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Computer Literacy Seminar at
Barangay Canlalay Binan, Laguna
a PROJECT MANAGEMENT
PROGRAM
of iDigitized Team
September 6 2014
Members:
ī‚¨ Miguelito Casbadillo
ī‚¨ Marvin Mercado
ī‚¨ Resmon Gonzales
ī‚¨ Ninotchika Santi Pery
ī‚¨ Ernie Dennis Corpuz
ī‚¨ Vohn Ryan Preciosa
AGENDA
ī‚¨ Introduction
ī‚¨ Project Management Approach
ī‚¨ Project Scope
ī‚¨ Milestone
ī‚¨ Work Breakdown Structure
ī‚¨ Change Management Plan
ī‚¨ Communication Management Plan
ī‚¨ Risk Management Plan
ī‚¨ Cost Management Plan
ī‚¨ Quality Management Plan and Baseline
ī‚¨ Conclusion
ī‚¨ Action Learning
INTRODUCTION
INTRODUCTION
ī‚¨ Project Management Topic
ī‚¨ Current State of the Stakeholder’s
ī‚¨ Social Relevance
INTRODUCTION
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 1. How often do you use a computer?
0%
100%
0%
0%
0%
Frequency of Using Computer (n=7)
Daily
At least twice a
week
Once a week
Once a month
None
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 2.What computer hardware are you familiar with?
Mouse Keyboard Monitor None
Please
specify
others
% Person Familiar with 100% 100% 100% 14% 0%
0%
20%
40%
60%
80%
100%
%PesonFamiliarwith
% Person Familiar with (n=7)
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 3.Where do you usually use the computer?
0%
0%
100%
0%
Area where they usually use the computer
(n=7)
Work
Home
Internet Cafe
None
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 4.Do you have an e-mail account?
100%
0%
Persons who have e-mail accounts
(n=7)
Yes
No
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 5. What program application are you familiar with?
Microsoft Word Microsoft Excel
Internet
Navigation
None Facebook
Frequency 0 2 1 0 6
% Frequency 0.0% 28.6% 14.3% 0.0% 85.7%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
0
1
2
3
4
5
6
7
Frequency
Application Programs that they are familiar
with (n=7)
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 6. On the average, how often do you use the program application
that you selected from item #5.
0%
43%
43%
14%
0%
Frequency that they are using the Application programs on #5.
(n=7)
Daily
At least twice a week
Once a week
Once a month
None
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 7. On the scale of 1 to 5 ( 5- being the expert, 1- being not
familiar with computer), what would you consider your skill be?
0%
14%
72%
14% 0%
Frequency that they are using the Application
programs on #5.
(n=7)
1 2 3
4 5
INTRODUCTION
ī‚¨ Current State of the Stakeholder’s
ī‚¤ 8. Computer related know-how questions.
INTRODUCTION
ī‚¨ Demographics
PROJECT MANAGEMENT
APPROACH
PROJECT MANAGEMENT
APPROACH
ī‚¨ This outlines the over-all management approach
of the project.
ī‚¤ Project approach flow
ī‚¤ Team composition
ī‚¤ Distribution of workloads
PROJECT MANAGEMENT
APPROACH
PROJECT MANAGEMENT
APPROACH
ī‚¨ Team composition and Work distribution
PROJECT SCOPE
PROJECT SCOPE
ī‚¨ The project scope serves as the starting point of
the project in order to avoid confusions as you
work along with it.
ī‚¤ Defined Scope of the Project
ī‚¤ Constraints of the Project
PROJECT SCOPE
ī‚¨ Scope of the Project
ī‚¤ Basic understanding on Computer Literacy
ī‚¤ Conventional/ interactive course format of learning
ī‚¤ Donation of 1 computer with licensed Microsoft programs
ī‚¤ Quality hand-outs during the seminar
ī‚¤ Download seminar module to Slideshare
ī‚¤ Post evaluation survey
PROJECT SCOPE
ī‚¨ Project Constraints
ī‚¤ Internet connection and printer not included
ī‚¤ Installation of unlicensed software after equipment turn-over
ī‚¤ Knowledge progression of the stakeholders
ī‚¤ Revisions of outdated hand-outs
ī‚¤ Training/ discussion of the participants to other people after the
seminar resulting to confusions and misinterpretations
ī‚¤ Status and usage monitoring of the computer after its turn-over
ī‚¤ Maintenance of the computer
MILESTONES
MILESTONE
ī‚¨ Criteria of choosing a milestone
ī‚¤ How important is this task, decision or event to the execution of
the over-all project?
īŽ HIGHLY IMPORTANT = MILESTONE
ī‚¤ What is the likely impact of this task, decision or event is not met
on time or as needed?
īŽ SERIOUS IMPACT = MILESTONE
ī‚¤ Can this task decision or event be used as an indicator of
project’s success?
īŽ YES = MILESTONE
MILESTONE
ī‚¨ Brainstorming and Preparation Stage
Brainstorming and Preparation Stage
1. Brainstorming
a. Round Table Discussion for the Subject/Topic for
PM
b. Establishment for the Group Management Style on
the Duration of the Project.
2. Working Plan
a. Submission of the Project Charter MILESTONE
b. Distribution of Group Work
c. Setting of the Meetings
3. Meeting Schedules MILESTONE
a. 1st meeting
b. 2nd meeting
c. 3rd meeting
d. 4th meeting
e. 5th meeting
4. Seminar Preparation
a. Training Module MILESTONE
b. Seminar Program and Responsibilities
c. Seminar Paraphernalia
MILESTONE
ī‚¨ Implementation Stage
Implementation Stage
1. Seminar Launching
a. Venue Preparation
b. Registration
c. Materials Preparation
2. Seminar Kick-Off
a. Seminar Proper MILESTONE
b. Turn-over and Acceptance of Donated Computer
to Brgy. Canlalay MILESTONE
3. Documentation/ Assessment
a. Post Seminar Survey MILESTONE
b. Pictures/ Evidences
MILESTONE
ī‚¨ Final Documentation and Presentation Stage
Final Documentation and Presentation Stage
1. Documentations
a. PM topic outlines
b. Presentation slides MILESTONE
2. Final Presentation MILESTONE
a. Panel
b. Group assessment/ Learnings
c. Submission of Project
WORK BREAKDOWN
STRUCTURE
WORK BREAKDOWN
STRUCTURE
ī‚¨ Work breakdown structure serves as the
backbone of the project since it provides all the
details that need to be accomplished based on
the project timeline.
ī‚¤ Work breakdown structure formulation
ī‚¤ Work Estimates
WORK BREAKDOWN
STRUCTURE
ī‚¨ Stages of Work breakdown structure (WBS)
based on the project of the team.
ī‚¤ Brainstorming and Preparation Stage
ī‚¤ Implementation Stage
ī‚¤ Final Documentation and Presentation Stage
WORK BREAKDOWN
STRUCTURE
ī‚¨ Brainstorming and Preparation Stage
PLAN ACTUAL MISSED
Brainstorming and Preparation Stage Jul August September
Date ww31ww32ww33ww34ww35ww36ww37ww38ww39ww40
1. Brainstorming
a. Round Table Discussion for the
Subject/Topic for PM 2-Aug
b. Establishment for the Group Management
Style on the Duration of the Project. 2-Aug
2. Working Plan
a. Submission of the Project Charter
b. Distribution of Group Work
c. Setting of the Meetings
3. Meeting Schedules
a. 1st meeting 9-Aug
b. 2nd meeting 16-Aug
c. 3rd meeting 30-Aug
d. 4th meeting 6-Sep
e. 5th meeting 13-Sep
4. Seminar Preparation
a. Training Module
b. Seminar Program and Responsibilities
c. Seminar Paraphernalia
WORK BREAKDOWN
STRUCTURE
ī‚¨ Round Table Discussion
WORK BREAKDOWN
STRUCTURE
ī‚¨ Team Logo
WORK BREAKDOWN
STRUCTURE
ī‚¨ Project Charter
WORK BREAKDOWN
STRUCTURE
ī‚¨ 2nd meeting
WORK BREAKDOWN
STRUCTURE
ī‚¨ 3rd meeting
WORK BREAKDOWN
STRUCTURE
ī‚¨ 4th meeting
WORK BREAKDOWN
STRUCTURE
ī‚¨ 5th meeting
WORK BREAKDOWN
STRUCTURE
ī‚¨ Implementation Stage
PLAN ACTUAL MISSED
Implementation Stage Jul August September
Date ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39 ww40
1. Seminar Launching 6-Sep
a. Venue Preparation
b. Registration
c. Materials Preparation
2. Seminar Kick-Off 6-Sep
a. Seminar Proper
b. Turn-over and Acceptance of Donated
Computer to Brgy. Canlalay
3. Documentation/ Assessment 6-Sep
a. Post Seminar Survey
b. Pictures/ Evidences
WORK BREAKDOWN
STRUCTURE
ī‚¨ Venue Preparation
WORK BREAKDOWN
STRUCTURE
ī‚¨ Seminar Proper
WORK BREAKDOWN
STRUCTURE
ī‚¨ Donation of Computer
WORK BREAKDOWN
STRUCTURE
ī‚¨ Final Documentation and Presentation Stage
PLAN ACTUAL MISSED
Final Documentation and
Presentation Stage Jul August September
Date
ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39 ww40
1. Documentations 24-Sep
a. PM topic outlines
b. Presentation slides
2. Final Presentation 27-Sep
a. Panel
b. Group assessment/ Learnings
c. Submission of Project
WORK BREAKDOWN
STRUCTURE
ī‚¨ Work Breakdown Estimates
ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39
PLAN WEEKLY ACTIVITIES 6.5% 9.7% 19.4% 25.8% 35.5% 74.2% 80.6% 83.9% 100.0%
ACTUAL EXECUTED PER WEEK 6.5% 6.5% 19.4% 22.6% 35.5% 71.0% 74.2% 83.9% 100.0%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
%Completion
Computer Literacy Work Estimates Gap Analysis
Change
project topic
Missed 1st
meeting due to
company
emergency
meeting of the
majority of the
group
Seminar kick-
off
Final
documentations
CHANGE MANAGEMENT
PLAN
CHANGE MANAGEMENT
PLAN
ī‚¨ Objective of this includes:
ī‚¤ Control of change governing the scope of the project, planning
and execution as well as its baselines.
ī‚¤ Changes on the plan (addition or elimination) of activities must
be documented, managed, controlled and tracked.
ī‚¤ Approval and rejection of the changes is governed by the team
members for this project as we need to assess:
īŽ Time
īŽ Cost
īŽ Quality of work
CHANGE MANAGEMENT
PLAN
DATE DESCRIPTION OF CHANGE REASON FOR CHANGE INITIATOR REMARKS
08/16/14
Topic was changed from Financial
Literacy Seminar to Computer Literacy
Seminar.
Foreseen issues on tangible
benefits.
Vohn and Migs
Approved by the
Team
08/16/14 Work estimates inclusion
Served as guide in the progress
of the project.
Dennis
Approved by the
Team
08/16/14
Venue was changed from IAME lecture
room to choosen Barangays in Binan,
Laguna.
Triggered due to change of
project's topic.
Migs
Approved by the
Team
08/24/14 Inclusion of pre-survey evaluation form.
This will be used in Module
design.
Dennis
Approved by the
Team
08/24/14
Suggested to conduct post evaluation
feedback to the participants.
Gauging the quality and
performance of the Team during
the conduct of the seminar.
Resmon/ Marvin
Approved by the
Team
08/30/14
From fund raising/ sponsorship to
computer donation of 1 of our team
member.
Time constraint. Migs and Notch
Approved by the
Team
08/30/14
From 2 Barangays to 1 Barangay to held
the seminar.
The other Barangay did not
accept the Team invitation to
hold a seminar in their area.
Migs
Approved by the
Team
COMMUNICATION
MANAGEMENT PLAN
CHANGE MANAGEMENT
PLAN
ī‚¨ This serves as a guide for the communication
for each member throughout the duration of the
life of the project.
īŽ Frequency of communication
īŽ To whom to communicate
ī‚¨ This also defines the project structure and
methods of information collection and
dissemination of the progress of the project.
īŽ Phone calls
īŽ Short Message Service
īŽ Face to face interaction
CHANGE MANAGEMENT
PLAN
ī‚¨ Contact details of the Team members
Name Team Responsibility E mail Cell Phone
Casbadillo, Miguel
Venue and Stakeholder’s
Coordination Team
mcasbadillo@gmail. com 0917-504-2531
Corpuz, Ernie Dennis Documentation Team ernieden04@yahoo. com 0929-868-3295
Mendoza, Resmon
Modules Preparation and
Seminar Speaker
resmon@gmail.com 0918-922-5173
Mercado, Marvin
Venue and Stakeholder’s
Coordination Team
mrcd_marvin@yahoo.com
Pery, Ninotchika Santi Documentation Team notch.pery@outlook. com 0935-370-7149
Preciosa, Voughne Ray Documentation Team vpreciosa@gmail.com 0920-973-3352
CHANGE MANAGEMENT
PLAN
ī‚¨ Types of communications used
Communication
Type
Description
Frequenc
y
Format
Participants/
Distribution
Deliverable Owner
Weekly Meeting Minutes of the meeting Weekly Email Project Team Status Updates
Weekly Project
Team Meeting
(as per date defined
in WBS)
Phone calls/ SMS
Urgent matters that
need to have an
immediate solution
As Needed
In
Person
Project Team Status Updates Project Team
Personal Interaction
Meeting with the
stakeholders
As Needed
In
Person
Project Team
Site Visit and
Stakeholder's
Confirmation
Project Team
RISK MANAGEMENT PLAN
CHANGE MANAGEMENT
PLAN
ī‚¨ Risk are identified and analyzed in a random
and brainstorming manner
ī‚¨ It is very essential that potential risk are
identified, categorized and evaluated by the
group.
īŽ 4M + E
īŽ Parameters
īŽ Potential Risk
īŽ Risk Level
īŽ Likelihood of Events
īŽ Contingent Actions
RISK MANAGEMENT
PLAN
4M +E Parameters Possible Risk
Risk (Low,
Medium,
High)
Likelihood of
Event (Likely,
Certainty,
Somewhat
Likely, Unlikely)
Contingent
Man
Audience
There can be changes on the
audience demographics
during the seminar.
Medium Somewhat Likely
Prepare back-up presentation. ( basic
and advance presentation modules).
Re-engineer the presentation.
There can be changes on the
number of audience on set
(The max capacity of the
barangay hall is just 20
people)
Medium Likely Back up venue with in the vicinity: Gym
If there will be no audience Low Unlikely
Barangay officials will gather the
students nearby the Barangay Hall to
served as our participants.
Miscommunication
between the facilitors
and audience
Specific time of the seminar
not met
Low
Unlikely
Reset the time and wait for the
participants.
Somewhat LikelySeminar batching will be done.
Manpower
Lacking in manpower within
the group
Medium Somewhat Likely
Have a buddy for each of the member
that can serve as a back up if there is
anyone who will be absent
The team may get lost along
the way
High Certainty
Use the cellular phones to communicate
with the team members who already
know the location/ site
Team member commitment to
the project.
High Certainty
Sponsor
Sponsorship back-out on the
donation.
High
Somewhat Likely
Have the group chip-in to purchase
either a second hand or surplus
computer set
Certainty Look for another sponsor
RISK MANAGEMENT
PLAN
4M +E Parameters Possible Risk
Risk (Low,
Medium,
High)
Likelihood of
Event (Likely,
Certainty,
Somewhat
Likely, Unlikely)
Contingent
Materials
Projector
Projector during the
presentation is not
available.
Low
Unlikely
Assign back-up member to bring
extra projector.
Unlikely Have a back up cord and adoptor
Vehicle
Long waiting in the terminal
resulting to the delay of the
seminar
High Certainty
Migs or Marvin will fetch us in
Alabang
Projector Sheet No projector sheet Medium
Somewhat
Likely
Use the baranggay white board
Tarpulin No tarpulin Low Unlikely Use a cartolina
Camera No camera Low Unlikely Use smart phones
Wifi in the vicinity
No wifi on the area for the
live demonstration
High Certainty Bring pocket wifi or hotspot device
Group shirt
No group shirt that has the
logo of the school
Low Unlikely Use white shirt
Budget
Cost estimates unrealistic Medium
Somewhat
Likely Most industry used 15% as a margin
of error on cost estimates.
Overbudget High
Somewhat
Likely
RISK MANAGEMENT
PLAN
4M +E Parameters Possible Risk
Risk (Low,
Medium,
High)
Likelihood of
Event (Likely,
Certainty,
Somewhat
Likely, Unlikely)
Contingent
Method
Conventional
Seminar Style
(Interactive)
Be a facilitator for the
audience (This will rely on
the target demograph of the
audience)
Medium
Somewhat
Likely
Re-engineer the process and depend
teaching style on the audience
Exceeds time
duration
Project will be extended
from its original finished
date.
Medium
Somewhat
Likely
Monitor the progress of the project
through work estimation and cope up
through WBS multiple work strategy.
The project itself
failed
Quality baseline not met. Low Unlikely
Still present the project to the panel
together with the action learning of
the group.
Environment Weather
Acts of God such as
typhoon, flood, earthquakes,
volcanic activities etc.
Medium
Somewhat
Likely
Postpone the project implementation
or continue if the weather condition is
still managable.
COST MANAGEMENT PLAN
COST MANAGEMENT
PLAN
ī‚¨ It is a process of planning, controlling and
monitoring the budget of the project.
ī‚¨ The team has projected a market fare price for
the items that need to be purchased during the
duration of the project.
īŽ 15% allowance on target = budget plan
īŽ Budget Cost Analysis
COST MANAGEMENT
PLAN
Budget Tarpulin T-shirt Ring binding
Printing of the
project
Hand-outs
Transportatio
n
BUDGET PLAN PHP 4,473.50 PHP 460.00 PHP 2,760.00 PHP 138.00 PHP 138.00 PHP 517.50 PHP 460.00
TARGET PHP 3,890.00 PHP 400.00 PHP 2,400.00 PHP 120.00 PHP 120.00 PHP 450.00 PHP 400.00
ACTUAL PHP 3,785.00 PHP 350.00 PHP 2,240.00 PHP 100.00 PHP 120.00 PHP 375.00 PHP 600.00
PHP -
PHP 500.00
PHP 1,000.00
PHP 1,500.00
PHP 2,000.00
PHP 2,500.00
PHP 3,000.00
PHP 3,500.00
PHP 4,000.00
PHP 4,500.00
PHP 5,000.00
COST(PHP)
BUDGET COST ITEM COMPARISON
COST MANAGEMENT
PLAN
ITEMS
BUDGET
PLAN(15%
allowance with
respect to the
target)
%ALLOCATION TARGET %ALLOCATION ACTUAL %ALLOCATION
Budget PHP 4,473.50 100.0% PHP 3,890.00 100.00% PHP 3,785.00 100.00%
Tarpulin PHP 460.00 10.3% PHP 400.00 10.3% PHP 350.00 9.2%
T-shirt PHP 2,760.00 61.7% PHP 2,400.00 61.7% PHP 2,240.00 59.2%
Ring binding PHP 138.00 3.1% PHP 120.00 3.1% PHP 100.00 2.6%
Printing of the project PHP 138.00 3.1% PHP 120.00 3.1% PHP 120.00 3.2%
Hand-outs PHP 517.50 11.6% PHP 450.00 11.6% PHP 375.00 9.9%
Transportation PHP 460.00 10.3% PHP 400.00 10.3% PHP 600.00 15.9%
COST MANAGEMENT
PLAN
Total Savings Tarpulin T-shirt Ring binding
Printing of
the project
Hand-outs
Transportatio
n
SAVINGS(Actual vs Budget Plan) PHP 688.50 PHP 110.00 PHP 520.00 PHP 38.00 PHP 18.00 PHP 142.50 PHP (140.00)
SAVINGS(Actual vs Target) PHP 105.00 PHP 50.00 PHP 160.00 PHP 20.00 PHP - PHP 75.00 PHP (200.00)
%SAVINGS(Actual vs Budget) 18.2% 31.4% 23.2% 38.0% 15.0% 38.0% -23.3%
%SAVINGS(Actual vs Target) 2.8% 14.3% 7.1% 20.0% 0.0% 20.0% -33.3%
-40.0%
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
PHP (300.00)
PHP (200.00)
PHP (100.00)
PHP -
PHP 100.00
PHP 200.00
PHP 300.00
PHP 400.00
PHP 500.00
PHP 600.00
PHP 700.00
PHP 800.00
Savings(PHP)
BUDGET COST ANALYSIS
QUALITY MANAGEMENT PLAN
AND BASELINES
QUALITY MANAGEMENT
PLAN AND BASELINES
ī‚¨ This includes the planned targets that the team
must have to meet to instill a quality on the
project.
īŽ Expert speaker/ lecturer during the seminar
īŽ Training success baseline based on Post survey
feedback from the participants
īŽ Cost/ Budget success baseline – target vs actual
īŽ Project duration
QUALITY MANAGEMENT
PLAN AND BASELINES
ī‚¨ Training plan baseline success
TRAINING SUCCESS BASELINE OF iDigitized
RATINGS
Response Rate based on the ratings below
Excellent Very Good Good Poor
Outstanding 70% 30%
Above Average 60% 40%
Average 50% 50%
Fair 40% 40% 20%
Poor 30% 40% 30%
Needs Improvement 20% 20% 30% 30%
QUALITY MANAGEMENT
PLAN AND BASELINES
ī‚¨ Cost/ Budget plan baseline success
COST/BUDGET SUCCESS BASELINE OF iDigitized
RATINGS Budget Remarks
%Savings and or Over budget ( Actual vs Target)
Above 9.9% 6%~9.9% 1%~5.9% Below 1%
Oustanding Within the budget *
Above Average Within the budget *
Average Within the budget *
Fair Over budget *
Poor Over budget *
Needs Improvement Over budget *
QUALITY MANAGEMENT
PLAN AND BASELINES
ī‚¨ Time frame of the project baseline success
PROJECT DURATION SUCCESS BASELINE OF iDigitized
RATINGS Duration Remarks
% Days of Extension
>10days 6~10 days 1~5 days 0 day
Oustanding No time extension *
Average With time extension *
Fair With time extension *
Poor Over budget * *
CONCLUSION
POST EVALUATION
SURVEY
ī‚¨ Seminar performance rating of the group.
Overall
Seminar
View
Training
Organizat
ion
Quality of
Handouts
Length
and
Pacing of
Training
Trainer(s) Venue
I learnt
somethin
g new
I learnt
somethin
g useful
I can use
this
immediat
ely on my
job
I can
recomme
nd this
training to
others
Excellent 84.0% 100.0% 100.0% 100.0% 80.0% 88.0% 100.0% 92.0% 84.0% 88.0%
Very Good 16.0% 0.0% 0.0% 0.0% 20.0% 12.0% 0.0% 8.0% 16.0% 12.0%
Good 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Poor 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
%Result
Post- Survey Feedback Results
(n=25)
BASELINE INDICES
ī‚¨ Performance of the group based on the planned
quality targets.
īą Actual: The speakers and lecturers are expert on computer literacy programs. Some of
which already taught computer courses in prestigious universities in the Philippines .
īą The Module that has been designed by them is based upon the concept gathered
through the pre-evaluation survey. Re-engineering of the Module has been
immediately taken in order for it to adapt to the abrupt change of audience. From
Barangay officials to children of Barangay officials and nearby students in the vicinity
of the Barangay Hall.
BASELINE INDICES
ī‚¨ Performance of the group based on the planned
quality targets.
īą Actual: 10 out of 10 items identified in the post evaluation survey has been rated
“EXCELLENT”.
īą Rating: Outstanding
BASELINE INDICES
ī‚¨ Performance of the group based on the planned
quality targets.
īą Actual: 2.8% savings based on actual cost vs target cost.
īą Rating: Above Average
BASELINE INDICES
ī‚¨ Performance of the group based on the planned
quality targets.
īą Actual: 0 day extension
īą Rating: Outstanding
BASELINE INDICES
ī‚¨ Conclusion
ī‚¤ The seminar on Computer Literacy conducted by the iDigitized
group in Barangay Canlalay, Binan, Laguna is still considered
‘SUCCESSFUL” even though there was a sudden
change of audience because we still adapted to the basic
requirements as per planned quality/cost indices by the group.
īŽ Speaker/ Lecturer – expert in computer literacy
īŽ Seminar conducted – 10 out of 10 items of the post survey feedback has been
responded by at least 70% Excellent by the 25 respondents with 0% response
on Good or Poor ratings.
īŽ Cost/ Budget Plan – 2.8% saved based on target cost vs actual cost
īŽ Time duration – zero day extension, has met the time frame of the project.
ACTION LEARNINGS
ACTION LEARNINGS
ACTION LEARNINGS
ACTION LEARNINGS
ACTION LEARNINGS
ACTION LEARNINGS
ACTION LEARNINGS
THANK YOU!!!

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Computer Literacy Seminar (A Project Management)

  • 1. Computer Literacy Seminar at Barangay Canlalay Binan, Laguna a PROJECT MANAGEMENT PROGRAM of iDigitized Team September 6 2014
  • 2. Members: ī‚¨ Miguelito Casbadillo ī‚¨ Marvin Mercado ī‚¨ Resmon Gonzales ī‚¨ Ninotchika Santi Pery ī‚¨ Ernie Dennis Corpuz ī‚¨ Vohn Ryan Preciosa
  • 3. AGENDA ī‚¨ Introduction ī‚¨ Project Management Approach ī‚¨ Project Scope ī‚¨ Milestone ī‚¨ Work Breakdown Structure ī‚¨ Change Management Plan ī‚¨ Communication Management Plan ī‚¨ Risk Management Plan ī‚¨ Cost Management Plan ī‚¨ Quality Management Plan and Baseline ī‚¨ Conclusion ī‚¨ Action Learning
  • 5. INTRODUCTION ī‚¨ Project Management Topic ī‚¨ Current State of the Stakeholder’s ī‚¨ Social Relevance
  • 7. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 1. How often do you use a computer? 0% 100% 0% 0% 0% Frequency of Using Computer (n=7) Daily At least twice a week Once a week Once a month None
  • 8. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 2.What computer hardware are you familiar with? Mouse Keyboard Monitor None Please specify others % Person Familiar with 100% 100% 100% 14% 0% 0% 20% 40% 60% 80% 100% %PesonFamiliarwith % Person Familiar with (n=7)
  • 9. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 3.Where do you usually use the computer? 0% 0% 100% 0% Area where they usually use the computer (n=7) Work Home Internet Cafe None
  • 10. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 4.Do you have an e-mail account? 100% 0% Persons who have e-mail accounts (n=7) Yes No
  • 11. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 5. What program application are you familiar with? Microsoft Word Microsoft Excel Internet Navigation None Facebook Frequency 0 2 1 0 6 % Frequency 0.0% 28.6% 14.3% 0.0% 85.7% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% 0 1 2 3 4 5 6 7 Frequency Application Programs that they are familiar with (n=7)
  • 12. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 6. On the average, how often do you use the program application that you selected from item #5. 0% 43% 43% 14% 0% Frequency that they are using the Application programs on #5. (n=7) Daily At least twice a week Once a week Once a month None
  • 13. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 7. On the scale of 1 to 5 ( 5- being the expert, 1- being not familiar with computer), what would you consider your skill be? 0% 14% 72% 14% 0% Frequency that they are using the Application programs on #5. (n=7) 1 2 3 4 5
  • 14. INTRODUCTION ī‚¨ Current State of the Stakeholder’s ī‚¤ 8. Computer related know-how questions.
  • 17. PROJECT MANAGEMENT APPROACH ī‚¨ This outlines the over-all management approach of the project. ī‚¤ Project approach flow ī‚¤ Team composition ī‚¤ Distribution of workloads
  • 19. PROJECT MANAGEMENT APPROACH ī‚¨ Team composition and Work distribution
  • 21. PROJECT SCOPE ī‚¨ The project scope serves as the starting point of the project in order to avoid confusions as you work along with it. ī‚¤ Defined Scope of the Project ī‚¤ Constraints of the Project
  • 22. PROJECT SCOPE ī‚¨ Scope of the Project ī‚¤ Basic understanding on Computer Literacy ī‚¤ Conventional/ interactive course format of learning ī‚¤ Donation of 1 computer with licensed Microsoft programs ī‚¤ Quality hand-outs during the seminar ī‚¤ Download seminar module to Slideshare ī‚¤ Post evaluation survey
  • 23. PROJECT SCOPE ī‚¨ Project Constraints ī‚¤ Internet connection and printer not included ī‚¤ Installation of unlicensed software after equipment turn-over ī‚¤ Knowledge progression of the stakeholders ī‚¤ Revisions of outdated hand-outs ī‚¤ Training/ discussion of the participants to other people after the seminar resulting to confusions and misinterpretations ī‚¤ Status and usage monitoring of the computer after its turn-over ī‚¤ Maintenance of the computer
  • 25. MILESTONE ī‚¨ Criteria of choosing a milestone ī‚¤ How important is this task, decision or event to the execution of the over-all project? īŽ HIGHLY IMPORTANT = MILESTONE ī‚¤ What is the likely impact of this task, decision or event is not met on time or as needed? īŽ SERIOUS IMPACT = MILESTONE ī‚¤ Can this task decision or event be used as an indicator of project’s success? īŽ YES = MILESTONE
  • 26. MILESTONE ī‚¨ Brainstorming and Preparation Stage Brainstorming and Preparation Stage 1. Brainstorming a. Round Table Discussion for the Subject/Topic for PM b. Establishment for the Group Management Style on the Duration of the Project. 2. Working Plan a. Submission of the Project Charter MILESTONE b. Distribution of Group Work c. Setting of the Meetings 3. Meeting Schedules MILESTONE a. 1st meeting b. 2nd meeting c. 3rd meeting d. 4th meeting e. 5th meeting 4. Seminar Preparation a. Training Module MILESTONE b. Seminar Program and Responsibilities c. Seminar Paraphernalia
  • 27. MILESTONE ī‚¨ Implementation Stage Implementation Stage 1. Seminar Launching a. Venue Preparation b. Registration c. Materials Preparation 2. Seminar Kick-Off a. Seminar Proper MILESTONE b. Turn-over and Acceptance of Donated Computer to Brgy. Canlalay MILESTONE 3. Documentation/ Assessment a. Post Seminar Survey MILESTONE b. Pictures/ Evidences
  • 28. MILESTONE ī‚¨ Final Documentation and Presentation Stage Final Documentation and Presentation Stage 1. Documentations a. PM topic outlines b. Presentation slides MILESTONE 2. Final Presentation MILESTONE a. Panel b. Group assessment/ Learnings c. Submission of Project
  • 30. WORK BREAKDOWN STRUCTURE ī‚¨ Work breakdown structure serves as the backbone of the project since it provides all the details that need to be accomplished based on the project timeline. ī‚¤ Work breakdown structure formulation ī‚¤ Work Estimates
  • 31. WORK BREAKDOWN STRUCTURE ī‚¨ Stages of Work breakdown structure (WBS) based on the project of the team. ī‚¤ Brainstorming and Preparation Stage ī‚¤ Implementation Stage ī‚¤ Final Documentation and Presentation Stage
  • 32. WORK BREAKDOWN STRUCTURE ī‚¨ Brainstorming and Preparation Stage PLAN ACTUAL MISSED Brainstorming and Preparation Stage Jul August September Date ww31ww32ww33ww34ww35ww36ww37ww38ww39ww40 1. Brainstorming a. Round Table Discussion for the Subject/Topic for PM 2-Aug b. Establishment for the Group Management Style on the Duration of the Project. 2-Aug 2. Working Plan a. Submission of the Project Charter b. Distribution of Group Work c. Setting of the Meetings 3. Meeting Schedules a. 1st meeting 9-Aug b. 2nd meeting 16-Aug c. 3rd meeting 30-Aug d. 4th meeting 6-Sep e. 5th meeting 13-Sep 4. Seminar Preparation a. Training Module b. Seminar Program and Responsibilities c. Seminar Paraphernalia
  • 40. WORK BREAKDOWN STRUCTURE ī‚¨ Implementation Stage PLAN ACTUAL MISSED Implementation Stage Jul August September Date ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39 ww40 1. Seminar Launching 6-Sep a. Venue Preparation b. Registration c. Materials Preparation 2. Seminar Kick-Off 6-Sep a. Seminar Proper b. Turn-over and Acceptance of Donated Computer to Brgy. Canlalay 3. Documentation/ Assessment 6-Sep a. Post Seminar Survey b. Pictures/ Evidences
  • 44. WORK BREAKDOWN STRUCTURE ī‚¨ Final Documentation and Presentation Stage PLAN ACTUAL MISSED Final Documentation and Presentation Stage Jul August September Date ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39 ww40 1. Documentations 24-Sep a. PM topic outlines b. Presentation slides 2. Final Presentation 27-Sep a. Panel b. Group assessment/ Learnings c. Submission of Project
  • 45. WORK BREAKDOWN STRUCTURE ī‚¨ Work Breakdown Estimates ww31 ww32 ww33 ww34 ww35 ww36 ww37 ww38 ww39 PLAN WEEKLY ACTIVITIES 6.5% 9.7% 19.4% 25.8% 35.5% 74.2% 80.6% 83.9% 100.0% ACTUAL EXECUTED PER WEEK 6.5% 6.5% 19.4% 22.6% 35.5% 71.0% 74.2% 83.9% 100.0% 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% %Completion Computer Literacy Work Estimates Gap Analysis Change project topic Missed 1st meeting due to company emergency meeting of the majority of the group Seminar kick- off Final documentations
  • 47. CHANGE MANAGEMENT PLAN ī‚¨ Objective of this includes: ī‚¤ Control of change governing the scope of the project, planning and execution as well as its baselines. ī‚¤ Changes on the plan (addition or elimination) of activities must be documented, managed, controlled and tracked. ī‚¤ Approval and rejection of the changes is governed by the team members for this project as we need to assess: īŽ Time īŽ Cost īŽ Quality of work
  • 48. CHANGE MANAGEMENT PLAN DATE DESCRIPTION OF CHANGE REASON FOR CHANGE INITIATOR REMARKS 08/16/14 Topic was changed from Financial Literacy Seminar to Computer Literacy Seminar. Foreseen issues on tangible benefits. Vohn and Migs Approved by the Team 08/16/14 Work estimates inclusion Served as guide in the progress of the project. Dennis Approved by the Team 08/16/14 Venue was changed from IAME lecture room to choosen Barangays in Binan, Laguna. Triggered due to change of project's topic. Migs Approved by the Team 08/24/14 Inclusion of pre-survey evaluation form. This will be used in Module design. Dennis Approved by the Team 08/24/14 Suggested to conduct post evaluation feedback to the participants. Gauging the quality and performance of the Team during the conduct of the seminar. Resmon/ Marvin Approved by the Team 08/30/14 From fund raising/ sponsorship to computer donation of 1 of our team member. Time constraint. Migs and Notch Approved by the Team 08/30/14 From 2 Barangays to 1 Barangay to held the seminar. The other Barangay did not accept the Team invitation to hold a seminar in their area. Migs Approved by the Team
  • 50. CHANGE MANAGEMENT PLAN ī‚¨ This serves as a guide for the communication for each member throughout the duration of the life of the project. īŽ Frequency of communication īŽ To whom to communicate ī‚¨ This also defines the project structure and methods of information collection and dissemination of the progress of the project. īŽ Phone calls īŽ Short Message Service īŽ Face to face interaction
  • 51. CHANGE MANAGEMENT PLAN ī‚¨ Contact details of the Team members Name Team Responsibility E mail Cell Phone Casbadillo, Miguel Venue and Stakeholder’s Coordination Team mcasbadillo@gmail. com 0917-504-2531 Corpuz, Ernie Dennis Documentation Team ernieden04@yahoo. com 0929-868-3295 Mendoza, Resmon Modules Preparation and Seminar Speaker resmon@gmail.com 0918-922-5173 Mercado, Marvin Venue and Stakeholder’s Coordination Team mrcd_marvin@yahoo.com Pery, Ninotchika Santi Documentation Team notch.pery@outlook. com 0935-370-7149 Preciosa, Voughne Ray Documentation Team vpreciosa@gmail.com 0920-973-3352
  • 52. CHANGE MANAGEMENT PLAN ī‚¨ Types of communications used Communication Type Description Frequenc y Format Participants/ Distribution Deliverable Owner Weekly Meeting Minutes of the meeting Weekly Email Project Team Status Updates Weekly Project Team Meeting (as per date defined in WBS) Phone calls/ SMS Urgent matters that need to have an immediate solution As Needed In Person Project Team Status Updates Project Team Personal Interaction Meeting with the stakeholders As Needed In Person Project Team Site Visit and Stakeholder's Confirmation Project Team
  • 54. CHANGE MANAGEMENT PLAN ī‚¨ Risk are identified and analyzed in a random and brainstorming manner ī‚¨ It is very essential that potential risk are identified, categorized and evaluated by the group. īŽ 4M + E īŽ Parameters īŽ Potential Risk īŽ Risk Level īŽ Likelihood of Events īŽ Contingent Actions
  • 55. RISK MANAGEMENT PLAN 4M +E Parameters Possible Risk Risk (Low, Medium, High) Likelihood of Event (Likely, Certainty, Somewhat Likely, Unlikely) Contingent Man Audience There can be changes on the audience demographics during the seminar. Medium Somewhat Likely Prepare back-up presentation. ( basic and advance presentation modules). Re-engineer the presentation. There can be changes on the number of audience on set (The max capacity of the barangay hall is just 20 people) Medium Likely Back up venue with in the vicinity: Gym If there will be no audience Low Unlikely Barangay officials will gather the students nearby the Barangay Hall to served as our participants. Miscommunication between the facilitors and audience Specific time of the seminar not met Low Unlikely Reset the time and wait for the participants. Somewhat LikelySeminar batching will be done. Manpower Lacking in manpower within the group Medium Somewhat Likely Have a buddy for each of the member that can serve as a back up if there is anyone who will be absent The team may get lost along the way High Certainty Use the cellular phones to communicate with the team members who already know the location/ site Team member commitment to the project. High Certainty Sponsor Sponsorship back-out on the donation. High Somewhat Likely Have the group chip-in to purchase either a second hand or surplus computer set Certainty Look for another sponsor
  • 56. RISK MANAGEMENT PLAN 4M +E Parameters Possible Risk Risk (Low, Medium, High) Likelihood of Event (Likely, Certainty, Somewhat Likely, Unlikely) Contingent Materials Projector Projector during the presentation is not available. Low Unlikely Assign back-up member to bring extra projector. Unlikely Have a back up cord and adoptor Vehicle Long waiting in the terminal resulting to the delay of the seminar High Certainty Migs or Marvin will fetch us in Alabang Projector Sheet No projector sheet Medium Somewhat Likely Use the baranggay white board Tarpulin No tarpulin Low Unlikely Use a cartolina Camera No camera Low Unlikely Use smart phones Wifi in the vicinity No wifi on the area for the live demonstration High Certainty Bring pocket wifi or hotspot device Group shirt No group shirt that has the logo of the school Low Unlikely Use white shirt Budget Cost estimates unrealistic Medium Somewhat Likely Most industry used 15% as a margin of error on cost estimates. Overbudget High Somewhat Likely
  • 57. RISK MANAGEMENT PLAN 4M +E Parameters Possible Risk Risk (Low, Medium, High) Likelihood of Event (Likely, Certainty, Somewhat Likely, Unlikely) Contingent Method Conventional Seminar Style (Interactive) Be a facilitator for the audience (This will rely on the target demograph of the audience) Medium Somewhat Likely Re-engineer the process and depend teaching style on the audience Exceeds time duration Project will be extended from its original finished date. Medium Somewhat Likely Monitor the progress of the project through work estimation and cope up through WBS multiple work strategy. The project itself failed Quality baseline not met. Low Unlikely Still present the project to the panel together with the action learning of the group. Environment Weather Acts of God such as typhoon, flood, earthquakes, volcanic activities etc. Medium Somewhat Likely Postpone the project implementation or continue if the weather condition is still managable.
  • 59. COST MANAGEMENT PLAN ī‚¨ It is a process of planning, controlling and monitoring the budget of the project. ī‚¨ The team has projected a market fare price for the items that need to be purchased during the duration of the project. īŽ 15% allowance on target = budget plan īŽ Budget Cost Analysis
  • 60. COST MANAGEMENT PLAN Budget Tarpulin T-shirt Ring binding Printing of the project Hand-outs Transportatio n BUDGET PLAN PHP 4,473.50 PHP 460.00 PHP 2,760.00 PHP 138.00 PHP 138.00 PHP 517.50 PHP 460.00 TARGET PHP 3,890.00 PHP 400.00 PHP 2,400.00 PHP 120.00 PHP 120.00 PHP 450.00 PHP 400.00 ACTUAL PHP 3,785.00 PHP 350.00 PHP 2,240.00 PHP 100.00 PHP 120.00 PHP 375.00 PHP 600.00 PHP - PHP 500.00 PHP 1,000.00 PHP 1,500.00 PHP 2,000.00 PHP 2,500.00 PHP 3,000.00 PHP 3,500.00 PHP 4,000.00 PHP 4,500.00 PHP 5,000.00 COST(PHP) BUDGET COST ITEM COMPARISON
  • 61. COST MANAGEMENT PLAN ITEMS BUDGET PLAN(15% allowance with respect to the target) %ALLOCATION TARGET %ALLOCATION ACTUAL %ALLOCATION Budget PHP 4,473.50 100.0% PHP 3,890.00 100.00% PHP 3,785.00 100.00% Tarpulin PHP 460.00 10.3% PHP 400.00 10.3% PHP 350.00 9.2% T-shirt PHP 2,760.00 61.7% PHP 2,400.00 61.7% PHP 2,240.00 59.2% Ring binding PHP 138.00 3.1% PHP 120.00 3.1% PHP 100.00 2.6% Printing of the project PHP 138.00 3.1% PHP 120.00 3.1% PHP 120.00 3.2% Hand-outs PHP 517.50 11.6% PHP 450.00 11.6% PHP 375.00 9.9% Transportation PHP 460.00 10.3% PHP 400.00 10.3% PHP 600.00 15.9%
  • 62. COST MANAGEMENT PLAN Total Savings Tarpulin T-shirt Ring binding Printing of the project Hand-outs Transportatio n SAVINGS(Actual vs Budget Plan) PHP 688.50 PHP 110.00 PHP 520.00 PHP 38.00 PHP 18.00 PHP 142.50 PHP (140.00) SAVINGS(Actual vs Target) PHP 105.00 PHP 50.00 PHP 160.00 PHP 20.00 PHP - PHP 75.00 PHP (200.00) %SAVINGS(Actual vs Budget) 18.2% 31.4% 23.2% 38.0% 15.0% 38.0% -23.3% %SAVINGS(Actual vs Target) 2.8% 14.3% 7.1% 20.0% 0.0% 20.0% -33.3% -40.0% -30.0% -20.0% -10.0% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% PHP (300.00) PHP (200.00) PHP (100.00) PHP - PHP 100.00 PHP 200.00 PHP 300.00 PHP 400.00 PHP 500.00 PHP 600.00 PHP 700.00 PHP 800.00 Savings(PHP) BUDGET COST ANALYSIS
  • 64. QUALITY MANAGEMENT PLAN AND BASELINES ī‚¨ This includes the planned targets that the team must have to meet to instill a quality on the project. īŽ Expert speaker/ lecturer during the seminar īŽ Training success baseline based on Post survey feedback from the participants īŽ Cost/ Budget success baseline – target vs actual īŽ Project duration
  • 65. QUALITY MANAGEMENT PLAN AND BASELINES ī‚¨ Training plan baseline success TRAINING SUCCESS BASELINE OF iDigitized RATINGS Response Rate based on the ratings below Excellent Very Good Good Poor Outstanding 70% 30% Above Average 60% 40% Average 50% 50% Fair 40% 40% 20% Poor 30% 40% 30% Needs Improvement 20% 20% 30% 30%
  • 66. QUALITY MANAGEMENT PLAN AND BASELINES ī‚¨ Cost/ Budget plan baseline success COST/BUDGET SUCCESS BASELINE OF iDigitized RATINGS Budget Remarks %Savings and or Over budget ( Actual vs Target) Above 9.9% 6%~9.9% 1%~5.9% Below 1% Oustanding Within the budget * Above Average Within the budget * Average Within the budget * Fair Over budget * Poor Over budget * Needs Improvement Over budget *
  • 67. QUALITY MANAGEMENT PLAN AND BASELINES ī‚¨ Time frame of the project baseline success PROJECT DURATION SUCCESS BASELINE OF iDigitized RATINGS Duration Remarks % Days of Extension >10days 6~10 days 1~5 days 0 day Oustanding No time extension * Average With time extension * Fair With time extension * Poor Over budget * *
  • 69. POST EVALUATION SURVEY ī‚¨ Seminar performance rating of the group. Overall Seminar View Training Organizat ion Quality of Handouts Length and Pacing of Training Trainer(s) Venue I learnt somethin g new I learnt somethin g useful I can use this immediat ely on my job I can recomme nd this training to others Excellent 84.0% 100.0% 100.0% 100.0% 80.0% 88.0% 100.0% 92.0% 84.0% 88.0% Very Good 16.0% 0.0% 0.0% 0.0% 20.0% 12.0% 0.0% 8.0% 16.0% 12.0% Good 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Poor 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% %Result Post- Survey Feedback Results (n=25)
  • 70. BASELINE INDICES ī‚¨ Performance of the group based on the planned quality targets. īą Actual: The speakers and lecturers are expert on computer literacy programs. Some of which already taught computer courses in prestigious universities in the Philippines . īą The Module that has been designed by them is based upon the concept gathered through the pre-evaluation survey. Re-engineering of the Module has been immediately taken in order for it to adapt to the abrupt change of audience. From Barangay officials to children of Barangay officials and nearby students in the vicinity of the Barangay Hall.
  • 71. BASELINE INDICES ī‚¨ Performance of the group based on the planned quality targets. īą Actual: 10 out of 10 items identified in the post evaluation survey has been rated “EXCELLENT”. īą Rating: Outstanding
  • 72. BASELINE INDICES ī‚¨ Performance of the group based on the planned quality targets. īą Actual: 2.8% savings based on actual cost vs target cost. īą Rating: Above Average
  • 73. BASELINE INDICES ī‚¨ Performance of the group based on the planned quality targets. īą Actual: 0 day extension īą Rating: Outstanding
  • 74. BASELINE INDICES ī‚¨ Conclusion ī‚¤ The seminar on Computer Literacy conducted by the iDigitized group in Barangay Canlalay, Binan, Laguna is still considered ‘SUCCESSFUL” even though there was a sudden change of audience because we still adapted to the basic requirements as per planned quality/cost indices by the group. īŽ Speaker/ Lecturer – expert in computer literacy īŽ Seminar conducted – 10 out of 10 items of the post survey feedback has been responded by at least 70% Excellent by the 25 respondents with 0% response on Good or Poor ratings. īŽ Cost/ Budget Plan – 2.8% saved based on target cost vs actual cost īŽ Time duration – zero day extension, has met the time frame of the project.