How AI will change Project Portfolio Management (PPM) space! Artificial Intelligence in Project Portfolio Management (PPM), AI in PPM

1. Artificial Intelligence
in
Project Portfolio Management (PPM)
Nikunj Patel
Expressivenikunj@outlook.com

2. All the images are used for educational purposes only.
All the images in the presentation are obtained from
internet with "free to use license" search.
If you are owner of any images with copyright,
kindly report. Will remove the images with all respect to
your creative work.
Disclaimer

3. Artificial intelligence (AI) is the ability of a computer program or a machine to think and learn.
It is also a field of study which tries to make computers "smart". They work on their own without being encoded with commands.
John McCarthy came up with the name "Artificial Intelligence" in 1955.
The term "artificial intelligence" is often used to describe machines (or computers) that mimic "cognitive" functions that humans associate with the human
mind, such as "learning" and "problem solving“
Some AI Applications:
The AI
Automation Neural
Networks
Machine Learning NLP Predictive Analytics

4. Reflection on Project Management Failures
- PwC report

5. How AI changing PPM space?
What are your thoughts?
What's AI going to change?

6. Integration
Automation
Bots
ML based
Suggestive
PPM
AI Based
Assisted PPM
AI Based
Autonomous
PPM
AI Evolution
Current State
API’s Scripts Chat Bot AI Assistants AI Assisted Tools AI Only tools
• Inbuilt AI Assistants
• Garbage in
• Predictive Analytics
• Report/Alert
• Suggest Mode
• Inbuilt AI Assistants
• Garbage in
• Predictive Analytics
• Report/Alert
• Auto tasking
• Risk/Issue mgmt.
• On demand decision
• Auto/Manual Mode
• Inbuilt AI Assistants
• Garbage in
• Predictive Analytics
• Report/Alert
• Auto tasking
• Resourcing
• Risk/Issue mgmt.
• Decision Making
• Fully Auto Mode
Next 5 Years 2030
Got a
suggestion!
Select one
option!

7. How AI will do it?
Business Strategy
and Value Stream
Standardization
Lean & integrated
Input methods for
targeted datasets
Seamless integration
between systems (ex:
Finance, PPM, resource
management,
Reporting, any other)
Historical Data access
Garbage in/ Garbage out,
Dataset Conversion to match
AI input dataset
For AI to become autonomous, it requires standardization of business systems

8. AI Application within PPM
Maps strategy and
value stream to cater
business model /
requirement
Works at every stage of
portfolio including
Identification,
Categorization, Evaluation,
Selection, Prioritization,
Portfolio Balancing &
Authorization.
Dynamic portfolio
Review with
multiple choice and
Reporting with
predictive analytics
Responds and provides
analytics on strategic
change initiative within
organization
Portfolio Management

9. AI Application within PPM
Program/Project Management
Initiation
• Auto create Project Charter
• Identify and suggest
stakeholders
• Auto generate initial finical plan
• Auto assign Project Manager
Monitor & Control
• Auto manage risk & issues
• Alert on potential Risk, Issues,
Task or timeline misses, etc.
• Auto manage change
management
• Auto track financials
Execution
• Auto create WBS/Sprints etc.
• Assign & track project tasks
• Auto schedule ceremonies
• Track notes, minutes, AI’s and
Planning
• Auto generate Project Plan
• Auto define scope
• Auto assign team resources
• Auto plan meetings
Closure
• Auto close Project including financials,
releasing resources, system Project
closure
• Identify and capture lessons learned &
feed data to AI engine for future
reference

10. AI Benefits
 100% elimination
of human errors
 ~98% reduction of
human intervention
 ~ 98% zero touch
project delivery
 Optimum
Estimation
 Better resource
utilization
 Near actual
predictions
 Automated Task
Management
 Automated resource
allocation/deallocation
 Automated Change
Management
 Automated Governance
 Dynamic Reporting
 On demand status review
 Dynamic response to
change
 Dynamic Impact analysis

11. Thank You!

12. - Wikipedia
- PwC
- PMI
- Google
- YouTube
Resources