This is the Powerpoint slide file for Speech Contest Chief Judges Training for Toastmasters District 83.

1. Speech Contest
Chief Judges Training
Sharon Tu, ACS-ALS
District 83 Chief Judge
&
Brian Lin, DTM PDG
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2. Chief Judge Duties
 Coordinate with Contest Chair for contest
activities and personnel
 Prepare contest material
 Select contest officials and administrators
 Brief contest officials and administrators
 Oversee contest judging and ballot counting
 Present contest results
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3. Contest Roles
 Contest Chair / Contest Master(s)
 Contestants
 Chief Judge
 Judges (At least 5 at Club / Area, at least 7 at division,
as many as you can if possible)
 Tie-Breaking Judge
 Timers (X2)
 Ballot Counters (X3)
 Sergeant-At-Arms (at least 3, depending on the venue)
 Audience
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4. Abbreviated Timeline
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Activity Weeks to
Contest
Confirm contests venue / time 8-12
Recruit & select judges 4-6
Select ballot counters, timers, SAAs 2-4
Study contest rules and planning documents 4
Confirm contestants and judges eligibilities 1-2
Send reminders to contest officials & confirm participation 1
Plan contest officials briefing & prepare forms & certificate 1
Select tie breaking judge, conduct contest briefing At the contest
Oversee judging, timers, ballot counting, and present result At the contest
Report results to the next level officials, dispose paperwork After contest
Send Thank You notes to contest officials After contest

5. Judges Eligibility
 Be a member in good standing
 Area, Division, District level contests
 Be a member in good standing for minimum of 6 months
 Completed a minimum of 6 speech projects in Competent
Communication
 All judges shall remain anonymous, when practical
 Judges are not eligible to compete in this contest cycle for this type
of contest.
 Judges are not from contestants' clubs or all contestants' clubs are
equally represented
 Preferred Judge List
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6. Contest Rule Book Versions
 This is Year 2015, we use 2015 Rule Book
 Changes from 2014 were marked with ‘Spade’.
 Contestants may not use digital or other devices during the
contest to gain an unfair advantage
 .., a charter member of a club chartered less than one year
before the club contest is permitted to compete without having
completed this requirement (6 speeches), the club must have
been officially chartered before the area contest
 Rule Book 2014 has significant amount of changes from 2013. Burn
your old rule books and never use them again
 Homework: Find those changes (from 2013 to 2014)
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7. Contestant Eligibility
1)Be a member in good standing from club in good standing
2)Completed a minimum of 6 speech projects in Competent
Communication before the contest (International Speech
Contest only)
3)Contestant(s) from newly chartered clubs are exempt from
Rule #2 (explained page 6 )
4)District & international officials & candidate are ineligible to
compete (see Rulebook 2015 for the complete list)
5)Check contestant eligibility-standing with Toastmasters
International mailto:speechcontests@toastmasters.org
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8. Contest Packages / Forms
 Download from TI for free
https://www.toastmasters.org/Shop/Contests/Speech-Contest-Kits
 Package Contents for Judging
Judge's Ballot (Each contest has its own ballot)
Judge's Certification of Eligibility and Code of Ethics
Speaker's Certification of Eligibility and Originality
Tie-Breaking Judge Ballot
Ballot Counter's Tally Sheet
Time Sheet
Winner Notification Sheet
Certificates
Note: Red Font indicates multiple copies needed.
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9. Before Contest
 Check-in contest officials. Find replacement(s)
or substitute(s) if necessary
 Brief contest officials – Judges / timers /
counters / SAAs
 Collect and check eligibility forms (from
judges and contestants)
Detailed briefing list
http://www.tmdistrictone.org/ContestDocs/JudgesBriefing.pdf
http://www.toastmasters83.org/-speech-contests/contest-aids.html
http://www.d25toastmasters.org/resources/contest/ChiefJudgesBriefing.pdf
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10. During the Contest
 Collect the time record sheet
 Collect tiebreaking judge’s ballot.
 Resolve any protests.
 Oversee the counting of ballots.
 Provide a list showing placement of all contestants
to the contest chair.
 Notify contestants of any disqualifications
 Remind contest chair to announce
disqualification(s) without naming before
announcing winners 10

11. After the Contest
 Send Notification of Winner, Eligibility Sheets, and
Profiles to the next level
 Destroy all ballots, time record sheets and counter
tally sheets
 Send Thank-You notes / emails to contest officials
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12. Protests
 Limited to Judges and Contestants only, prior to
announcement of results
Bases of Protest
– Eligibility
– Originality
– Timing Errors (contestants only)
 All decisions of the voting judges and qualifying
judges are final (once results announced, that's it)
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13. Speech Originality
 All speakers must certify originality using the Speaker’s
Certification of Eligibility and Originality form (item 1183)
 International, Humorous and Tall Tales
 25% or less may be devoted to quoting, paraphrasing, or
referencing another person’s content. Any quoted,
paraphrased, or referenced material must be so
identified during the speech presentation.
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14. Handling of Originality Protest
 Call all voting judges to a private room and explain
the situation
 Contestant in question is given an opportunity to
respond to the accusation
 Contestant will be disqualified if majority of the
voting judges voted 'Yes' to disqualification
 Notify the contestant, in private, the judges decision
 Notify contest chair there is an originality
disqualification but not name the contestant
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15. Ballot Counting & Tie
Breaking
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16. Ballot Counting & Tie
Breaking
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1st
Place – Snow
2nd
Place – Cinda
3rd
Place – Mickey
(We only announce the first three places if there are 5 contestants or
more. Announce 1st
/ 2nd
places if 4 or fewer.)
4th
Place – Ariel
5th
Place – Pluto
6th
Place - Donald
Did you get the order right? If not, go to Rule Book Page 12 (d)

17. The tied contestant who received the
highest ranking on the tiebreaking
judge’s ballot will gain the
contested place, and any other tied
contestants will be ranked in order
behind that contestant.
Rulebook, Page 12 (d)

18. General Discussion
Q & A
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19. Case Study
1. A contestant protests the results after the contest
2. A contestant protests the Table Topics question
3. Contest Chair announced the results incorrectly
4. Incomplete Judge's ballot
5. Disruptions, equipment failure, & noises
6. Not enough judges or counters
7. A contestant did not pay dues
8. Extra ballot from audience
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20. Thank You!
Acknowledgements of host and helpers
Please leave your forms with me or on the
table
Your name will be added to the list of
preferred Judges
Good luck!
Have fun!
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