SlideShare a Scribd company logo
Chapter 3:
    The Acquisition Process:
    Employee Selection
    Techniques

An Overview of Recruitment
and Hiring Practices in
Organizations

                     Mr. Gian Carlo M. Ledesma, A.B., M.A.
                                University of Santo Tomas
                                Faculty of Arts and Letters
                             Department of Social Sciences
Setting the Pace...
• Understand the recruitment process from a
  general perspective
• Know how to recruit applicants
• Determine the different employee selection tools
  and techniques employed by different
  organizations
• Write a sample cover letter and resume that can
  be used for job application
Traversing the Roadmap...
• Unit 1: The Acquisition Process
• Unit 2: Tools and Techniques in Employee
  Recruitment and Selection
• Unit 3: The Resume and the Cover Letter
Screening versus Selection
The Employee Screening
and Selection Process: A Typical Day in the
Life of an Applicant
1)   Review of application forms and resumes
2)   Initial interview in the HR Department
3)   Employment Tests
4)   Preliminary Selection in the HR Department
5)   Supervisory/Panel Interviews
The Employee Screening
and Selection Process: A Typical Day in the
Life of an Applicant
6) Simulations/Assessment Centers
7) Medical Tests
8) Background Investigation
9) Hiring Decision
10)Submission of Pre-Employment Requirements
Application Form
• Usually the first step in most organizations
• Asks for various demographic information about
  the candidate
• Based on resumes, but different from resumes
Application Forms
• Determines whether candidate meets the
  minimum qualifications of the job
• Serves as basis for employers to identify various
  job-related attributes of the candidate
• Provides information on certain potential
  problematic areas
Application Form
• Judging the appropriateness of items in the
  application form:
 ▫ Is the question job-related?
 ▫ Is the question really needed to judge the
   candidate’s suitability for the job?
 ▫ Is the question invading the privacy of the person?
 ▫ Is the response verifiable?
Application Form
• Content Areas Critical to Evaluation Forms:
 ▫   Overall Appearance
 ▫   Blanks and spaces
 ▫   Gaps in Time
 ▫   Inconsistencies
 ▫   Frequency of Job Change
 ▫   Salary history
 ▫   Reasons for leaving previous companies
Reference Check
• Entails the collection of information from the
  candidate’s previous employers/colleagues
• Can be done in various ways
• Purpose: for verification purposes
The Acquisition Process

             1. Planning       2. Recruiting




       5. Placement                  3. Screening




                      4. Selection
Overview of the Recruitment Process
• Identify job opening
• Decide how to fill job opening
 ▫ No new staff (overtime, job elimination, job
   redesign)
 ▫ New staff (contingency, core)
    Identify target population
    Notify target population
    Meet with candidates
When Identifying Job Openings
• Wait for an employee to resign, retire or be
  terminated?
• HR should answer the following questions:
 ▫ Budgeted positions?
 ▫ What is the projected turnover in the next few
   months?
 ▫ New projects? New work that is incoming?
Identify Target Population
• What profile are we looking for to meet the
  qualifications of the job?
• Specify the job description
• Decide the target population
Notify the target population
• What methods are you going to employ to notify
  the public?
 ▫ Consider the variety of recruitment methods
   available
 ▫ Size of applicant pool
 ▫ Ensure clarity of job qualifications in the
   notification
Meet with Candidates
• Recruitment Invitation
 ▫ Provides the candidates and the employer the
   opportunity to learn more about each other
Recruitment
• Attracting people with the right qualifications
  (as determined by job analysis) to apply for the
  job
 ▫ Internal Recruitment
 ▫ External Recruitment
Internal Recruitment
• The first decision in recruitment
• Looks into getting internal sources to fill
  positions and encourages promotions from
  within
 ▫   Internal Job Posting
 ▫   Supervisor/Manager Recommendations
 ▫   Human Resources Information Systems (HRIS)
 ▫   Career Development Systems
Internal Recruitment
• Advantages
 ▫ Employees are well-versed with the organization
 ▫ Lower recruiting and training costs
 ▫ Higher employee morale and motivation toward
   the job
 ▫ Higher chances of success
Internal Recruitment
• Disadvantages
 ▫   Politicking in the organizations
 ▫   Inbreeding
 ▫   Rumors and gossips
 ▫   Morale problem
 ▫   Ripple effect
      Contamination of feelings and sentiments
Internal Job Postings
• Job vacancy notification is issued and all
  qualified employees may apply
• Posted in various communication avenues
  within the organization
 ▫   T.V. Screens
 ▫   Bulletin boards
 ▫   Email blast
 ▫   Banners/Leaflets
Manager/Supervisor Recommendations
• Nominations come from supervisors and
  managers
 ▫ Have high awareness of an employee’s potentials
   and capabilities
 ▫ High degree of subjectivity, bias and possible
   discrimination
Human Resources Information System
• Computerized information systems
• Contains all information about employees
 ▫ Search is made for job-related skills
• Limited to disclosed and factual data
Career Development Systems
• Development forum
 ▫ Tracks employees who are tagged as “high
   potentials” for people manager roles
• Functional forum
 ▫ Tracks employees who are tagged as “high
   potentials” for technical roles
External Recruitment
• The second decision
• Hiring someone from outside the organization
 ▫   Employee Referrals
 ▫   Applicant Initiated Recruitment
 ▫   Advertisements
 ▫   Employment Agencies
 ▫   Executive Search Firms
 ▫   Job Fairs
 ▫   On-line recruitment portals
External Recruitment
• Advantages
 ▫ Fresh ideas and approaches
 ▫ Clean slate and fresh experience
 ▫ KSAOs not currently within the organization
   become available
External Recruitment
• Disadvantages
 ▫ Usually longer and costly
 ▫ Need to ensure fit between employee and
   organization
 ▫ Adjustment period
 ▫ Need to establish commitment
Employee Referrals
• Solicitation of applicants from employees within
  the organization
• Incentivizing employees whose referrals become
  accepted
 ▫ TIP (Talent Incentive Program)
• Employees are in good position to estimate
  “good” fit between possible candidates and job
  requirements
Applicant-Initiated Recruitment
• Walk-in applicants
 ▫ Unsolicited applications
• A common scenario in organizations that have
  good reputations
• Less effort
• High motivation among candidates
Advertisement
• Done in various media
 ▫ Print
 ▫ Online
• Reaches a broader range of audience
• Intends to attract qualified candidates and deter
  unqualified candidates
Employment Agencies
• Are tapped for blue-collar, technical and lower-
  level managerial employees
• Do the job of recruiting for certain organizations
• Useful when many individuals are expected to
  apply and applicants are difficult to find
Executive Search Firms
• Are tapped in recruiting senior mid- and senior
  level managers
• Find people who are employed and are not
  actively looking for a job
• Pirating
 ▫ Tapping good performing employees from an
   organization to join another organization usually a
   competitor
Campus Recruitment
• Job Fairs
• Useful for filling entry-level positions
• Intended mostly for fresh graduates
Evaluating Recruitment Methods
•   Choosing the right method
•   Yield ratios
•   Recruitment Activities Monitoring (RAM)
•   Realistic Job Previews (RJP)
•   Training organizational recruiters
Choosing the Right Method
• Labor Market
 ▫ A geographical area within which the forces of
   supply and demand interact
• Consider your recruitment experience
• Scan the business marketplace
Yield Ratios
• Provide information on the effectiveness of
  various recruitment methods in getting
  candidates onboard the organization
• Give insight as to which recruitment method
  “work best” for an organization
Recruitment Activities Monitoring
• Keeps track of the applicants as they move from
  one step to another in the recruitment process
Realistic Job Previews
• Informing applicants about all aspects of the job
• Provides an applicant an honest assessment of
  the job
Selection Techniques
• Employment Interviews
• Psychological Testing
• Assessment Centers
Employment Interviews
• Most commonly used method to select
  employees
• Can be:
 ▫ Structured
 ▫ Unstructured
Structured Interviews
• Questions emanate from job analysis (job-
  related questions)
• Standard questions are asked to all candidates
• A standard scoring key is followed to assess
  interview responses
Unstructured Interviews
• Anything goes type of interview
• Interviewers ask any question as necessary
• May score responses subjectively or upon
  discretion of the interviewer
Types of interview
•   One-on-one interview
•   Serial interview
•   Return interview
•   Panel interview
•   Group interview
Variations of interview
•   Face-to-face interview
•   Telephone interview
•   Video conferencing interview
•   Written interview
Types of interview questions
• Non-behavioral
 ▫ Can either be theoretical, leading or a statement of
   feeling
 ▫ Yes or no questions (closed-ended)
• Behavioral
 ▫ Focuses on the present and past aspects of a task
   and elicits behavioral evidences
Behavioral vs Non-Behavioral
• Do you always meet deadlines at work?
• Tell me a situation in the past when you were not
  able to comply with a particular deadline. What
  happened? What did you do? What was the
  result?
Behavioral vs Non-Behavioral
• Do you participate in company-related
  activities?
• Participation in company-related activities is
  expected among employees, tell me an instance
  in the past about your most unforgettable
  moment in a company-related event. What
  happened? What significant contributions can
  you recall? What was the result?
Behavioral vs Non-Behavioral
• Do you disagree with people in the workplace?
• Conflicts are inevitable in the workplace, tell me
  a situation in the past when you disagreed with a
  colleague. What events happened that led to the
  disagreement? What actions did you do? What
  were the results?
Other typologies of questions…
• Clarifier
  ▫ I noticed a three-year gap between your second
    and third jobs, could you tell me about that?
• Disqualifier
  ▫ Are you available to work on weekend?
• Skill-level determiner
  ▫ A participant keeps on disrupting a training that
    you are conducting, what approach will you
    employ to address this behavior?
An effective interviewer
•   Self-awareness
•   Good listening skills
•   Good oral communication skills
•   Knowledge of job dimensions
•   Sensitive to non-verbal cues
•   Ability to ask behavioral questions
•   Ability to take down notes
Psychological Testing
• A measuring device, a yardstick applied in
  consistent and systematic fashion to measure a
  sample behavior
Characteristics of Psychological Tests
• Standardization
  ▫ Refers to the consistency or uniformity of the
    conditions and procedures for administering a test
• Objectivity
  ▫ Pertains to the scoring of psychological tests
  ▫ Guided by a scoring key or template
Norms
• The standards against which test raw scores are
  compared

• Assist in the interpretation of test scores (i.e.,
  Low, Average, High)
Types of Tests
• Mental Ability Tests: Intelligence Tests and
  Aptitude Tests
• Skills/Proficiency Tests
• Personality Tests
• Projective Techniques
• Computer-Based Tools
Assessment Centers
• Job simulation
• A popular method of selection that places
  applicants in a simulated job situation to allow
  observation and assessment of behaviors
• Also called situational testing
  ▫ Job samples or work portfolio
Applying for a Job
• Cover Letters
• Resume
Cover Letter
• Tells an employer about one’s interest to apply
  for a job
• Should never be longer than a page
• Contains the following parts:
 ▫   Date
 ▫   Addressee
 ▫   Salutation
 ▫   Four basic paragraphs
 ▫   Closing signature
Cover Letter
July 12, 2012 (Date)

Ms. Belen B. Layno (Addressee)
Director
Human Resources Department
3rd floor Asian Star Building, Filinvest Corporate
City, Alabang, Muntinlupa City 1781

Dear Ms. Layno: (Salutation)
Cover Letter
Enclosed is a copy of my resume. Please consider me for
 the position of Human Resources Associate that was
 advertised in the Manila Bulletin dated July 8, 2012. (1)

For several reasons, I believe that I am qualified for your
 position. First, I have two years experience as HR
 Assistant in an engineering industry. Second, I am a
 dependable worker as shown by the fact that I only
 missed two days of work in the past two years. Finally, I
 am available to work on weekends as necessary. (2)
Cover Letter
I am personally interested to work for your company
  because of the positive feedback that I have been reading
  about your organization and good reputation that your
  company has established over the past 100 years. (3)

I look forward to hearing from you soon. You may contact
   after 3:00 pm on weekdays or anytime on weekends. (4)

Sincerely yours,

Gian Carlo M. Ledesma
Resume
• Summary of an applicant’s professional and
  educational background
 ▫ Must be attractive and easy to read
 ▫ Cannot contain typing, spelling, grammatical and
   factual mistakes
 ▫ Should make the applicant look as qualified as
   possible –without falsifying and lying any details
   in the resume
• Also called curriculum vitae (CV)
Basic Information in a Resume
• Name
• Career Objectives (should be specific to the
  position being applied for)
• Summary of Experience (for individuals w/ a
  significant amount of experience)
• Work experiences (arranged from most recent)
• Professional Strengths/Competencies
Basic Information in a Resume
• Educational Background
• Certifications Acquired
• Research Publications
• Trainings and Seminars Attended (arranged
  from most recent)
• Organizations Joined
• Personal Information
• Certification of authenticity (must be signed)
Classroom Experience
• Choose a partner in class.
• Exchange job advertisements with your partner.
• Put yourself in the shoes of an applicant who will
  apply for that job.
• Prepare the following for that position:
 ▫ A cover letter
 ▫ A sample resume

More Related Content

What's hot

Recruitment selection HRM - HUMAN RESOURSE MANAGEMENT , FOR BCOM, CA, CMA,...
Recruitment  selection  HRM - HUMAN RESOURSE MANAGEMENT , FOR  BCOM, CA, CMA,...Recruitment  selection  HRM - HUMAN RESOURSE MANAGEMENT , FOR  BCOM, CA, CMA,...
Recruitment selection HRM - HUMAN RESOURSE MANAGEMENT , FOR BCOM, CA, CMA,...
Bibek Prajapati
 
Chapter 4 selection of human resource
Chapter 4 selection of human resourceChapter 4 selection of human resource
Chapter 4 selection of human resource
Lo-Ann Placido
 
Final employee selection
Final employee selectionFinal employee selection
Final employee selection
Michael John Sison
 
Recruitment
RecruitmentRecruitment
Recruitment selection process,methods and steps
Recruitment selection process,methods and stepsRecruitment selection process,methods and steps
Recruitment selection process,methods and steps
Mayur Khatri
 
Employee selection seminar
Employee selection seminarEmployee selection seminar
Employee selection seminar
Ncell
 
Recruitment
RecruitmentRecruitment
Recruitment
Jay Kumar
 
Selection process notes
Selection process notesSelection process notes
Selection process notes
Jose Kanjirathumkal
 
Selection & Recruitment in HRM
Selection & Recruitment in HRMSelection & Recruitment in HRM
Selection & Recruitment in HRM
Ishan Parekh
 
Selection
SelectionSelection
Selection
Albin Caibog
 
Selection process HRM
Selection process HRMSelection process HRM
Selection process HRM
Muhammad Waqas Raza
 
Selection process, features and examples
Selection process, features and examplesSelection process, features and examples
Selection process, features and examples
Nandan Muralidhar
 
Selection and screening
Selection and screeningSelection and screening
Selection and screening
Kaycelyn Ramos , CSP
 
Selection
SelectionSelection
Selection
Sartaj
 
Selection and Appointment
Selection and AppointmentSelection and Appointment
Selection and Appointment
Manage Train Learn
 
Recruitment Selection Process Methods And Steps
Recruitment Selection Process Methods And StepsRecruitment Selection Process Methods And Steps
Recruitment Selection Process Methods And Steps
Balakrisna
 
Recruitment process, goals, sources, constraints, selection methods and diffe...
Recruitment process, goals, sources, constraints, selection methods and diffe...Recruitment process, goals, sources, constraints, selection methods and diffe...
Recruitment process, goals, sources, constraints, selection methods and diffe...
R K Tiwari Sagar
 
Human Resource Management
Human Resource ManagementHuman Resource Management
Human Resource Management
Kshitij Satam
 
Selection of Employees- Human Resource Management
Selection of Employees- Human Resource ManagementSelection of Employees- Human Resource Management
Selection of Employees- Human Resource Management
Manu Jha
 
HRM AND SELECTION PROCESS
HRM AND SELECTION PROCESSHRM AND SELECTION PROCESS
HRM AND SELECTION PROCESS
Pijush Chakraborty
 

What's hot (20)

Recruitment selection HRM - HUMAN RESOURSE MANAGEMENT , FOR BCOM, CA, CMA,...
Recruitment  selection  HRM - HUMAN RESOURSE MANAGEMENT , FOR  BCOM, CA, CMA,...Recruitment  selection  HRM - HUMAN RESOURSE MANAGEMENT , FOR  BCOM, CA, CMA,...
Recruitment selection HRM - HUMAN RESOURSE MANAGEMENT , FOR BCOM, CA, CMA,...
 
Chapter 4 selection of human resource
Chapter 4 selection of human resourceChapter 4 selection of human resource
Chapter 4 selection of human resource
 
Final employee selection
Final employee selectionFinal employee selection
Final employee selection
 
Recruitment
RecruitmentRecruitment
Recruitment
 
Recruitment selection process,methods and steps
Recruitment selection process,methods and stepsRecruitment selection process,methods and steps
Recruitment selection process,methods and steps
 
Employee selection seminar
Employee selection seminarEmployee selection seminar
Employee selection seminar
 
Recruitment
RecruitmentRecruitment
Recruitment
 
Selection process notes
Selection process notesSelection process notes
Selection process notes
 
Selection & Recruitment in HRM
Selection & Recruitment in HRMSelection & Recruitment in HRM
Selection & Recruitment in HRM
 
Selection
SelectionSelection
Selection
 
Selection process HRM
Selection process HRMSelection process HRM
Selection process HRM
 
Selection process, features and examples
Selection process, features and examplesSelection process, features and examples
Selection process, features and examples
 
Selection and screening
Selection and screeningSelection and screening
Selection and screening
 
Selection
SelectionSelection
Selection
 
Selection and Appointment
Selection and AppointmentSelection and Appointment
Selection and Appointment
 
Recruitment Selection Process Methods And Steps
Recruitment Selection Process Methods And StepsRecruitment Selection Process Methods And Steps
Recruitment Selection Process Methods And Steps
 
Recruitment process, goals, sources, constraints, selection methods and diffe...
Recruitment process, goals, sources, constraints, selection methods and diffe...Recruitment process, goals, sources, constraints, selection methods and diffe...
Recruitment process, goals, sources, constraints, selection methods and diffe...
 
Human Resource Management
Human Resource ManagementHuman Resource Management
Human Resource Management
 
Selection of Employees- Human Resource Management
Selection of Employees- Human Resource ManagementSelection of Employees- Human Resource Management
Selection of Employees- Human Resource Management
 
HRM AND SELECTION PROCESS
HRM AND SELECTION PROCESSHRM AND SELECTION PROCESS
HRM AND SELECTION PROCESS
 

Viewers also liked

Content acquisition process
Content acquisition processContent acquisition process
Content acquisition process
M Large
 
Ob slides hold - stress fa12
Ob slides hold  - stress fa12Ob slides hold  - stress fa12
Ob slides hold - stress fa12
stuitstrain2
 
Job description and specification
Job description and specificationJob description and specification
Job description and specification
nawaf1993
 
Organisational stress
Organisational stressOrganisational stress
Organisational stress
Kalpana Udhaya
 
Organisational stress management
Organisational stress managementOrganisational stress management
Organisational stress management
Raaz Dhamelia
 
Job Analysis Job Description and Job Specification
Job Analysis Job Description and Job SpecificationJob Analysis Job Description and Job Specification
Job Analysis Job Description and Job Specification
Bendita Baylôn Ü
 
Organizational behaviour (Stress Management)
Organizational behaviour (Stress Management)Organizational behaviour (Stress Management)
Organizational behaviour (Stress Management)
Lila Bear
 
Job description and job specification
Job description and job specificationJob description and job specification
Job description and job specification
kalpita potawad
 
Stress management ppt
Stress management pptStress management ppt
Stress management ppt
jaswinderkaur144
 

Viewers also liked (10)

Content acquisition process
Content acquisition processContent acquisition process
Content acquisition process
 
Ob slides hold - stress fa12
Ob slides hold  - stress fa12Ob slides hold  - stress fa12
Ob slides hold - stress fa12
 
Linkedin sunum
Linkedin sunumLinkedin sunum
Linkedin sunum
 
Job description and specification
Job description and specificationJob description and specification
Job description and specification
 
Organisational stress
Organisational stressOrganisational stress
Organisational stress
 
Organisational stress management
Organisational stress managementOrganisational stress management
Organisational stress management
 
Job Analysis Job Description and Job Specification
Job Analysis Job Description and Job SpecificationJob Analysis Job Description and Job Specification
Job Analysis Job Description and Job Specification
 
Organizational behaviour (Stress Management)
Organizational behaviour (Stress Management)Organizational behaviour (Stress Management)
Organizational behaviour (Stress Management)
 
Job description and job specification
Job description and job specificationJob description and job specification
Job description and job specification
 
Stress management ppt
Stress management pptStress management ppt
Stress management ppt
 

Similar to Lesson 3 the_acquisition_process_employee_selection_techniques

Interviewing skills 4 students
Interviewing skills 4 studentsInterviewing skills 4 students
Interviewing skills 4 students
Mohammed Sa'd
 
Job analysis
Job analysisJob analysis
Job analysis
SAGARMOKAL
 
Recruitment slides handouts
Recruitment slides handoutsRecruitment slides handouts
Recruitment slides handouts
jdrcables
 
Recruitment process
 Recruitment process Recruitment process
Recruitment process
Htain Lin Kyaw
 
The concept of recruitment
The concept of recruitmentThe concept of recruitment
The concept of recruitment
deeps_lucky
 
The concept of recruitment
The concept of recruitmentThe concept of recruitment
The concept of recruitment
deeps_lucky
 
HRM process.pptx
HRM process.pptxHRM process.pptx
HRM process.pptx
PritamBhowmick8
 
recruitment process
recruitment processrecruitment process
recruitment process
Shiva Maurya
 
Recruitment & Selection Process By Big Ideas HR
Recruitment & Selection Process By Big Ideas HRRecruitment & Selection Process By Big Ideas HR
Recruitment & Selection Process By Big Ideas HR
Big Ideas HR Consulting Private Limited
 
Company Recruitment-and-Selection-updated.ppt
Company Recruitment-and-Selection-updated.pptCompany Recruitment-and-Selection-updated.ppt
Company Recruitment-and-Selection-updated.ppt
SohailAhmadRiaz
 
Recruitment & Selection Process By Big It Jobs
Recruitment & Selection Process By Big It JobsRecruitment & Selection Process By Big It Jobs
Recruitment & Selection Process By Big It Jobs
Big IT Jobs
 
Recriutment and selection process
Recriutment and selection processRecriutment and selection process
Recriutment and selection process
apurv1993
 
Talent acquisition
Talent acquisitionTalent acquisition
Talent acquisition
Nalin Goel
 
Hr karthika u
Hr karthika u Hr karthika u
Hr karthika u
Karthika M Dev
 
RECRUITMENT & SELECTION.pptx
RECRUITMENT & SELECTION.pptxRECRUITMENT & SELECTION.pptx
RECRUITMENT & SELECTION.pptx
TithiDas30
 
Hr requirement
Hr requirementHr requirement
Hr requirement
Sanjeev Bhandari
 
ITFT - Human resource Mangement
ITFT - Human resource Mangement                                   ITFT - Human resource Mangement
ITFT - Human resource Mangement
Pooja
 
Employee Selection
Employee SelectionEmployee Selection
Employee Selection
Ashish Chaulagain
 
Recruiting 101
Recruiting 101Recruiting 101
Recruiting 101
Meemz11
 
Recruitment seminar by Kiran Bhardwaj
Recruitment seminar by  Kiran BhardwajRecruitment seminar by  Kiran Bhardwaj
Recruitment seminar by Kiran Bhardwaj
Kiran Bhardwaj
 

Similar to Lesson 3 the_acquisition_process_employee_selection_techniques (20)

Interviewing skills 4 students
Interviewing skills 4 studentsInterviewing skills 4 students
Interviewing skills 4 students
 
Job analysis
Job analysisJob analysis
Job analysis
 
Recruitment slides handouts
Recruitment slides handoutsRecruitment slides handouts
Recruitment slides handouts
 
Recruitment process
 Recruitment process Recruitment process
Recruitment process
 
The concept of recruitment
The concept of recruitmentThe concept of recruitment
The concept of recruitment
 
The concept of recruitment
The concept of recruitmentThe concept of recruitment
The concept of recruitment
 
HRM process.pptx
HRM process.pptxHRM process.pptx
HRM process.pptx
 
recruitment process
recruitment processrecruitment process
recruitment process
 
Recruitment & Selection Process By Big Ideas HR
Recruitment & Selection Process By Big Ideas HRRecruitment & Selection Process By Big Ideas HR
Recruitment & Selection Process By Big Ideas HR
 
Company Recruitment-and-Selection-updated.ppt
Company Recruitment-and-Selection-updated.pptCompany Recruitment-and-Selection-updated.ppt
Company Recruitment-and-Selection-updated.ppt
 
Recruitment & Selection Process By Big It Jobs
Recruitment & Selection Process By Big It JobsRecruitment & Selection Process By Big It Jobs
Recruitment & Selection Process By Big It Jobs
 
Recriutment and selection process
Recriutment and selection processRecriutment and selection process
Recriutment and selection process
 
Talent acquisition
Talent acquisitionTalent acquisition
Talent acquisition
 
Hr karthika u
Hr karthika u Hr karthika u
Hr karthika u
 
RECRUITMENT & SELECTION.pptx
RECRUITMENT & SELECTION.pptxRECRUITMENT & SELECTION.pptx
RECRUITMENT & SELECTION.pptx
 
Hr requirement
Hr requirementHr requirement
Hr requirement
 
ITFT - Human resource Mangement
ITFT - Human resource Mangement                                   ITFT - Human resource Mangement
ITFT - Human resource Mangement
 
Employee Selection
Employee SelectionEmployee Selection
Employee Selection
 
Recruiting 101
Recruiting 101Recruiting 101
Recruiting 101
 
Recruitment seminar by Kiran Bhardwaj
Recruitment seminar by  Kiran BhardwajRecruitment seminar by  Kiran Bhardwaj
Recruitment seminar by Kiran Bhardwaj
 

Recently uploaded

L'indice de performance des ports à conteneurs de l'année 2023
L'indice de performance des ports à conteneurs de l'année 2023L'indice de performance des ports à conteneurs de l'année 2023
L'indice de performance des ports à conteneurs de l'année 2023
SPATPortToamasina
 
AI Transformation Playbook: Thinking AI-First for Your Business
AI Transformation Playbook: Thinking AI-First for Your BusinessAI Transformation Playbook: Thinking AI-First for Your Business
AI Transformation Playbook: Thinking AI-First for Your Business
Arijit Dutta
 
Pro Tips for Effortless Contract Management
Pro Tips for Effortless Contract ManagementPro Tips for Effortless Contract Management
Pro Tips for Effortless Contract Management
Eternity Paralegal Services
 
PDT 99 - $3.5M - Seed - Feel Therapeutics.pdf
PDT 99 - $3.5M - Seed - Feel Therapeutics.pdfPDT 99 - $3.5M - Seed - Feel Therapeutics.pdf
PDT 99 - $3.5M - Seed - Feel Therapeutics.pdf
HajeJanKamps
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results
 
Kalyan chart 6366249026 India satta Matta Matka 143 jodi fix
Kalyan chart 6366249026 India satta Matta Matka 143 jodi fixKalyan chart 6366249026 India satta Matta Matka 143 jodi fix
Kalyan chart 6366249026 India satta Matta Matka 143 jodi fix
satta Matta matka 143 Kalyan chart jodi 6366249026
 
CULR Spring 2024 Journal.pdf testing for duke
CULR Spring 2024 Journal.pdf testing for dukeCULR Spring 2024 Journal.pdf testing for duke
CULR Spring 2024 Journal.pdf testing for duke
ZevinAttisha
 
japanese language course in delhi near me
japanese language course in delhi near mejapanese language course in delhi near me
japanese language course in delhi near me
heyfairies7
 
Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...
Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...
Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...
Adani case
 
Stainless Steel Conveyor Manufacturers Chennai
Stainless Steel Conveyor Manufacturers ChennaiStainless Steel Conveyor Manufacturers Chennai
Stainless Steel Conveyor Manufacturers Chennai
ConveyorSystem
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results
 
High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15
advik4387
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results
 
Enabling Digital Sustainability by Jutta Eckstein
Enabling Digital Sustainability by Jutta EcksteinEnabling Digital Sustainability by Jutta Eckstein
Enabling Digital Sustainability by Jutta Eckstein
Jutta Eckstein
 
Enhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: IntroductionEnhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: Introduction
Cor Verdouw
 
Truck Loading Conveyor Manufacturers Chennai
Truck Loading Conveyor Manufacturers ChennaiTruck Loading Conveyor Manufacturers Chennai
Truck Loading Conveyor Manufacturers Chennai
ConveyorSystem
 
Science Around Us Module 2 Matter Around Us
Science Around Us Module 2 Matter Around UsScience Around Us Module 2 Matter Around Us
Science Around Us Module 2 Matter Around Us
PennapaKeavsiri
 
deft. 2024 pricing guide for onboarding
deft.  2024 pricing guide for onboardingdeft.  2024 pricing guide for onboarding
deft. 2024 pricing guide for onboarding
hello960827
 
20240609_ TJ Communications Credentials.pdf
20240609_ TJ Communications Credentials.pdf20240609_ TJ Communications Credentials.pdf
20240609_ TJ Communications Credentials.pdf
tjcomstrang
 
MECE (Mutually Exclusive, Collectively Exhaustive) Principle
MECE (Mutually Exclusive, Collectively Exhaustive) PrincipleMECE (Mutually Exclusive, Collectively Exhaustive) Principle
MECE (Mutually Exclusive, Collectively Exhaustive) Principle
Operational Excellence Consulting
 

Recently uploaded (20)

L'indice de performance des ports à conteneurs de l'année 2023
L'indice de performance des ports à conteneurs de l'année 2023L'indice de performance des ports à conteneurs de l'année 2023
L'indice de performance des ports à conteneurs de l'année 2023
 
AI Transformation Playbook: Thinking AI-First for Your Business
AI Transformation Playbook: Thinking AI-First for Your BusinessAI Transformation Playbook: Thinking AI-First for Your Business
AI Transformation Playbook: Thinking AI-First for Your Business
 
Pro Tips for Effortless Contract Management
Pro Tips for Effortless Contract ManagementPro Tips for Effortless Contract Management
Pro Tips for Effortless Contract Management
 
PDT 99 - $3.5M - Seed - Feel Therapeutics.pdf
PDT 99 - $3.5M - Seed - Feel Therapeutics.pdfPDT 99 - $3.5M - Seed - Feel Therapeutics.pdf
PDT 99 - $3.5M - Seed - Feel Therapeutics.pdf
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
 
Kalyan chart 6366249026 India satta Matta Matka 143 jodi fix
Kalyan chart 6366249026 India satta Matta Matka 143 jodi fixKalyan chart 6366249026 India satta Matta Matka 143 jodi fix
Kalyan chart 6366249026 India satta Matta Matka 143 jodi fix
 
CULR Spring 2024 Journal.pdf testing for duke
CULR Spring 2024 Journal.pdf testing for dukeCULR Spring 2024 Journal.pdf testing for duke
CULR Spring 2024 Journal.pdf testing for duke
 
japanese language course in delhi near me
japanese language course in delhi near mejapanese language course in delhi near me
japanese language course in delhi near me
 
Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...
Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...
Adani Group Requests For Additional Land For Its Dharavi Redevelopment Projec...
 
Stainless Steel Conveyor Manufacturers Chennai
Stainless Steel Conveyor Manufacturers ChennaiStainless Steel Conveyor Manufacturers Chennai
Stainless Steel Conveyor Manufacturers Chennai
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
 
High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15High-Quality IPTV Monthly Subscription for $15
High-Quality IPTV Monthly Subscription for $15
 
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan ChartSatta Matka Dpboss Kalyan Matka Results Kalyan Chart
Satta Matka Dpboss Kalyan Matka Results Kalyan Chart
 
Enabling Digital Sustainability by Jutta Eckstein
Enabling Digital Sustainability by Jutta EcksteinEnabling Digital Sustainability by Jutta Eckstein
Enabling Digital Sustainability by Jutta Eckstein
 
Enhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: IntroductionEnhancing Adoption of AI in Agri-food: Introduction
Enhancing Adoption of AI in Agri-food: Introduction
 
Truck Loading Conveyor Manufacturers Chennai
Truck Loading Conveyor Manufacturers ChennaiTruck Loading Conveyor Manufacturers Chennai
Truck Loading Conveyor Manufacturers Chennai
 
Science Around Us Module 2 Matter Around Us
Science Around Us Module 2 Matter Around UsScience Around Us Module 2 Matter Around Us
Science Around Us Module 2 Matter Around Us
 
deft. 2024 pricing guide for onboarding
deft.  2024 pricing guide for onboardingdeft.  2024 pricing guide for onboarding
deft. 2024 pricing guide for onboarding
 
20240609_ TJ Communications Credentials.pdf
20240609_ TJ Communications Credentials.pdf20240609_ TJ Communications Credentials.pdf
20240609_ TJ Communications Credentials.pdf
 
MECE (Mutually Exclusive, Collectively Exhaustive) Principle
MECE (Mutually Exclusive, Collectively Exhaustive) PrincipleMECE (Mutually Exclusive, Collectively Exhaustive) Principle
MECE (Mutually Exclusive, Collectively Exhaustive) Principle
 

Lesson 3 the_acquisition_process_employee_selection_techniques

  • 1. Chapter 3: The Acquisition Process: Employee Selection Techniques An Overview of Recruitment and Hiring Practices in Organizations Mr. Gian Carlo M. Ledesma, A.B., M.A. University of Santo Tomas Faculty of Arts and Letters Department of Social Sciences
  • 2. Setting the Pace... • Understand the recruitment process from a general perspective • Know how to recruit applicants • Determine the different employee selection tools and techniques employed by different organizations • Write a sample cover letter and resume that can be used for job application
  • 3. Traversing the Roadmap... • Unit 1: The Acquisition Process • Unit 2: Tools and Techniques in Employee Recruitment and Selection • Unit 3: The Resume and the Cover Letter
  • 5. The Employee Screening and Selection Process: A Typical Day in the Life of an Applicant 1) Review of application forms and resumes 2) Initial interview in the HR Department 3) Employment Tests 4) Preliminary Selection in the HR Department 5) Supervisory/Panel Interviews
  • 6. The Employee Screening and Selection Process: A Typical Day in the Life of an Applicant 6) Simulations/Assessment Centers 7) Medical Tests 8) Background Investigation 9) Hiring Decision 10)Submission of Pre-Employment Requirements
  • 7. Application Form • Usually the first step in most organizations • Asks for various demographic information about the candidate • Based on resumes, but different from resumes
  • 8. Application Forms • Determines whether candidate meets the minimum qualifications of the job • Serves as basis for employers to identify various job-related attributes of the candidate • Provides information on certain potential problematic areas
  • 9. Application Form • Judging the appropriateness of items in the application form: ▫ Is the question job-related? ▫ Is the question really needed to judge the candidate’s suitability for the job? ▫ Is the question invading the privacy of the person? ▫ Is the response verifiable?
  • 10. Application Form • Content Areas Critical to Evaluation Forms: ▫ Overall Appearance ▫ Blanks and spaces ▫ Gaps in Time ▫ Inconsistencies ▫ Frequency of Job Change ▫ Salary history ▫ Reasons for leaving previous companies
  • 11. Reference Check • Entails the collection of information from the candidate’s previous employers/colleagues • Can be done in various ways • Purpose: for verification purposes
  • 12. The Acquisition Process 1. Planning 2. Recruiting 5. Placement 3. Screening 4. Selection
  • 13. Overview of the Recruitment Process • Identify job opening • Decide how to fill job opening ▫ No new staff (overtime, job elimination, job redesign) ▫ New staff (contingency, core)  Identify target population  Notify target population  Meet with candidates
  • 14. When Identifying Job Openings • Wait for an employee to resign, retire or be terminated? • HR should answer the following questions: ▫ Budgeted positions? ▫ What is the projected turnover in the next few months? ▫ New projects? New work that is incoming?
  • 15. Identify Target Population • What profile are we looking for to meet the qualifications of the job? • Specify the job description • Decide the target population
  • 16. Notify the target population • What methods are you going to employ to notify the public? ▫ Consider the variety of recruitment methods available ▫ Size of applicant pool ▫ Ensure clarity of job qualifications in the notification
  • 17. Meet with Candidates • Recruitment Invitation ▫ Provides the candidates and the employer the opportunity to learn more about each other
  • 18. Recruitment • Attracting people with the right qualifications (as determined by job analysis) to apply for the job ▫ Internal Recruitment ▫ External Recruitment
  • 19. Internal Recruitment • The first decision in recruitment • Looks into getting internal sources to fill positions and encourages promotions from within ▫ Internal Job Posting ▫ Supervisor/Manager Recommendations ▫ Human Resources Information Systems (HRIS) ▫ Career Development Systems
  • 20. Internal Recruitment • Advantages ▫ Employees are well-versed with the organization ▫ Lower recruiting and training costs ▫ Higher employee morale and motivation toward the job ▫ Higher chances of success
  • 21. Internal Recruitment • Disadvantages ▫ Politicking in the organizations ▫ Inbreeding ▫ Rumors and gossips ▫ Morale problem ▫ Ripple effect  Contamination of feelings and sentiments
  • 22. Internal Job Postings • Job vacancy notification is issued and all qualified employees may apply • Posted in various communication avenues within the organization ▫ T.V. Screens ▫ Bulletin boards ▫ Email blast ▫ Banners/Leaflets
  • 23. Manager/Supervisor Recommendations • Nominations come from supervisors and managers ▫ Have high awareness of an employee’s potentials and capabilities ▫ High degree of subjectivity, bias and possible discrimination
  • 24. Human Resources Information System • Computerized information systems • Contains all information about employees ▫ Search is made for job-related skills • Limited to disclosed and factual data
  • 25. Career Development Systems • Development forum ▫ Tracks employees who are tagged as “high potentials” for people manager roles • Functional forum ▫ Tracks employees who are tagged as “high potentials” for technical roles
  • 26. External Recruitment • The second decision • Hiring someone from outside the organization ▫ Employee Referrals ▫ Applicant Initiated Recruitment ▫ Advertisements ▫ Employment Agencies ▫ Executive Search Firms ▫ Job Fairs ▫ On-line recruitment portals
  • 27. External Recruitment • Advantages ▫ Fresh ideas and approaches ▫ Clean slate and fresh experience ▫ KSAOs not currently within the organization become available
  • 28. External Recruitment • Disadvantages ▫ Usually longer and costly ▫ Need to ensure fit between employee and organization ▫ Adjustment period ▫ Need to establish commitment
  • 29. Employee Referrals • Solicitation of applicants from employees within the organization • Incentivizing employees whose referrals become accepted ▫ TIP (Talent Incentive Program) • Employees are in good position to estimate “good” fit between possible candidates and job requirements
  • 30. Applicant-Initiated Recruitment • Walk-in applicants ▫ Unsolicited applications • A common scenario in organizations that have good reputations • Less effort • High motivation among candidates
  • 31. Advertisement • Done in various media ▫ Print ▫ Online • Reaches a broader range of audience • Intends to attract qualified candidates and deter unqualified candidates
  • 32. Employment Agencies • Are tapped for blue-collar, technical and lower- level managerial employees • Do the job of recruiting for certain organizations • Useful when many individuals are expected to apply and applicants are difficult to find
  • 33. Executive Search Firms • Are tapped in recruiting senior mid- and senior level managers • Find people who are employed and are not actively looking for a job • Pirating ▫ Tapping good performing employees from an organization to join another organization usually a competitor
  • 34. Campus Recruitment • Job Fairs • Useful for filling entry-level positions • Intended mostly for fresh graduates
  • 35. Evaluating Recruitment Methods • Choosing the right method • Yield ratios • Recruitment Activities Monitoring (RAM) • Realistic Job Previews (RJP) • Training organizational recruiters
  • 36. Choosing the Right Method • Labor Market ▫ A geographical area within which the forces of supply and demand interact • Consider your recruitment experience • Scan the business marketplace
  • 37. Yield Ratios • Provide information on the effectiveness of various recruitment methods in getting candidates onboard the organization • Give insight as to which recruitment method “work best” for an organization
  • 38. Recruitment Activities Monitoring • Keeps track of the applicants as they move from one step to another in the recruitment process
  • 39. Realistic Job Previews • Informing applicants about all aspects of the job • Provides an applicant an honest assessment of the job
  • 40. Selection Techniques • Employment Interviews • Psychological Testing • Assessment Centers
  • 41. Employment Interviews • Most commonly used method to select employees • Can be: ▫ Structured ▫ Unstructured
  • 42. Structured Interviews • Questions emanate from job analysis (job- related questions) • Standard questions are asked to all candidates • A standard scoring key is followed to assess interview responses
  • 43. Unstructured Interviews • Anything goes type of interview • Interviewers ask any question as necessary • May score responses subjectively or upon discretion of the interviewer
  • 44. Types of interview • One-on-one interview • Serial interview • Return interview • Panel interview • Group interview
  • 45. Variations of interview • Face-to-face interview • Telephone interview • Video conferencing interview • Written interview
  • 46. Types of interview questions • Non-behavioral ▫ Can either be theoretical, leading or a statement of feeling ▫ Yes or no questions (closed-ended) • Behavioral ▫ Focuses on the present and past aspects of a task and elicits behavioral evidences
  • 47. Behavioral vs Non-Behavioral • Do you always meet deadlines at work? • Tell me a situation in the past when you were not able to comply with a particular deadline. What happened? What did you do? What was the result?
  • 48. Behavioral vs Non-Behavioral • Do you participate in company-related activities? • Participation in company-related activities is expected among employees, tell me an instance in the past about your most unforgettable moment in a company-related event. What happened? What significant contributions can you recall? What was the result?
  • 49. Behavioral vs Non-Behavioral • Do you disagree with people in the workplace? • Conflicts are inevitable in the workplace, tell me a situation in the past when you disagreed with a colleague. What events happened that led to the disagreement? What actions did you do? What were the results?
  • 50. Other typologies of questions… • Clarifier ▫ I noticed a three-year gap between your second and third jobs, could you tell me about that? • Disqualifier ▫ Are you available to work on weekend? • Skill-level determiner ▫ A participant keeps on disrupting a training that you are conducting, what approach will you employ to address this behavior?
  • 51. An effective interviewer • Self-awareness • Good listening skills • Good oral communication skills • Knowledge of job dimensions • Sensitive to non-verbal cues • Ability to ask behavioral questions • Ability to take down notes
  • 52. Psychological Testing • A measuring device, a yardstick applied in consistent and systematic fashion to measure a sample behavior
  • 53. Characteristics of Psychological Tests • Standardization ▫ Refers to the consistency or uniformity of the conditions and procedures for administering a test • Objectivity ▫ Pertains to the scoring of psychological tests ▫ Guided by a scoring key or template
  • 54. Norms • The standards against which test raw scores are compared • Assist in the interpretation of test scores (i.e., Low, Average, High)
  • 55. Types of Tests • Mental Ability Tests: Intelligence Tests and Aptitude Tests • Skills/Proficiency Tests • Personality Tests • Projective Techniques • Computer-Based Tools
  • 56. Assessment Centers • Job simulation • A popular method of selection that places applicants in a simulated job situation to allow observation and assessment of behaviors • Also called situational testing ▫ Job samples or work portfolio
  • 57. Applying for a Job • Cover Letters • Resume
  • 58. Cover Letter • Tells an employer about one’s interest to apply for a job • Should never be longer than a page • Contains the following parts: ▫ Date ▫ Addressee ▫ Salutation ▫ Four basic paragraphs ▫ Closing signature
  • 59. Cover Letter July 12, 2012 (Date) Ms. Belen B. Layno (Addressee) Director Human Resources Department 3rd floor Asian Star Building, Filinvest Corporate City, Alabang, Muntinlupa City 1781 Dear Ms. Layno: (Salutation)
  • 60. Cover Letter Enclosed is a copy of my resume. Please consider me for the position of Human Resources Associate that was advertised in the Manila Bulletin dated July 8, 2012. (1) For several reasons, I believe that I am qualified for your position. First, I have two years experience as HR Assistant in an engineering industry. Second, I am a dependable worker as shown by the fact that I only missed two days of work in the past two years. Finally, I am available to work on weekends as necessary. (2)
  • 61. Cover Letter I am personally interested to work for your company because of the positive feedback that I have been reading about your organization and good reputation that your company has established over the past 100 years. (3) I look forward to hearing from you soon. You may contact after 3:00 pm on weekdays or anytime on weekends. (4) Sincerely yours, Gian Carlo M. Ledesma
  • 62. Resume • Summary of an applicant’s professional and educational background ▫ Must be attractive and easy to read ▫ Cannot contain typing, spelling, grammatical and factual mistakes ▫ Should make the applicant look as qualified as possible –without falsifying and lying any details in the resume • Also called curriculum vitae (CV)
  • 63. Basic Information in a Resume • Name • Career Objectives (should be specific to the position being applied for) • Summary of Experience (for individuals w/ a significant amount of experience) • Work experiences (arranged from most recent) • Professional Strengths/Competencies
  • 64. Basic Information in a Resume • Educational Background • Certifications Acquired • Research Publications • Trainings and Seminars Attended (arranged from most recent) • Organizations Joined • Personal Information • Certification of authenticity (must be signed)
  • 65. Classroom Experience • Choose a partner in class. • Exchange job advertisements with your partner. • Put yourself in the shoes of an applicant who will apply for that job. • Prepare the following for that position: ▫ A cover letter ▫ A sample resume