Book

st
1 module
organization
management

1

organization management

Creation of organization structure – Expert mode

Objects to be created

1) Organization unit - PO10

2) Position - PO13

3) Job - PO03

4) Work Center - PO01

5) Task - PO14

6) Task catalog - PFCT

Organization Unit – PO10

Path – SAP Easy Access - Human Resource - Organization management - Expert Mode - Organization
unit

2

Create

Object

Select “object” and click on create button (F5)

3

After selecting “Create” button the next screen that appears where you have to give the companies
name same as the one displayed in yellow color. Hit “Save”

4

Cancel

The next screen appears is the “Essential relationship” screen.

Note: For a root organization there will not be a relationship. Ignore this screen by pressing the cancel
button as displayed in the screenshot.

5

An organization unit with your company name will get created with a unique 8 digit number.

Similarly if you need to create another organization unit under the root organization.

Delete the unique ID and select object and click on create button.

6

In this screen you would need to maintain the relationship between the root organization and the sub
organization unit that you created.

Relationship Type - Reports to – A 002

Type of related object – Organization unit

ID of related of object – Unique 8 digit ID of the root organization.

In the above screenshot the relationship described is Future Hyd reports to Future India.

8

The above screenshot is the organization structure of Future India Pvt Ltd. This structure can be viewed
in Simple maintenance method. The transaction code to view the organization structure is PPOS_OLD.

Position – PO13

Path - SAP Easy Access – Human Resource – Organization Management – Expert Mode – Position

Creating position is same like creating a organization unit. Select the object and give the position name.

9

Save the entry and the next screen that appears is essential relationship screen. Here you need to
maintain the relationship of Vice- President to an organization unit to which he reports.

10

In the above screenshot the VP belongs to the Begumpet branch.

Note: A position will never report to a organization unit rather it belongs to a organization unit.

11

In order to view the positions that you created use the transaction code PPOS_OLD. The positions will be
displayed in yellow color.

Job – PO03

Path – SAP Easy Access – Human Resource – Organization Management – Expert mode – Job

Job is nothing but universal classification of tasks. A job can be assigned to many positions.

Creating Job is same like creating a position.

12

In the below screenshot you will find the relationship between Job and a position.

A Job always describes a position. (A 007)

13

The below screenshot shows the job assignment to a position.

Work Center – PO03

Path – SAP Easy Access – Human resource – Organization Management – Expert mode – Work center

Work center is nothing but a location or place where a position is performing its tasks.

Work center always belongs to a particular position or a person or a organization unit.

15

Click on create option and name the work center.

Tasks – PO14

Path – SAP Easy Access – Human Resource – Organization management – Expert mode – Task

Task is nothing but duties and responsibilities.

16

Task describes a position.

18

Task Catalog – PFCT

Path – SAP Easy Access – Human Resource – Organization management – Expert mode – Task Catalog

Task catalog is nothing but a list of tasks been which is saved under an option called task catalog.

Put the transaction code in SAP easy access and once the T- Code is entered you will see a list of task
catalogs will appear. Put the cursor on the task option and click on create to create your own task
catalog.

19

Click on execute button and continue.

20

Place your cursor on the tasks as shown in the screenshot and click on create a folder.

21

At any given point of time you can create 5 tasks at a time. Create the folder first and then you can
create the tasks. Click on save to proceed further.

22

After creating the catalog, choose the catalog what you created and click on create and proceed further
to create tasks in the catalog.

23

If you notice besides the OPS folder a plus symbol appears. Which means the folder contains tasks that
you created.

When you expand the plus button you can see the tasks that you created.

24

How to assign task catalog to a Job

When you assign the task catalog to a job automatically the task will be inherited to all the positions.

Use the T-Code PO14 and choose the task catalog that you created.

25

Select relationship and click on create.

26

Click on save and the tasks will be assigned to the job.

To view the task assignment to job.

Path – SAP Easy Access – OM – Info system – Job – Task description for jobs.

27

To view position description

Path – SAP Easy Access – Human resource – OM – Info system – Position – Complete position
description.

28

Give the position number.

29

Creation of organization structure – Actions Method

Use of this method is you can create your own info type in sequential order.

Transaction code – OOMT

Path – SPRO – Personnel management – Organization management – Basic settings – Maintain
personnel actions.

Click on new entries

31

Name the action and it can be alphanumeric. Give the action text.

Double click on Actions individual maintenance and proceed.

32

Click on new entries and proceed.

33

Since you created the action type as 5000 which is to create the positions. There are few fields that need
to be filled.

Plan version - 07

Object type – (S) Position

Info type - This is nothing but the info type that you want to maintain in sequential order.

Sub type - This is nothing but sub type for the info type defined.

Plan status – 1 Active

Variation field – This is nothing but “Reports to” which organization unit or position.

Function code – INSE – This is nothing but create.

FCode Scr. Var – MASS – This is nothing but create.

34

Now use the T-code PP03

Object type should be - “S”

Leave the object ID blank and put the number that you created for action in the action field “5000” and
click on execute to proceed further.

35

Create the object and save to proceed.

36

Create the essential relationship of a position to a organization unit as created in the actions tab.

37

Maintain the description tab .

38

Maintain planned compensation if required.

39

Create Vacancy if required.

40

Plan Version

If you need to differentiate one organization structure from another you need to create a plan version.

Path – SPRP – Personnel management – Global settings in personnel management – Plan version
maintenance – Maintain plan version


41

Give the plan version name. It can be 2 digit number or 2 alphabets also.

Click on save.

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You can see on the above screenshot the new plan version has got created.

Now if you want this plan version to be active you can choose any of the two methods.

1st method :

Path – SPRP – Personnel management – Global settings in personnel management – Plan version
maintenance – Set active plan version

PLOGI – PLOGI is the switch to activate the plan version of your choice.

43

Click on the radio button and choose the plan version that you created.

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Click on save to save the changes.

2nd method:

Go to SM30 and put the table number T77S0

45

Click on maintain

46

Click on position and it will ask for the group name and abbreviation then type PLOGI-PLOGI and
execute.

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You can see the plogi plogi switch appearing.

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Click on the radio button and save. This is another way of activating the plan version.

Now the plan version is active but not in current status.

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Active

In order to make it current plan version you would need to start creating a new organization unit and
choose the plan version that you created.

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info tyPes in organization
management

Info type Description 1002:

Select organization unit or position and select description and then click on create.

51

Select the subtype and give description. If the client says he wants to add his own sub type.

Path – SPRO – Personnel management – Organization management – Basic settings – Data
enhancement model – Info type maintenance – Maintain sub type

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Fill the required field such as info type, sub type and sub type text. Save the entry.

Every info type or sub type should have a time constraint.

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Select the entry and double click on ‘Time constraint”

Then click on new entries to maintain the time constraint.

55

Then click save and proceed. Now if you go to the description info type and in the sub type you can see
the description that you created.

56

Choose the description and write the content in the content field and save it.

If you want to view the description in the table. Then use the T-code SE12

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Type HRP1002 in the database table field. HRP1002 to view the description info type and click display.

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Content

You would see a display table. Click on content table as shown in the screenshot and proceed.

59

It will ask you for the plan version , object type and object ID. After entering the required details click on
number of entries to see how many entries exist for the object id and then proceed to execute.

60

Copy the response code which will be towards the end and go back to the first page where you entered
HRP1002. Now in place of HRP you would need to enter HRT followed by the info type number 1002.

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Paste the response as shown in the screenshot and click on execute to view the description that you
created for Info type 1002.

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Info type Health Examinations – 1009

Select a organization unit or position or work center which has a health examination info type and select
the entry and click on create.

If the client wants to have their own sub type then follow the below mentioned path to create the sub
type.

Path – SPRO – PM - Info type settings – Set up check value for health examinations

63

Select new entries and fill the required field.

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Sub type – 1009

Examination type – 1234 (you can give any name)

Health examination name – drug test (you can test name)

Exam recurrence – 6 (How often you want the test to me repeated)

Time unit – Months (This is nothing but months, days and time)

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Now you can see the sub type which we created with the name Vinod.

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Give the examination type that you created and hit enter you will find rest of the fields getting filled
automatically.

Info type Restriction - 1006

Restriction can be assigned to a person, position and an organization unit.

If the client wants to have his own restriction and reason. You would need to follow the below steps.

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Path – SPRO – PM – Info type settings – Set up check values for restrictions


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Save the entry

Once the entry is saved go back and select set up check values for reason.

Click on new entries and proceed further.

69

Save the entry

Now if you go to the info type and select the sub type and reason you will find the entries there.

70

Creation of Custom info tyPe

A Creation of custom specific info type is only possible for info type numbers (9000 – 9999). A custom
info type is nothing but if the client wants you to create a specific info type which should match with
their company requirements.

Any custom info type has to be created in T-Code SE11.

Select data type and give the Info type name that you want to create. Whenever you create custom info
type HRI followed by the info type number 9420. Click on create to proceed further.

72

In this screen a dialog box will appear select “Structure” and execute.

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Info
Type
name

Double
click

In this screen you have to maintain the info type structure for Info Type “9420”. In the short description
field give the name for the info type that you wish to create. Under the component give the name as
“ZTrade” it should always start with “Z”. Under component type put the same name as component
“ZTrade” and hit enter. You can see the length and decimal getting populated with Zero. This should be
automatically filled by the system once you configure the info type 9420. Click on save to save the
changes.

74

The moment you click on save you will get a dialog box asking you to provide a package. A package is
created by an ABAP consultant and they would be having this. We can ignore this when creating it in the
test system as this will not become a hurdle for us. In the live scenario you should ask the package with
the ABAP consultant and put the package name in the package field. As of now click on “Local Object”
and proceed.

75

After saving the above changes you would need to double click on Ztrade and once you do that another
dialog box will appear. Simply click on Yes option to proceed.

Save

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Once you double click on ZTrade another dialog box will appear. Select “Data element” and execute.

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Give the short description name as Trade License Number and click on field name.

78

In this screen you would need to specify the character length that should appear for the info type.

Then click on Data type.

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Put the domain name as ZTrade and double click on it.

Save the changes.

Once you save it you will get a dialog box asking to click yes to create a domain. Click yes to proceed.

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Activate

In this screen give the short description and Data type has to be characters if you have the domain need
to be in characters. Similarly you can choose the appropriate one. Also you would need to mention the
number of characters 20 and the output length should be the same as input which is nothing but 20.

You can choose sign if you need any signs in the characters and you can also click on lower case to the
characters in lower case. If you don’t choose this particular option the system will take the character in
upper case.

Now you would need to click on activate button. Remember ever action that you create for custom info
type you would need to activate the particular action.

Please see the above screenshot to know how to activate the action.

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Make sure domain is selected to activate and click on execute.

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You can see in the bottom that the object is activated.

83

Go one step back and now you can see the domain character and decimal will be activated.

Now you would need to activate this object also. Click on activate and proceed as shown below.

84

Object got activated as shown in the bottom.

Go one more step back and now you can see the character and decimal fields getting activated for the
info type.

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Activate the above as well. So in total you would do 3 activations in this entire process.

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When you activate the third object you will get a warning. You can ignore it or else if you want to view
the activation log you can click on yes else no.

You have created the custom info type but for this info type to be available in the system you would
need to go to T – Code PPCI.

88

Provide the info type number that you created and also the description of that info type.

Click on create

89

The create and check box will get activated.

Click on the create button besides the check button.

90

A dialog box will appear click on yes to create the info type.

91

Now you can see the info type is created.

If you want to check this click on check button.

92

You can see what all structures go created.

There will be few tables which will not get created if you want to maintain them click that particular
table and click on change.

93

For example in the above the ones in the pink color dint get created so select that table and click on
change to maintain it.

To check if the info type is created go to SM30 and in the table name put T777I and click on maintain.
You will get a list of info types drag the screen to the bottom and you can find the info type that you
created.

94

You should now proceed to create a sub type for the info type that you created and also assign time
constraints to the sub type.

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Select the info type and double click on time constraint.

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Fill the fields and click on save. Remember you would need to create sub type also. The one that I
created is Z420.

Now if you go to any organization unit you can see the info type in the list.

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Creation of Custom relationshiPs
There are multiple relationships that exist in SAP. We can also create custom relationships based on the
requirement.

Path – SPRO – Personnel management – Organization management – basic settings – data model
enhancement – Relationship maintenance – Maintain relationship

Click in new entries and proceed.

99

Give the relationship name. It should be 3 digit number or 3 alphabets.

- Give the relationship from bottom to top – A model

- Give the relationship from top to bottom – B model

100

Select the entry that you have created and click on the allowed relationships and then click on new
entries. The screen displayed above will appear.

101

Fill the required field.

- OT – This is nothing but object type.

- A/B – This is nothing but A model or B model.

- RelObjType – This is nothing but the relation with the object type.

- Click on save.

Now you would need to maintain the sub type for the above.

Path – SPRO – Personnel management – Organization management – Basic settings – Data model
enhancement – Info type maintenance – Maintain sub type

102


103

Info type name – 1001 which is nothing but relationships.

Sub type – Since you created the relationship name as “Z15” they need to be name as AZ15 for A model
and BZ15 for B model relationships.

Sub type text – Name the sub type so that you can distinguish one sub type to another.

104

Now you have to give time constraint to both the sub types. Select the 1 st sub type and double click on
the time constraint.

105

Click on new entries and fill the details and save the entry.

Similarly for the B model assign the time constraint.

106

Now go back to relationship maintenance and check for the relationship that you created. The
relationship is shown in the below screenshot.

107

Now you would need to test the relationship that you created.

- Go to T-Code PO13

- Give a position number in the position field and click on relationship

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Select relationship button and click on create.

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Similarly go to the organization unit and see if the relationship is “is owned by”

110

nd
2 module
Personnel
administration

112

Personnel administration
In the personnel administration module we would need to create an enterprise structure. In real time
before even we create a organization structure an enterprise structure need to be created.

An enterprise comprises of the below.

Client

Company Code BUKRS Length 4

Personnel Area WERKS Length 4

Personnel Sub Area BTRTL Length 4

enterPrise struCture

There is another structure we need to maintain in personnel administration which is personnel
structure.

Employee Group PERSG Length 1

Employee Sub PERSK Length 1
Group

Personnel struCture

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Before we hire an employee we have to configure an enterprise structure.

Methodex

Begumpet Madhapur

Implementation AMO

USA UK UAE

The reason why we need to have Personnel are and personnel sub area is to differentiate one group
from the other.

In the above diagram USA, UK and UAE is going to be personnel sub area if the functioning of all the
three or any one of the three is going to be different. Example: If the work schedule of the USA, UK and
UAE is different and similarly holiday calendar is different. Then all the three are called Personnel sub
areas.

Personnel area would be Madhapur. Personnel area is nothing but location.

114

Configuration of enterPrise struCture
Define a company

Basically this is done by the FICO consultants.

Path: SPRO – Enterprise structure – Definition – Financial Accounting – Define Company

Click on new entries.

115

Give a company number and fill the address details and click on save and the new company will be
created.

Note: For practice we will be using the company code 3000.

116

Creation of Personnel Area

Path: SPRO – Enterprise structure – Definition – Human resource management – Personnel Areas

Double click on personnel areas.

117


118

Give a 4 digit personnel area and fill the address details and then click on save.

119

After you click on save another screen will appear. Simply click on cancel as this is not a mandatory field.

Your new personnel area is created.

120

Creation of Personnel Sub Area

Path: SPRO – Enterprise structure – Definition – Human resource management – Personnel Sub Areas

Double click on create personnel sub areas.

121

It will ask you for the personnel area. Select the personnel area that you created.

122


123

Give the personnel sub area and personnel sub area text and save the entry.

124

Creation of Employee Groups

Path: SPRO – Enterprise structure – Definition – Human resource management – Employee groups


125

Name the Employee group which is one character in length and save it.

The employee group is created.

126

Creation of Employee Sub Group

Path: SPRO – Enterprise structure – Definition – Human resource management – Employee Sub groups

Click on define employee sub group.

127

Select new entries and proceed.

128

Name the employee sub group which is two characters in length and save the entry.

A new employee is created.

129

Assignment of company to a company code

Path: SPRO – Enterprise structure – Assignment – Financial accounting – Assign company code to
company

Choose the company code that you created “0008” and assign this to “3000” which is IDES USA. As we
decided for training we would be using “3000”.

Click on save.

130

Assignment of Personnel area to company code

Path: SPRO – Enterprise structure – Assignment – Financial accounting – Assignment of personnel area
to company code

Here the mandatory fields are company code and country grouping. 3000 is the company code and 10 is
for USA.

Click on save.

131

Assignment of employee sub group to employee groups

Path: SPRO – Enterprise structure – Assignment – Financial accounting – Assign employee sub group to
employee group


132

Select the employee group and the sub group that you created and also select the name of the country.

Click on save

Personnel administration info
tyPes
1) 0000 – Actions

2) 0001 – Organization Assignment

3) 0002 – Personal data

4) 0003 – Payroll status

5) 0006 – Address

133

6) 0007 – Work schedule

7) 0008 – Basic pay

8) 0009 – Bank details

9) 0016 – Contract elements

10) 0019 – Monitoring of tasks

11) 0021 – Family members

12) 0022 – Education

13) 0023 – Previous employers information

14) 0024 – Qualification/Skills

15) 0027 – Cost distribution

16) 0031 – Reference personnel number

17) 0041 – Date specifications

18) 0077 – Additional personal data

19) 0094 – Residence status

20) 0105 – Communication

21) 0185 – Personal ID’s

These are the standard info types which are maintained globally. Few info types can be added based
on country specific.

transaCtion Codes used in Pa
1) PA30 – Maintain master data

2) PA20 – Display master data

3) PA10 – Personnel file ( To view complete detail of a specific employee)

4) PA40 – Personnel Actions (Hiring and termination)

134

 You cannot maintain IT0000 and IT0001 separately in PA40.

 IT0000 should be maintained first and then IT0001

 System will assign a personnel number to an employee only after maintain IT000, 0001
&0002.

Pa30
Path: Easy access – Human resource – PM – Administration – HR master data – PA30

info tyPe - 0000

To maintain IT0000 – Actions we have to go PA40.

135

Give the start date and select” Hire” and execute.

136

Give all the details and hit enter. You will get the above mentioned error “No entry in T503” system is
not able to understand what is employee group and employee sub group. The reason why you are
getting this error is because you have not maintained attributes.

To maintain the attributes you need to follow the below path.

Path: SPRO – PM – PA – Organization data – Organizational assignment – Define employee attributes

137

Select the country grouping as “10” for USA and execute.

138

Search for the employee group and sub group that you created. You would need to maintain 3 statuses
here.

Active status – This is nothing but the general status of the employee. Active, in active or retiree

If you select 1 it will be active.

Employment Status – This is nothing but whether the employee is salaried or part timer or any other
status. If you select 2 it will be salaried.

Training status – This is nothing but whether the employee is trained or not. If you select 2 it will be
trained.

Now if you go back to PA40 and hit enter you will not get the error.

139

Click on save to proceed further.

140

After clicking on save you will get an error which says “Number range 03 is external, enter a personnel
number”.

Meaning of the above is 03 is the interval and 03 is external which means you would need to assign
personnel number to this position. If it was internal the system would have automatically assigned.

If you click on the error message you will get to know what is the interval and from which number range
you can assign personnel number.

141

In the above it says we can assign number from 000800000 to 090000000.

Click on save the changes will be saved and the system will take the personnel you assigned from
000800000 to 090000000.

We need to find out how the system is taking the interval 03 and asking us to assign personnel number
from a certain interval. Follow the below path to find out that.

Path: SPRO – PM – PA – Basic settings – Maintain number range intervals for personnel numbers

142

Click on change intervals.

143

Add
Interval

Interval
External

This is the number range table. On the right hand side the first option is called intervals. In the above
screenshot we have intervals from 01 to 05. The one on the corner is where you can define whether the
number range should be internal or external. Internal means the system will define the number range
on its own. External means we can define our own number range. If the box is checked that means it is
external number range.

If you need to add your own interval you can click on add interval icon on the top and maintain your
own number range in the interval.

When we hired the employee and filled the actions tab and when we entered into the next screen it
gave us an error “Number range 03 is external, enter a personnel number”. Why system is only picking
03 interval why not any other intervals.

The reason is 03 is maintained as the default number range for the country grouping USA. The one we
are using now.

In order to default a number range we have a concept called “Feature”. A feature is nothing but
defaulting a number range by satisfying certain conditions.

Path: SPRO – PM – PA – Basic settings – Determine defaults for number ranges

144

The name of the feature for maintaining number range is called “NUMKR”

Since you country grouping is USA (10). Select USA and see what is the interval that is stored.

145

It says if the country grouping is 10 and if the employee group falls under the personnel area 0007
(Consulting – Vinod) then assign interval 03 which is external .

If the country grouping is 10 and the employee group does not fall under the personnel area 0007 then
assign interval 01.

Similarly you can also change the intervals for different personnel areas.

For example if you want to assign interval to personnel area 0008.

146

Cut

Select USA and click on cut as shown in the screenshot.

147

The technical name for country grouping is called “MOLGA”. Select molga and click on create.

148

Click on USA and execute.

149

USA will get added to the list. Now select USA and click on create.

150

A dialog box will appear. Select “Field for decision operation”. This is nothing but you are deciding for
which personnel area you need to assign an interval. Click on execute.

151

Another dialog box will appear which will ask you to select for which field you want to assign an interval.
Since we are assigning it to personnel area select personnel area and click on transfer button.

152

Personnel area will get added. Select personnel area and click on create.

153

The moment you click on create a dialog box will appear asking you to choose the personnel area that
you want interval to be assigned. Click on execute.

154

0008 is added now. Click on 0008 to assign a interval now.

155

Select return value and click on execute.

156

Enter the interval value. 03 is entered in the above screenshot and click on transfer.

157

Interval is now added. Now maintain otherwise option also. If the country grouping is 10 and the
personnel area is 0008 then assign interval as 03 otherwise it has to be 01.

Select other wise and click on create.

158

Select return value and click on execute. You don’t need to take a decision on this because you have
already taken the decision for 0008.

159

Enter interval value 01 and click on transfer.

160

he

01 is being added to otherwise.

In the same way you can also assign intervals to employee group, employee sub groups and personnel
sub area.

The reason why you are not able to see the personnel sub area is because when you execute T-code
PA40 to hire an employee the first info type that you have to maintain is 0000-Actions. In actions you
will not find a personnel sub area hence that is the reason why don’t find the personnel sub area for
intervals.

See the below screenshot for your reference.

161

If you want to add the personnel sub area you can do so by following the below path.

T –code PE03 this is the transaction code to execute a feature.

162

Type NUMKR in the feature field and select attributes in the sub objects and click on change.

163

Select structure and proceed further.

164

In the above screenshot you can see the personnel sub area is not select. Click that particular entry and
save it. You can see the personnel sub area also getting added to the entry list for intervals.

You can also find few fields like structure name, this is nothing but all the structures are defined in table
PME01. This code is used for enhancement.

Passing type field - This field is used for the return value. There are two options available.

a) 1 – Field transfer ( one field)

b) 2 – Table transfer more than one field

Note: You should never change the standard passing type defined.

165

Creating struCture in Pa
In PA you can create positions, job and organizations units and many more.

Go to SM30 and type T528B to create all objects except organization units.

Click on maintain

166

You can see a list of objects in the above screenshot. Towards the end you can see an option called OM
and under that you have a letter P. This means PA is integrated with OM.

Click on new entries to create a position or any other object.

167

Give the object and 8 digit unique number. If you want you can give the job as well. Give start and the
end date and country grouping if required and click on save.

168

You can see the position has been created.

If you want to give description to the position.

Go to SM30 enter V_T528T and click on change.

169

The dialog box will ask you to enter the position number and execute.

170

Click in new entries

171

Give start date, end date and position text and click on save.

172

If you go back to the table T528B you can now see the position description also.

In the similar way if you want to create organization unit the go to SM30 and enter the table name
T527X.

173

How to get default values after entering a position number while hiring an employee in PA40

Steps to be followed:

1st Step

- First of all create a company

- Create Personnel area

- Create Personnel sub area

- Create Employee group

- Create employee sub group

2nd Step

- Assign company code to a company

- Assign personnel area to company code

- Assign employee sub group to employee group

3rd Step

- Maintain employee attributes for employee group and employee sub group

4th Step

- Maintain the switches in table T77S0

- PPINT-BTRTL defaulting the personnel sub area

- PPINT-PERSA defaulting personnel area

- PPINT-PPINT defaulting the controlling area

5th Step

- Go to PO13

- Maintain Info type 1008 and 1013

6th Step

- If you get an error with the position number ( Position number not in T528B table)

- Then run the program RHINTE10 in SE38 T-code with the position number

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Now you enter the position number you will get the values by default.

info tyPe – 0001

This is info type 0001 and the following fields you would need to configure.

- Payroll Area

- Contract

- Exempt

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- Organization Key

- Administrator

- Cost center

Creation of Payroll area
Path - SPRO – Personnel management – Personnel Administration – Organization data – Organization
assignment – Create payroll area

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Payroll area – 2 digits alphanumeric

Payroll text – Name the payroll area

Period parameter – This is nothing but whether the period of pay is weekly, monthly or bi-weekly and so
on.

Run Payroll – This field need to be checked if you want to run the payroll.

Date modifier - This field is used to differentiate one pay date with another. When payroll area has same
period parameter compared to the other payroll area. The only way to differentiate is by giving the date
modifier.

Note – Either you change the date modifier or period parameter to differentiate the pay period.

Creating Period parameter

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Path – SPRO – Payroll – Payroll USA – Basic settings –Payroll organization – Define period parameters


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Give period parameters, it has to only numbers (2 digit number).

Name the period parameter and assign the time unit. Time unit is nothing but if the period of pay is
monthly, weekly or bi-weekly.

Give the start date as well. Click on save and proceed further.

Creating date modifier

Path – SPRO – Payroll – Payroll USA – Basic settings –Payroll organization – Define date modifier

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Click on new entries and give any two digit number and name the date modifier.

Click on save and proceed further.

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The reason why we created period parameter and date modifier is explained in the below example.

Example – For example you have few employees who are paid on the 30 th of every month and few
employees who are paid on the 5th. Both are monthly paid employees. The way you can distinguish
these two pay dates is by defining period parameter or date modifier. Any one is good enough to
distinguish the pay dates.

Now you have to define the dates of the pay periods in the period parameter and date modifier. This is
nothing but you are specifying and letting the system know that when the employees are paid.

For example in the above screenshot we have created two payroll areas and “SS” for which both the
period parameter and date modifier is 01 which means monthly.

So let us create pay period for the payroll area SS from 1 st till 30th.

Secondly we have created another payroll area “YY” for which we have given period parameter as 99 the
one which we created and date modifier as 01.

So let us create the pay period for the payroll area YY from 1 st till 30th but paid on 5th of next month.

Path to define the pay period is

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Path – SPRO – Payroll – Payroll USA – Basic settings –Payroll organization –Generate payroll periods

Click on payroll periods and proceed further.

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If we take the first payroll area SS as example we have to define the period parameter and date modifier
as 01.

START DATE is nothing but for which period you want to create the payroll period.

FINAL YEAR is nothing but till what period you want to generate the payroll period.

START OF FISCAL YEAR is nothing but from which month the payroll period is starting. In USA the
financial year starts with 1st Jan for every year. So the fiscal year should be 0101.

PAYDAY RULE - There are 4 rules

a) 1 – Adds the number of days to the period start date.

b) 2 – Deducts the number of days from the period end date.

c) 3 – Adds the number to the period end date.

d) 4 – Monthly only- the number of days is used as payment day.

We usually choose the 3rd option.

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NUMBER OF DAYS IS nothing but how many days you want to add or deduct based on the rule that you
select using the payday rule.

DETERMINE PERIOD NUMBER – a) Payment day for period b) 1- start day for period c) 2- End date for
period.

You will have 3 options here, you can choose the appropriate option and proceed further. Usually we
choose the 2 option.

Click on execute and now you can see the period is 01 and year 2010. Period starting from 01.01.2010
and ending on 31.01.2010 and the pay day is 31.01.2010.

If you click on carry out table change option it would go for a live run.

Now if we run the payroll period for payroll area YY as we decided that the payroll period should be
from 1st till 31st but the pay day should be 5th if next month.

So the only change you have to do here is define the period parameter different from the other payroll
area and number of days that you want to the period end date.

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In the above screenshot everything remains same except the pay day. Since you added 5 days to the
number of days the pay day is showing on 5 th of the month.

You can also check your payroll periods.

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Click on check payroll period and specify the payroll period and you can see the period from start of the
period till the end year specified.

Similarly you can check the pay dates as well by click on check pay dates.

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Now if you go to Info type 0001 under the payroll area if you choose the drop down you can see the
payroll areas that you have created.

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The above screenshots display the payroll areas you created. “SS” and “YY”.

Now the next step is to create a control record.

Control reCord
Every payroll area that you create should have a control record.

Path - SPRO – Personnel management – Personnel Administration – Organization data – Organization
assignment – Create control record.

Transaction code – PA03

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Enter the payroll area that you created. SS and click on create.

You will see 4 types of payroll status.

1) Released for payroll

2) Released for correction

3) Exit payroll

4) Check payroll status

Released for payroll is the status when the master data is locked and no change can be made to the
master data.

Released for correction is the status when the payroll is run and if we encounter any error when change
the status to released for correction and in this status changes can be made to master data

Exit payroll is the status where the payroll is run successfully.

Check payroll status by using this status you can check the status of the payroll that you have run.

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Payroll period is nothing but the period for which you want to run the payroll for. For example if you
want to run the payroll for the month of January 2010. Then you have to choose the payroll period as
12.12.2009. Always the payroll period should be one month before the actual payroll period. If the
payroll period is February then you have to define the period as January.

Run is nothing but how many times we have run the payroll for the same period.

Earliest retro accounting period is nothing but till which month you want system to refer in order to run
the current month’s payroll.

Example – If you are running the payroll for an employee for the month of March 2011. The employee
made some changes to the master data for the month of January 2011. If you define retro period as
January it will run the payroll from January onwards to correct the pay slip for the changes that were
made to the master data.

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In the above screenshot I am running the payroll for 1 st January 2010 but I have provided the dates as 1 st
December 2009.

Once I save the changes and come back again and select “Released for payroll’ the system will
automatically change the payroll period to January 2010.

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You can see the payroll period as 1st January 2010 and run option also getting activated with 1.

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Now if you go back to info type and put the payroll area that you created the system will accept it. If you
don’t create a control record for the payroll area the system will ask you to create the control record
and then save the changes.

To check the payroll result the transaction code is PC_PAYRESULT.

how to default a Payroll area
Path - SPRO – Personnel management – Personnel administration – Organization data – Organization
assignment – Check default payroll area.

Feature name is ABKRS

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Select TCLAS and go to otherwise and then select Molga and select USA. Under USA select personnel
area (008) and then select the employee group. Under employee group assign the employee group
name and to the employee group assign the pay roll area. Secondly if the payroll area is not under that
employee group then assign the other payroll area under otherwise.

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If you go to info type 0001 the payroll area will come by default.

administrator
Administrators are those people who have got complete access to the info types. If any changes are
made and if any employees are hired the administrators will be notified by the system.

Creation of Administrator

There 3 things you would need to configure

1) Personal administrator

2) Time administrator

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3) Payroll administrator

Path – SPRO – Personnel management – Personnel administration – Organization data – Organization
assignment – Define administrator groups

Feature name is PINCH

There are 2 types of transaction class A Employee data and B applicant data. In the above screenshot
TCLAS is nothing but transaction class. B is nothing but applicant data and otherwise is employee data.
Since we are creating a employee data choose otherwise and proceed further.

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Click on other wise under otherwise select the employee group and under employee group select
otherwise again and then select the personnel area and select the personnel area that you created and
assign a dummy value.

The reason why you are assigning a dummy value is because this feature is “Field transfer” which means
you can enter only one value. So you are giving a dummy value and deviating the system to another
screen where you can assign more than one value. Dummy value (2525).

Activate the feature.

Now you will have to define an administrator. Since you have deviated the system to another screen,
that screen is called define administrator.

Path is same as above but choose define administrator instead of administrator groups.

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200

Give the group name as the dummy value that we assigned (2525) and name the administrator with title
and other required details as shown in the screenshot.

201


202

If you go back to the info type 0001 click on the radio button under administrator you can see the
groups that you created.

ContraCt
Path – SPRO – Personnel management – Personnel administration – Organizational data –
Organization assignment – External organizational assignment – Maintain external work contract

203

The moment you execute the option it will ask you for the country code. Choose the country code and
click on new entries.

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Give any 2 digit alpha numeric characters and save it.

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If you go back to info type 0001 you can see the contract element that you created under the drop
down.

organization Key
This is mostly used for authorizations. A person who falls under a particular organization key will have
same authorizations. Maximum length of organization key is 14 characters. The organization key usually
has codes.

Example – An organization key looks somewhat like this 3000G123KK. In this code it could be a
combination of company code, personnel area and employees groups.

Path - – SPRO – Personnel management – Personnel administration – Organizational data –
Organization assignment – Set up organization key

Feature name is VDSK1

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You would need to configure 3 out of 4 options. Except validations you would need to configure the rest.

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Select VDSK1 and then select MOLGA. Select the country grouping and then assign personnel area. To
the personnel area assign a dummy value. The reason why we would give a dummy value is because this
feature is a field transfer and so you would need to deviate the system to another field where we can
enter more than one value.

Activate the feature.

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Go back and select the second option.

209

Click on new entries. Under the variable key enter the dummy number that you assigned. Under the
default validation select option 5. This means default can be overwritten without validation. Save the
changes.

210

Select the third option and proceed further.

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Here you can define what field names you want to assign to the organization key.

Since I assigned the organization key as company code, personnel area and employee sub group. My
organization key would look like this. 3000008ZZ. (3000 is the company code, 008 is the personnel area
and ZZ is the employee sub group.)

exemPt
Exempt is a benefit given to the US citizens. If there annual salary is below the threshold then they are
exempted from FLSA (Fair labor standard act). If there salary is above the threshold then they are not
exempted from FLSA.

Path – SPRO – Personnel management – Personnel administration – Organizational data –
Organization assignment – Organizational plan – Define jobs

212

Select on jobs and proceed further.

213

Select position and search the job that you created.

214

Select the job and click on details.

215

If you see under the option called compensation you can find Exempt and non-exempt options. If you
check non-exempt the person will not be exempted from the FLSA.

Save the changes.

Defaulting a cost center
In order to default a cost center to a position. Go to T-Code PO13 expert mode.

216

Select the relationship tab and click on create.

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Select the relationship type as A 011 (cost center assignment) and type of object and then the ID of cost
center. Click on save.

218

After you save another screen will appear. Save it again.

219

After you save the entries you will get a pop up saying that you would need to delimit the position click
on yes and proceed further.

220

Now if you see the system has taken the default cost center that I assigned.

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How to Hide and add certain fields in info
types
Path – SPRO – Personnel management – Personnel administration – Customizing user interface –
Change screen modifications

Select the module pool MP000200_CE

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Copy

Select the standard field. The way you can identify the standard is the module pool will be
MP000200_CE and there will be no variable key.

Select that field and click on copy button.

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Give a variable key of your choice and select the fields that you want to hide as shown in the screenshot.

After that hit enter button and it will take you back to the beginning page where you can see the
variable key that you created.

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Select the field and double click on it.

225

Now click on the button feature and proceed further.

226

The feature name is P0002, nothing but info type 0002. Click on change.

227

Expand otherwise.

228

Now expand otherwise.

230

Expand Molga and select USA.

231

Select Transaction class (TCLAS) and select otherwise and assign employee group.

232

Assign the variable key that we created and click on activate button. Variable key (7C).

233

Go back to this screen and save the changes.

Now go to PA30 and select the personal data info type and click on create.

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You will now find the fields hidden.

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How to know what are the mandatory fields that need to be maintained in the info type

Go to SE51

Put the program name MP000200_CE and give the screen number and select Flow login and click on
display.

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Click on the layout button.

237

The places where there is a question mark are the mandatory fields.

238

creating titles and affixes
Path – SPRO – Personnel Management – Personnel administration – Personal data – Personal data –
Create forms of addresses


239

Give single character key and title. If you want to specify gender you can. But if you leave it open it will
considered as TBD (To be decided).

Next thing you have to create is name affixes. Go back to the path and select create affixes.

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If you give the attribute as S then the system will take it as Second title and if you give Z the system will
considered as suffix.

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Save and now if you go and search the title and affixes that we created will there in the drop down list.

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info type 0007 – planned working time
Path – SPRO – Time management – Work schedules – Define public holidays

In order to create a work schedule we need to first create a holiday calendar.

Select public holidays and click on change.

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Click on create button.

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5 types of public holiday types are there.

1) With fixed date – This means the public holiday falls on the same date every year.

2) Floating public holiday – This means neither the day is fixed nor the date. Every year public
holiday falls on a different date and different day.

3) With a fixed day from date – This means the day is fixed but not the date. Ex- Good Friday.

The remaining two are not used by most of the countries.

Select with fixed date and click on create.

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Provide a day and month of a public holiday which is fixed every year.

246

Fixed dates

In the above screenshot day is 2nd and month is May and it is a labour holiday. The next option is
guaranteed, it means is the day fixed or not. So click on not guaranteed.

Coming to the attributes give any 3 digit alpha numeric code as sort criteria.

Religious denomination is nothing but whether the public holiday is specific to any religion.

Public holiday class, there are broadly 10 holiday class ranging from 0 to 9.

0 – It is not a public holiday

1 – It is a public holiday

2 – Half day holiday. Ex- 24.12 evening

3 to 9 customer specific holiday

Select 1 as we are creating a public holiday.

Give the short and long description to the holiday.

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Floating public holiday

Select Floating public holiday and click on create.

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In this type neither the day nor the date is fixed. They keep changing every year. In the above
screenshot dushera is falling on 5th, 6th, 7th and 8th each year and it is a Hindu festival. Click on insert
date and then click on create to save.

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With fixed day from date

Click on create and proceed further. In this type the day is fixed but not the date.

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In this type we have taken Good Friday as example. Good Friday falls on the same day every year but
on a different date. As Good Friday falls in the 4 th week of the month then ignore 3 weeks which is 7
multiplied by 3 is 21day and add one to 21days and put the date in the day field. This means after
21day from 22nd day whenever Friday falls will be a Good Friday.

Click on create and proceed further.

Now we have created all the three types of public holidays.

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Select the 2nd node now holiday calendar. This option is used to add the public holidays that you
have created to the holiday calendar.

252

Give a 2 digit alphanumeric code as calendar ID and also name it.

Click on the option “Assign Holiday” to assign the holidays that you created.

253

Select the leaves that you created and click on assign public holiday.

254

The leaves will get assigned to the calendar. Click on save.

Now you would need to create the factory calendar. This is basically used by PP consultants.

255

Click on factory calendar.

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Give 2 digit alpha numeric code and name the factory calendar. Give reference holiday calendar id
that you created. And check the work days from Monday to Sunday as they work all the days except
public holidays.

Click on save.

Now the task is to move the changes to transport. The reason why you are getting automatic
transfer is because it is a cross client which means all the clients are on the same server so you don’t
need to move the changes through transport. But in order to make sure that the system has over
changes saved we need to move it manually.

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Select one field at a time and click on transport option to move the changes.

The holiday calendar is now created now the next task is to group the personnel sub ares.

Path - SPRO – Time management – Work schedules – Personnel sub area groupings – Group personnel
sub areas for the work schedule

258

In the above screenshot all you have to do it identify you personnel area and give a group name. The
personnel are that I have created is 0007 and personnel sub area is 10000 and I have grouped in 20.

Example – There are 3 personnel sub areas and out which 2 sub areas the employees work 5 days a
week and one of the sub area works 6 days a week. In that case you can group the 2 sub areas in one
group and the other in another group.

Click on save.

Next node is group personnel sub areas for the daily work schedule.

259

Assign a DWS grouping to the PS grouping 20 that you created. I have given the same number to DWS.

Click on save.

260

daily work scHedules
Under daily work schedule you would need to create break schedules first.

Click on define break schedules.

Click on determine break schedules.

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In the above screenshot the group names is 20 and give a name to the break (SSSS) start time of the
break and end time as well. Specify whether the breaks are paid or not. Click on save.

Next thing you have to create it daily work schedules. Click on define daily work schedules.

262

Select new entries.

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Provide the DWS grouping and name the DWS (QQQQ). Give the planned working hours in a day and the
planned working time. Also provide the break schedule code that we created (SSSS).

Another important field that you need to fill is the daily Work schedule class.

There about 10 classes provided by SAP from 0 to 9.

0 – It is a day off

1 -9 – is working days.

In this scenario provide working class as 1 as it is a working day.

Click on save.

Create another work schedule for offs.

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All you have to do is provide the DWS grouping and DWS class as Zero as it is a day off and save.

265

period work scHedule


266

Give the group name and give any 4 digit alpha numeric PWS code and assign the daily work schedule
you created including the offs.

Click on save.

day types
There are typically 10 day types defined by SAP. 0 to 9.

0 – Work/Paid

1 – Off/paid

2 – Off/Not paid

3-9 – Off/Special (Company specific)

Selection rules

267

Selection rules are nothing but you are specifying which day is off and what type of holiday category is it.


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This rule means that in a week day if the public holiday falls it has to be paid. Similarly if it falls on
Saturday and Sunday.

269

work scHedule rules and work scHedules
First node to be created is define employee sub group groupings.

Choose the first option.

270

Give one text for the employee sub grouping.

271

Choose the second option.

272

Select the employee group and sub group and assign the text that you created. (B)

Click on save.

Next thing to be configured is employee groupings to the holiday calendar.

273

Select the personnel area and give the holiday calendar ID. Click on save.

Next node to be configured is set work schedule rules and work schedules.

274


275

Provide the required details that you configures and click on save.

Now the final node to be configured is generating work schedules manually.

276

Provide the required details and click on create.

The work schedule code is created now. To test it go to PA30 and put the work schedule code and save
it.

277

Click on work schedule and see the work pattern.

278

This is the holiday that we created.

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info type 0008 – Basic pay
Path – SPRO – PM – PA – Payroll data – Basic pay

1st Node – Define employee sub group grouping for PCR and CAP

In the above screenshot select you employee group and subgroup and under ESG for PCR and ESG for
CAP put 3. 3 is nothing but salaried employees.

281

2nd Node – Reason for change

Click on new entries and give a reason for change

Click on save

282

3rd Node – Check pay scale type

Provide a 2 digit alphanumeric character and text. Click on save.

283

4th Node – Check pay scale area

Provide a 2 digit alphanumeric character and text. Click on save.

284

5th Node – Check assignment of pay scale structure to enterprise structure

Select the personnel area and sub area and assign the pay scale type and pay scale area.

285

6th Node – Determine default for pay scale data

Expand employee group and to inactive assign the pay scale type and area.

286

7th Node – Set up payroll period for CAP

Select period parameter assignment

287

Select the pay scale type and pay scale are and assign the period parameter. I have assigned 1 which
means monthly. The list of period parameters is shown in the screenshot.

288

8th Node – Wage types – Create wage type catalog

Select copy and proceed further

289

Against the standard wage types and create your own wage types. Just provide 4 digit numbers to the
wage type and name it.

Next step is to select the custom info types that you created and click on copy.

If you uncheck the test run it would be updating the new wage types that you created.

290

9th Node – Check wage type catalog

Check wage type text

Here you can see the wage type and the text that you have created. If the wage type is missing in this
node then you can create it by clicking new entries.

291

10th Node Employee sub groups for primary wage types

Personnel subareas for primary wage type

292

11th Node Define wage type permissibility for each PS and ESG

Double click on 7700 basic pay wage type and maintain the authorization to the employee sub group
and personnel sub area.

294

Meaning of the above is authorization is given to the employee sub group grouping 2 and personnel sub
area grouping 4.

Similarly maintain the same authorization for the other wages types.

295

12th Node – Check wage type characteristics

Basic pay - 7700

Double click on the 7700 basic pay to maintain the characteristics. Add to total is checked here means
that it will be added to the monthly pay. The valuation module should be is indirect with a variant A.
Usually the variant used for basic pay is A. If the rewritable is checked then you will have the option to
change the values later on. The input combination for basic pay the mandatory requirement is amount
so put a plus besides amount and number unit not required.

296

Special allowance - 7701

Indirect valuation SUMME and module variant B – meaning of this is SUMME is indirectly valuated on
basic pay and maintain time unit as percent. When you maintain percent then

the input combination should be either amount or number unit.

297

Project allowance – 7702

Similarly maintain the PRZNT “B” as SUMME.

298

Conveyance – 7703

If you maintain CONST then it means you have defaulted an amount in a table. So you would need to
maintain constant amount in table T510K.

299

13th Node Enterprise structure for wage type model

This is a feature “LGMST” to default planned remuneration specification.

301

14th Node Revise default wage types

Here we have maintained the wage types that should default in IT0008.

302

15th Node Define valuation of base wage types

303

16th Node Define annual salary

a) Wage type for annual salary

Nothing but components that should be a part of your annual salary.

304

b) Relevant wage type of annual salary evaluation

Now go to PA30 and Click on IT0008 you can find the wage types getting defaulted.

305

Now if you click on salary amount you can see the annual salary will be divided into monthly, weekly,
daily and hourly.

306

If you now click on payments and deductions option you can see the wage types for which you
maintained “add to total” and “deductions” in the wage type characteristics.

307

info type 0019 – monitoring of tasks
In IT0019 you will get the expiration of probation date automatically calculated. If you maintain a
reminder date it will help you in setting a reminder to the probation date.

Creation of sub types for monitoring of tasks

Path - SPRO – Personnel management –Personnel administration – Evaluation basis – Monitoring of
tasks – Determine task types

In the above screen short give a 2 digit alpha numeric code and also the description. Under the deadline
types I have mentioned 10 days nothing but a reminder set which would get prompted 10 days prior to
the expiration of the probation.

Now go to IT0019 and click on create and maintain the subtype that we have created.

309

Save the entries.

310

info type 0021 – family memBers
All the entries in this Info type are data entry. Only sub types can be configured.

Path – SPRO – PM – PA – PD – Family – Define possible family members

If you give a time constraint and then check on object ID then you can create multiple records with
sequence number. You would create the subtypes based on the information provided by the benefit
consultant.

Click on new entries and save the sub type.

311

Now go to the IT0021 and click on create and when you drop down the sub types you see the one that
you created.

312

All the above is data entry.

313

info type 0022 – education
Path – SPRO – PM – PA – Employee qualifications – Education and training – Create education
establishment types

Click on new entries and create you own education establishment.

314

Now the next thing to configure is educational certificate. Click on Create educational certificates.

New entries –

315

Now you have to attach the certificate to determine permissible certificates for education type.

316

Now you have to create branches of study.

Click on “Branches of study”

317

Create your own branch of study and save.

Click on “Determine permissible branches of study for education type.

Here you would assign the branches of study to the educational establishment. Click in new entries and
proceed further.

318


This is ends the configuration for the IT0022 Education. Now go to PA30 and maintain the infotype.

319

info type 0023 – previous employers
information
This is one of the info type where you can give your own start date and end date which is not possible is
any other info types.

Path – SPRO – PM – PA – Employee qualifications – Other/Previous employers – Create employer’s
industry sector

Click on new entries and fill the required details.

Industry sector is 4 digit alpha numeric code.

Now click on “Create activities in employment”

321

Save and proceed further.

Now click on “Work contracts from other employers”

322


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info type 0027 – cost distriBution
This info type is basically used to distribute the cost between the cost centers. If a person is working in
two different projects and the finance department wants to segregate the cost between two projects
then you can maintain the same in IT0027. You can specify how the cost has to distributed based on the
time spent, efforts involved etc. You can also specify the percentage of the cost to be distributed in this
info type. You can maintain the same in Organization management IT1018.

If you have not maintained in the PA and you still notice that the cost is getting distributed, the
possibility could be that you would have already maintained the same in OM IT1018.

For all the retirees we maintain the cost center in IT0027.

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info type 0031 – reference personnel
numBer
In this info type no backend configuration is required you just have to give the reference personnel
number.

Example 1 – If the client is giving a benefit to the family member of an employee who was earlier
employed with that company. So in this case you would create a personnel number for that family
member and it would take the reference of the employee which is stored in this info type.

Example 2 – Concurrent employment if an employee is working in 2 different countries you can maintain
all his personnel numbers in this info type.

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info type 0041 – date specifications
You will capture the most important dates of an employee.

Example – Original hire date. If an employee was working from 01.01.2008 till 31.12.2009 and rejoined
on 01.01.2011 then it IT0000 – Actions the hire date would be 01.01.2011 but in IT0041 you can see the
original hire date which is 01.01.2008.

Adjusted Service Date – if an employee works for 15 years and rejoined after a month or so. In India it is
considered as fresh employment. But in other countries his/her prior experience with that company will
be considered.

Formula to calculate adjusted service date

Original Hire date + (Rehire date – (last date + 1))

Example – 01.01.2005 – Last date 31.12.2008

01.01.2011 – 31.12.9999

Insert the same in the formula-

01.01.2007 (01.01.2011-(31.12.2008 + 1))

Adding 2 years of gap to the original hire date and now it is called adjusted service date. If the gap is
getting repeated add the years to the adjusted service date.

You can maintain 12 date specifications at a time.

Configure date type

Path – SPRO – PM – PA – Evaluation basis – Date specifications

Click on new entries and date type can be 2 digit alpha numeric.

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Next thing is to default the date specifications in IT0041. The feature to default the date specifications is
“DATAR”.

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Select you personnel area or EE Group or ESG and assign the date type that you configured.

Now go to IT0041 and you can see the date types getting defaulted.

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info type 0077 – additional personal
data
This info type is maintained for countries USA, UK, Canada and Australia.

Path – SPRO – PM – PA – PD – Additional personal data – Enter military status

Click on new entries and proceed further

Next thing is to configure the “Ethnic Origin” Click new entries and create you own ethnic origin. If you
want to configure for Ethnic it will start with” E” and if you want to configure for Racism it will start with
“R”.

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Now go to PA30 IT0077 and click on create.

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Now you can see the data that you configured in the drop down.

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info type 0094 – residence status
Path – SPRO – PM – PA – PD – Residence status

Click on “Residence status” and then on new entries.

Come back and then click on “ID”

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Last step is to configure the “Generated table maintenance – Work Permit”

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Go to PA30 and then create IT0094.

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Now you can see the data that you configured in the sub type. Save the entries.

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info type 0105 communication
You have many sub types under communication. But you should never delete 0001 because the ESS and
MSS are linked to it.

0001 – System User Name

0010 – Email

Mail – Email

Path – SPRO – PM – PA – Communication – Create communication types


The sub type is 4 digit code. If you don’t want any one to delete the sub type that you have created then
you can give time constraint 1.

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info type 0185 personal id’s
Other than identification numbers and ID’s that we captured. If there are any further ID’s for the
employee they can maintain it in IT0185. In India we use it for the following.

1) PAN number

2) Gratuity trust ID

3) Super annuation trust ID

For USA –

1) Parking sticker number

2) Driving license

Path – SPRO – PM – PA – PD – Identification – Maintain types of identification


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dynamic actions

Dynamic actions are activities triggered automatically by R/3 during infotype maintenance. The
database table T588Z is a set of records that stores information related to dynamic actions.
Before we start configuring the dynamic action we have to configure a hire action.

configuration of Hire action

Path – SPRO – Personnel Management – Personnel Administration – Customizing
procedures – Actions – Define Infogroups

Click on User group dependency on Menus and Info groups.

Click on new entries and configure your own action type.

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Check the User-dependency check box. The reference that I maintained is 10 this is nothing but
user group (UGR) you have to maintain the UGR in the main menu.
Path to maintain user group – Easy access – System – User profile – Own data

Under parameters maintain the UGR as 10 or what ever you wish to.

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