This document summarizes a community meeting that was held in Campbell River, BC on October 22, 2013 regarding the North Island Hospitals Project. The meeting agenda covered the project description and timelines, site preparation work, the request for proposal evaluation process, design progress, clinical and community engagement, community benefits, and Aboriginal employment opportunities. Key details included the scope and budget for the new Campbell River Hospital, the project schedule from 2013-2017, site work being done to prepare for construction, and expectations around delivering high quality facilities on time and on budget.

1. North Island Hospitals Project
Campbell River Community Meeting
October 22, 2013
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2. Agenda
1.
Project description, schedule and timelines
2.
Site Preparation
3.
RFP Status: Evaluation Process
4.
Design Progress
5.
Clinical, Aboriginal/First Nations and Community Engagement
6.
Community Benefits
7.
Aboriginal and First Nations Employment
8.
Expectations
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3. Project Description
• Campbell River Hospital
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22,657 sq m2
o
95 beds
o
$266 million
o
Comox Strathcona Regional Hospital District 40% = $106.4 million
o
University of British Columbia (UBC) Academic Teaching Space
o
Centre of Excellence in Aboriginal Maternal Health
o
69% increase in overall space
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4. Campbell River Hospital Rendering
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5. Project Schedule and Timelines
Request for Proposal Released
April 2013
VIHA Site Preparation Work
March – November, 2013
Request for Proposal Phase
April – December, 2013
Collaborative Meetings (4)
May – August, 2013
Technical Evaluations
October – November, 2013
Financial Evaluations
November - December 2013
Identify Preferred Proponent
January, 2014
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6. Project Schedule and Timelines
Financial Close
March, 2014
Ground Breaking Ceremony
April, 2014
Design and Construction of New Facilities
April, 2014 – January,
2017
Service Commencement – Project Completion
January - June, 2017
Commissioning and Transition Period
January – September,
2017
Move-In
Late Fall, 2017
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7. Campbell River Site Preparation
• Sunshine Wellness Centre deconstruction work: Jan – Sept. 2013
o
Make way for new ambulance entrance
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8. Campbell River Site Preparation
• Changes to traffic flow and ambulance entrance: Sept 2013 – Jan 2014
• Traffic reversal in parking lot: Nov 2013
• 6 handicapped parking stalls near hospital entrance
• All work completed by Jan 31, 2014
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9. Campbell River Site Preparation
• Work on two temporary gravel parking lots west of Yucalta Lodge:
April - October 2013
o
140 new public parking stalls
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10. Campbell River Site Preparation
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Modular Project Management offices on site: June 2013
Modular Decanted Healthcare programs on site: July 2013
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11. Collaborative Meetings
• Four collaborative meetings with each of the three proponents
o
May, June, July August (2013)
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Two in the Comox Valley and two in Campbell River
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Provide opportunities for the proponents to spend the day asking multiple
questions in all areas
•
Spending time in communities to understand culture, local design, values
and meet with First Nations and other local interest groups
•
Proposal submissions are of the highest caliber and meet the needs of
Island Health on a long term basis
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12. RFP Status: Evaluation Process
• The role of the Evaluation Committee is to provide the final review
of the recommendations provided by the Evaluation Teams
• Evaluation Committee members include:
o
Island Health
o
Partnerships BC
• There are five evaluation teams and two sub-teams:
o
Technical, IMIT, Clinical, Equipment, Services, Scored Elements,
Financial
• Compliance Based – Criteria Spreadsheet
• Scored Elements – Quantitative and Qualitative
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13. RFP Status: Evaluation Process – Scored Elements
Quantitative
Qualitative
• Natural Light
• Building Interior Design
• Travel Distance / Corridor
Efficiency
• Confidentiality and Privacy
• Component Layout, Process
Flow
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• Standardization
• Separation of Flows
• Views
Building and Site Efficiency
• Ease of Expansion
• Landscape
• Line of Sight
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14. Design Progress
• Project and Program Design:
o
Initial design decisions for RFP made with direct consultation from
over 20 user groups (300 people)

Physicians, nurses, food services, laundry, housekeeping, management
o Future design decisions with proponent to include:
 User Champions and Super Users Meeting
 User groups (physicians, nurses, food services, laundry, housekeeping,
management, public/patient)
 Evidence Based Planning
 Process Flow Mapping
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15. Design Progress – Mock Up Room Phases
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Operating Room
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Psychiatry In Patient Unit
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Recovery Room
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In Patient Unit with bathroom
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Lab Bench
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Medication Room
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Clean/Soiled Room
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Labour Delivery Recovery Post-Partum Room (LDRP)
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Emergency Department – Patient Room
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Intensive Care Unit
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Endoscopy/Procedure Room
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16. Clinical User Group Engagement
• Clinical User Groups provide feedback – patient/work flows,
adjacencies, design features, equipment
• Include all acute care departments: maternity, emergency, surgical,
laboratory, ambulatory care, medical imaging, etc
• Initial design decisions for RFP made with direct consultation from
over 16 user groups (300 clinical and non-clinical Island Health staff)
• User groups will be consulted by Project Co on all design decisions
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17. Aboriginal and First Nations Engagement
• Aboriginal Working Group with representation
from local First Nations groups to provide input
on:
o
Traditional Medicine Gardens


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Edible/medicinal plants to be placed on site
Outdoor seating areas and spiritual gardens
with water features, traditional plants and herbs
Aboriginal Maternal Care:

o
Labour – Delivery – Recovery – Post-Partum
(LDRP’s)
Traditional Food Program: K'ómoks First Nation
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18. Community Engagement
• In first 10 months, over 42 presentations with
800 + community members, including:
o
School Districts, Aboriginal Working Group
o
Chambers of Commerce, Community Groups
• Project newsletters Project webcams
• Quarterly meetings in each community and twice yearly in Mt. Waddington
• Working with partners to plan Open House (2014) providing an opportunity
for local companies to connect with the preferred proponent
• Establish Community Advisory Committee (April 2014) – info coming soon!
• New website – we want your feedback! (http://nihp.viha.ca)
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19. Community Benefits
• Employment – direct and indirect
• Majority of construction hired locally
• Construction services and material procured locally
Preliminary Employment Numbers – Direct Employment
2013
2014
2015
2016
2017
Total
Comox Valley
50
200
250
350
300
1150
Campbell River
30
175
225
325
275
1030
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20. First Nations Procurement and Aboriginal
Employment Opportunities during Construction
• Project Co shall provide written notice to each of the three (3) local
First Nations of contracting opportunities and Aboriginal employment
opportunities.
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21. First Nations Procurement and Aboriginal
Employment Opportunities during Construction
• Project Co is responsible for, and will make reasonable commercial
efforts to, procure services from First Nations members, First Nations
companies or joint venture companies with First Nations where those
services are available on a competitive basis during the construction
period for the project.
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22. First Nations Procurement and Aboriginal
Employment Opportunities during Construction
• Project Co shall explore ways to make apprenticeship programs
available to Aboriginal peoples, promote greater participation by
Aboriginal peoples in such programs associated with the project and
explore other means of providing employment training.
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23. Expectations
• Three high quality submissions from proponents
• On budget
• Project Schedule – completion of facilities staggered
• Innovation
• Transition Phase – staggered
• Move-In – pre and/or post summer, 2017
• World class facilities
• Well prepared and resourced Project Management Team
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24. Thank You!!
Questions?
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