The document outlines a 7 step selection process for matching trainees (TN) with companies within 6 weeks. It provides details on each step including timelines, responsibilities of AIESEC and the company, and criteria for screening candidates. Key steps include: 1) Signing a contract and understanding company needs, 2) Promoting the opportunity globally, 3) Screening candidate CVs, 4) Interviewing and shortlisting candidates, 5) Sharing the shortlist with the company, 6) Conducting company interviews, and 7) Finalizing the match. It also provides guidance on implementing the new selection process through tools, education, and tracking progress.

1. Customer Loyalty for Organization
Summit Output
Tier 2 – Selection Process

2. Problem Description
Companies
dont get
enough
qualified CVs
and proccess
is long
Selection
Process
Improvement
Companies
are matched
with right
EPs faster
and easier

3. Selection Process Improvement
6 weeks
matching
plan
Training
members to
search for
candidates
and shortlist
better

4. Step 1 : Signing the contract Understanding the company
needs
6 Week
Matching
Plan
Step 2 : TN Global promotion
Step 3 : EP Screening
Step 4 : AIESEC interview
Step 5 : Short-list candidates
Step 6 : -Company interview
Step 7 : Match

5. Timeline that
Company sees
Step 1: Signing contract
Step 2: Trainee Profiling & definition of job
description
Step 3: Global promotion for the
opportunity
Step 4: Candidate Short-listing by AIESEC
Step 6: Company Interview
Step 7 : Match

6. STEP 1: Signing the contract & Understanding the Company
Needs
Behind The Scenes
Together With the Company
Communicate the expectations
Set dates for all meetings and steps
leading to match
Day
1
Agree on the channel of
communication
Communicate the expected visa
timeline based on country
preferences
Assess whether the company wants
AIESEC to make a pre-selection of
3-5 CVs or provide many a large
shortlist of 10-15 CVs

7. Step 1: Signing the contract & Understanding
the Company Needs
Behind The Scenes
Together With the Company
Set expectations for the
company based on global
supply
Understand the company’s
need in terms of sub-products
Da
y1
Confirm the EP profiling by
showing the company example
CV
Separate responsibility, what is
the responsibility TN need to
fulfill
Understand the global Supply
Determine the best time
company need to pay base on
cash flow (Negotiation bottomline)

8. STEP 2: TN Global
Promotion
Behind The Scenes
Together With the
Company
Make TN form in my@.net available
Create promotion material
Contact target countries
Meanwhile contact available EP using
OP and my@ and contact EPs that
previously applied to your entity
Day 2- Day
14

9. Behind The Scenes
STEP 3: EP
Screening
Together With the
Company
Collect all the CVs (If we don’t have
enough qualified CV, make sure to finish
according to timeline)
Analyze all the CVs and select the
candidates according to criteria most
important to the company
(communicated in JQ)
Approve/Reject candidates
Go to Interview Process
Day 15 –
Day 18

10. Screening Criteria
Category
Process
1. Language
EF Test &@interview
1. Academic
Background
CV & EP Form
1. Professional
Background
CV, LinkedIn,
Reference from
previous
employment
CV & EP Form
1. Skills
Implementation
guidance
Interview based
on what
company needs
written in JQ

11. STEP 4: AIESEC Interview for
Shortlisting
Behind The Scenes
Arrange the interview with candidate
Together With the
Company
Get prepared for interview according to the
company's needs
Interview
Make candidate reports
Reject/Approve Candidates
Send the CV package to Company (Minimum
3 in one package, number can be variable
depending on the company )
Day
19Day 25

12. AIESEC Interview Shortlisting Criteria
Category
Process
1. Language
EF Test &@interview
1. Academic
Background
CV & EP Form
1. Professional
Background
CV, LinkedIn, Reference
from previous
employment
1. Skills
1. Human Skills
CV, LinkedIn, Reference
from previous
employment
Implementation
guidance
Interview based on
what company
needs written in JQ

13. STEP 5: Shortlist Candidates
Together With the
Company
Behind The Scenes
Share shortlist with company
Update EP about the
process and the
timeline (You will get
feedback from
company within 3 days)
Day 26
– Day
28
Highlight the candidates who
we recommend again
Emphasis on timeline again,
and ask result from company
within 3 days
Check whether the
candidates align with
other company’s need
Reject the EP who didn’t pass
@ interview and company
short-list

14. STEP 6: Company interview
Behind The Scenes
Together With the
Company
Get EP AN
Ask the company availability
and schedule interview time
slot
Communicate the interview
time with candidates
( bookme.com)
Send company induction
materials to candidates to
help them
Remind company and intern
one hour before interview’s
time
Communicate the interview
result to candidate
Day 29
- Day
42
Check with the company if
they need support for the
interview
Help company prepare ideal
interview
Remind both company and
intern one hour before
interview’s time
Ask for interview result after
interview
Get TN AN & Invitation Letter

15. Step 7 : Match
Congratulations! You have just matched a
TN in 6 weeks.

16. Selection Process – MC Implementation
iGIP
TM
Use the Selection Process Tracking Tool (see the example in this presentation)
Educate members about:
- Revised selection process
- Global Supply & Demand
- Matching tools : Opportunity Portal, myaiesec.net, AFT
- using the selection process tracking tool
Specify 2 LC-s piloting Selection Process and start working with them directly to
ensure good implementation, then showcase results to other LCs
Launch a national campaign to drive implementation
National Conferences aligned with CLO strategy – and specifically education
about Selection standards
Education on ‘Selection’ to iGIP department members
Selection Process coaching

17. Solution 1 – LC Implementation
iGIP
TM
Use the Selection Process Tracking Tool (see the example in this presentation)
Educate LC members according to MC guidelines about:
- Revised selection process
- Global Supply & Demand
- Matching tools : Opportunity Portal, myaiesec.net, AFT
- using the selection process tracking tool
Follow the national campaign for implementing selection standards
Local education on ‘Selection’ to iGIP department members (together with iGIP)
Allocate right profile of people (HR background, experience in selection) to iGIP
department for Accounts Delivery specifically

18. How to track new process ?
Contract
Sign
Date
TN:
example,
If you are
in 22nd
November
:
TN2
TN3
1st
November
2013
Step1
(Day1)
done
Step2
Step3
Step4
Step5
(Day 2- (Day 15- (Day19- (Day2614)
18)
25)
28)
Not done
Not done
X (meaning
we should
be here
according
to
timeline,
but LCs
didn’t do
previous
steps !)
Step6
(Day2942)
Step7

19. Overall Timeline
Update
Education
cycle with CLO
output
Allocate all
partners with
one account
manager;
explain JD and
coach the
account
managers
Set timeline
and goals how
to upscale for
account
management
Select 2 LC-s
to pilto
Selection
Process
Impsovement;
track them
weekly
Regular
webinars
based on
education
cycle to keep
members
confidence
high
Create
Customer
Centric Culture
by involve this
in national
conferences
and awards
Track your
members on
regular bases
via national
CRM