CIP Genebank and DOIs. 1. Current Reality of Accession Information Exchange 2. What are DOIs in Plant Genetic Resources 3. What you can do with your accessions and DOIs

1. CIP Genebank and DOIs
February 8, 2018
C I P - L I M A , L A M O L I N A , P E R U
Edwin Rojas (CIP)
IT Specialist
GRIN-Global & Genebank Database Admin

2. Agenda: CIP Genebank and DOIs
Current Reality of
Accession
Information Exchange
What are DOIs in
Plant Genetic
Resources
What you can do with
your accessions and
DOIs
• Germplasm Accession Identification
• Germplasm Accession Information Changes
• Germplasm Accession Information Linking
• Mint DOIs
• Modify Metadata – Descriptors for Passport Information
• Using DOIs inside and outside the genebank
• What is a DOI
• How looks a DOI
• Features of a DOI
• Where are stored the DOIs = GLIS
• How to search DOIs

3. Germplasm Accession Identification
In a digital world, there is an explosion of possible sources of confusion when
using germplasm information exchange
What do you have?
‘Sweetpotato name 1 in Lima’
What if someone else calls it something
different?
Is that the same as ‘Sweetpotato name 1
in Kenya’?
How do you know if two accessions are the
same?
What does ‘the same’ mean?
You refer as clones, genotypes or
populations. Are those the same enough?

4. Content changes
When it does,
genebank clients
need to know
Germplasm Accession Information Changes
There are more and more ways to publish accession information:
• Disc Formats
• File Download
• Institutional Web Site
• International Repositories Web Site
• Research Papers
• Printed Catalogs

5. Photo: `R4cH3L on Flickr
Germplasm Accession Information is Linked

6. • Gradually Everything is online – if it’s not online,
it doesn’t exist. Genebanks are in a digital transformation era
where are focused in client experience and adopting a digital
culture
• Everything is linked – if it’s not linked it doesn’t
exist – ITPGRFA, GLIS, Genesys-PGR, Svalbard Seed Vault
• The Web breaks down barriers between
genebank and clients – expectations are set by
Google, Amazon, Social Networks, etc.
Germplasm Accession Information Linking

7. Diomidis Spinellis. 2003. The decay and failures of web references. Commun. ACM 46, 1 (January 2003),
71-77. DOI=10.1145/602421.602422 http://dx.doi.org/10.1145/602421.602422
Computer scientist Diomidis Spinellis, for instance,
examined 4,224 URLs in 2,471 computer science
articles… and discovered that nearly half of the
references could not be accessed within four years
of the publication date. Links become inaccessible
as time passes…”
Germplasm Accession Information is Linked

8. Is a unique identifier alphanumeric string assigned by GLIS (acting on
behalf of the International DOI Foundation) to identify a Plant Genetic
Resource accession or a dataset and make it easily accessible on the
Internet.
What is a DOI (Digital Object Identifier)
Is a name for accessions to be used in digital networks.
https://www.doi.org/
https://ssl.fao.org/glis/
https://cipotato.org/genebankcip/

9. How looks a DOI
DOI minted for the CIP Accession Number “CIP 700095”: 10.18730/8TRM
Format
• Prefix identifies the GLIS registry in the DOI and handle
systems
• Suffix are alpha-numeric
• DOI string are case insensitive
10.18730 / XXXXXXXXXXXXXXXXXXXXX
Standard prefix
for GLIS registry
Unique suffix
for each accession

10. DOI is a persistent identifier with a persistent link in GLIS used for citations
Features of DOIs
The DOI system was approved as an ISO standard in 2010 (ISO 26324)
It is a convenient name for accessions
It’s especially useful if it’s unambiguous
It’s especially useful if everyone knows it
It’s more convenient if everyone knows how to use it
Standard
Proposed by ITPGRFA and supported in MCPD
Unique
Identification managed
by a central repository
named GLIS
Universal
Persistent citations no more
broken links
Interoperable
Discoverable information
DOI Identifiers more additional metadata (passport) are stored in GLIS and metadata
is updatable over the time

11. Where are stored the DOIs = GLIS

12. How to search DOIs
https://www.doi.org/
https://ssl.fao.org/glis/
https://cipotato.org/genebankcip/
Filter by DOI and show minimal passport
Filter by DOI and show minimal Passport
Advanced filters over minimal passport
Filter by DOI and show minimal Passport
Advanced filters over Full Passport,
Morphological and Traits Information

13. How to search DOIs
In International DOI Foundation

14. How to search DOIs
In GLIS
10.18730/8TRM

15. How to search DOIs
In GLIS

16. How to search DOIs
In GLIS

17. How to search DOIs
In GLIS

18. How to search DOIs
In CIP Genebank
https://cipotato.org/genebankcip/

19. How to mint DOIs
Define the descriptors to be registered in GLIS
http://www.fao.org/3/a-bt113e.pdf
Core Descriptors -
Mandatory
• 5 descriptors
• Organization
conserving the
PGRFA material,
Accession
Number, Date
Acquisition,
Method of
Acquisition, Crop
Core Descriptors –
Highly
Recommended
• 8 descriptors
Additional
Descriptors
• Context: Material
you acquired
from someone
else – 3 descriptors
• Context: Material
previously
collected from in
situ conditions –
12 descriptors
• Context: Material
bred – 2
descriptors
DOIs for Plant Genetic Resources for Food and Agriculture can be obtained by
registering the accessions on the Global Information System (GLIS) of the
International Treaty (ITPGRFA).

20. How to mint DOIs
Prepare an Excel file the list of accessions with the descriptors
http://www.fao.org/3/a-bt113e.pdf
Core Descriptors -
Mandatory
• 5 descriptors
• Organization
conserving the
PGRFA material,
Accession
Number, Date
Acquisition,
Method of
Acquisition, Crop
Core Descriptors –
Highly
Recommended
• 8 descriptors
Additional
Descriptors
• Context: Material
you acquired
from someone
else – 3 descriptors
• Context: Material
previously
collected from in
situ conditions –
12 descriptors
• Context: Material
bred – 2
descriptors
Send by email the Excel file to Marco Marsella: Marco.Marsella@fao.org

21. Modify Metadata – Descriptors for Passport
Information
Resend the Excel file with updated information
or
Request login access to GLIS to update online

22. Using DOIs inside and outside the genebank
Record in genebank database and maintain DOI forever

23. Barcode: DOI;Accession Number;Inventory ID
Data Matrix
A Data Matrix Code is a two-
dimensional (2D) code that consists
of black and white modules. Capacity
to recover 20-30% of data
QR
A QR Code is another type of 2D code
that consists of black modules arranged
in a square pattern on a white
background. Capacity to recover 20-
30% of data
Using DOIs inside and outside the genebank
Barcode for long term conservation for seeds, cryo and germplasm
distribution

24. Using DOIs inside and outside the genebank
Germplasm distribution – List of materials for clients

25. Using DOIs inside and outside the genebank
SMTA with DOI in EASY-SMTA

26. Using DOIs inside and outside the genebank
Genebank Catalogs Publications

27. The International Potato Center (known by its Spanish acronym CIP) is
a research-for-development organization with a focus on potato, sweetpotato,
and Andean roots and tubers. CIP is dedicated to delivering sustainable
science-based solutions to the pressing world issues of hunger, poverty,
gender equity, climate change and the preservation of our Earth’s fragile
biodiversity and natural resources.
www.cipotato.org
CIP is a member of CGIAR
CGIAR is a global agriculture research partnership for a food secure future. Its
science is carried out by the 15 research centers who are members of the
CGIAR Consortium in collaboration with hundreds of partner organizations.
www.cgiar.org