Managers should inform employees that their web behavior is being monitored for several reasons:
- It will discourage employees from using work time for personal business and focus on their job duties.
- Employees will be aware of the policy and can concentrate fully on work during work hours, improving company productivity.
- Informing employees upfront provides transparency and lets them know the company's expectations rather than monitoring secretly.
- If issues do arise, informing employees of monitoring helps identify the actual problematic user rather than falsely assuming someone.
ITS 833 – INFORMATION GOVERNANCEChapter 12 – Information Gov.docxvrickens
ITS 833 – INFORMATION GOVERNANCE
Chapter 12 – Information Governance
For Email and Instant Messaging*
University of the Cumberlands
Dr Isaac T. Gbenle
1
1
Organizations should assume that IM is being used, whether they have sanctioned it or not. And that may not be a bad thing—employees may have found a reasonable business use for which IM is expedient and effective. So management should not rush to ban its use in a knee-jerk reaction. Here are some tips for safer use of corporate IM:
Just as e-mail attachments and embedded links are suspect and can contain malicious executable files, beware of IM attachments too. The same rules governing e-mail use apply to IM, in that employees should never open attachments from people they do not know. Even if they do know them, with phishing and social engineering scams, these attachments should first be scanned for malware using antivirus tools.
Do not divulge any more personal information than is necessary. This comes into play even when creating screen names—so the naming convention for IM screen names must be standardized for the enterprise. Microsoft advises, "Your screen name should not provide or allude to personal information. For example, use a nickname such as SoccerFan instead of BaltimoreJenny."[19]
Keep IM screen names private; treat them as another information asset that needs to be protected to reduce unwanted IM requests, phishing, or spam (actually spim, in IM parlance).
Prohibit transmission of confidential corporate information. It is fine to set up a meeting with auditors, but do not attach and route the latest financial report through unsecured IM.
Tips for Safer IM
2
2
Important things to know
3
Restrict IM contacts to known business colleagues. If personal contacts are allowed for emergencies, limit personal use for everyday communication. In other words, do not get into a long personal IM conversation with a spouse or teenager while at work. Remember, these conversations are going to be monitored and archived.
Use caution when displaying default messages when you are unavailable or away. Details such as where an employee is going to have lunch or where their child is being picked up from school may expose the organization to liability if a hacker takes the information and uses it for criminal purposes. Employees may be unknowingly putting themselves in harm's way by giving out too much personal information.
Ensure that IM policies are being enforced by utilizing IM monitoring and filtering tools and by archiving messages in real time for a future verifiable record, should it be needed.
Conduct an IM usage policy review at least annually; more often in the early stages of policy development.
3
Important things to know
E-mail is a critical area for IG implementation, as it is a ubiquitous business communication tool and the leading piece of evidence requested at civil trials.
Nearly 80 percent of all employees send work e-mail messages to and from their personal e ...
ITS 833 – INFORMATION GOVERNANCEChapter 12 – Information Gov.docxdonnajames55
ITS 833 – INFORMATION GOVERNANCE
Chapter 12 – Information Governance
For Email and Instant Messaging*
University of the Cumberlands
Dr Isaac T. Gbenle
1
1
Organizations should assume that IM is being used, whether they have sanctioned it or not. And that may not be a bad thing—employees may have found a reasonable business use for which IM is expedient and effective. So management should not rush to ban its use in a knee-jerk reaction. Here are some tips for safer use of corporate IM:
Just as e-mail attachments and embedded links are suspect and can contain malicious executable files, beware of IM attachments too. The same rules governing e-mail use apply to IM, in that employees should never open attachments from people they do not know. Even if they do know them, with phishing and social engineering scams, these attachments should first be scanned for malware using antivirus tools.
Do not divulge any more personal information than is necessary. This comes into play even when creating screen names—so the naming convention for IM screen names must be standardized for the enterprise. Microsoft advises, "Your screen name should not provide or allude to personal information. For example, use a nickname such as SoccerFan instead of BaltimoreJenny."[19]
Keep IM screen names private; treat them as another information asset that needs to be protected to reduce unwanted IM requests, phishing, or spam (actually spim, in IM parlance).
Prohibit transmission of confidential corporate information. It is fine to set up a meeting with auditors, but do not attach and route the latest financial report through unsecured IM.
Tips for Safer IM
2
2
Important things to know
3
Restrict IM contacts to known business colleagues. If personal contacts are allowed for emergencies, limit personal use for everyday communication. In other words, do not get into a long personal IM conversation with a spouse or teenager while at work. Remember, these conversations are going to be monitored and archived.
Use caution when displaying default messages when you are unavailable or away. Details such as where an employee is going to have lunch or where their child is being picked up from school may expose the organization to liability if a hacker takes the information and uses it for criminal purposes. Employees may be unknowingly putting themselves in harm's way by giving out too much personal information.
Ensure that IM policies are being enforced by utilizing IM monitoring and filtering tools and by archiving messages in real time for a future verifiable record, should it be needed.
Conduct an IM usage policy review at least annually; more often in the early stages of policy development.
3
Important things to know
E-mail is a critical area for IG implementation, as it is a ubiquitous business communication tool and the leading piece of evidence requested at civil trials.
Nearly 80 percent of all employees send work e-mail messages to and from their personal e.
ITS 833 – INFORMATION GOVERNANCEChapter 12 – Information Gov.docxvrickens
ITS 833 – INFORMATION GOVERNANCE
Chapter 12 – Information Governance
For Email and Instant Messaging*
University of the Cumberlands
Dr Isaac T. Gbenle
1
1
Organizations should assume that IM is being used, whether they have sanctioned it or not. And that may not be a bad thing—employees may have found a reasonable business use for which IM is expedient and effective. So management should not rush to ban its use in a knee-jerk reaction. Here are some tips for safer use of corporate IM:
Just as e-mail attachments and embedded links are suspect and can contain malicious executable files, beware of IM attachments too. The same rules governing e-mail use apply to IM, in that employees should never open attachments from people they do not know. Even if they do know them, with phishing and social engineering scams, these attachments should first be scanned for malware using antivirus tools.
Do not divulge any more personal information than is necessary. This comes into play even when creating screen names—so the naming convention for IM screen names must be standardized for the enterprise. Microsoft advises, "Your screen name should not provide or allude to personal information. For example, use a nickname such as SoccerFan instead of BaltimoreJenny."[19]
Keep IM screen names private; treat them as another information asset that needs to be protected to reduce unwanted IM requests, phishing, or spam (actually spim, in IM parlance).
Prohibit transmission of confidential corporate information. It is fine to set up a meeting with auditors, but do not attach and route the latest financial report through unsecured IM.
Tips for Safer IM
2
2
Important things to know
3
Restrict IM contacts to known business colleagues. If personal contacts are allowed for emergencies, limit personal use for everyday communication. In other words, do not get into a long personal IM conversation with a spouse or teenager while at work. Remember, these conversations are going to be monitored and archived.
Use caution when displaying default messages when you are unavailable or away. Details such as where an employee is going to have lunch or where their child is being picked up from school may expose the organization to liability if a hacker takes the information and uses it for criminal purposes. Employees may be unknowingly putting themselves in harm's way by giving out too much personal information.
Ensure that IM policies are being enforced by utilizing IM monitoring and filtering tools and by archiving messages in real time for a future verifiable record, should it be needed.
Conduct an IM usage policy review at least annually; more often in the early stages of policy development.
3
Important things to know
E-mail is a critical area for IG implementation, as it is a ubiquitous business communication tool and the leading piece of evidence requested at civil trials.
Nearly 80 percent of all employees send work e-mail messages to and from their personal e ...
ITS 833 – INFORMATION GOVERNANCEChapter 12 – Information Gov.docxdonnajames55
ITS 833 – INFORMATION GOVERNANCE
Chapter 12 – Information Governance
For Email and Instant Messaging*
University of the Cumberlands
Dr Isaac T. Gbenle
1
1
Organizations should assume that IM is being used, whether they have sanctioned it or not. And that may not be a bad thing—employees may have found a reasonable business use for which IM is expedient and effective. So management should not rush to ban its use in a knee-jerk reaction. Here are some tips for safer use of corporate IM:
Just as e-mail attachments and embedded links are suspect and can contain malicious executable files, beware of IM attachments too. The same rules governing e-mail use apply to IM, in that employees should never open attachments from people they do not know. Even if they do know them, with phishing and social engineering scams, these attachments should first be scanned for malware using antivirus tools.
Do not divulge any more personal information than is necessary. This comes into play even when creating screen names—so the naming convention for IM screen names must be standardized for the enterprise. Microsoft advises, "Your screen name should not provide or allude to personal information. For example, use a nickname such as SoccerFan instead of BaltimoreJenny."[19]
Keep IM screen names private; treat them as another information asset that needs to be protected to reduce unwanted IM requests, phishing, or spam (actually spim, in IM parlance).
Prohibit transmission of confidential corporate information. It is fine to set up a meeting with auditors, but do not attach and route the latest financial report through unsecured IM.
Tips for Safer IM
2
2
Important things to know
3
Restrict IM contacts to known business colleagues. If personal contacts are allowed for emergencies, limit personal use for everyday communication. In other words, do not get into a long personal IM conversation with a spouse or teenager while at work. Remember, these conversations are going to be monitored and archived.
Use caution when displaying default messages when you are unavailable or away. Details such as where an employee is going to have lunch or where their child is being picked up from school may expose the organization to liability if a hacker takes the information and uses it for criminal purposes. Employees may be unknowingly putting themselves in harm's way by giving out too much personal information.
Ensure that IM policies are being enforced by utilizing IM monitoring and filtering tools and by archiving messages in real time for a future verifiable record, should it be needed.
Conduct an IM usage policy review at least annually; more often in the early stages of policy development.
3
Important things to know
E-mail is a critical area for IG implementation, as it is a ubiquitous business communication tool and the leading piece of evidence requested at civil trials.
Nearly 80 percent of all employees send work e-mail messages to and from their personal e.
The Role of Business Ethics in Employee Engagement Novembe.docxoreo10
The Role of Business Ethics in Employee Engagement
November 04, 2009
//By Tom Monahan, CEO of the Corporate Executive Board
My focus on ethical management reminds me that I still own a box full of business cards with
my name from a company that no longer exists.
My first job out of college was with Arthur Andersen. At the time, it was a single organization
and I worked in a division that became Andersen Consulting, and is now Accenture. Arthur
Andersen had one of the most ethical cultures I have seen; the best people, the best business
systems, and a holistic commitment to performance ethics. Yet, it went from being one of the
leading professional services organizations to only a Wikipedia entry in a matter of months, due
to unethical behaviors in a reasonably small niche of the firm. The disappearance of my first
employer due to ethical failures is a powerful lesson I bring to work everyday.
While this is a somber example of the potential downside from an ethics or compliance failure, I
have the opportunity at CEB to see how much upside a manager and leader can create with a
focus on this issue. One of CEB’s core strengths is a voracious appetite for quantifying the
drivers of corporate performance. We ask ourselves: what do the best companies do to create
inordinate value? We have gathered and analyzed millions of data points about employee
perceptions and behavior and rigorously tied them to key drivers of corporate productivity. What
we found is a strong link between ethical cultures and employee engagement. If an employee
works for a company they consider having a strong ethical culture they work harder, stay longer,
and are less likely to leave. Collectively, this data points to a 9% productivity boost from ethical
leadership in the management ranks. That’s a stunning figure, and for me, maybe even more
compelling than the business cards.
While there is a strong link, both ethical behaviors and employee engagement are at risk. What
we see happening, across hundreds of thousands of employees at the world’s largest companies,
is a perfect storm brewing composed of three different factors.
First, we see heightened employee cynicism about commitment of management to ethical
principles and compliance standards, as management teams wrestle with critical issues elsewhere
in the business.
Second, unhappy employees are unable to leave their current roles. In a normal economy, if an
employee does not like their boss, they can leave. However, today unsatisfied employees are
unable to move because of limited opportunities. This results in what we estimate to be about a 7
percent productivity shortfall in most companies as a result of low engagement levels.
Third, employee disengagement is particularly pronounced with the highest potential employees
within an organization. These employees are three times as likely to leave as a normal employee
once the economy improves. Mos ...
Common Workplace Monitoring Tips- Creating Smooth Workflow EnvironmentDeskTrack
DeskTrack is Employee Monitoring Software that provides you with everything to monitor your employee's behaviors. It makes you keep records of time and attendance, also productivity, location tracking, computer activities monitoring and etc. DeskTrack also stores the logs which can be easily found when needed. It helps to detect the suspected insider attempt in the workplace.
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What is the Real Cost of Non-Compliance?ConvergePoint
Organizations that do not put enough of an emphasis on the employee education and training for compliance will likely experience these pitfalls. Here we will demonstrate the loaded implications for the three most crippling effects of absent employee compliance education.
A management system is a systematic view of the organization to define how it creates and retains customers. This is why, to define a management system, we have to look at the organization from a systematic perspective. Since multiple elements influence a management system, having a systematic perspective will help pick us out of those elements that influence the management system.
A management system is a systematic view of the organization to define how it creates and retains customers. This is why, to define a management system, we have to look at the organization from a systematic perspective. Since multiple elements influence a management system, having a systematic perspective will help pick us out of those elements that influence the management system.
A management system is a systematic view of the organization to define how it creates and retains customers. This is why, to define a management system, we have to look at the organization from a systematic perspective. Since multiple elements influence a management system, having a systematic perspective will help pick us out of those elements that influence the management system.
Remote sensing and monitoring are changing the mining industry for the better. These are providing innovative solutions to long-standing challenges. Those related to exploration, extraction, and overall environmental management by mining technology companies Odisha. These technologies make use of satellite imaging, aerial photography and sensors to collect data that might be inaccessible or from hazardous locations. With the use of this technology, mining operations are becoming increasingly efficient. Let us gain more insight into the key aspects associated with remote sensing and monitoring when it comes to mining.
What are the main advantages of using HR recruiter services.pdfHumanResourceDimensi1
HR recruiter services offer top talents to companies according to their specific needs. They handle all recruitment tasks from job posting to onboarding and help companies concentrate on their business growth. With their expertise and years of experience, they streamline the hiring process and save time and resources for the company.
As a business owner in Delaware, staying on top of your tax obligations is paramount, especially with the annual deadline for Delaware Franchise Tax looming on March 1. One such obligation is the annual Delaware Franchise Tax, which serves as a crucial requirement for maintaining your company’s legal standing within the state. While the prospect of handling tax matters may seem daunting, rest assured that the process can be straightforward with the right guidance. In this comprehensive guide, we’ll walk you through the steps of filing your Delaware Franchise Tax and provide insights to help you navigate the process effectively.
Affordable Stationery Printing Services in Jaipur | Navpack n PrintNavpack & Print
Looking for professional printing services in Jaipur? Navpack n Print offers high-quality and affordable stationery printing for all your business needs. Stand out with custom stationery designs and fast turnaround times. Contact us today for a quote!
Unveiling the Secrets How Does Generative AI Work.pdfSam H
At its core, generative artificial intelligence relies on the concept of generative models, which serve as engines that churn out entirely new data resembling their training data. It is like a sculptor who has studied so many forms found in nature and then uses this knowledge to create sculptures from his imagination that have never been seen before anywhere else. If taken to cyberspace, gans work almost the same way.
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...BBPMedia1
Marvin neemt je in deze presentatie mee in de voordelen van non-endemic advertising op retail media netwerken. Hij brengt ook de uitdagingen in beeld die de markt op dit moment heeft op het gebied van retail media voor niet-leveranciers.
Retail media wordt gezien als het nieuwe advertising-medium en ook mediabureaus richten massaal retail media-afdelingen op. Merken die niet in de betreffende winkel liggen staan ook nog niet in de rij om op de retail media netwerken te adverteren. Marvin belicht de uitdagingen die er zijn om echt aansluiting te vinden op die markt van non-endemic advertising.
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As an Army veteran dedicated to lifelong learning, I bring a disciplined, strategic mindset to my pursuits. I am constantly expanding my knowledge to innovate and lead effectively. My journey is driven by a commitment to excellence, and to make a meaningful impact in the world.
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2. 1) Should managers monitor employee e-
mail and Internet usage? Why or why not?
Managers can monitor employee e-mail and Internet because a
research found about 77 percent of workers with Facebook account
use them during work hours. Moreover average employee wastes
approximately 30 percent of the workday on-work-related Web
browsing, while 90 percent of employee receive or send personal e-
mail at work. This all refer that effect the company which is:
Create serious business problem.
Nonstop interruptions that divert employee attention from the job
task they are supposed to be performing.
The managers worry about the loss of time and employee
productivity when employee is focusing on personal rather than
company business.
Too much time on personal business translates into lost revenue.
The company networks is too high, it also clog the company’s
network so that legitimate business work cannot be performed.
The employee can be send confidential or potentially embarrassing
company e-mail to outsiders
3. 2) Describe an effective e-mail and Web use
policy for a company
Effective e-mail and Web use policy is can lay out specific procedures
and accountabilities, identifying which users and organizational units
can share information, where information can be distributed , and
who is responsible for updating and maintaining the information.
The company can use software from Spector Soft Corporation that
record all Web site employee visit, time spend at each site and all e-
mail send.
The company also can use e-mail monitoring software flags certain
type of messages and keywords within messages for further
investigation.
Company use policy that includes explicit ground rules that state, by
position or level, under what circumstance employee can use
company facilities foe e-mail, blogging, or Web surfing.
4. 3) Should managers inform employees that their
Web behavior is being monitored? Or should
mangers monitor secretly? Why or why not?
The managers should inform the employees that their uses of the
web is monitored. This is because:
To avoid employees using their personal business
Employees can concentrate during their work hours.
Improve company productivity
Let employees know exactly where the company stands.
Monitoring might help pinpoint the user who was actually logged on
rather than the one assumed to be the cause of the problem.
