SsDAD

1. SCHOOL GOVERNANCE
COUNCIL (SGC) ORIENTATION
January 22, 2024
BHROD-SED

2.  SGC’s Context and Background
 SGC Functionality Assessment Tool (FAT)
 Frequently Ask Questions
BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack

3.  SGC’s Context and Background
BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack

4. Governance of Basic Education
Act of 2001 (RA 9155)
Every unit in the education bureaucracy is responsible and accountable
in continuously improving learning outcomes.
Shared Governance
wherein participatory decision-making driven by active engagement of
school stakeholders is strengthened.
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

5. School-Based
Management (SBM)
 face of shared governance in schools
 embodies a participative approach in decision-
making through decentralization
Shared Governance
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

6. FUNCTIONS
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What Is SGC?
Functions of an Effective and Efficient SGC

7. School Governance Council
Two Main Functions
Structure for
Shared Governance
Feedback
Mechanism
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8. SGC
[ collective and consultative body for school-based policies and strategic directions ]
as a structure for
shared governance
SGC provides policy recommendations
and inputs
School Head, school committees,
associations, organizations
Internal and external stakeholders
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9. SGC
[ an avenue where stakeholder engagement is strengthened
through discussion of strategic directions and addressing concerns]
as a platform for
feedback mechanism
SGC engages school internal and
external stakeholders
Establishes feedback system through
discussions, open forums, etc.
Devises and identifies strategies to improve the
quality of basic education services and school
performance
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10. School Governance Council
OVERALL COORDINATING BODY
of different school committees to
 synergize
 harmonize
 put together
their work to ensure
alignment and achievement of goals
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11. Composition of SGC Members
Internal Stakeholders
representatives from the student government,
faculty club or its equivalent, other school organizations /
committees / associations
External Stakeholders
reputable members of the PTA, community, and
representatives of community organizations duly
recognized by government authorities
from stakeholders to SGC members
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12. BHROD-SED
SDRRM
School Disaster Risk Reduction and Management
 Ensures that the SDRRM plan is included in the
SIP
 Ensures that school stakeholders are informed
and consulted of the SDRRM plan
PTA
Parent-Teacher Association
 Engages organizations like PTA or Alumni
Association to support the school and ensures that
PTA's programs and projects are aligned with the
SIP/AIP and are consulted and communicated to
stakeholders
 Attends and participates in PTA conferences,
stakeholder convergence, and SOSA and prepares
and updates and concerns that need to be discussed
during these activities
SPT
School Planning Team
 Works collaboratively with the SPT to devise
relevant PAPs and initiatives in fulfilling its role of
developing and implementing SIP and AIP
 Communicates to SPT and project teams the
learners' and stakeholders' feedback and satisfaction
during SPT meetings
CPC
Child Protection Committee
 Works collaboratively with CPC in ensuring that
PAPs and interventions involving children are in the
best interest of the child.
• Recommends ways of improving the quality
of
basic education services and
school performance to the school management
and SPT, and its means of respecting, protecting,
fulfilling, and promoting children’s rights
in education.
SGC
IS A STRUCTURE FOR SHARED GOVERNANCE AND FEEDBACK MECHANISM THAT WORKS COLLABORATIVELY WITH VARIOUS
SCHOOL COMMITTEES to ensure that the priorities of these committees are anchored on SIP and school priorities.
As represented by the
School Head
collective and
consultative body
SGC as an overall coordinating body

13. FUNCTIONALITY INDICATORS
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How do we know SGCs are functional?
Indicators exhibited by afunctional SGC

14. Functionality Indicators
SGC as a Structure for Shared Governance
Members are informed of and exercise their roles and
responsibilities
in the council
Establishes position as a consultative body in
developing policies
Conducts regular meetings
to discuss matters on SIP, AIP, etc.
Organizes and attends meetings with different school
committees and organizations to ensure alignment of
work
Coordinates with SH the concerns of different school
committees and organizations to synchronize PAPs in school
Partakes in stakeholder-initiated programs and
activities
Recommends policies and programs
to the LSB to strengthen support of and relationship
with the LGU.
Involves the different sectors to
ensure inclusive representation of stakeholders in the
council
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

15. Functionality Indicators
SGC as a Feedback Mechanism
Participates in school General Assemblies and other
stakeholder engagement activities
Organizes discussions and forums
that engage stakeholders
Assists the school in communicating information to the
school stakeholders
Suggests ways of improving quality
of SIP, AIP, and other DepEd PAPs.
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16. STRUCTURE
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Who Are Involved?
The Role of the School and Its Community

17. Selection of SGC Members
The 4 ex-officio members
determine the total number of
members
✔ Must be an odd number
✔ Includes the Designated Co-Chairperson
7 – 15 members
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
The 4 ex-officio members are composed of the Designated Co-
Chairperson and representatives from the student government, PTA, and
faculty club or its equivalent.
The Designated Co-Chairperson is be a school
representative chosen by the School Head, based
on leadership competencies.

18. 4 Ex-officio
Members
Rest of the
Council Members
Complete
SGC Membership
Designated co-chairperson and
representatives from the student government,
PTA, and faculty club
or its equivalent
other school organizations / committees,
reputable members of the community, and
representatives of community
organizations duly recognized by government
authorities
7 – 15 members
including the 3 SGC Officers
(Designated Co-Chairperson, Elected Co-
Chairperson, and Secretary)
Selection of SGC Members
Additional members may be allowed should the SGC find it necessary based on the context of the school. The
additional membership shall be decided upon by the SGC collectively.
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

19. SGC Members have
been identified
Election of
SGC Officers
Elected Co-Chairperson
and Secretary
Setting Up the SGC
1. Selection of SGC Members
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20. SGC Structure
School Principal
IMPORTANT
 Voting Members: 7 – 15 members
including the 3 SGC Officers (Designated Co-Chairperson,
Elected Co-Chairperson, and Secretary)
 Non-Voting Members: Additional members
Designated
Co-Chairperson
Elected
Co-Chairperson
Elected
Secretary
Other
Council Members
Voting
Council
Members
Non-Voting
Council Members
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21. Roles and Responsibilities
of SGC Members
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

22.  lead the SGC to ensure that all decisions, directions, and initiatives of the council are
aligned
with and responsive to the school’s needs, priorities, and context.
 lead the SGC members during meetings and acts as liaison between the members and the
school head; signs all communications; represents the SGC in his/her official capacity as Co-
Chairperson on occasions, events, and affairs where representation is needed .
Co-Chairpersons
(Designated and Elected)
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

23. Delineating the Co-Chairpersons
 a school representative designated by the school
head based on leadership competencies
 call and preside meetings of the SGC, in the
absence of the elected co-chairperson
 selected from the external stakeholders within the
council through voting
 call and preside meetings of the SGC
Designated Co-Chairperson Elected Co-Chairperson
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24.  does admin tasks and data and information management of the council.
Secretary
(Elected)
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

25.  Participate in, promote, and support SGC activities
 Raise concerns and needs of learners and other stakeholders
 Facilitate the engagement and linkages of other stakeholders
Council Members
(Voting and Non-Voting)
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

26. Delineating the Council Members
 composed of the seven (7) to fifteen (15),
including the four (4) ex-officio members, selected
representatives of the school's internal and
external organizations represent their organization
in the council
 attend meetings of the SGC and cast a vote
on matters that need consensus decision;
 composed of the (a) former SGC members
who wish to extend their membership
and have active membership status in
the organizations they previously represented in
the council, and the (b) additional council
members who are collectively selected by the
incumbent, voting SGC members
 may attend meetings of the SGC but cannot cast a
vote on matters that need consensus decision
 may serve as resource persons/speakers during
discussions that may involve their expertise
Voting Council Members Non-Voting Council Member
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

27. OPERATIONS
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
How Does the SGC Work?
Operationalization and Limitations of the SGC

28. Decision-Making Process
For the approval of the School Principal/Head
School Head decides on
the proposal and/or
recommendation of the
SGC
SGC members consult
stakeholders and discuss
concerns
SGC members decide and
recommend to the School
Head
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

29. Operations – Budget
Resource Mobilization and Fundraising
SGC
as a DepEd organization,
the SGC shall be guided by DepEd policies
 DepEd Partnership Framework Manual
 DO 24 s. 2016
Guidelines on Accepting Donations and on Processing
Applications for the Availment of Tax Incentives by Private Donor
Partners Supporting K to 12
 DO 82 s. 2011
Guidelines on Recording All Donated Properties
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

30. Operations – Budget
Resource Mobilization and Fundraising
as a collective and consultative body,
the SGC is not authorized to raise
funds for its operations
Instead, it may tap associations or organizations
under it to lead resource mobilization like the PTA
and/or Alumni Associations
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

31. Operations – Budget
Resource Mobilization and Fundraising
The SGCs may avail grants from donors
provided that the availment of grants and disbursement of funds
are in accordance with the existing policies on partnership and
donations (e.g. DO 24, s. 2016, DO 40, s. 2015, among others).
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

32. Tenure
of All SGC Members
All voting SGC members shall hold office for a
maximum of three (3) School Years
and will stay for a capacity until the selection of
new members and election of new officers.
SY
To ensure continuity, it is important and has been repeatedly emphasized in the draft policy that the SIP, a 3-
year roadmap of the school shall be the basis of SGC's programs, projects, and activities. With this, all voting
SGC members, including the officers (Designated Co-Chairperson, Elected Co-Chairperson, and Secretary), shall
hold office for a maximum of three (3) school years. After their terms as council members and officers, voting
SGC members may continue to be a part of the council and participate in the council's activities as non-voting
members to ensure continuity in the implementation of SIP.
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

33. Removal from Office
Grounds for Removal
Misrepresentation of
the SGC
Solicitation of
financial resources
Acts that go against the
interest of the school and
learners
Gross negligence
Commits and / or
supports unlawful
acts
Acts on discrimination and
gender violence
Fostering disunity in
the school
Abuse of authority
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

34. Removal from Office
Due Process
Before a decision is made
The removal from SGC of any member shall
only be implemented after the accused
member has been accorded with
due process.
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

35. GOAL
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
What Does the SGC Want to Achieve?
Objectives of the SGC

36. The SGC empowers school stakeholders through
DECENTRALIZATION
INVITE INVOLVE INFLUENCE
the larger school community to actively partake in building
by providing them the opportunity to
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
EFFECTIVE
SCHOOLS

37. IMPLEMENTATION PLAN
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
How do we ensure a functional SGC in
schools?
Strategies in implementing a functional SGC

38. Interventions of CO, ROs, and SDOs
How we can support our Schools
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
ESTABLISH •
SUPPORT •
STRATEGIZE •
ANALYZE •
ASSESS •
Upon the schools’ establishment of their SGCs following the
guidelines in the Policy (DO 26, s. 2022), their SGCs’ functionality
shall be assessed using the SGC Functionality Assessment Tool.
CO shall then analyze results of the assessment. These results
shall be the bases for the formulation of strategies that the CO,
ROs, and SDOs will employ to provide support to the schools in
establishing functional SGCs.
FUNCTIONAL SGCs

39. BHROD-SED
2022 2023
• Policy and Tool Orientation
• Baseline Survey
• Identification of Priority Areas
• Capacity Building Workshop
• Continuous Provision of
Technical Assistance
• Advocacy Materials
STRATEGIES
40

40. BHROD-SED
SGC Functionality
Assessment Tool
How do we ensure a functional SGC in
schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 41

41. Objectives
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BHROD-SED
The SGC Functionality Assessment Tool intends to:
 support the implementation of DO 26 s. 2022 by assessing SGC’s functionality using
the indicators provided in the mentioned policy; and
 identify priority areas that may need support and assistance from different
governance levels.

42. GENERAL PURPOSES OF
SGC FUNCTIONALITY INDICATORS
PRIMARY SUB-
INDICATORS
OTHER SUB-
INDICATORS
Structure
for Shared Governance
8
Functionality Indicators
6 11
Feedback Mechanism
4
Functionality Indicators
1 1
12 7 12
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BHROD-SED
SGC Functionality Assessment Tool

43. Main Purposes Divided into two main purposes based on DO 26, s. 2022:
(1) Structure for Shared Governance
(2) Feedback Mechanism
Functionality
Indicators
The functionality indicators are anchored in the main purposes of the SGC and are
found in Section VII of DO 26, s. 2022. In this Tool, these indicators are grouped
according to the functions per purpose.
Functionality
Sub-indicators
The functionality sub-indicators are the identified specific activities that shall enable
the achievement of their respective functionality indicator.
SGC Functionality Assessment Tool Components
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44. Primary Sub-
indicators
These are the required sub-indicators that the SGC shall achieve in order to qualify as
functional.
Other Sub-
indicators
These are the sub-indicators that the SGC may comply with if applicable.
Minimum MOVs MOVs are the required evidences for each Functionality Indicator which shall be
submitted in the Google Forms version of the Tool and must be prepared by the
school in case the SDO or CO conducts field validation. The MOVs are indicated per
Functionality Indicator and are pre-determined to help the schools and the
validators
Additional
MOVs
MOVs that the school may provide if applicable.
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BHROD-SED
SGC Functionality Assessment Tool Components

45. DETERMINING A FUNCTIONAL SGC THROUGH THE TOOL
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BHROD-SED
For an SGC to be considered functional, the Council must be able to comply with at least
10 out of the 12 (at least 80%) Functionality Indicators based on the minimum
MOVs submitted. Thus, at a minimum, a functional SGC complies with the following
requirements:
1. The Functionality Indicators without sub-indicators are observed (Yes to the Functionality Indicators without sub-
indicators).
2. The Primary Sub-Indicators, under Functionality Indicators with sub-indicators, are observed (Yes to the Primary
Sub-Indicators).
3. The Minimum MOVs are submitted.
The Other Sub-Indicators are also recommended to be attained to further strengthen the SGC’s functionality.
Further, Additional MOVs may be submitted when available to showcase its advanced practices.

46. Roles and Responsibilities
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
How do we ensure a functional SGC in
schools?
Strategies in implementing a functional SGC

47. Central Office (CO) Regional Office (RO)
• Prepare and disseminate the Google Forms version of the SGC
Functionality Assessment Tool
• Conduct Field Validation via school visit (as third-party validators) to
selected schools based on sampling results to check the accuracy of the
submitted Baseline data
• Consolidate validated Baseline data submitted by ROs for analysis
• Assist the CO in disseminating the SGC Functionality Assessment Tool
to the SDOs
• Consolidate validated Baseline data from the SDOs
• Forward consolidated Baseline data to the CO for analysis
Schools Division Office (SDO) Schools
• Assist the CO in disseminating the SGC Functionality Assessment Tool
to schools
• Check accuracy of data submitted by the schools through the MOVs
uploaded in the SGC Functionality Assessment Tool. Conduct school
visit, if necessary.
• Rectify errors in the data submitted by the schools (if any)
• Download validated Baseline data from schools
• Forward consolidated Baseline data to their respective ROs
• Accomplish the Google Forms version of the SGC Functionality
Assessment Tool
• Upload pertinent documents as MOVs in the SGC Functionality
Assessment Tool
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BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)
ROLES & RESPONSIBILITIES | DATA COLLECTION

48.  The SDOs shall inform the schools to accomplish the SGC Functionality Assessment Tool using the Google
Forms link provided.
 The SDOs shall create a composite team who shall validate and verify the data submitted by the SGCs. The
team shall be composed of the following:
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Governance Council (SGC) 49
ROLES &
RESPONSIBILITIES |
DATA COLLECTION
Chair Assistant Schools Division Superintendent
Members 3-5 members including the SDO School-Based Management
Coordinator

49. ROLES &
RESPONSIBILITIES |
DATA COLLECTION
BHROD-SED
The RO shall share the link of the Google Forms version of the SGC Functionality Assessment Tool with
their respective SDOs.
The RO shall create a composite team who shall validate the data and verify the results submitted by the
SDOs using Report No. 3– RO Summary of Validated Data. The team shall be composed of the following:
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Chair Assistant Regional Director
Members 3-5 members including the Regional School-Based
Management Coordinator

50. SGC FUNCTIONALITY ASSESSMENT
TOOL
BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack