Download to read offline
ASAP_Methodology.pptx
- 1. From offshore leadershipto global leadership… ASAP Methodology
- 2. 2 Objectives Tools and Accelerators The5 Phases Agenda Review/Feedback/Conclusion
- 3.
- 4. 4 Objectives • To discussthe use of the Accelerated SAP approach for conducting a rapid R/3 implementation • To explain how the Accelerated SAP Roadmap is used to facilitate implementation. • To identify the tools and accelerators used for performing ASAP. • To discuss the integration of the Roadmap with the R/3 Reference Model and the Implementation Guide (IMG).
- 5. 5 The R/3 ProceduralModel • SAP’s original implementation methodology. • Good for large, complex organizations looking to implement R/3 in stages. Create Interfaces and Enhancements Establish Reporting Establish Archiving Management Establish Archiving Management Perform Final Test Establish Global Settings Establish Company Structure Establish Master Data Perform Final Test Create Go - Live Plan Create User Documentation Set Up Production Environment Train Users Establish System Administration Transfer Data to Production System Support Productive Operation Optimize System Use Set Up System Environment Train Project Team Define Functions and Processes Design Interfaces and Enhancements Project Preparation Quality Con- ceptual Design Quality Appli- cation System Quality Pro- duction System Check Check Check Project Management System Maintenance and Release Upgrade Organization and Conceptual Design Detailed Design and System Set-Up Preparations for Going Live Productive Operation Copyright, SAP AG.
- 6. 6 The Procedure Model •The SAP core tool that describes the activities needed when implementing SAP. • It’s like a detailed project plan of all the steps and tasks involved during the implementation process. Tools Business Engineering Customizing Basic Functions Procedural Module • It’s useful for large, complex organizations wishing to implement R/3 in stages. • However, this is being replaced with the Accelerated SAP method of implementation.
- 7. 7 Accelerated SAP The ImplementationSolution • Q&A Database • ASAP Roadmap • Knowledge Corner • BP Masterlist • Accelerators PC Based Tools Training & Education, InfoDB, SAPNet OSS Support, Quality Assurance Service • Implementation Guide • Reference Model • Profile Generator • Change Request Management R/3 Resident Tools Methodology Implementation Assistant R/3 Business Engineer
- 8. 8 What is ContainedWithin ? • The ASAP Roadmap: – A Step-by-step procedures and recommendations • Tools: – The ASAP Implementation Assistant: • A navigation tool for the Roadmap, questionnaires, templates, and check lists. • Q&A database for documenting requirements. – R/3 Business Engineer tools for creating the Business Blueprint (conceptual design) and for configuration. • R/3 Services and Training: – All the services are available for ASAP projects, including consulting, training, hotline, Early Watch, OSS, Info DB.
- 9. 9 The Implementation Assistant •The Implementation Assistant (IA) is a PC based application made up of numerous tools and templates developed to support the ASAP implementation approach The IA is the primary tool and framework for executing the ASAP methodology.
- 10. 10 Organization of theImplementation Assistant • ASAP Roadmap • Implementation Accelerators • Project Plan • Question and Answer Database • Issues Database • Business Process Procedures • Knowledge Corner • Glossary • Help Tree structure Search tool
- 11. 11 Organization within theImplementation Assistant Phase Work Package Activity How-To Accelerators Task Deliverable Who
- 12. 12 The structural organizationof the ASAP Roadmap and the definitions for the Implementation Assistant are as follows: Phase - the major organizational steps of the ASAP Roadmap Work packages - assigned to specific project teams Activities - assigned to specific team members Tasks How To’s Accelerators & Tools Organization within the ASAP Roadmap
- 13. 13 Phase Information Phase levelinformation consists of the purpose of the Phase, general instructions on how to complete it, and the work packages that are organized to complete the phase. Purpose General Instructions Work Packages
- 14. 14 Work Package Information WorkPackage level information consists of the purpose of the work package and the activities that are organized to complete the Work Package. Purpose Activities
- 15. 15 Activity Information Activity levelinformation consists of the purpose of the Activity, general instructions on how to complete it, the trigger for starting this activity, the input needed, the expected results, and any templates or accelerators that can be used to complete the activity. Trigger Input Outcome Output Tool/Accelerator
- 16. 16 Task Information Task levelinformation consists of the purpose of the Task, the suggested procedure for completing the task, the personnel responsible, and any templates, accelerators, or How-To’s that can be used to complete the tasks. Purpose Task Procedure Result(s) Role(s) Tool/Accelerator
- 17.
- 18. 18 Accelerated SAP Toolsand Accelerators • Implementation Assistant Roadmap • Tool: A self-contained appl. used to perform work packages, activities and larger tasks. • Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.
- 19. 19 Examples of ASAPTools and Accelerators • Accelerators – Project Plans (MS Project or MS Excel) – Cut-over Plan Template – Products of the Knowledge Corner – Business Process Procedures • Tools – SAP Concept Check Tool – Question and Answer Database – Open Issues Database – Business Process Master List
- 20. 20 Implementation Assistant Example Projecttask: Define the Organizational Structure of the client. Phase - Phase 2: Business Blueprint Work packages - Business Organization Structure Activities - Define Business Organization Structure Tasks • Schedule Organization Structure Workshop • Distribute Organization Structure Guidelines • Conduct Organization Structure Workshop • Recommend and Approve Organization Structure
- 21. 21 Implementation Assistant Example(cont.) Project task: Define the Organizational Structure of the client. Tasks • Schedule Organization Structure Workshop • Distribute Organization Structure Guidelines • Conduct Organization Structure Workshop • Recommend and Approve Organization Structure Procedure Tools/ Accelerators • Conduct Session 1 • Develop Org Structure • Conduct Session 2 • Q&A db • Enterprise Area Scope Document • Organization Structure Presentation Template
- 22. 22 Key ASAP Deliverablesfrom each phase 1 2 3 4 5 Project Plan Scope Authorizations that will be req Reports to be written Conversions to be made Req. Interfaces identified Bus. Processes identified Org. Structure defined Reports written Interfaces established Conversion made Business Process Procedures Test Cases End User Training Materials Test Plan Test mat. Go-Live Plan x x x x x x x x x x System Performance Evaluation Baseline Scope Business Process Master List Business Blueprint A Working System Realization Final Preparation Project Preparation Go Live
- 23. 23 Example of ProjectDuration 1 2 3 4 5 Project Preparation 12% Business Blueprint 15% Realization 46% Baseline 12% Final Configuration 13% Integration Test 21% Final Project 19% Go Live & Support 8% Total 100% PHASE %
- 24.
- 25. 25 Phase 1: ProjectPlanning and Preparation Key Work Packages Project Setup & Kick-off Project Environment Definition L1 Training Project Standards & Procedures Definition Phase review and sign-off Scope definition and Planning Org Change Management Project Management
- 26. 26 Project Planning andPrep - Who, What & Where? Secondary Responsibility Primary Responsibility Chng Mgmt Complian ce Steering Commite e PMO FuncT eam Dev. Team Quality Plan, Phase Sign- off Template Training plan template Evaluation template Technical blueprint document Landscape strategy document Project Management templates, OCM Templates Project Scope template Migration Strategy document Project Kick-off template Infrastructure requirement template, Project plan template, Project Charter, business user deliverables Accelerators 10% Project Standards and Procedures definition 10% Scope definition and planning Project set-up and kick-off Quality review and sign-off L1 Training Project Environment Definition Business Team Offshore- ability Tech. Team Work packages
- 27. 27 Phase 2 :Business Blueprinting Key Work Packages Establishing Dev System L2 Training Org Structure Definition Finalize Technical landscape Business process Definition Org Change Management Project Management Development procedures/ Standards Phase sign-off GAP Analysis
- 28. 28 Business Blueprinting -Who, What & Where? Secondary Responsibility Primary Responsibility Training strategy and plan Organizational impact analysis 40% 20% 30% 30% 20% 30% 10% Offshore - ability Phase sign-off template Quality Review and sign- off ABAP development checklist, RICEF Complexity Model, Technical specification Development procedures and standards Gap analysis, GAP closure document Gap Analysis Blue Pint workshop guidelines, Blue Print template, Functional requirement templates Migration Strategy document, Gap list Business Process Definition Chng Mgmt Complia nce Steering Commte PMO Func Team Dev. Team Sample Landscape strategy Key Accelerators Technical Design Planning Organizational Structure Definition L2 Training Establish Dev Environment User Group Tech. Team Work packages
- 29. 29 Phase 3: Realization KeyWork Packages RICEFW development User Roles and Authorizations Final scope configuration and Confirmation Base Line Configuration Develop Quality Assurance Environment Final Integration Testing End-user training documentatio n Establish Production Environment Org Change Management Project Management Phase review and sign-off
- 30. 30 Realization - Who,What and Where? Secondary Responsibility Primary Responsibility End User Training Schedule Change Readiness Plan Organization Design Phase review and sign-off 30% SAP Installation Manual Establish Production environment 50% Integration Test strategy template, Test scripts Integration Testing 30% SAP Installation Manual Develop Quality Assurance environment 50% SAP Best Practices, Config document template, Change Request Form Template Final scope configuration and confirmation Chng Mgmt Complia nce Steering Commte PMO Func Team Dev. Team Training document template Functional, Technical specification templates, Code review checklist, Migration framework with re-usable SAP migration objects SAP Best Practices, Config document template Key Accelerators 50% Baseline Configuration 50% End User Training documentation 50% User Roles and Authorizations 70% RICEF Development User Group Offshore- ability Tech. Team Work packages
- 31. 31 Phase 4: FinalPreparation and cut-over Key Work Packages Performance Tests Post go-live Support plan Final cut-over preparations SAP Go Live Check preparation Final Review and Cut-over End User Training Production Cutover Plan Org Change Management Project Management User Acceptance Test
- 32. 32 Final Preparation andcut-over - Who, What and Where? Secondary Responsibility Primary Responsibility Final review and Cut-over 20% Final cutover preparations 10% Go, No-go decision pack Post Go-Live support plan 10% Production support process Production cut-over plan Chng Mgmt Complia nce Steering Commte PMO FuncT eam Dev. Team Cut-over plan template Test scripts Training plan template Accelerators 30% End User Training 10% SAP Go Live Check preparation 30% Performance tests 20% User Acceptance Test Business Team Offshore- ability Tech. Team Work packages
- 33. 33 Phase 5: PostGo-Live Support Key Work Packages Post Go-Live Review Project Sign-off Production system Hand-over Org Change Management Project Management
- 34. 34 Post Go-Live Support- Who, What and Where? Secondary Responsibility Primary Responsibility Chng Mgmt Complia nce Steering Commte PMO FuncT eam Dev. Team KT approach, Support Transition plan Support process template Accelerators 30% Post Go-Live Review Project sign-off 30% Production system handover (*) Busines s Team Offshore- ability Tech. Team Work packages Notes: (*) If the production support team based out of offshore, more than 60% of this task can be handled from offshore
- 35.
- 36. 36 Ajay Kaushik +919177848097 ajay.kaushik@cxi.net Thank you!