ARES PRISM - Integrating Project & Portfolio Management by Lateef Daly at Project Controls Expo 2017, Arsenal Stadium, London
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ARES PRISM - Integrating Project & Portfolio Management by "Lateef Daly"- Director of Operations, Europe & Middle East for ARES PRISM, UK at Project Controls Expo 2017, Arsenal Stadium, London
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ARES PRISM - Integrating Project & Portfolio Management by Lateef Daly at Project Controls Expo 2017, Arsenal Stadium, London
- 1. Copyright @ 2011. All rights reserved Integrating Project & Portfolio Management Project Controls Expo – 17th Nov 2017 Emirates Stadium, London
- 2. Copyright @ 2011. All rights reserved About the Speaker Name: Lateef Daly Position: Director of Europe & Middle East Operations Organization: ARES PRISM 20+ Year of Project Controls & Earned Value Expertise Finance, Estimating, Cost Engineering, Change Mgmt, System Integration Industries: Pharmaceuticals, Defence, Infrastructure, Rail, Nuclear, O&G Major Project Experience: Crossrail, TFL, High Speed 2, Horizon Nuclear, Expo 2020, Ronald Reagan Ballistic Missile Défense Test Site
- 3. Copyright @ 2011. All rights reserved About the Topic Outline: • Common Coding • Cost Schedule Integration • Enterprise Portfolio Management • Utilizing Various Progress Methods • ARES PRISM Background • Project Lifecyle Management • Integration Engine – Client Customizable Integrations • Benefits of a Data Warehouse • Data Integrity & Validation • Reporting
- 4. Copyright @ 2011. All rights reserved ARES PRISM Background ARES is a full-service project controls solution provider ARES formed in 1992 First PRISM US Client in 1995 First UK client in 2009 (Sellafield) UK Entity opened in 2010 to support Crossrail Multiple EMEA clients today with strong Repeat Business Local Support Capability backed by the Central PRISM Team Local Services for Project Controls, Estimating, Scheduling and Contract Administration
- 5. Copyright @ 2011. All rights reserved Global Clients - Common Best Practices EPC Nuclear / EnergyInfrastructure Mining & MetalsOil & Gas Government
- 6. Copyright @ 2011. All rights reserved PRISM Integrated Lifecyle Management
- 7. Copyright @ 2011. All rights reserved Integrator PRISM Integrator Provides: • Connection for IT/ ERP/ Risk/ Financial Systems • Workflow Modeling • Code-Free Data Mapping PRISM Integrated Lifecyle Management
- 8. Copyright @ 2011. All rights reserved Estimating PRISM Estimating Provides: • 2D/3D/GIS/BIM Takeoff • Centralized Cost Estimates • Quantity Survey • Historical Data PRISM Integrated Lifecyle Management
- 9. Copyright @ 2011. All rights reserved Cost Management PRISM G2 Cost Management Provides: • Time-Phased Budgeting • Resource Planning • Schedule • Commitments • Risk • Performance Measurement • Variance Analysis • Forecasting • Earned Value PRISM Integrated Lifecyle Management
- 10. Copyright @ 2011. All rights reserved Change PRISM G2 Change Management Provides: • Defined Approvers and Reviewers • Tracks Change Requests • Manages Change Workflows PRISM Integrated Lifecyle Management
- 11. Copyright @ 2011. All rights reserved Engineering PRISM G2 Engineering Provides: • Deliverable Status and Tracking • Time-Phased Engineering Packages • Progress Measurement • Engineering Performance • Forecasting PRISM Integrated Lifecyle Management
- 12. Copyright @ 2011. All rights reserved Equipment & Materials PRISM G2 Equipment & Materials: • Develops Requisitions • Tracks Equipment and Attributes • Tracks Materials PRISM Integrated Lifecyle Management
- 13. Copyright @ 2011. All rights reserved Contracts PRISM G2 Contracts Administration Provides: • Contract Bids • Bid Analysis • Award Contracts • Vendor Evaluations • Contract Scheduling • Punch List Tracking • Contract Changes PRISM Integrated Lifecyle Management
- 14. Copyright @ 2011. All rights reserved Invoice PRISM G2 Invoice Management: • Tracks Invoices From Suppliers • Tracks Payments • Traces Back to Purchase Orders and Contracts PRISM Integrated Lifecyle Management
- 15. Copyright @ 2011. All rights reserved Procurement PRISM G2 Procurement Provides: • Requisitions & Purchase Orders • Procurement Scheduling • Shipment Expediting, • Supplier Evaluations PRISM Integrated Lifecyle Management
- 16. Copyright @ 2011. All rights reserved Field Progress PRISM G2 Field Progress Provides: • Construction Progress & Performance • Installed Quantities • Unit Rates Analysis • Rules of Credit • Mobile Access • Construction Changes PRISM Integrated Lifecyle Management
- 17. Copyright @ 2011. All rights reserved Docs PRISM Docs Provides: • Document Access and Control • Automated Processes • Team Collaboration PRISM Integrated Lifecyle Management
- 18. Copyright @ 2011. All rights reserved Dashboard, Reporting and Data Warehouse PRISM Dashboard, Reporting & Data Warehouse Provides: • Executive Insight • Visualized Data • Project Performance • Forecasts • Embedded KPIs PRISM Integrated Lifecyle Management
- 19. Copyright @ 2011. All rights reserved Enterprise Portfolio Management PRISM Enterprise Portfolio Reporting PRISMProjectSpecific Configuration Calendars CurrenciesWBS/OBS/Asset Cost Elements Lbr Mtl Eqp Central Team Report Formats PRISMEnterprise Configuration • Define and promote a Common Enterprise Structure that is clearly defined and shared across all projects • Still have flexibility to define project by project specific configurations that rollup to the Enterprise Level • Single point of truth for portfolio reporting Project A Calendars Currencies WBS/OBS/Asset Cost Elements Lbr Mtl Eqp Project Teams Report Formats Can Be Setup Same or Unique Project B Calendars Currencies WBS/OBS/Asset Cost Elements Lbr Mtl Eqp Project Teams Report Formats Can Be Setup Same or Unique Project C Calendars Currencies WBS/OBS/Asset Cost Elements Lbr Mtl Eqp Project Teams Report Formats Can Be Setup Same or Unique
- 20. Copyright @ 2011. All rights reserved Integrated Coding Structure Cost & Progress Schedule Contracts Estimate DEFINE SINGLE INTEGRATED STRUCTURE * Provides integration & traceability from Original Baseline Estimate and our operating Budget /Cost data, which is then time phased with the Schedule start & finish dates
- 21. Copyright @ 2011. All rights reserved Creation of Integrated Coding Structure Estimate Level 1 Estimate Level 2 Estimate Etc… Estimate Etc… Estimate Etc… Estimate Estimate Level 2 Estimate Level 2 Activity Level 1 Plan Level 2 Plan Etc… Plan Etc… Plan Etc… Schedule Plan Level 2 Plan Level 2 Cost Level 1 Cost Level 2 Cost Etc… Cost Etc… Cost Etc… Cost & Reporting Cost Level 2 Cost Level 2 PRISM Control Accounts PRISM Level 1 PRISM Level 2 PRISM Level 2 PRISM Level 2 PRISM Etc… PRISM Etc… PRISM Etc… Identify Common Integration Point Items Level 1 Items Level 2 Items Etc… Items Etc… Items Etc… Contracts Items Level 2 Items Level 2 * Backbone of a Projects
- 22. Copyright @ 2011. All rights reserved Promote Common Coding at Projects & Portfolio Level F A B CD E Estimating Packages Issue RFP / Compare Bids Award Contract Pay items .Measure Progress & Performance Track Invoices & Actuals . Monitor & Make Payments .
- 23. Copyright @ 2011. All rights reserved Eliminate Pain Of Cost Loaded Schedules • Time consuming to setup & difficult to maintain • Dates changes in duration can skew historical & to date performance • Level of granularity between estimate & plan not always clear & mappable • Difficult to manage multiple budgets • Difficult to manage cost changes
- 24. Copyright @ 2011. All rights reserved PRISM Cost Schedule Integration CA Work Pkg CBS Cost & Project Management Module CA CA CA CA WBS Bar Charts Scheduling Software Resource Histograms Schedule Reports Activity Data: • Durations • Resources • Progress Progress Data 25 Estimating Data: • Costs • Hours • Quantities Estimate Reports Original Baseline Estimating Time Phased Profiles Cost Progress & Perf Reports • Use the right tool for the right job • True Integration of disciplines • Single point of Truth • Clear Traceability between systems • Eliminates Need to Cost Load Schedule PRISM Estimator CostOS
- 25. Copyright @ 2011. All rights reserved Integrated Performance MeasurementIn$1,000’s Budget at Completion (BAC) 1 2 3 4 5 6 7 8 9 10 Months TargetCompletionDate CurrentCompletionDate 200 400 600 800 1000 1200 11 1300 Planned = $500K : Data Date 20 40 60 80 100 120 140 Probable Schedule Delay = 4 weeks Probable Cost Overrun = $300K Estimate at Completion (EAC) Cost Variance -$100K Schedule Variance (Time) - 4 wks Schedule Variance ($) -$200K Earned = $300K Actual = $400K • Project Time Phased Cost Plan • To Date Actuals Cost of Work • To Date Earned Value • To Date Schedule Variance • To Date Cost Variance • Estimate At Complete • Variance At Complete All generated from PRISM
- 26. Copyright @ 2011. All rights reserved Utilize Variety of Progressing MethodsCOST MODULE Engineering Deliverables Procurement & Contracts Construction Qtys Installed • Progress by Defined Rules • Track Qty & Hours • Assess Productivity • Physical % Complete • (EPPR) CONTROL ACCOUNTS SAMPLESOF PROGRESSINGMETHODS • Progress by Delivered Item or Contractor Pay Items • Progress by Qtys Installed • Track Qtys & Hours • Assess Productivity • Physical % Complete • (QURR) Progress Progress ProgressProgress Schedule Activities • Progress Detailed Activities • Map & Weight
- 27. Copyright @ 2011. All rights reserved Integrated Change Management Board / Programme Director Delivery Director Programme Director Finance Director Business Manager Project Director Business Manager Project Director Project Director Business Manager Business Manager Project Director Business Manager Project Director Business Manager Project Director Business Manager Project Director Technical Director Project Manager BoardDirectorsSeniorManagement Project Mgrs CEs/ SMEs Cost Engineers Project Director Programme Controls Director Project Director Business Manager Initiate Change APPROVAL AUTHORITY Review & Approve
- 28. Copyright @ 2011. All rights reserved PRISM Integration Engine PRISM Integrator EDI messaging protocols web services all major databases email file management in-memory data-grid communication protocol • By Bi-Directional Integration • System Agnostic
- 29. Copyright @ 2011. All rights reserved PRISM Integration Engine – Designer Interface Flexibility to Add & Remove Connections Define & Modify Field Mapping Define & Customize Workflows
- 30. Copyright @ 2011. All rights reserved PRISM Integration Engine – Workflow Logic
- 31. Copyright @ 2011. All rights reserved Synchronized WBS, Integration & Automation Lvl 1 Lvl 2 Lvl 2Lvl 2 Lvl 3 Lvl 3 Lvl 3 Lvl 3 Lvl 3 Cost Performance CostOS Estimator Contracts ERP Schedule Master WBS Asset Register NEC • PRISM Integrator synchronizes the WBS & Asset coding across all applications • Additions and Changes to the structure require approval from all stake holders NEC Contract Changes in CEMAR are automatically synchronized with budget & forecast changes in PRISM 1 Payment request in CEMAR are automatically submitted through SAP for validation and payment 2 3 Risk PRISM Integrator
- 32. Copyright @ 2011. All rights reserved Sub Contractor & Client Integration • Review • Amend • Accept • Or Reject Client Staging Area • Actuals • Progress & Performance • Review • Amend • Accept • Or Reject Client Staging Area • Actuals • Progress & Performance Sub Contractors PRISM Web Forms Sub Contractor Instance Client Instance Direct Feed WEBFORMS PRISMTO PRISM Client Instance
- 33. Copyright @ 2011. All rights reserved PRISM Data Warehouse Data Warehouse & Snapshots Custom Data Entry Forms
- 34. Copyright @ 2011. All rights reserved Quickly Produce Integrated Dashboards
- 35. Copyright @ 2011. All rights reserved Ensuring Data Integrity with Validation Checks Cost Data Validation: * Control Account ID , Control Account Owner, Data Anomaly or Error Automated Data Exception & Error Reporting Rules Data Validation Checks:
- 36. Copyright @ 2011. All rights reserved Standard Performance Reporting
- 37. Copyright @ 2011. All rights reserved Productivity & Progress Gantt Charts
- 38. Copyright @ 2011. All rights reserved Questions ?? Lateef Daly Director, Europe & Middle East Operations ARES Software UK Ltd 25 Canada Square Canary Wharf London E14 5LQ ldaly@aresprism.com UK: +44 (0) 7800 66 5049 Get in Touch if you’d like to know more!
- 39. Copyright @ 2011. All rights reserved