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chapter 12
This document discusses best practices for organizing and conducting effective meetings. It covers topics such as preparing an agenda, chairing the meeting, taking minutes, and evaluating the meeting. Key points include planning meetings by determining objectives, attendees, timing, and materials needed. When chairing, the leader should facilitate discussion and distribute minutes afterwards. Meeting minutes should include attendance, discussions, and action items with deadlines. Post-meeting evaluations can provide feedback to improve future meetings.
chapter 12
- 1. june 24 • quiz •meetings, meetings, meetings • chairing meetings • meeting behavior • meeting minutes • meeting evaluation • topic brainstorming, formulating a research question
- 2. meetings, meetings, meetings • scheduledgathering of group members for a structured discussion guided by a designated chairperson • when meetings work • planned, scheduled, coordinated • when meetings don’t work • unnecessary, too long, unclear
- 3. planning / chairing meetings •questions about meetings • why are we meeting? • who should attend the meeting? • when should we meet? • where should we meet? • what materials do we need?
- 4. planning / chairing meetings •preparing the agenda • elements of an agenda • order of items on agenda
- 5. planning / chairing meetings •chairing the meeting • pre-meeting • notify members, etc • during meeting • facilitate discussion • post-meeting • distribute minutes, monitor progress
- 6. member behavior • disruptivebehavior • non-participants • loudmouths • interrupters • whisperers • latecomers / early leavers
- 7. preparing the minutes •selecting a recorder • members can take turns • one person can be assigned role
- 8. preparing the minutes •what information to include? • name of group • date/place of meeting • names of those in attendance, and missing • name of person preparing minutes • summary of groups discussion / decisions • specific action items
- 9. preparing the minutes •taking minutes • summaries • action items + deadlines are clear • attach agenda
- 10. evaluating the meeting •post-meeting reaction form • chairperson prepares form in advance of meeting • distribute it at end of meeting • collect it before participants leave
- 11. evaluating the meeting •post-meeting reaction form • questions about discussion • quality and quantity of group interaction • effectiveness of meeting procedures