This document outlines the plans for a computer literacy seminar project in Barangay Canlalay Binan, Laguna. It includes an agenda covering project management approach, scope, milestones, work breakdown structure, and risk management plans. A team of 6 members is organizing the one-day seminar which will involve introducing basic computer concepts, donating a computer, and conducting surveys to evaluate the impact. Detailed tasks and timelines are outlined in the work breakdown structure to guide project implementation from preparation through documentation stages. Potential risks are identified across areas like audience, manpower, and sponsorship to enable contingency planning.
7. INTRODUCTION
ī¨ Current State of the Stakeholderâs
ī¤ 1. How often do you use a computer?
0%
100%
0%
0%
0%
Frequency of Using Computer (n=7)
Daily
At least twice a
week
Once a week
Once a month
None
8. INTRODUCTION
ī¨ Current State of the Stakeholderâs
ī¤ 2.What computer hardware are you familiar with?
Mouse Keyboard Monitor None
Please
specify
others
% Person Familiar with 100% 100% 100% 14% 0%
0%
20%
40%
60%
80%
100%
%PesonFamiliarwith
% Person Familiar with (n=7)
9. INTRODUCTION
ī¨ Current State of the Stakeholderâs
ī¤ 3.Where do you usually use the computer?
0%
0%
100%
0%
Area where they usually use the computer
(n=7)
Work
Home
Internet Cafe
None
10. INTRODUCTION
ī¨ Current State of the Stakeholderâs
ī¤ 4.Do you have an e-mail account?
100%
0%
Persons who have e-mail accounts
(n=7)
Yes
No
11. INTRODUCTION
ī¨ Current State of the Stakeholderâs
ī¤ 5. What program application are you familiar with?
Microsoft Word Microsoft Excel
Internet
Navigation
None Facebook
Frequency 0 2 1 0 6
% Frequency 0.0% 28.6% 14.3% 0.0% 85.7%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
0
1
2
3
4
5
6
7
Frequency
Application Programs that they are familiar
with (n=7)
12. INTRODUCTION
ī¨ Current State of the Stakeholderâs
ī¤ 6. On the average, how often do you use the program application
that you selected from item #5.
0%
43%
43%
14%
0%
Frequency that they are using the Application programs on #5.
(n=7)
Daily
At least twice a week
Once a week
Once a month
None
13. INTRODUCTION
ī¨ Current State of the Stakeholderâs
ī¤ 7. On the scale of 1 to 5 ( 5- being the expert, 1- being not
familiar with computer), what would you consider your skill be?
0%
14%
72%
14% 0%
Frequency that they are using the Application
programs on #5.
(n=7)
1 2 3
4 5
17. PROJECT MANAGEMENT
APPROACH
ī¨ This outlines the over-all management approach
of the project.
ī¤ Project approach flow
ī¤ Team composition
ī¤ Distribution of workloads
21. PROJECT SCOPE
ī¨ The project scope serves as the starting point of
the project in order to avoid confusions as you
work along with it.
ī¤ Defined Scope of the Project
ī¤ Constraints of the Project
22. PROJECT SCOPE
ī¨ Scope of the Project
ī¤ Basic understanding on Computer Literacy
ī¤ Conventional/ interactive course format of learning
ī¤ Donation of 1 computer with licensed Microsoft programs
ī¤ Quality hand-outs during the seminar
ī¤ Download seminar module to Slideshare
ī¤ Post evaluation survey
23. PROJECT SCOPE
ī¨ Project Constraints
ī¤ Internet connection and printer not included
ī¤ Installation of unlicensed software after equipment turn-over
ī¤ Knowledge progression of the stakeholders
ī¤ Revisions of outdated hand-outs
ī¤ Training/ discussion of the participants to other people after the
seminar resulting to confusions and misinterpretations
ī¤ Status and usage monitoring of the computer after its turn-over
ī¤ Maintenance of the computer
25. MILESTONE
ī¨ Criteria of choosing a milestone
ī¤ How important is this task, decision or event to the execution of
the over-all project?
īŽ HIGHLY IMPORTANT = MILESTONE
ī¤ What is the likely impact of this task, decision or event is not met
on time or as needed?
īŽ SERIOUS IMPACT = MILESTONE
ī¤ Can this task decision or event be used as an indicator of
projectâs success?
īŽ YES = MILESTONE
26. MILESTONE
ī¨ Brainstorming and Preparation Stage
Brainstorming and Preparation Stage
1. Brainstorming
a. Round Table Discussion for the Subject/Topic for
PM
b. Establishment for the Group Management Style on
the Duration of the Project.
2. Working Plan
a. Submission of the Project Charter MILESTONE
b. Distribution of Group Work
c. Setting of the Meetings
3. Meeting Schedules MILESTONE
a. 1st meeting
b. 2nd meeting
c. 3rd meeting
d. 4th meeting
e. 5th meeting
4. Seminar Preparation
a. Training Module MILESTONE
b. Seminar Program and Responsibilities
c. Seminar Paraphernalia
27. MILESTONE
ī¨ Implementation Stage
Implementation Stage
1. Seminar Launching
a. Venue Preparation
b. Registration
c. Materials Preparation
2. Seminar Kick-Off
a. Seminar Proper MILESTONE
b. Turn-over and Acceptance of Donated Computer
to Brgy. Canlalay MILESTONE
3. Documentation/ Assessment
a. Post Seminar Survey MILESTONE
b. Pictures/ Evidences
28. MILESTONE
ī¨ Final Documentation and Presentation Stage
Final Documentation and Presentation Stage
1. Documentations
a. PM topic outlines
b. Presentation slides MILESTONE
2. Final Presentation MILESTONE
a. Panel
b. Group assessment/ Learnings
c. Submission of Project
30. WORK BREAKDOWN
STRUCTURE
ī¨ Work breakdown structure serves as the
backbone of the project since it provides all the
details that need to be accomplished based on
the project timeline.
ī¤ Work breakdown structure formulation
ī¤ Work Estimates
31. WORK BREAKDOWN
STRUCTURE
ī¨ Stages of Work breakdown structure (WBS)
based on the project of the team.
ī¤ Brainstorming and Preparation Stage
ī¤ Implementation Stage
ī¤ Final Documentation and Presentation Stage
32. WORK BREAKDOWN
STRUCTURE
ī¨ Brainstorming and Preparation Stage
PLAN ACTUAL MISSED
Brainstorming and Preparation Stage Jul August September
Date ww31ww32ww33ww34ww35ww36ww37ww38ww39ww40
1. Brainstorming
a. Round Table Discussion for the
Subject/Topic for PM 2-Aug
b. Establishment for the Group Management
Style on the Duration of the Project. 2-Aug
2. Working Plan
a. Submission of the Project Charter
b. Distribution of Group Work
c. Setting of the Meetings
3. Meeting Schedules
a. 1st meeting 9-Aug
b. 2nd meeting 16-Aug
c. 3rd meeting 30-Aug
d. 4th meeting 6-Sep
e. 5th meeting 13-Sep
4. Seminar Preparation
a. Training Module
b. Seminar Program and Responsibilities
c. Seminar Paraphernalia
40. WORK BREAKDOWN
STRUCTURE
ī¨ Implementation Stage
PLAN ACTUAL MISSED
Implementation Stage Jul August September
Date ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39 ww40
1. Seminar Launching 6-Sep
a. Venue Preparation
b. Registration
c. Materials Preparation
2. Seminar Kick-Off 6-Sep
a. Seminar Proper
b. Turn-over and Acceptance of Donated
Computer to Brgy. Canlalay
3. Documentation/ Assessment 6-Sep
a. Post Seminar Survey
b. Pictures/ Evidences
44. WORK BREAKDOWN
STRUCTURE
ī¨ Final Documentation and Presentation Stage
PLAN ACTUAL MISSED
Final Documentation and
Presentation Stage Jul August September
Date
ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39 ww40
1. Documentations 24-Sep
a. PM topic outlines
b. Presentation slides
2. Final Presentation 27-Sep
a. Panel
b. Group assessment/ Learnings
c. Submission of Project
45. WORK BREAKDOWN
STRUCTURE
ī¨ Work Breakdown Estimates
ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39
PLAN WEEKLY ACTIVITIES 6.5% 9.7% 19.4% 25.8% 35.5% 74.2% 80.6% 83.9% 100.0%
ACTUAL EXECUTED PER WEEK 6.5% 6.5% 19.4% 22.6% 35.5% 71.0% 74.2% 83.9% 100.0%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
%Completion
Computer Literacy Work Estimates Gap Analysis
Change
project topic
Missed 1st
meeting due to
company
emergency
meeting of the
majority of the
group
Seminar kick-
off
Final
documentations
47. CHANGE MANAGEMENT
PLAN
ī¨ Objective of this includes:
ī¤ Control of change governing the scope of the project, planning
and execution as well as its baselines.
ī¤ Changes on the plan (addition or elimination) of activities must
be documented, managed, controlled and tracked.
ī¤ Approval and rejection of the changes is governed by the team
members for this project as we need to assess:
īŽ Time
īŽ Cost
īŽ Quality of work
48. CHANGE MANAGEMENT
PLAN
DATE DESCRIPTION OF CHANGE REASON FOR CHANGE INITIATOR REMARKS
08/16/14
Topic was changed from Financial
Literacy Seminar to Computer Literacy
Seminar.
Foreseen issues on tangible
benefits.
Vohn and Migs
Approved by the
Team
08/16/14 Work estimates inclusion
Served as guide in the progress
of the project.
Dennis
Approved by the
Team
08/16/14
Venue was changed from IAME lecture
room to choosen Barangays in Binan,
Laguna.
Triggered due to change of
project's topic.
Migs
Approved by the
Team
08/24/14 Inclusion of pre-survey evaluation form.
This will be used in Module
design.
Dennis
Approved by the
Team
08/24/14
Suggested to conduct post evaluation
feedback to the participants.
Gauging the quality and
performance of the Team during
the conduct of the seminar.
Resmon/ Marvin
Approved by the
Team
08/30/14
From fund raising/ sponsorship to
computer donation of 1 of our team
member.
Time constraint. Migs and Notch
Approved by the
Team
08/30/14
From 2 Barangays to 1 Barangay to held
the seminar.
The other Barangay did not
accept the Team invitation to
hold a seminar in their area.
Migs
Approved by the
Team
50. CHANGE MANAGEMENT
PLAN
ī¨ This serves as a guide for the communication
for each member throughout the duration of the
life of the project.
īŽ Frequency of communication
īŽ To whom to communicate
ī¨ This also defines the project structure and
methods of information collection and
dissemination of the progress of the project.
īŽ Phone calls
īŽ Short Message Service
īŽ Face to face interaction
51. CHANGE MANAGEMENT
PLAN
ī¨ Contact details of the Team members
Name Team Responsibility E mail Cell Phone
Casbadillo, Miguel
Venue and Stakeholderâs
Coordination Team
mcasbadillo@gmail. com 0917-504-2531
Corpuz, Ernie Dennis Documentation Team ernieden04@yahoo. com 0929-868-3295
Mendoza, Resmon
Modules Preparation and
Seminar Speaker
resmon@gmail.com 0918-922-5173
Mercado, Marvin
Venue and Stakeholderâs
Coordination Team
mrcd_marvin@yahoo.com
Pery, Ninotchika Santi Documentation Team notch.pery@outlook. com 0935-370-7149
Preciosa, Voughne Ray Documentation Team vpreciosa@gmail.com 0920-973-3352
52. CHANGE MANAGEMENT
PLAN
ī¨ Types of communications used
Communication
Type
Description
Frequenc
y
Format
Participants/
Distribution
Deliverable Owner
Weekly Meeting Minutes of the meeting Weekly Email Project Team Status Updates
Weekly Project
Team Meeting
(as per date defined
in WBS)
Phone calls/ SMS
Urgent matters that
need to have an
immediate solution
As Needed
In
Person
Project Team Status Updates Project Team
Personal Interaction
Meeting with the
stakeholders
As Needed
In
Person
Project Team
Site Visit and
Stakeholder's
Confirmation
Project Team
54. CHANGE MANAGEMENT
PLAN
ī¨ Risk are identified and analyzed in a random
and brainstorming manner
ī¨ It is very essential that potential risk are
identified, categorized and evaluated by the
group.
īŽ 4M + E
īŽ Parameters
īŽ Potential Risk
īŽ Risk Level
īŽ Likelihood of Events
īŽ Contingent Actions
55. RISK MANAGEMENT
PLAN
4M +E Parameters Possible Risk
Risk (Low,
Medium,
High)
Likelihood of
Event (Likely,
Certainty,
Somewhat
Likely, Unlikely)
Contingent
Man
Audience
There can be changes on the
audience demographics
during the seminar.
Medium Somewhat Likely
Prepare back-up presentation. ( basic
and advance presentation modules).
Re-engineer the presentation.
There can be changes on the
number of audience on set
(The max capacity of the
barangay hall is just 20
people)
Medium Likely Back up venue with in the vicinity: Gym
If there will be no audience Low Unlikely
Barangay officials will gather the
students nearby the Barangay Hall to
served as our participants.
Miscommunication
between the facilitors
and audience
Specific time of the seminar
not met
Low
Unlikely
Reset the time and wait for the
participants.
Somewhat LikelySeminar batching will be done.
Manpower
Lacking in manpower within
the group
Medium Somewhat Likely
Have a buddy for each of the member
that can serve as a back up if there is
anyone who will be absent
The team may get lost along
the way
High Certainty
Use the cellular phones to communicate
with the team members who already
know the location/ site
Team member commitment to
the project.
High Certainty
Sponsor
Sponsorship back-out on the
donation.
High
Somewhat Likely
Have the group chip-in to purchase
either a second hand or surplus
computer set
Certainty Look for another sponsor
56. RISK MANAGEMENT
PLAN
4M +E Parameters Possible Risk
Risk (Low,
Medium,
High)
Likelihood of
Event (Likely,
Certainty,
Somewhat
Likely, Unlikely)
Contingent
Materials
Projector
Projector during the
presentation is not
available.
Low
Unlikely
Assign back-up member to bring
extra projector.
Unlikely Have a back up cord and adoptor
Vehicle
Long waiting in the terminal
resulting to the delay of the
seminar
High Certainty
Migs or Marvin will fetch us in
Alabang
Projector Sheet No projector sheet Medium
Somewhat
Likely
Use the baranggay white board
Tarpulin No tarpulin Low Unlikely Use a cartolina
Camera No camera Low Unlikely Use smart phones
Wifi in the vicinity
No wifi on the area for the
live demonstration
High Certainty Bring pocket wifi or hotspot device
Group shirt
No group shirt that has the
logo of the school
Low Unlikely Use white shirt
Budget
Cost estimates unrealistic Medium
Somewhat
Likely Most industry used 15% as a margin
of error on cost estimates.
Overbudget High
Somewhat
Likely
57. RISK MANAGEMENT
PLAN
4M +E Parameters Possible Risk
Risk (Low,
Medium,
High)
Likelihood of
Event (Likely,
Certainty,
Somewhat
Likely, Unlikely)
Contingent
Method
Conventional
Seminar Style
(Interactive)
Be a facilitator for the
audience (This will rely on
the target demograph of the
audience)
Medium
Somewhat
Likely
Re-engineer the process and depend
teaching style on the audience
Exceeds time
duration
Project will be extended
from its original finished
date.
Medium
Somewhat
Likely
Monitor the progress of the project
through work estimation and cope up
through WBS multiple work strategy.
The project itself
failed
Quality baseline not met. Low Unlikely
Still present the project to the panel
together with the action learning of
the group.
Environment Weather
Acts of God such as
typhoon, flood, earthquakes,
volcanic activities etc.
Medium
Somewhat
Likely
Postpone the project implementation
or continue if the weather condition is
still managable.
59. COST MANAGEMENT
PLAN
ī¨ It is a process of planning, controlling and
monitoring the budget of the project.
ī¨ The team has projected a market fare price for
the items that need to be purchased during the
duration of the project.
īŽ 15% allowance on target = budget plan
īŽ Budget Cost Analysis
64. QUALITY MANAGEMENT
PLAN AND BASELINES
ī¨ This includes the planned targets that the team
must have to meet to instill a quality on the
project.
īŽ Expert speaker/ lecturer during the seminar
īŽ Training success baseline based on Post survey
feedback from the participants
īŽ Cost/ Budget success baseline â target vs actual
īŽ Project duration
65. QUALITY MANAGEMENT
PLAN AND BASELINES
ī¨ Training plan baseline success
TRAINING SUCCESS BASELINE OF iDigitized
RATINGS
Response Rate based on the ratings below
Excellent Very Good Good Poor
Outstanding 70% 30%
Above Average 60% 40%
Average 50% 50%
Fair 40% 40% 20%
Poor 30% 40% 30%
Needs Improvement 20% 20% 30% 30%
66. QUALITY MANAGEMENT
PLAN AND BASELINES
ī¨ Cost/ Budget plan baseline success
COST/BUDGET SUCCESS BASELINE OF iDigitized
RATINGS Budget Remarks
%Savings and or Over budget ( Actual vs Target)
Above 9.9% 6%~9.9% 1%~5.9% Below 1%
Oustanding Within the budget *
Above Average Within the budget *
Average Within the budget *
Fair Over budget *
Poor Over budget *
Needs Improvement Over budget *
67. QUALITY MANAGEMENT
PLAN AND BASELINES
ī¨ Time frame of the project baseline success
PROJECT DURATION SUCCESS BASELINE OF iDigitized
RATINGS Duration Remarks
% Days of Extension
>10days 6~10 days 1~5 days 0 day
Oustanding No time extension *
Average With time extension *
Fair With time extension *
Poor Over budget * *
69. POST EVALUATION
SURVEY
ī¨ Seminar performance rating of the group.
Overall
Seminar
View
Training
Organizat
ion
Quality of
Handouts
Length
and
Pacing of
Training
Trainer(s) Venue
I learnt
somethin
g new
I learnt
somethin
g useful
I can use
this
immediat
ely on my
job
I can
recomme
nd this
training to
others
Excellent 84.0% 100.0% 100.0% 100.0% 80.0% 88.0% 100.0% 92.0% 84.0% 88.0%
Very Good 16.0% 0.0% 0.0% 0.0% 20.0% 12.0% 0.0% 8.0% 16.0% 12.0%
Good 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Poor 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
%Result
Post- Survey Feedback Results
(n=25)
70. BASELINE INDICES
ī¨ Performance of the group based on the planned
quality targets.
īą Actual: The speakers and lecturers are expert on computer literacy programs. Some of
which already taught computer courses in prestigious universities in the Philippines .
īą The Module that has been designed by them is based upon the concept gathered
through the pre-evaluation survey. Re-engineering of the Module has been
immediately taken in order for it to adapt to the abrupt change of audience. From
Barangay officials to children of Barangay officials and nearby students in the vicinity
of the Barangay Hall.
71. BASELINE INDICES
ī¨ Performance of the group based on the planned
quality targets.
īą Actual: 10 out of 10 items identified in the post evaluation survey has been rated
âEXCELLENTâ.
īą Rating: Outstanding
72. BASELINE INDICES
ī¨ Performance of the group based on the planned
quality targets.
īą Actual: 2.8% savings based on actual cost vs target cost.
īą Rating: Above Average
73. BASELINE INDICES
ī¨ Performance of the group based on the planned
quality targets.
īą Actual: 0 day extension
īą Rating: Outstanding
74. BASELINE INDICES
ī¨ Conclusion
ī¤ The seminar on Computer Literacy conducted by the iDigitized
group in Barangay Canlalay, Binan, Laguna is still considered
âSUCCESSFULâ even though there was a sudden
change of audience because we still adapted to the basic
requirements as per planned quality/cost indices by the group.
īŽ Speaker/ Lecturer â expert in computer literacy
īŽ Seminar conducted â 10 out of 10 items of the post survey feedback has been
responded by at least 70% Excellent by the 25 respondents with 0% response
on Good or Poor ratings.
īŽ Cost/ Budget Plan â 2.8% saved based on target cost vs actual cost
īŽ Time duration â zero day extension, has met the time frame of the project.