McKinsey reports more than 98% of mega projects are challenged by cost overages of up to 30%, and 77% of them are 40% behind schedule. As these stark challenges continue to inhibit stakeholder bottom lines, construction documentation management plays an important role in lowering time and costs.

1. Top 5 reasons construction document management
delivers winning projects
McKinsey reports more than 98% of megaprojects are challenged by cost
overages of up to 30%, and 77% of them are 40% behind schedule. As these
stark challenges continue to inhibit stakeholder bottom lines, construction
documentation management plays an important role in lowering time and
costs. In this blog, we will continue to investigate construction document
management and 360 photo documentation as key drivers to accomplish
projects on budget and time for greater ROI through each building phase.
Modern-day construction does not delve into extensive paperwork; seeing a
plan come together to deliver projects is an integral part to shape modern and
habitable communities. Navigating around challenges including the use of
wrong plans, material and man-hour waste, inefficient document
management, inaccurate decision-making, and blurred project visibility
requires proactive construction document management.
Below are the top reasons how construction document management and 360
photo documentation play an important role to achieve winning outcomes.

2. From 3D models to architectural drawings and RFIs to reports, a centralized
cloud-based repository can promote effective and efficient construction.
Working off inaccurate and outdated drawings results in delays, material
waste, and labor hours.
This is a common occurrence wherein contractors use the wrong set of
drawings. The complexity of modern-day construction determines the drawing
count that ranges from a few hundred to thousands. These drawings can
undergo a series of revisions as the project progresses, and these revisions
can be overlooked leading to serious onsite issues. Having to attach revision
notes on each drawing can lead to countless wasted hours, inaccuracies, and
fragmentation.
Software tools or apps digitize construction document management to
streamline the construction process by storing new or updated versions of 2D
drawings. This diminishes extensive paperwork enabling quick access through
centralized file storage, access, and collaboration. Modern construction
management software or apps from iFieldSmart ensure every plan is updated
with accurate markups, notes, annotations, etc. Using updated versions of
drawings means accurate and fewer data to work on.
Pursuing hundreds or thousands of markups can lead to erroneous outcomes
and be time-consuming.
Sticky notes, red ink, or dot matrix prints are a thing of the past; annotations
or markups are crucial for every team or stakeholder including architects,
contractors, and other individuals. Appropriate notes, annotations, or markups
from the field have to be added to appropriate drawings or construction
documents and then allocated to responsible people or teams. Field personnel
can face a myriad of issues or they would need to highlight points that would
need immediate feedback or approval from other teams.
By allowing drawings to be collaborated on the fly through video conferencing,
and embedding annotations or markups directly inside the plans, field
personnel can access the latest data without the need to upload or download
unnecessary data sets. This leads to lower rework and time savings promoting
positive results. Using construction document management apps like
iFieldSmart makes it very simple as annotations and markups can be produced
on hand-held devices through shapes, pen tools, colors, text, etc. With each
markup linked to a specific file, version control for various files becomes
seamless.

3. Inefficient management of RFIs and change orders can lead to cost overages.
Field personnel regularly run into onsite issues that can lead to project delays
and cost overruns. A host of discrepancies, unexpected obstacles, design
conflicts, etc. can lead to negatively impacting issues. Confusion or
ambiguities in the field lead to greater numbers of RFIs or change orders that
are sent to Architects, consultants, or engineers for review and response. RFIs
or change orders can be produced for a myriad of reasons including design &
construction coordination, constructability, phasing, design clarification,
deleted scope, incomplete drawings, site conflicts, etc.
Construction management apps like iFieldSmart make it easier for general
contractors or subcontractors to create quick and clear RFI’s for fast feedback
and response. Assigning RFIs to the right person or team at the click of a
button saves on hours of RFI communication leading to quick decision-making
and faster onsite construction. Working on the same issues in real-time
reduces back and forth field travel promoting time savings and quick
turnaround.
360 photo documentation is the next level of field documentation, but it needs
to be managed correctly.
Photographic documentation is a highly effective tool to document onsite
conditions for risk management, actionable insights, tracking and monitoring,
and O & M for FM. Side-by-side comparisons, periodic rough-in photos, linking
submittals to photos, and weekly progress pictures drive field management
for seamless construction. Contractors can achieve more from realistic
progress tracking that improves their bottom-line for scheduling and billing.
iFieldSmart is an all-inclusive construction management app that uses the
power of AI, metaverse, and other sophisticated algorithms to store 360
photos and view them in a complete AR/VR environment.
Greater visibility for the client or owner in the construction phase.
Project stakeholders including owners need to know what a project will look
like in its completeness. Compiling hundreds or thousands of inaccurate,
incomplete, and fragmented documents or reports can lead to errors and poor
document collaboration. Construction document management becomes a lot
easier, effective, and efficient with platforms or apps like iFieldSmart for
owners to leverage – 3D models, 2D drawings, RFIs, change orders, Point

4. cloud files, etc. These apps provide value for the team with real-time
document management.
Working in 3D allows contractors and sub-contractors to visualize a project
that takes the guesswork out of the equation. Identifying and resolving
clashes early in the preconstruction phase, highlighting the geometry of
construction components like structure, ductwork, piping, etc., and more
reduces a lot of rework.
Six significant ways photo documentation can drive business success.
▪ Reduce the amount of rework
▪ Build transparency for every stakeholder
▪ Diminish risks through proactive onsite safety
▪ Cancel out time-wasters from obsolete construction workflows
▪ Plan through complete visualization of unforeseen issues
Wrapping it up.
Getting a project off the ground requires top construction document
management software. Reducing the number of resources and time on file
management through significant benefits can drive better profit margins for
construction teams and professionals. iFieldSmart offers end-to-end solutions
to standardize processes and build a centralized repository for any document
type. Stop wasting time on administrative processes and keep projects on
schedule with a demo of our apps.
For more information: +17034688575
Visit us: -www.ifieldsmart.com/