An informational presentation about programs, facilities and operations in the Cottleville Fire Protection District.

1. Welcome
Please introduce yourself to others at your table
Put on a name tag
Complete the information on the sign-in sheet

2. CARES Charge
o Create a long-range plan to meet the community’s level
of service and protection expectations.
Operational Guidelines
o Meetings will not be conducive to the format of an open
forum or debate.
o Meetings are work sessions that allow for the free
exchange of ideas.

3. Sign-in Sheet

4. I Have a Question!
• Fill Out Form
• Call:
• 636-447-6655
• Email:
• CARES@cottlevillefpd.org
• Ask During Small
Group Work Time

5. CARES Online
o www.CARESforCFPD.com
o Like us on Facebook
o www.Facebook.com/CottlevilleFire

6. Meeting Materials
o Cover Sheet
o Agenda
o Meeting #3 Summary Documents
o Verbatim Responses
o Executive Summary
o Informational PowerPoint Presentation
o Work Activity

7. CARES Meetings
Date Meeting Topic
Sept. 8 Kick-Off Meeting
Sept. 22 Staffing
Oct. 6 Equipment
Oct. 20 Operations, Facilities & Programs
Nov. 3 Fire District Finance 101
Nov. 17 Draft Community Recommendations Presented
Week of Nov. 28 - Draft Recommendations Presented
At Open Houses At Each Fire Station. Details Coming Soon.
Dec. 8 Final Recommendations Presented

8. Operations, Programs &
Facilities Presentation
Scott Freitag
Assistant Chief, Operations

9. What we will cover
o Review of last meeting
o Operations Division
o Facilities
o Special Programs

13. Operations, Facilities
and Programs

14. District Operations
o Budgeting o Facilities Maintenance
o Legal o Equipment Maintenance
o Pension o Computer Network
o Personnel/Benefits o Reporting
o Training o Public Fire Education
o Incident Response/ o Public Information Officer
Command o Community Liaison
o Emergency Operations o Plan Review
o Purchasing o Inspections
o Vehicle Maintenance

15. How are the duties divided?
Cottleville Central County O’Fallon FPD St. Charles FD Wentzville FPD
Chief Chief Chief Chief Chief
o Operations Chief
Operations Chief Operations Chief Operations Chief Operations Chief
Fire Marshall Training Officer Training Officer Training Officer Training Officer
Fire Fire Marshall Fire Marshall Fire Marshall
Marshall/Public
Fire Education
Battalion Chief A Battalion Chief A Battalion Chief A Battalion Chief A
Battalion Chief B Battalion Chief B Battalion Chief B Battalion Chief B
Battalion Chief C Battalion Chief C Battalion Chief C Battalion Chief C
Human Risk Reduction Human
Resources Officer Resources Dept
Human
Resources

16. Shared Duties and Delegation
o Training assistance on a part time basis
o Lot of volunteer hours
o Use overtime to fill in for public fire education where
suitable
o Delegate special projects when possible
o Downside of delegation is consistency
o Only able to shore up the foundation of the organization

17. Battalion Chiefs & The Safety
of Firefighters
o Operations o Administration
o Proper Incident Size-up o Pre-Incident Planning
o Implement Of Strategy & o Training
Tactics
o Administrative Functions
o Accountability
o Incident Safety Officer With
The Arrival Of A 2nd Chief
Officer

18. The Administrative Aspects of
Battalion Chiefs o Succession Planning
o Public Education
o Coaching & Counseling
o Fire Prevention Activities
o Asset tracking
o Community Outreach Programs
o Alarm & Dispatch Board
o CERT
o Communications equipment (radios,
o Emergency operations center laptops)
o Disaster preparedness o Pre-Incident Planning
o “Training Officer” o Mapping
o Training – shift & hosting classes
o USAR Team
o Haz Mat Team
o Mentoring Officers

19. Training

20. Disclaimer
Cottleville Firefighters are proficient and
capable of performing their jobs. However,
we struggle to meet standards due to a lack
of funding and staff dedicated to training.

21. Annual Training Comparison
Full-Time Training Officer
Cottleville No
Central County Yes
O’Fallon Yes
Wentzville Yes

22. Annual Training Comparison
Training Hours
30,000
25,047
25,000
20,000
15,000 12,653
10,064
10,000 7,963
5,000
0
Cottleville Central County O'Fallon Wentzville

25. Re-Certification Requirements
Area Hours Frequency
EMT 100 5 Years
Paramedic 144 5 Years
Instructor 24 3 Years
Investigator 30 3 Years
Inspector 30 3 Years

26. Training Budget
$120,000
$107,000
$101,000
$100,000 $90,280
$80,000 $74,900
$60,000
$40,000
$20,000
$0
Cottleville O'Fallon Central County Wentzville

27. Training Challenges
o Fall short regarding NFPA standards for training i.e.
o 1002 Driver Operator
o 1404 Respiratory Protection Training
o Do not currently conduct two night drills
o Officer training is close to the requirements
o Falls short, not comprehensive
o Drivers training is shy by 12hrs per year per driver

28. Training Challenges
o Need a pump operator proficiency drill
o Need an additional 3hr annual Haz Mat
Drill
o Average 5+ hours short per month per
person of the 20 hrs required
o Currently lack annual proficiency training
at all levels
• Source Insurance Safety Offices (ISO)

29. Training Officer Responsibilities
o Will spend an average is 2-4hrs of development time
for every 1 hr of teaching
o Source:(http://teaching.berkeley.edu/newsletters0607/newsletter9.html)
o Audit training reports monthly
o Input structured training reports
o Quality control training reports daily
o Maintenance of certification database for 50
employees

30. Training Officer Responsibilities
o Maintenance of training files for all employees; currently
needs a full audit
o Will develop a comprehensive district wide training plan
o Attend monthly meetings of the St. Charles County
Training Coordinates
o Coordinate CFPD responsibility for the County Academy
o Incident Safety Officer
Developed from job duties responsibilities of area training officers

31. Facilities

32. Station 1: 1385 Motherhead RD
o On site of original 1908 location
o Built 1987
o Renovated 2000 to remove
admin offices
o Also serves as our training and
community facility
o Renovation of bunks 2010
o Capable of housing 4
firefighters and one Battalion
Chief, if we had one
o Ladder, Utility Pick-up

33. Station 1
o Due to angle of approach,
cannot safely turn right off
Hwy N
o Current policy, NO Right
Turns Off N.
o Needs entrance from
Hwy N redesigned

34. Station 1
o Structural cracks on Hwy
N side bottom to top
o Damage to inside walls
due to structural shifting
o Probable causes, ground
shift/settling, and
increased traffic on N
causing vibrations

35. Station 2: 4065 Old Hwy 94 S.
o Built in 1992 (19 yrs old)
o Houses 1 Rescue Engine
and a USAR asset
o Capable of housing 4
firefighters

36. Station 2
o Needs interior renovation
and maintenance
o Back ramp is shifting
causing the retaining wall to
shift
o Retaining wall is not
structurally sound

37. Station 3: 6310 Weldon Spring Road
o Built in 1989 (22 yrs old)
o Houses one Rescue Engine
and the brush truck
o Capable of housing 4
Firefighters
o Ramp re-done 2010
o Bond Proceeds
o Needs interior renovation
and maintenance

38. Station 4: 4340 Towers Road
o Built in 1999
o Capable of housing 4
firefighters
o One Rescue Engine
o Reserve Engine stored
here

39. Station 4
o Basement flooding
o Needs interior
maintenance
o Engine bay needs
maintenance

40. Administration Building
o Adjacent to Station 1
o Built in 1999
o All staff offices
located here

41. Two Levy Funds Provide
CFPD Revenue
o General Fund
o Similar to your salary
o Used for operating costs (Personnel, Utilities, Supplies, General
Maintenance, Etc.)
o Bond Fund/Levy
o Similar to a home mortgage
o Used to pay the principal and interest on the District’s
outstanding Bonds for large scale capital improvements (new
buildings, roofs, etc.)
o Spending from the two funds cannot be mixed

42. Funding
o A new roof or driveway is bondable
o General maintenance and repairs has to
come from general revenue i.e. a leaky
roof or new paint

43. Programs

44. Public Education
o Fire extinguisher training program
o Limited due to staff shortages
o In school programs
o No longer have a presence due to staffing shortages
and in school requirements
o Station tours provided on a regular basis
o School fire drills every October

45. 2010 Public Contact
Residents Reached
4%
Residents NOT
Reached
96%
Total Residents: 40,000
Residents Reached: 1,579

46. Smoke Detector Program
o Our goal is to ensure there are properly maintained and
working smoke detectors in the homes throughout our
district.
o Door to door in targeted areas leaving information for
those who are not home
o Assist with the installation of battery operated smoke
detectors and/or changing batteries for those in need.
o CFCO helps with funding for door hangers

47. CERT
o Started in 2007
o Purpose of CERT
o Coordinated by an Engine Company Captain who is assisted by one
of our administrative assistants
o 30 members rostered, 10 active
o Funded through East/West Gateway and St. Louis Area Regional
Response System
o Budget $5,200 per year with restrictions on how the money is spent

48. CERT Training
o Initial training for new CERT members is 24hrs
o Training is provided by the fire district
o Monthly training meetings (2hrs duration)
o Fire extinguishers
o Search and Rescue
o Patient Packaging
o Disaster Scene Safety
o Annual 4hr county wide drill
o Total of 28hrs of training each year

49. Summary
o Operations division is severely short staffed
o District is not meeting training standards
o No one person dedicated full-time to training
o No one dedicated to coordinating public fire
education programs and training
o We have some programs, but not providing all
that we should

50. District Operations
o Budgeting o Facilities Maintenance
o Legal o Equipment Maintenance
o Pension o Computer Network
o Personnel/Benefits o Reporting
o Training o Public Fire Education
o Incident Response/ o Public Information Officer
Command o Community Liaison
o Emergency Operations o Plan Review
o Purchasing o Inspections
o Vehicle Maintenance

51. Small Group Work Activity

52. Select Recorder & Spokesperson
o Recorder Responsibilities
o Complete the requested information on your
group’s worksheet
o Spokesperson Responsibilities
o Facilitate Discussion
o Keep Group Focused/On Task
o Report Group’s Information

53. Complete the Worksheet
o Make sure the information recorded on the
worksheet reflects consensus of the group
o Monitor progress to complete the
worksheet in allotted time
o Only the group recorder’s worksheet will
be collected

54. Small Group Work Activity
o Task #1
o Based on the information provided in tonight’s
presentation, what most surprised you? What
most concerned you?
o Biggest Surprise:
o Biggest Concern:

55. Small Group Work Activity
o Task #2
o As we plan for the future of the District, how important
is it to secure funding to provide adequate staffing in
the area of operations?
o Keep in mind that the area of operations includes, but
is not limited to, training, maintenance, equipment,
technology, reporting, public information and public
fire education.

56. Small Group Work Activity
o Task #3
o Based upon what you learned tonight about
operations, programs and facilities, what
recommendations for the Board would you
suggest?

57. Work Activity Reporting
o What was your group’s biggest surprise?
o How important is it to your group secure
funding to provide adequate staffing in the
area of operations?
o One recommendation from your group:

58. Thank You!
Next Meeting: Nov. 3
Topic: Finance 101