competencies to assess. Effective questions are derived from competency definitions and behavioral indicators to understand if and how candidates have displayed the competencies in the past. The interview process involves rating candidate responses against the competencies to objectively evaluate fit for the role.
The document provides an overview of the employee recruitment and selection process, including the typical steps an applicant goes through. It discusses recruitment methods like internal postings, referrals, and advertisements. It also examines selection tools such as application forms, interviews, tests, and assessment centers. The purpose is to understand how organizations attract and evaluate candidates for jobs.
The document provides an overview of the employee recruitment and selection process, including the typical steps an applicant goes through. It discusses recruitment methods like internal postings, referrals, and advertisements. It also examines selection tools such as application forms, interviews, tests, and assessment centers. The purpose is to understand how organizations attract and evaluate candidates for jobs.
This document summarizes key chapters from the textbook "Fundamentals of Human Resource Management" regarding the selection process. It describes the importance of careful selection and outlines the typical 8-step selection process. It then provides details on each step, including initial screening, application forms, employment tests, interviews, background checks, conditional offers, medical exams, and final offers. Important factors that can influence the selection process like biases, legal compliance, and cultural adaptation are also discussed. The goal of the selection process is to identify candidates that will perform well and have a good organizational fit.
Human Capital Growth Webinar: Employee selection practices for low literacy c...Human Capital Growth
This document provides guidance on developing valid and effective selection tools and processes for global talent acquisition. It discusses conducting a robust job analysis to identify key competencies, developing selection tools such as assessments and interviews, addressing cultural and literacy concerns, demonstrating business impact through metrics like cost savings, and complying with legal standards. The overall goal is to identify candidates with the greatest potential while promoting fairness, diversity, and a positive candidate experience.
This document provides guidance on improving public safety hiring processes. It discusses important considerations before developing a selection process such as basing decisions on professional standards, legal guidelines, and community interests rather than political or self-interests. Goals of the process such as hiring quality candidates and legal defensibility are also addressed. The document provides examples of thoroughly evaluating job analyses and ensuring they capture all important skills. It also offers best practices for request for proposals, evaluating proposals, developing hiring guidelines and policies, announcements, recruitment, assessment methodology and use of written tests. The goal is to develop a selection process that is valid, legally defensible and promotes diversity.
Charleston 855271-v1-charter school alliance hr best practices presentationAtharv Paranjpe
This document provides guidance on HR best practices related to hiring, firing, and employment policies. It discusses proper procedures for applicant tracking, recruiting, pre-employment screening, hiring documentation, job descriptions, performance evaluations, discipline, terminations, record keeping, and document retention in compliance with employment laws. Key recommendations include using standardized, job-related processes; treating all applicants and employees consistently; and properly documenting all employment actions.
Charleston 855271-v1-charter school alliance hr best practices presentationAtharv Paranjpe
This document provides guidance on best practices for HR policies and procedures related to hiring, firing, and employment practices. It discusses proper procedures for applicant tracking, recruiting, pre-employment screening, hiring documentation, job descriptions, performance evaluations, discipline, terminations, record-keeping, and compliance with employment laws. Key recommendations include using standardized, job-related processes; avoiding subjective criteria; documenting all employment actions; and retaining records according to legal requirements.
The document discusses the processes of recruitment and selection. It explains that recruitment refers to attracting and screening job applicants, while selection is the process of choosing candidates who are most likely to succeed. The recruitment process includes sourcing applicants, shortlisting, interviewing, and making a hiring decision. It is important to follow equal opportunities procedures and avoid direct or indirect discrimination. Not following proper recruitment and selection procedures could have legal consequences.
The staffing process involves recruiting and selecting prospective employees and has a significant impact on an organization's performance. It requires strategic focus to ensure the right employees are hired to fit the organization's culture. There are various methods for recruiting employees, both internally and externally, as well as different types of assessments that can be used during selection to evaluate candidates. Careful consideration should be given to factors like reliability, validity, and reducing bias during interviews and testing to make well-informed hiring decisions. When recruiting for international assignments, additional assessments are needed to evaluate a candidate's intercultural competence and ability to adapt to life abroad.
This document provides information on testing and interviewing candidates for employment. It discusses the importance of careful selection to ensure employees have the right skills. It also covers basic testing concepts like reliability and validity. The document outlines guidelines for developing and administering tests, ensuring they are non-discriminatory and comply with EEO laws. It describes different types of tests, such as cognitive, personality and interest inventories. It also discusses work simulations, background checks, reference checks and legal considerations for collecting applicant information.
staffing chapter no 8 external selection part 1, by henemanfareeha zanib
This document provides an overview of external selection methods used to evaluate external job applicants. It discusses preliminary issues like developing a selection plan and sequence. It then describes initial assessment methods like resumes, application blanks, biographical information, reference checks, literacy testing, and initial interviews. These initial methods are used to screen and reduce the number of applicants before more substantive assessment methods. The document provides details on each method, including what information they provide, their advantages and limitations, and available research on their validity and reliability when possible.
This document summarizes key aspects of recruitment, selection, training, and development processes. It defines recruitment as the process of finding and attracting job candidates, and outlines the main stages in the recruitment process. It also discusses different sources of recruitment and factors that affect recruitment. Selection methods like interviews, tests, and assessments are described. The importance and objectives of training and development are explained. Different training models like the systems model and instructional systems development model are summarized. The roles of training consultants and HR professionals in training are highlighted.
The Selection Processinitial screening.docxssusera34210
The Selection Process
initial screening
completed application
employment test
comprehensive interview
conditional
job offer
medical/physical examination
(conditional job offer made)
permanent
job offer
reject applicant
background examination
if required
Passed
Passed
Able to perform essential elements of the job
Passed
Passed
Passed
Problems encountered
Failed to impress interviewer and/or
meet job expectations
Failed test
Failed to complete application or
failed job specifications
Failed to meet minimum qualifications
Unfit to do essential
elements of job
The selection process typically consists of eight steps.
The Selection Process
initial screening
interview
weeding out of applicants who don’t meet general job requirements
screening interviews help candidates decide if position is suitable
Job description information is shared
along with a salary range.
The Selection Process
completing
the application
Gives a job-performance-related synopsis of what applicants have been doing, their skills and accomplishments.
Legal considerations
1. omit items that are not job-related; e.g., sex, religion
2. includes statement giving employer the right to
dismiss an employee for falsifying information
3. asks for permission to check work references
4. typically includes “employment-at-will” statement
The Selection Process
Weighted application forms
individual pieces of information are validated against performance and turnover measures and given appropriate weights
data must be collected for each job to determine how well a particular item (e.g., years of schooling, tenure on last job) predicts success on target job
completing
the application
The Selection Process
information collected on application forms can be highly predictive of successful job performance
forms must be validated and continuously reviewed and updated
data should be verified through background investigations
completing
the application
The Selection Process
performance simulation tests require applicants to engage in job behaviors necessary for doing the job successfully
work sampling uses job analysis to develop a miniature replica of the job so the applicant can demonstrate his/her skills
assessment centers give tests and exercises, (individual and group), to assess managerial potential or other complex skills
Selection practices must be adapted to cultures
and regulations of the host country.
pre-employment testing
The Selection Process
assesses motivation, values, ability to work under pressure, attitude, ability to fit in
can be traditional, panel, or situational
especially useful for high-turnover jobs and less routine ones
comprehensive
interviews
The interview is only as effective as those conducting it.
The Selection Process
impression management, (applicant’s desire to project the “right” image), may skew interview results
Interviewer bias, created by reviewing materials such as the resume, application, or te ...
This document discusses various methods for testing and selecting employees, including reliability, validity, structured interviews, and background checks. It covers estimating test consistency, demonstrating test validity through criterion and content validity, conducting structured versus unstructured interviews, and verifying applicant information through references, education, criminal records, and other background checks. The key points are that careful selection is important, tests and interviews must be shown to predict job performance, and selection methods must avoid unfair discrimination.
The document discusses the employee selection process, including defining the steps as job analysis, identifying job requirements, selecting assessment methods, evaluating reliability and validity, and using assessments to evaluate applicants. It also covers interviewing candidates, reference checks, tests of cognitive and physical abilities, and personality assessments. The goal is to outline an effective, legally compliant selection process.
The document provides an overview of the employee selection process, including defining selection, environmental factors that affect selection, selection criteria and typical steps in the selection process. It discusses selection tests and their characteristics as well as common types of employment tests. The document also covers conducting employment interviews, including types of interviews and how to avoid common mistakes. Guidelines are provided for interviewing. An overview of the selection process is given along with purposes and stages of the socialization process for new employees.
Is that seemingly qualified, trustworthy individual you want to hire really safe to hire? Can you really know for sure? Companies use background checks to inform and improve the quality of their hiring decisions. However, many are unsure exactly how to evaluate the results of a background check report, especially how to handle a “negative” background check.
This document provides information about a 2-day certification workshop on conducting effective workplace investigations. The workshop will teach participants how to properly conduct internal investigations of workplace issues like harassment, discrimination, theft and violence. It will cover all aspects of the investigation process from gathering information and interviewing to documenting findings. Participants will receive a toolkit of HR forms and policies to support their investigation work. The workshop aims to give HR and business professionals the confidence to handle workplace investigations properly under the guidance of an experienced facilitator. It will be held on September 9-10 in Karachi with a cost of Rs. 25,000 per participant and group discounts available.
This document provides guidance for conducting competency-based interviews. It explains that competency-based interviews focus on understanding a candidate's past behavior as the best predictor of future performance. Interviews should include questions seeking specific examples of situations, actions taken, and outcomes achieved that demonstrate the required competencies. Interviewers should prepare by reviewing the job profile and competency framework to identify which competencies to assess. Effective questions are derived from competency definitions and behavioral indicators to understand if and how candidates have displayed the competencies in the past. The interview process involves rating candidate responses against the competencies to objectively evaluate fit for the role.
The document provides an overview of the employee recruitment and selection process, including the typical steps an applicant goes through. It discusses recruitment methods like internal postings, referrals, and advertisements. It also examines selection tools such as application forms, interviews, tests, and assessment centers. The purpose is to understand how organizations attract and evaluate candidates for jobs.
The document provides an overview of the employee recruitment and selection process, including the typical steps an applicant goes through. It discusses recruitment methods like internal postings, referrals, and advertisements. It also examines selection tools such as application forms, interviews, tests, and assessment centers. The purpose is to understand how organizations attract and evaluate candidates for jobs.
This document summarizes key chapters from the textbook "Fundamentals of Human Resource Management" regarding the selection process. It describes the importance of careful selection and outlines the typical 8-step selection process. It then provides details on each step, including initial screening, application forms, employment tests, interviews, background checks, conditional offers, medical exams, and final offers. Important factors that can influence the selection process like biases, legal compliance, and cultural adaptation are also discussed. The goal of the selection process is to identify candidates that will perform well and have a good organizational fit.
Human Capital Growth Webinar: Employee selection practices for low literacy c...Human Capital Growth
This document provides guidance on developing valid and effective selection tools and processes for global talent acquisition. It discusses conducting a robust job analysis to identify key competencies, developing selection tools such as assessments and interviews, addressing cultural and literacy concerns, demonstrating business impact through metrics like cost savings, and complying with legal standards. The overall goal is to identify candidates with the greatest potential while promoting fairness, diversity, and a positive candidate experience.
This document provides guidance on improving public safety hiring processes. It discusses important considerations before developing a selection process such as basing decisions on professional standards, legal guidelines, and community interests rather than political or self-interests. Goals of the process such as hiring quality candidates and legal defensibility are also addressed. The document provides examples of thoroughly evaluating job analyses and ensuring they capture all important skills. It also offers best practices for request for proposals, evaluating proposals, developing hiring guidelines and policies, announcements, recruitment, assessment methodology and use of written tests. The goal is to develop a selection process that is valid, legally defensible and promotes diversity.
Charleston 855271-v1-charter school alliance hr best practices presentationAtharv Paranjpe
This document provides guidance on HR best practices related to hiring, firing, and employment policies. It discusses proper procedures for applicant tracking, recruiting, pre-employment screening, hiring documentation, job descriptions, performance evaluations, discipline, terminations, record keeping, and document retention in compliance with employment laws. Key recommendations include using standardized, job-related processes; treating all applicants and employees consistently; and properly documenting all employment actions.
Charleston 855271-v1-charter school alliance hr best practices presentationAtharv Paranjpe
This document provides guidance on best practices for HR policies and procedures related to hiring, firing, and employment practices. It discusses proper procedures for applicant tracking, recruiting, pre-employment screening, hiring documentation, job descriptions, performance evaluations, discipline, terminations, record-keeping, and compliance with employment laws. Key recommendations include using standardized, job-related processes; avoiding subjective criteria; documenting all employment actions; and retaining records according to legal requirements.
The Rules Do Apply: Navigating HR ComplianceAggregage
https://www.humanresourcestoday.com/frs/26903483/the-rules-do-apply--navigating-hr-compliance
HR Compliance is like a giant game of whack-a-mole. Once you think your company is compliant with all policies and procedures documented and in place, there’s a new or amended law, regulation, or final rule that pops up landing you back at ‘start.’ There are shifts, interpretations, and balancing acts to understanding compliance changes. Keeping up is not easy and it’s very time consuming.
This is a particular pain point for small HR departments, or HR departments of 1, that lack compliance teams and in-house labor attorneys. So, what do you do?
The goal of this webinar is to make you smarter in knowing what you should be focused on and the questions you should be asking. It will also provide you with resources for making compliance more manageable.
Objectives:
• Understand the regulatory landscape, including labor laws at the local, state, and federal levels
• Best practices for developing, implementing, and maintaining effective compliance programs
• Resources and strategies for staying informed about changes to labor laws, regulations, and compliance requirements
2. RULES OF ENGAGEMENT FOR
WEBINAR
• Your phone will be muted
during the conference
• We request that you ask any
questions through the chat feature
• Questions will be addressed at
the end of the webinar
• Please complete the survey at
the end of the webinar
3. AGENDA
• Complete a job analysis using the best current practices, as the basis for the construction
of a legal selection process.
• Deploy your selection process, using information from the job analysis.
• Manage your selection process results.
• Ensure your process meets regulatory standards.
• Address legal department concerns.
4. JOB ANALYSIS
T H E S T U D Y O F T H E W O R K
R E Q U I R E M E N T S A N D A P P R O P R I AT E P AY
L E V E L S O F A P A R T I C U L A R J O B
5. JOB ANALYSIS - METHODS
– The development of a strong selection process starts with the understanding of the job
requirements through the following methods:
• Observation
• Work Sampling
• Employee Diary/ Log
• Interviewing
• Questionnaires
• Critical incident technique
• Functional Job Analysis (DOL standard practice)
http://www.whatishumanresource.com/job-analysis-
methods
6. INTERVIEWING
• What is the job being performed?
• What are the major duties of your job position? What exactly do you do?
• What physical locations do you work in?
• What are the education, experience, skill, and [where applicable] certification and licensing requirements?
• In what activities do you participate?
• What are the job’s responsibilities and duties?
• What are the basic accountabilities or performance standards that typify your work?
• What are your responsibilities?
• What are the environmental and working conditions involved?
• What are the job’s physical demands? The emotional and mental demands?
• What are the health and safety conditions?
• Are you exposed to any hazards or unusual working conditions?
7. Job Analysis Questionnaire
• Materials and equipment used
• Financial/budgeting input
• External and internal contacts
• Knowledge, skills, and abilities used
• Working conditions
• Duties and percentage of time spent on each
• Work coordination and supervisory responsibilities
• Physical activities and characteristics
• Decisions made and discretion exercised
• Records and reports prepared
• Training needed
8. FUNCTIONAL JOB ANALYSIS:
FOCUS ON DATA, PEOPLE, AND THINGS
1. goals of the organization,
2. what workers do to achieve those goals in their jobs
3. level and orientation of what workers do
4. performance standards
5. training content
9. WHICH ONE IS BEST?
No specific job analysis method has received the stamp of approval from the various
courts in all situations.
In dealing with issues that may end up in court, care must be taken by HR specialists and
those doing the job analysis to document all of the steps taken.
Each of the methods has strengths and weaknesses, and a combination of methods
generally is preferred over one method alone.
10. DEVELOPING YOUR
SELECTION PROCESS
K N O W I N G T H E R E Q U I R E M E N T S F O R T H E
J O B , L E A D S Y O U T O C R E AT I N G A
S E L E C T I O N P R O C E S S
11. I N F O R M AT I O N
N E E D E D TO S E L E C T
T H E B E S T
C A N D I D AT E
Skills Behaviors
Education Experience
Candidate
requirements
Based on your job requirements, what
information is needed to evaluate your
candidates?
Job Requirements
A. Summary of Position
B. Job Duties
C. Computer Skills and Software
D. Reporting Structure
Employee Requirements
A. Education and Training
B. Skills and Aptitudes
C. Environment and Physical
D. Licenses/Certifications
12. H O W W I L L YO U
CO L L E C T T H E
I N F O R M AT I O N ?
Application
Resume
Phone
interview
Skills
testing
Job fit
assessment
Cultural Fit
assessment
In person
interview
Reference
Checking
Offer
Applicant tracking system or manual
process?
What skills need to be tested? (those
required to perform work on first day of
employment)
What behaviors need to be evaluated and
how?
How will experience be gathered?
(references and / or resume)
How will education be captured and
verified?
What level of importance is placed for each
component of the process?
What is the intent of the process?
Screening in or screening out of
candidates?
13. G O A L S : M A K I N G T H E
P R O C E S S O B J E C T I V E
A N D
I D E N T I F I C AT I O N O F
T H E B E S T
C A N D I D AT E S
Best Candidates
5%
screened
out from
phone
interview
10%
screened
out for lack
of job fit
30%
screened
out for lack
of skills
1. Creating a level field for all
candidates is the goal for any
selection process
2. Identify any potential hurdles for
ANY candidate that may apply
3. Ensure the use of technology
does not unintentionally screen
out your best candidates.
4. Identify clear expectations for
the process
TO BE SURE YOUR HAVE THE
RIGHT PROCESS….
14. VALIDATION
I S Y O U R P R O C E S S T R U LY J O B - R E L AT E D ?
15. UNIFORM GUIDELINES ON EMPLOYEE
SELECTION PROCEDURES
• Applicable race, sex, and ethnic groups for recordkeeping
• Evaluation of selection rates.
• Adverse impact and the “four-fifths rule.
– If there is no proven adverse impact of the selection process, then the individual components
are not evaluated.
– If the selection process if found to have adverse impact, then the individual components will be
called into question.
https://www.gpo.gov/fdsys/pkg/CFR-2011-title29-
vol4/xml/CFR-2011-title29-vol4-part1607.xml
16. DATA REQUIRED TO SHOW
VALIDATION
CRITERION-RELATED VALIDITY
• study should consist of empirical data
demonstrating that the selection
procedure is predictive of or
significantly correlated with important
elements of job performance
CONTENT VALIDITY
• study should consist of data showing
that the content of the selection
procedure is representative of
important aspects of performance on
the job
17. VALIDITY
CONSTRUCT AND CONTENT
VALIDITY
• validity analyses are used to determine
how well the items, measure the
construct (e.g. typing ability, leadership
skills, etc.) in question
• how well that construct is defined by
the set of items
CRITERION-RELATED VALIDITY
• compares the results of an assessment
with desired outcomes
• compare the score or scores on the
test to an observable, quantitative, and
meaningful measure of job
performance
19. CRITERION VALIDATION REPORTING
1. User(s), location(s), and date(s) of study
2. Problem and setting
3. Job analysis or review of job information.
4. Job titles and codes.
5. Criterion measures.
6. Sample description.
7. Description of selection procedures
8. Techniques and results.
9. Uses and applications.
10. Source data.
20. CONTENT VALIDITY REPORTING
1. User(s), location(s) and date(s) of study
2. Problem and setting.
3. Job Analysis
4. Selection procedure and content
5. Relationship between the selection procedure and the job
6. Uses and application
21. CONSTRUCT VALIDITY REPORTING
1. User(s), location(s) and date(s) of study
2. Problem and setting.
3. Job Analysis
4. Job titles and Codes
5. Selection procedure
6. Relationship to job performance
7. Uses and application
8. Source data
22. IS IT LEGAL?
E N S U R I N G T H E P R O C E S S E X C E E D S A L L
R E G U L AT O R Y S TA N D A R D S .
23. TYPES OF DISCRIMINATION
• Disparate treatment
– Requires proof of intent to discriminate
– The employer treats some people less favorably than others because of their race, color,
religion, sex, age, disability, or other protected characteristic
– Liability depends on whether the protected trait actually motivated the employer’s decision
• Disparate impact
– Does not require any proof of intent
– Involves an employment practice that is facially neutral in its treatment of different groups
and in fact falls more harshly on one group than another and is not otherwise justified by
business necessity or other defenses
24. EEOC-ENFORCED FEDERAL LAWS
• Equal Employment Opportunity Commission enforces the federal civil rights employment
discrimination laws.
• Title VII of the Civil Rights Act of 1964
– Race, color, sex, pregnancy, religion, national origin
– Prohibitions against both disparate treatment and disparate impact
– Use of neutral selection devices most commonly challenged as disparate impact
• Americans with Disabilities Act
– Prohibits discrimination on the basis of disability
– Disparate treatment
– Disparate impact
– Class cases are difficult for plaintiffs and are very rare
25. EEOC-ENFORCED LAWS
• Age Discrimination in Employment Act of 1967
– Disparate treatment
– Disparate impact is more narrow than Title VII
• Reasonable factor other than age defense
• May not apply to hiring
• Burdens of proof are more favorable to employers
• Equal Pay Act
– Prohibits sex discrimination in pay if certain conditions exist
– No disparate impact
– Any other factor other than sex defense
26. OTHER EEOC-ENFORCED LAWS
• Genetic Information Nondiscrimination Act
– Prohibits discrimination because of genetic information.
– Genetic information includes family medical history
– Does not prohibit disparate impact discrimination
27. TITLE VII DISPARATE-IMPACT
BURDENS OF PROOF
• 1. A plaintiff must prove that an employer uses a particular employment practice that
causes a disparate impact on the basis of a prohibited factor, such as race or gender. 42
U.S.C. 2000e-2(k)(1)(A)(i).
• 2. If a plaintiff proves disparate impact, the defendant must then prove that the
employment practice “is job related for the position in question and consistent with
business necessity.” 42 U.S.C. § 2000e-(2)(k)(1)(A)(i).
• 3. If the employer satisfies its burden, then the plaintiff can prevail if it shows that the
employer refused to adopt an available alternative employment practice that has a less
disparate impact and serves the employer’s legitimate needs. 42 U.S.C. § 2000e-
(2)(k)(1)(A)(ii) and (c).
28. FOUR-FIFTHS RULE & STATISTICAL
SIGNFICANCE
• A selection rate for any race, sex, or ethnic group which is less than four-fifths (4/5) (or
eighty percent) of the rate for the group with the highest rate will generally be
regarded by the Federal enforcement agencies as evidence of adverse impact, while a
greater than four-fifths rate will generally not be regarded by Federal enforcement
agencies as evidence of adverse impact. 29 C.F.R. § 1607.4(D).
• Statistical significance
– Greater than two or three standard deviations
– Regression analyses
• Practical significance
29. UNIFORM GUIDELINES ON EMPLOYEE
SELECTION PROCEDURES (UGESP)
• 29 C.F.R. § 1607 - Legal standards that govern the use of selection devices like tests
• When analyzing whether the use of an employment test has violated Title VII, the focus of
the inquiry is on whether the test as applied to a specific set of individuals seeking a
specific job has produced a disparate impact that is not job related.
• Any selection procedure that has an adverse impact on the hiring, promotion, or other
employment or membership opportunities of members of any race, sex, or ethnic group will
be considered to be discriminatory unless the procedure has been validated or otherwise
complies with UGESP. 29 C.F.R. § 1607.3A.
• Whether a test or other selection device causes a disparate impact and the use of a test or
other selection device is job-related or otherwise lawful are specific to the employer and
not to the test itself.
• Users of selection procedures are responsible for compliance with UGESP
• Good faith reliance on UGESP provides a defense to any claim. 42 U.S.C. § 2000e-12(b).
• UGSEP and other EEOC regulations require record keeping
30. EEOC INVESTIGATIONS
• Charge
– Aggrieved person
– Commissioner’s charge
– Organization charge
• Investigations
– Requests for information – may include request for electronic data and other records and electronically stored
information
– Onsite visits
– Witness Interviews & sworn testimony
– Subpoenas
– Validation studies as a defense
• Reasonable cause determinations & conciliation
31. EEOC LITIGATION
• No class certification required
• All settlements are public
• Disparate-impact cases are a priority
• Compliance with UGESP is a defense
32. EEOC STRATEGIC ENFORCEMENT PLAN
• “The EEOC will target class-based recruitment and hiring practices that discriminate against
racial, ethnic and religious groups, older workers, women, and people with disabilities.”
• “Racial, ethnic, and religious groups, older workers, women, and people with disabilities
continue to confront discriminatory policies and practices at the recruitment and hiring
stages. These include exclusionary policies and practices, the channeling/steering of
individuals into specific jobs due to their status in a particular group, restrictive application
processes, and the use of screening tools (e.g., pre-employment tests, background checks,
date-of-birth inquiries). Because of the EEOC's access to data, documents and potential
evidence of discrimination in recruitment and hiring, the EEOC is better situated to address
these issues than individuals or private attorneys, who have difficulties obtaining such
information.”
33. DEFENSES TO EEOC INVESTIGATIONS
AND LITIGATION
• EEOC has investigated and litigated many cases that involve the use of selection
devices like and including tests.
• Defenses
– Lack of adverse impact
– Validation studies
34. DOCUMENTATION
1. Is the selection process reflective of the requirements of the job?
2. Are the tools being used in the process valid and reliable?
3. Is there data to support the validation?
4. Is there any adverse impact resulting from your selection process?
5. Are you collecting appropriate data?