The document discusses communication and office management. It defines communication and describes the stages of the communication process. It outlines the essential elements and objectives of communication as well as principles and barriers of communication. The document also discusses noting, drafting, and different forms of communication used in an office including official letters, memorandums, demi-official letters, and notifications. It provides guidelines for writing notes, drafting communications, and using various communication forms.
One liner for
The service rules for Central government employees in India are a set of guidelines that define the terms and conditions of employment for these individuals. The rules cover a wide range of topics, including recruitment, promotion, retirement, disciplinary proceedings, leave, pay, and allowances.
CENTRAL SECRETARIAT MANUAL OF OFFICE PROCEDUREConsultant
CENTRAL SECRETARIAT MANUAL OF OFFICE PROCEDURE
MINISTRYOF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
DEPARTMENT OF ADMINISTRATIVE REFORMS AND PUBLIC GRIEVANCES
One liner for
The service rules for Central government employees in India are a set of guidelines that define the terms and conditions of employment for these individuals. The rules cover a wide range of topics, including recruitment, promotion, retirement, disciplinary proceedings, leave, pay, and allowances.
CENTRAL SECRETARIAT MANUAL OF OFFICE PROCEDUREConsultant
CENTRAL SECRETARIAT MANUAL OF OFFICE PROCEDURE
MINISTRYOF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
DEPARTMENT OF ADMINISTRATIVE REFORMS AND PUBLIC GRIEVANCES
this presentation talk about the effective communication and how to be effective communication and also what the most important method that used to deliver the message and how to give effective feedback and how to be effective listener.
Honest Reviews of Tim Han LMA Course Program.pptxtimhan337
Personal development courses are widely available today, with each one promising life-changing outcomes. Tim Han’s Life Mastery Achievers (LMA) Course has drawn a lot of interest. In addition to offering my frank assessment of Success Insider’s LMA Course, this piece examines the course’s effects via a variety of Tim Han LMA course reviews and Success Insider comments.
A Strategic Approach: GenAI in EducationPeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
June 3, 2024 Anti-Semitism Letter Sent to MIT President Kornbluth and MIT Cor...Levi Shapiro
Letter from the Congress of the United States regarding Anti-Semitism sent June 3rd to MIT President Sally Kornbluth, MIT Corp Chair, Mark Gorenberg
Dear Dr. Kornbluth and Mr. Gorenberg,
The US House of Representatives is deeply concerned by ongoing and pervasive acts of antisemitic
harassment and intimidation at the Massachusetts Institute of Technology (MIT). Failing to act decisively to ensure a safe learning environment for all students would be a grave dereliction of your responsibilities as President of MIT and Chair of the MIT Corporation.
This Congress will not stand idly by and allow an environment hostile to Jewish students to persist. The House believes that your institution is in violation of Title VI of the Civil Rights Act, and the inability or
unwillingness to rectify this violation through action requires accountability.
Postsecondary education is a unique opportunity for students to learn and have their ideas and beliefs challenged. However, universities receiving hundreds of millions of federal funds annually have denied
students that opportunity and have been hijacked to become venues for the promotion of terrorism, antisemitic harassment and intimidation, unlawful encampments, and in some cases, assaults and riots.
The House of Representatives will not countenance the use of federal funds to indoctrinate students into hateful, antisemitic, anti-American supporters of terrorism. Investigations into campus antisemitism by the Committee on Education and the Workforce and the Committee on Ways and Means have been expanded into a Congress-wide probe across all relevant jurisdictions to address this national crisis. The undersigned Committees will conduct oversight into the use of federal funds at MIT and its learning environment under authorities granted to each Committee.
• The Committee on Education and the Workforce has been investigating your institution since December 7, 2023. The Committee has broad jurisdiction over postsecondary education, including its compliance with Title VI of the Civil Rights Act, campus safety concerns over disruptions to the learning environment, and the awarding of federal student aid under the Higher Education Act.
• The Committee on Oversight and Accountability is investigating the sources of funding and other support flowing to groups espousing pro-Hamas propaganda and engaged in antisemitic harassment and intimidation of students. The Committee on Oversight and Accountability is the principal oversight committee of the US House of Representatives and has broad authority to investigate “any matter” at “any time” under House Rule X.
• The Committee on Ways and Means has been investigating several universities since November 15, 2023, when the Committee held a hearing entitled From Ivory Towers to Dark Corners: Investigating the Nexus Between Antisemitism, Tax-Exempt Universities, and Terror Financing. The Committee followed the hearing with letters to those institutions on January 10, 202
Model Attribute Check Company Auto PropertyCeline George
In Odoo, the multi-company feature allows you to manage multiple companies within a single Odoo database instance. Each company can have its own configurations while still sharing common resources such as products, customers, and suppliers.
Operation “Blue Star” is the only event in the history of Independent India where the state went into war with its own people. Even after about 40 years it is not clear if it was culmination of states anger over people of the region, a political game of power or start of dictatorial chapter in the democratic setup.
The people of Punjab felt alienated from main stream due to denial of their just demands during a long democratic struggle since independence. As it happen all over the word, it led to militant struggle with great loss of lives of military, police and civilian personnel. Killing of Indira Gandhi and massacre of innocent Sikhs in Delhi and other India cities was also associated with this movement.
Acetabularia Information For Class 9 .docxvaibhavrinwa19
Acetabularia acetabulum is a single-celled green alga that in its vegetative state is morphologically differentiated into a basal rhizoid and an axially elongated stalk, which bears whorls of branching hairs. The single diploid nucleus resides in the rhizoid.
1. Communication
Office Management
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2. Communication
Definitions:
The activity of Communicating;
The sharing of ides, knowledge or feeling;
The process of transmitting information and
feelings through verbal and non-verbal
information
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3. Communication (Cont.)
Stages of Communication Process:
Preparing the Message;
Coding the Message;
Sending the message;
Channelising the communication;
Receiving the message; and
Decoding the message.
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4. Communication (Cont.)
Essential Elements of Communication:
The sender;
The message;
The medium;
The receiver; and
The feedback.
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5. Communication (Cont.)
Objectives of Communication:
Conveying the right message;
Coordination;
Good relations;
Development of managerial skills; and
Effectiveness in policies.
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6. Communication (Cont.)
Principles of communication:
Principle of Clarity;
Principle of Attention;
Principle of Consistency;
Principle of Adequacy;
Principle of Time;
Principle of Integration;
Principle of Informality; and
Principle of Feedback.
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7. Communication (Cont.)
Barriers of Communication:
Muddled Messages;
Stereotyping;
Wrong Channels;
Language;
Lack of Feedback;
Poor Listening Skills;
Interruptions; and
Physical Distractions.
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8. Communication
(Answers to Practice Exercise)
a) False
b) True
c) True
d) True
e) True
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9. Noting and Drafting
Noting: A Technique or Process for
explaining a case in detail, with all
supporting rules and regulations on
the subject.
Drafting: It is the result of noting process
for facilitating the disposal of the
case in the form of a communication
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10. Noting and Drafting (Cont.)
Need for Noting: Notes are required where
cases are to be put up to officers for
decisions/orders.
Conditions where notes are not required:
Cases covered by clear policy decisions;
Issue of reminders for getting information
previously asked;
Supply of ordinary information;
Cases where powers are delegated to the officer
concerned; and
cases where line action has already been indicated
by higher officers.
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11. Noting and Drafting (Cont.)
Permissible Abbreviations:
PUC: Paper under consideration
F.R: Fresh Receipt
C: Correspondence
U.O: Un-Official
D.O: Demi-Official
DFA: Draft For Approval
Memo:Memorandum
O.M. Office Memorandum
O.O: Office Order
Endt: Endorsement
O/c: Office Copy
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12. Noting and Drafting (Cont.)
Notes should the following points:
Important Points for Consideration;
Background of the case;
Rules position-relevant rules on the subject;
Points for decision; and
Recommendations.
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13. Noting and Drafting (Cont.)
Instructions regarding Note Writing:
Should be legibly written on note sheets;
No note should be written on the receipt
itself;
Note exceeding half a page should be
neatly typed;
Note should have short connected
paragraphs, each dealing with a particular
point;
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14. Noting and Drafting (Cont.)
Instructions regarding Note Writing (Cont):
Long sentences and discursive style should
be avoided;
Should be temperately worded and free
from personal remarks;
Should bear the dated signature with full
name of the officer recording the note; and
The officer who agrees with the preceding
should only sign the note.
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15. Noting and Drafting (Cont.)
Instructions regarding Drafting:
Draft should be written or typed on double space
with sufficiently wide margin;
Should bear the relevant File No. and subject;
Should clearly indicate the enclosures which are to
accompany the fair copy; and
The officer under whose signature the
communication is to issue should initial the draft as
token of his/her approval;
Indicating appropriate priority e.g Immediate etc.
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16. Forms of Communication
Official Letter;
Memorandum;
Demi-official letter;
Un-official reference;
Endorsement;
Notification;
Press communiqué/notes; and
Office order
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17. Forms of Communication
(Cont.)
Official Letter: used for correspondence
with Federal Govt., other Provincial
Governments, Pakistan Mission Abroad,
Foreign Missions in Pakistan, Public
Service Commission, the High Court,
and other public bodies and individuals,
Attached Departments & subordinate
offices.
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18. Forms of Communication
(Cont.)
Telephone No. GOVERNENT OF N.W.F.P.
Of the Sender Name of the Department/Wing
Number of letter___________
Date including the place of issue
From:
Name and Address of the sender
To:
Designation and Address of the address
see
Subject:________________________________________________
Dear Sir,
I am directed to ___________(when purporting to issue under
directions from (Government).
I have the pleasure to __________(when not purporting to issue under
directions from Govt.
Yours faithfully,
Signature
( NAME )
Designation of the Sender
Particulars of documents attached,
If any.
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19. Forms of Communication
(Cont)
Office Memorandum: Used for
communication with subordinate offices
or offices of the same status; used in
cases where reference can be made
briefly without observing the formalities
of an official letter.
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20. Forms of Communication
(Cont.)
MEMORANDUM
Telephone No. GOVERNENT OF N.W.F.P.
Of the Sender Name of the Department/Wing
Number of lette r___________
Date and place of issue
To:
Designation and Address of the addressee
Subject:________________________________________________
Memorandum
Reference___________________________________________
Text_________________________________ _______________
_________________________________________________________
Particulars of documents attached, if any.
Signature
(Name of the sender in block letters)
Designation of the Sender.
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21. Forms of Communication
(Cont.)
Demi-official Letter:
Used for personal attention of certain
officers in particular cases;
It is answered Demi-officially;
It is used to explain or supplement certain
issue which has already been referred to
officially; and
To save time in great urgency.
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22. Forms of Communication
(Cont.)
DEMI OFFICIAL LETTER
Name, Designation and GOVERNMENT OF N.W.F.P.
Telephone No. of the NAME OF THE DEPARTMENT
Sender D.O.NO……………………………
Place of Issue and Date
Subject________________________________________________
My dear __________( when addressing officers of equal or junior status)
____________________________________________________________
Dear Mr.__________( when addressing officers of senior status)
I am desired to (when purporting to issue under direction
from Government)
_____________________________________________________________
____________________________________________________________
I am to ______________(in other cases).
Yours Sincerely,
Signature
Name, Designation and
Address of the addressee
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23. Forms of Communication
(Cont.)
Un-official Reference:
Used between different departments when
files are sent to other departments for
information r advice; and
Generally used in secretariat.
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24. Forms of Communication
(Cont.)
Endorsement: Used for:
Forwarding a copy of communication to others in
addition to the original addressee;
Conveying brief instructions on orders/instructions
received from department/office;
Conveying sanction of Govt. to expenditure or
scheme to the Audit Office concerned;
Endorsement should be:
Addressed by designation;
Written in third person; and
Free of salutations and subscriptions.
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25. Forms of Communication
(Cont.)
Endorsement
Copy of memorandum/letter No…………….dated………… ……..
From…………………………………………………………………..
……………………………………………………………………….
Subject------------------------------------------------
(Contents) -------------
Government of N.W.F.P.
Establishment Department
(Cabinet Wing)
Endst: No………………………….date……………………………..
A copy of ………………………….. is forwarded-to: -
1. ……………………
2. ……………………
for information/for necessary action/for supplying the
requisite information.
Signature
(Name in block letter)
Designation of Issuing Authority
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26. Forms of Communication
(Cont.)
Notification is used for making gazetted
appointments, postings, transfers, and
promotions etc used for making gazetted
appointments, postings, transfers, and
promotions etc and publishing of these
along with rules, orders, bills, ordinances
etc. in the official gazette.
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27. Forms of Communication
(Cont.)
NOTIFICATION
GOVERNMENT OF N.W.F.P.
Name of Department/Wing
Date (place of issue)……….
No……………………………The Governor of the N.W.F.P. is pleased
It is hereby no tified
Text……………………………………………………………………………
…………………………………………………………………………………
………………………………………………………………..
Name in block letters
Designation of the
Issuing authority
……………
ENDORSEMENT
No……………………….. Dated……………………………………
A copy is forwarded to…………………………… …………………
All concerned…………………………………………………………
ENDORSEMENT
A copy is forwarded to the Manager, Government Printing and Stationery
Department, NWFP, Peshawar for publication in the next issue of the
Government Gazette. Signature
(Name in block letters)
Desig nation of the Officer
Issuing the endorsement
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28. Forms of Communication
(Cont.)
Office Order is used for conveying
instructions to be followed by the
department/office and for making
appointments, promotions, transfers,
and leave etc.
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29. Forms of Communication
(Cont.)
OFFICE ORDER
GOVERNMENT OF N.W.F.P.
(NAME OF THE DEPARTMENT AND WING)
Text
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
……………………………………………………………..
Dated (place of issue)
Signature
(Name in block letters)
Designation of iss uing authority
No.__________________ dated (place of issue), the __________________.
A copy is forwarded to:
1……………………….
2……………………….
3……………………….
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30. Forms of Communication
(Cont.)
Press Communiqué is used for giving a
wide publicity to a government decision
or policy through the press.
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31. Summary for Governor,
Chief Minister or Ministers
Rule 34 to 37
concise - self-contained and referenced
stating facts of the case & important points
from notes and correspondence
points for consideration
specific recommendations
Add 2 or 3 extra blank sheet of same type of
papers
signed by Secretary & placed on top of file.
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32. Summary for Provincial
Cabinet Rule 21
Heading (Summary for Provincial
Cabinet).
(b) Minister Incharge (if any).
(c) Secretary Incharge.
(d) Subject.
(e) Contents:
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33. Summary for Provincial
Cabinet Rule 21
Contents
History and background of the case with
relevant facts;
Issue involved;
Points for consideration;
Views of the Department and of any other
Department if concerned;
Specific recommendations with reasons; and
The date on which it is submitted.
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