Audaxis a mis en place un projet OpenERP dans une université avec comme spécificité la finance pour le secteur public : gestion budgétaire multi-départements, gestion des régimes mixtes de TVA, gestion de la comptabilité et des budgets publics.

1. OpenERP
Addons ‘financials for public sector’
April 2012

2. 2
Introduction
 Financials for public sector requires additional
fonctionalities:
Public sector requires strong controls prior to any
commitment outside an entity.
 Budget Management with traceability
 Use of budget account
 Measure budget position versus actuals and commitment
 Multi entities within a legal entity
 Internal invoicing

3. 3
Tipology
 One legal entity
 Centralized Financial Department
 Multiple business entities, with
 Budget responsiblity
 Sales / Purchases approval process
 P/L and Balance sheet responsiblity
 Including Debitors / Creditors

4. 4
Functionalities overview
Define Define
Define Budget
Analytic Budget Positions
Accounts Accounts
Create
GL Entries on Define
Purchase
Budget Acct Budgets
Order
Create
Review
Purchase
Budget
Invoice

5. 5
Analytical Account

6. 6
Define Budget Positions
Define Budget Account
on Budget Position

7. 7
Define budget

8. 8
Allocate Budget
Make normal GL entries using budget accounts

9. 9
List of Budget entries
Analytic Account: Department R&D
Budget Position: « Location et fournitures diverses »

10. 10
Budget is updated
See:
Awarded ammout = sum of Budget entries done using Budget GL Account
Remaining Real Budget = Budget – Actuals
Remaining Committed budget = Budget – Actuals – Committed Purch. orders

11. 11
A purchase orders is placed
This product will use a Expense account included in the Budget position defined
Analytical account is: R&D Department

12. 12
Purchase orders confirmed

13. 13
Draft Supplier Invoice
Expense is Committed

14. 14
Budget Committed is updated

15. 15
Supplier invoice updated

16. 16
Budget: Actual is updated

17. 17
Contributor
Facultés Universitaires Notre Dame de la Paix

18. 18
Merci de votre attention
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