An Academician's Guide to Managing Seminars, Conferences, Conventions, Symposiums and Workshops. It is written by tkjain under tkjain's 10 simple principles of management series. It is useful for beginners. It is a helping guide for scholars, writers, thinkers, activists, researchers, educational institutions, business schools, universities, colleges, schools.
An academician's guide to managing seminars, conferences, conventions, sympos...Dr. Trilok Kumar Jain
An Academician's Guide to Managing Seminars, Conferences, Conventions, Symposiums and Workshops. It is written by tkjain under tkjain's 10 simple principles of management series. It is useful for beginners. It is a helping guide for scholars, writers, thinkers, activists, researchers, educational institutions, business schools, universities, colleges, schools.
This unit discusses supporting tourism destinations through responsible practices. It identifies interacting with local communities and authorities, introducing responsible tourism into agreements, and building local capacity about sustainability. Topics include developing mechanisms for responsible tourism, engaging stakeholders to promote sustainable development, and helping to finance local tourism. The private sector is seen as having power to positively influence destinations through participation, partnerships, and raising awareness of sustainability issues.
Unit 16: Responsible Tourism For Tour Operatorsduanesrt
The document discusses implementing responsible tourism practices for tour operators in Vietnam. It covers topics such as understanding the tourism sector in Vietnam, applying responsible employment policies, reducing environmental impacts, developing responsible tourism products and supply chains, ensuring responsible marketing, and supporting local tourism destinations. The document provides guidance on how tour operators can incorporate responsible practices into their internal management, products, supply chains, marketing and community support to achieve sustainable tourism growth.
This document provides guidance on effective group discussions for CFOs. It explains that group discussions involve 10-12 people debating a complex topic from multiple perspectives to evaluate skills like team building, communication, leadership and conflict management. The objective is not to speak the most, show off knowledge, debate, or prove being the leader, but to have impact by speaking clearly and concisely while listening to and encouraging others. In 30 minutes, participants can prove their temperament, expertise, ability to turn a group into a collaborative team that arrives at better collective judgments and innovative solutions through brainstorming.
This document discusses how to design sustainable tourism projects and ensure their success. It outlines four keys to a successful project: clearly defining the problem, developing a results-oriented program description, establishing a system for monitoring, evaluation and reporting, and agreeing upon responsibilities for performance. It then describes what a project concept note is and provides a 14-point outline for what should be included in a concept note, such as identifying the project's major result, target audience, goals and objectives, activities, budget, and sustainability plan. The concept note is developed early and is used to obtain approval from stakeholders, supporters and donors.
This document provides an overview of event planning and the meetings, incentives, conventions and exhibitions (MICE) industry. It begins with learning objectives about understanding the structure and operations of the event industry. It then differentiates between meetings, congresses, conventions and conferences. The document outlines the many roles and skills required of an event planner, including project management, human resources, and public relations. It categorizes events and defines event management. The role and history of the MICE industry in tourism is discussed. Key aspects of meetings management and the parts of planning an event are explained. Career opportunities in event planning are also listed.
Erasmus+ Cliche Presentation of the programme in 2018Vivi Carouzou
This document outlines the plans for a project aimed at capitalizing on local intangible cultural heritage around Europe. The project involves schools from Greece, Cyprus, Bulgaria, Slovenia, Lithuania, and Estonia. It will include research on local intangible cultural heritage, the creation of educational resources, and activities to promote sustainability. The goals are to safeguard cultural traditions, support local economies, and encourage entrepreneurship among youth. The project is organized into 4 modules involving training events, student exchanges, and the development of digital tools like a wiki, educational materials, and transmedia storytelling to showcase cultural heritage.
Guidance and models of organising entrepreneurship forumsCentres-EU
The document provides guidelines for organizing a student summer forum to promote entrepreneurship among secondary school students. The forum aims to motivate students and teach basic business skills through experiential learning techniques. Students will be divided into teams to complete business-related tasks and challenges over the course of 4-5 days. A variety of activities are outlined, including presentations, competitions, and team-building exercises. The forum seeks to develop students' business acumen as well as soft skills like leadership, collaboration, and problem-solving under tight deadlines.
An academician's guide to managing seminars, conferences, conventions, sympos...Dr. Trilok Kumar Jain
An Academician's Guide to Managing Seminars, Conferences, Conventions, Symposiums and Workshops. It is written by tkjain under tkjain's 10 simple principles of management series. It is useful for beginners. It is a helping guide for scholars, writers, thinkers, activists, researchers, educational institutions, business schools, universities, colleges, schools.
This unit discusses supporting tourism destinations through responsible practices. It identifies interacting with local communities and authorities, introducing responsible tourism into agreements, and building local capacity about sustainability. Topics include developing mechanisms for responsible tourism, engaging stakeholders to promote sustainable development, and helping to finance local tourism. The private sector is seen as having power to positively influence destinations through participation, partnerships, and raising awareness of sustainability issues.
Unit 16: Responsible Tourism For Tour Operatorsduanesrt
The document discusses implementing responsible tourism practices for tour operators in Vietnam. It covers topics such as understanding the tourism sector in Vietnam, applying responsible employment policies, reducing environmental impacts, developing responsible tourism products and supply chains, ensuring responsible marketing, and supporting local tourism destinations. The document provides guidance on how tour operators can incorporate responsible practices into their internal management, products, supply chains, marketing and community support to achieve sustainable tourism growth.
This document provides guidance on effective group discussions for CFOs. It explains that group discussions involve 10-12 people debating a complex topic from multiple perspectives to evaluate skills like team building, communication, leadership and conflict management. The objective is not to speak the most, show off knowledge, debate, or prove being the leader, but to have impact by speaking clearly and concisely while listening to and encouraging others. In 30 minutes, participants can prove their temperament, expertise, ability to turn a group into a collaborative team that arrives at better collective judgments and innovative solutions through brainstorming.
This document discusses how to design sustainable tourism projects and ensure their success. It outlines four keys to a successful project: clearly defining the problem, developing a results-oriented program description, establishing a system for monitoring, evaluation and reporting, and agreeing upon responsibilities for performance. It then describes what a project concept note is and provides a 14-point outline for what should be included in a concept note, such as identifying the project's major result, target audience, goals and objectives, activities, budget, and sustainability plan. The concept note is developed early and is used to obtain approval from stakeholders, supporters and donors.
This document provides an overview of event planning and the meetings, incentives, conventions and exhibitions (MICE) industry. It begins with learning objectives about understanding the structure and operations of the event industry. It then differentiates between meetings, congresses, conventions and conferences. The document outlines the many roles and skills required of an event planner, including project management, human resources, and public relations. It categorizes events and defines event management. The role and history of the MICE industry in tourism is discussed. Key aspects of meetings management and the parts of planning an event are explained. Career opportunities in event planning are also listed.
Erasmus+ Cliche Presentation of the programme in 2018Vivi Carouzou
This document outlines the plans for a project aimed at capitalizing on local intangible cultural heritage around Europe. The project involves schools from Greece, Cyprus, Bulgaria, Slovenia, Lithuania, and Estonia. It will include research on local intangible cultural heritage, the creation of educational resources, and activities to promote sustainability. The goals are to safeguard cultural traditions, support local economies, and encourage entrepreneurship among youth. The project is organized into 4 modules involving training events, student exchanges, and the development of digital tools like a wiki, educational materials, and transmedia storytelling to showcase cultural heritage.
Guidance and models of organising entrepreneurship forumsCentres-EU
The document provides guidelines for organizing a student summer forum to promote entrepreneurship among secondary school students. The forum aims to motivate students and teach basic business skills through experiential learning techniques. Students will be divided into teams to complete business-related tasks and challenges over the course of 4-5 days. A variety of activities are outlined, including presentations, competitions, and team-building exercises. The forum seeks to develop students' business acumen as well as soft skills like leadership, collaboration, and problem-solving under tight deadlines.
This document provides an overview of Brandnow.asia's sustainability credentials and case studies working with organizations like USAID, NASA, and SEED.UNO. It also includes a selection of Brandnow.asia videos on topics like PR, media relations, and crisis communications. The document outlines how Brandnow.asia plans projects with kick-off meetings, communication tools, and work tracking systems to ensure successful outcomes. It features testimonials praising Brandnow.asia's work on events and campaigns for clients in areas like renewable energy, disaster response, and community development.
The ILO has been working on financial education through developing training materials, conducting trainings, and building the capacities of various stakeholders. The ILO works to enhance financial capabilities through training target groups like workers, entrepreneurs, migrants, and youth. It also works with financial service providers to strengthen their provision of financial services. The ILO develops country-specific training manuals and toolkits through needs assessments and validation workshops. It also promotes integrating financial education into government programs and using diverse delivery channels for greater outreach and impact. Evaluations show that the ILO's financial education programs have improved financial behaviors and asset accumulation for participants in various countries.
The ILO has been involved in financial education through developing training materials, conducting training programs, and providing technical assistance to financial institutions. The ILO works to enhance financial capabilities of target groups like workers, entrepreneurs, and families through training programs. It also aims to strengthen the provision of inclusive financial services. Over the years, the ILO's financial education work has expanded and diversified to utilize different delivery channels and adapt approaches to local contexts. Evaluations of ILO financial education programs have shown some positive impacts on financial behaviors and outcomes, though impact pathways can be complex and results are sometimes mixed.
The Zambian Entrepreneurship Learning & Training Platform is an online and offline environment launched in 2014 to provide skills training, knowledge sharing, and networking for entrepreneurs in Zambia and globally. The platform was created by Nchitonet Dot Com Ltd. to promote sustainable entrepreneurship through innovation, training, and connections. Courses cover topics like business planning, financial management, market research, and using technology for business. Local entrepreneurs design the interactive courses which are available to everyone online, with some programs reserved for specific groups. Sponsors from organizations and government can support courses and scholarships to help turn business ideas into realities.
This document provides information about SHIFT - UNDP Week of Innovation Action taking place from September 22-27, 2014. It announces various events happening during this week around the world focused on innovation for development. It provides details on the topics and locations of different events, and instructions for how to apply to attend events in person or participate online. The deadline to apply for travel funding or self-funded attendance is September 5th or 8th respectively, with notifications by September 7th or 9th.
Pauline is a young French professional who graduated in Entrepreneurship and Innovation at SKEMA, Suzhou, China. After working in different sustainability-focused startups and in a Parisian incubator for web startups, she is now China coordinator for GROUPE SOS, one of the foremost European social enterprises. GROUPE SOS fights against poverty and social exclusion, and also supports social entrepreneurs through consulting missions, incubation programs and impact investing. After exploring the local market of social economy, she is starting to work on some co-created projects with local actors in order to foster social entrepreneurship in China.
The Social Express is a non-profit that organizes original trips to support the social entrepreneurship sector and its actors while training the youth to be more impactful. After a trip to Paris and Bucharest last year to work on the 10 entrepreneurs projects, The Social Express is heading to Shanghai for the 2015 Asia edition.
This document is a sponsorship prospectus for the 2022 Deep Learning Indaba conference to be held in Tunis, Tunisia from August 21-26, 2022. It highlights why Tunisia is an ideal location, outlines sponsorship tiers and benefits, provides an overview of the conference program and COVID-19 safety measures, and shares statistics about past Indabas to encourage sponsorship. The primary goals are to strengthen African machine learning and AI by building communities and recognizing excellence through the conference.
Centres Evaluation of Pilot Activities LithuaniaCentres-EU
The document describes a pilot project called the Student Summer Camp organized by Lietuvos Junior Achievement in Lithuania to promote entrepreneurship education. The camp brought together 35 students from 14 schools who worked in teams to develop solutions to business case studies from creative industries. Participants gained experience in teamwork, communication skills, time management, and learning about business and creative fields. Feedback found the camp effective at teaching entrepreneurship skills though the cost was high to implement on a larger scale.
Destination Management Organization Overview and Toolkit Presentation to USAIDDavid Brown
A background on moving from competitive clusters to destination management organizations. An overview of the Destination Management Organization Toolkit developed by the Global Sustainable Tourism Alliance for the United States Agency for International Development.
Looking to get kids interested in engineering? Host a Discover Engineering Family Day at an area museum or school. This presentation will walk you through all of the steps involved.
Supporting Employability through Self Development - Toolkit NGO THY
This toolkit brings a compilation of workshops
that can be used on different youth activities
on the topics of unemployment, employability,
entrepreneurship and intercultural learning.
The toolkit has been created as a result of the
intensive work by participants and trainer's
team during the Training Course and Seminar
“Supporting Employability through Self
Development”, as well as during the local level
workshops.
It is a toolkit made by participants of the project “Supporting Employability through Self
Development”.
- The participants designed and implemented workshops in small groups during the Training in
order to discover and create new tools and methods of non formal learning.
- The workshops were tested on the rest of participants, improved and prepared to be published by participants after the training course.
- Participants also tried out these workshops on local follow-up activities and included their
improvements and proposals into this toolkit.
- It serves as a manual for youth workers and youth leaders and it is free of charge.
1. The document describes a learning initiative taking place from October 8-14, 2017 in Kenya focused on linking smallholder farmers to commercialization practices through farmers' organizations in the Kenyan dairy sector.
2. A total of 20 participants from different world regions will be selected to participate in activities including visits to successful dairy farmers' organizations, panels with experts, and developing innovation plans to apply lessons back home.
3. The goal is to strengthen participants' expertise on how farmers' organizations can help smallholders commercialize, through exploring best practices in governance, business models, and promoting institutional dialogue.
The CYRCLE project aims to promote responsible tourism among youth by applying circular economy principles to the handicraft sector. It will train youth workers to develop tourism initiatives that valorize local cultural assets and support sustainable development. Key activities include research on best practices, an e-learning course, transnational meetings in Italy, Mexico and Kenya, developing a CYRCLE model and platform, and local workshops. The project seeks to create collaborative networks, provide skills training, and support youth entrepreneurship in responsible tourism.
http://www.niccotan.com/2011/04/events-marketing-overview.html
Master of Marketing Communication Students of De La Salle University presented a comprehensive report on Events Marketing
International HRD Congress and Pakistan Development ExpoMassComm Solutions
The document is an invitation letter for the 2014 International HRD Congress on "Key to Sustainable Growth: Human Resource Development" being held in Islamabad, Pakistan on November 28-29, 2014. The congress aims to foster knowledge exchange between policymakers and experts to help guide developing countries, especially in South Asia, in developing skilled human resources to support economic growth. A stimulating program with development sector leaders and experts will discuss human resource development and sustainable growth. A parallel Pakistan Development Expo will showcase models and strategies from the government, donors, and development agencies.
THC101 MACRO PERSPECTIVE OF TOURISM AND HOSPITALITY SYLLABUS.docxRoyCabarles3
This document provides a course syllabus for THC 101 Macro Perspective of Tourism and Hospitality. The syllabus outlines the course description, learning outcomes, topics to be covered each week, teaching methods, and assessment tasks. Over the 15-week semester, students will learn about the history, economics, organizations, impacts and trends of the tourism and hospitality industry. Key topics include the relationship between tourism and hospitality, the tourism and hospitality network and supply components, and current issues and the future of the industry. Assessment will include tests, oral questions, group projects and presentations. The goal is for students to gain an understanding of tourism and hospitality as a dynamic global industry.
Omar Tony Nsengumuremyi has over 10 years of experience working in youth development and child protection in Rwanda. He currently works as the Youth Center Coordination Officer at the Ministry of Youth and ICT, where he coordinates youth center activities, fundraises, and represents the centers at sector and district levels. Previously, he has held roles as the legal representative of Children's Voice Today NGO, an illustrator and designer for Save the Children and Plan International, and coordinator of Club Rafiki Youth Friendly Center. He has also worked as an actor in radio soap operas promoting reproductive health, HIV/AIDS awareness, and social harmony in Rwanda. Nsengumuremyi holds a Bachelor's Degree
Examination reforms are essential to transform the education system according to the document. The current examination system focuses only on rote memorization but needs to evaluate creativity and problem-solving. The document outlines steps to reform examinations including setting goals based on program and course objectives, evaluating whether objectives are achieved through direct and indirect methods, using continuous evaluations, and adopting open book exams and multiple evaluation methods.
This document provides an overview of Brandnow.asia's sustainability credentials and case studies working with organizations like USAID, NASA, and SEED.UNO. It also includes a selection of Brandnow.asia videos on topics like PR, media relations, and crisis communications. The document outlines how Brandnow.asia plans projects with kick-off meetings, communication tools, and work tracking systems to ensure successful outcomes. It features testimonials praising Brandnow.asia's work on events and campaigns for clients in areas like renewable energy, disaster response, and community development.
The ILO has been working on financial education through developing training materials, conducting trainings, and building the capacities of various stakeholders. The ILO works to enhance financial capabilities through training target groups like workers, entrepreneurs, migrants, and youth. It also works with financial service providers to strengthen their provision of financial services. The ILO develops country-specific training manuals and toolkits through needs assessments and validation workshops. It also promotes integrating financial education into government programs and using diverse delivery channels for greater outreach and impact. Evaluations show that the ILO's financial education programs have improved financial behaviors and asset accumulation for participants in various countries.
The ILO has been involved in financial education through developing training materials, conducting training programs, and providing technical assistance to financial institutions. The ILO works to enhance financial capabilities of target groups like workers, entrepreneurs, and families through training programs. It also aims to strengthen the provision of inclusive financial services. Over the years, the ILO's financial education work has expanded and diversified to utilize different delivery channels and adapt approaches to local contexts. Evaluations of ILO financial education programs have shown some positive impacts on financial behaviors and outcomes, though impact pathways can be complex and results are sometimes mixed.
The Zambian Entrepreneurship Learning & Training Platform is an online and offline environment launched in 2014 to provide skills training, knowledge sharing, and networking for entrepreneurs in Zambia and globally. The platform was created by Nchitonet Dot Com Ltd. to promote sustainable entrepreneurship through innovation, training, and connections. Courses cover topics like business planning, financial management, market research, and using technology for business. Local entrepreneurs design the interactive courses which are available to everyone online, with some programs reserved for specific groups. Sponsors from organizations and government can support courses and scholarships to help turn business ideas into realities.
This document provides information about SHIFT - UNDP Week of Innovation Action taking place from September 22-27, 2014. It announces various events happening during this week around the world focused on innovation for development. It provides details on the topics and locations of different events, and instructions for how to apply to attend events in person or participate online. The deadline to apply for travel funding or self-funded attendance is September 5th or 8th respectively, with notifications by September 7th or 9th.
Pauline is a young French professional who graduated in Entrepreneurship and Innovation at SKEMA, Suzhou, China. After working in different sustainability-focused startups and in a Parisian incubator for web startups, she is now China coordinator for GROUPE SOS, one of the foremost European social enterprises. GROUPE SOS fights against poverty and social exclusion, and also supports social entrepreneurs through consulting missions, incubation programs and impact investing. After exploring the local market of social economy, she is starting to work on some co-created projects with local actors in order to foster social entrepreneurship in China.
The Social Express is a non-profit that organizes original trips to support the social entrepreneurship sector and its actors while training the youth to be more impactful. After a trip to Paris and Bucharest last year to work on the 10 entrepreneurs projects, The Social Express is heading to Shanghai for the 2015 Asia edition.
This document is a sponsorship prospectus for the 2022 Deep Learning Indaba conference to be held in Tunis, Tunisia from August 21-26, 2022. It highlights why Tunisia is an ideal location, outlines sponsorship tiers and benefits, provides an overview of the conference program and COVID-19 safety measures, and shares statistics about past Indabas to encourage sponsorship. The primary goals are to strengthen African machine learning and AI by building communities and recognizing excellence through the conference.
Centres Evaluation of Pilot Activities LithuaniaCentres-EU
The document describes a pilot project called the Student Summer Camp organized by Lietuvos Junior Achievement in Lithuania to promote entrepreneurship education. The camp brought together 35 students from 14 schools who worked in teams to develop solutions to business case studies from creative industries. Participants gained experience in teamwork, communication skills, time management, and learning about business and creative fields. Feedback found the camp effective at teaching entrepreneurship skills though the cost was high to implement on a larger scale.
Destination Management Organization Overview and Toolkit Presentation to USAIDDavid Brown
A background on moving from competitive clusters to destination management organizations. An overview of the Destination Management Organization Toolkit developed by the Global Sustainable Tourism Alliance for the United States Agency for International Development.
Looking to get kids interested in engineering? Host a Discover Engineering Family Day at an area museum or school. This presentation will walk you through all of the steps involved.
Supporting Employability through Self Development - Toolkit NGO THY
This toolkit brings a compilation of workshops
that can be used on different youth activities
on the topics of unemployment, employability,
entrepreneurship and intercultural learning.
The toolkit has been created as a result of the
intensive work by participants and trainer's
team during the Training Course and Seminar
“Supporting Employability through Self
Development”, as well as during the local level
workshops.
It is a toolkit made by participants of the project “Supporting Employability through Self
Development”.
- The participants designed and implemented workshops in small groups during the Training in
order to discover and create new tools and methods of non formal learning.
- The workshops were tested on the rest of participants, improved and prepared to be published by participants after the training course.
- Participants also tried out these workshops on local follow-up activities and included their
improvements and proposals into this toolkit.
- It serves as a manual for youth workers and youth leaders and it is free of charge.
1. The document describes a learning initiative taking place from October 8-14, 2017 in Kenya focused on linking smallholder farmers to commercialization practices through farmers' organizations in the Kenyan dairy sector.
2. A total of 20 participants from different world regions will be selected to participate in activities including visits to successful dairy farmers' organizations, panels with experts, and developing innovation plans to apply lessons back home.
3. The goal is to strengthen participants' expertise on how farmers' organizations can help smallholders commercialize, through exploring best practices in governance, business models, and promoting institutional dialogue.
The CYRCLE project aims to promote responsible tourism among youth by applying circular economy principles to the handicraft sector. It will train youth workers to develop tourism initiatives that valorize local cultural assets and support sustainable development. Key activities include research on best practices, an e-learning course, transnational meetings in Italy, Mexico and Kenya, developing a CYRCLE model and platform, and local workshops. The project seeks to create collaborative networks, provide skills training, and support youth entrepreneurship in responsible tourism.
http://www.niccotan.com/2011/04/events-marketing-overview.html
Master of Marketing Communication Students of De La Salle University presented a comprehensive report on Events Marketing
International HRD Congress and Pakistan Development ExpoMassComm Solutions
The document is an invitation letter for the 2014 International HRD Congress on "Key to Sustainable Growth: Human Resource Development" being held in Islamabad, Pakistan on November 28-29, 2014. The congress aims to foster knowledge exchange between policymakers and experts to help guide developing countries, especially in South Asia, in developing skilled human resources to support economic growth. A stimulating program with development sector leaders and experts will discuss human resource development and sustainable growth. A parallel Pakistan Development Expo will showcase models and strategies from the government, donors, and development agencies.
THC101 MACRO PERSPECTIVE OF TOURISM AND HOSPITALITY SYLLABUS.docxRoyCabarles3
This document provides a course syllabus for THC 101 Macro Perspective of Tourism and Hospitality. The syllabus outlines the course description, learning outcomes, topics to be covered each week, teaching methods, and assessment tasks. Over the 15-week semester, students will learn about the history, economics, organizations, impacts and trends of the tourism and hospitality industry. Key topics include the relationship between tourism and hospitality, the tourism and hospitality network and supply components, and current issues and the future of the industry. Assessment will include tests, oral questions, group projects and presentations. The goal is for students to gain an understanding of tourism and hospitality as a dynamic global industry.
Omar Tony Nsengumuremyi has over 10 years of experience working in youth development and child protection in Rwanda. He currently works as the Youth Center Coordination Officer at the Ministry of Youth and ICT, where he coordinates youth center activities, fundraises, and represents the centers at sector and district levels. Previously, he has held roles as the legal representative of Children's Voice Today NGO, an illustrator and designer for Save the Children and Plan International, and coordinator of Club Rafiki Youth Friendly Center. He has also worked as an actor in radio soap operas promoting reproductive health, HIV/AIDS awareness, and social harmony in Rwanda. Nsengumuremyi holds a Bachelor's Degree
Similar to An academician's guide to managing seminars, conferences, conventions, symposiums and workshops (20)
Examination reforms are essential to transform the education system according to the document. The current examination system focuses only on rote memorization but needs to evaluate creativity and problem-solving. The document outlines steps to reform examinations including setting goals based on program and course objectives, evaluating whether objectives are achieved through direct and indirect methods, using continuous evaluations, and adopting open book exams and multiple evaluation methods.
An academician's guide to managing seminars, conferences, conventions, symposiums and workshops
1. 12/28/2013
10 simple principles on managing seminars | Trilok Kumar Jain
TKJAIN’S
10
PRINCIPLES
SERIES
[Type text]
AN ACADEMICIAN'S GUIDE TO MANAGING
SEMINARS, CONFERENCES, CONVENTIONS,
SYMPOSIUMS AND WORKSHOPS
Page 1
2. AN ACADEMICIAN'S GUIDE TO MANAGING SEMINARS,
CONFERENCES, CONVENTIONS, SYMPOSIUMS AND
10 simple principles on managing seminars
Page 2
3. WORKSHOPS
By : -
Trilok Kumar Jain
Professor and writer of Management, Entrepreneurship and
Spirituality
Jain.tk@gmail.com
Mobile : 9414430763
For whom:
Teachers, Scholars, Faculty members, Writers, Social workers who wish to organise seminars and
workshops for knowledge dissemination.
About the author: The author has experience of orgainsing and managing hundreds of seminars, conferences, workshops,
plays, puppet shows, MDPs, specialised talk shows etc. The author was part of the organising team
when Tom Alter’s plays were organised in Bikaner (organised by the Ajit Foundation for Social
Development). The author was the part of the organising team of a series of seminars by Gandhi
Research Foundation in Bikaner. The author was the organising chair during C3W 2012 and 2013 (C3W
stands for Convention on Climate Change and Water Crisis, which attracted over 160 environmentalists,
NGO representatives, Corporates and activists). The author believes that there should be continuity of
seminars. The continuity of seminars will enable success in the seminars and people will remember and
wait for the seminar (for example, C3W is organised every year and therefore people wait for it).
10 simple principles on managing seminars
Page 3
4. tkjain's 10 principles series: About tkjain’s 10 Principle Series
As an author of management, I have written e-books on 10 principles – which are simple, easy
to remember, easy to understand and can reflect the most important aspects. These e-books
are freely available on internet. Some of these are as under : Entrepreneurs’ guide to Managing Human Resource
Time Management
Problem Solving and Decision Making Techniques for Administrators
Strategic Decision Making
Digital Marketing and Webpreneurship
Edupreneur’s Guide to Academic Excellence and Educational Administration
tkjain's 10 principles for managing seminars, conferences, symposia, conventions, workshops, street
plays: -
1. student organising team
2. sponsorship
3. stay arrangements, logistics, receptions and overall hospitality arrangements
4. online marketing for registrations
5. globalisation
6. session planning
10 simple principles on managing seminars
Page 4
5. 7. publications
8. amazing rewards based on research paper performance, presentation, participation and
interactions
9. concrete results
10. entertainment, exhibitions, films, sight seeing, networking and other attractions
Brief descriptions of all these is discussed as under : -
11. student organising team : There should be a strong students organising
team. The students learn a lot by organising these events. In C3W 2013, we
had a four student team, which continuously worked and didnt sleep for 72
hours non-stop and did an amazing work of hospitality to 160+ delegates
under the guidance of one senior faculty (who was CEO of the convention).
These four students didnt say that they were tired, rather they said that
they were highly satisfied as they learned a lot in managing the hospitality
(logistics, stay arrangements, hospitality etc.). These four students have
grown in their maturity, personality and presentation by the orginsing an
event. the student organising team shold have lot of discussions and lot of
debates regarding how to orgnise it, this will help them in their own
development. The organising team should be prepared to spend sleepless
nights for ensuring success in the event.
12. sponsorship : There should be a core group for securing sponsorship of the
event. The core committe of the sponsorship should use emails and contact
UGC, AICTE, ICSSR, Fortune 500 companies, local companies (companies of
10 simple principles on managing seminars
Page 5
6. neighbouring region), International funding agencies like UNDP, EC, etc and
should also contact government departments like Ministries etc. A very
responsible person should be a part of this committee. All the medium /
large companies and organisations from the neighbouring region should be
invited to be sponsor of some or other event. Media partnership is very
important. One newspaper should be the media partner from the beginning
to highlight the progress and proper publicity should be there for 10
months for success. Invitation committee should work in close association
with sponsorship committee as many sponsors will be requested to send
some nominees for the seminar.
13. stay
arrangements, logistics, receptions and overall hospitality
arrangements : - In C3W 2013, with 150 delegates, our hospitality team had
sleepless nights for 72 hours. The hotels should be booked in advance and
logistics, hospitality and arrangements should be outsourced through some
event management company. The delegates should know in advance about
the name of hotel, the address of the hotel, the contact persons, the
approximate distance from Railway Station / Airport to the hotel and to the
University so that they may hire taxis and reach on their own (they should
be provided detailed map showing the venue, the hotel, the important
locations with help line numbers). All the delegates should be provided
with ample food coupons so that they can take tea, breakfast, lunch and
dinner as per their choice from the Food Exhibition / Food Counters. There
should be large number of food shops / counters with varieties of food and
the delegates should have ample choice for the food (they should have
coupons which they can use in any counter).
14. online marketing for registrations : It should be started 18 months before
the event. The conference should be properly publicised through online
marketing using various websites like www.Conferencealerts.com etc. so
that scholars and researchers can come to know about it well in advance.
Do post your seminar’s homepage on websites like www.linkedin.com,
www.twitter.com, www.facebook.com .The registration fees should be
10 simple principles on managing seminars
Page 6
7. different for the following categories : - a. Corporate Delegates b. Invited
Participants c. Academicians d. Research Scholars, f. NGO representatives g.
Students from Schools h. Students from Colleges /Universities. Following
should not have to pay any registration fees : - a. Invited speakers b. Invited
delegates c. Invited innovators d. Invited VVIPs e. Invited social activists,
writers, journalists, media representatives, film makers, dramatists and
artists. I recommend to use the following website for starting registration
panel for the seminar: - http://cmt.research.microsoft.com/cmt/
15. globalisation : In today's time every conference, seminar, workshop should
be globalised. Partnership with foreign universities, educational and
research institutions will improve the quality of the seminar proceedings.
16. Invitations for sessions, exhibitions and event planning: - Along with a
seminar, following exhibitions should be organised : a Exhibition of related
products/ services b. Exhibition of ethnic food / food festival c. Exhibition of
latest technologies/ govt. departments on related themes d. Exhibition of
folk products / local products from that region e. Exhibition of new
traditional products / folk products e. Students' scientific projects. These
exhibitions / shows should be open to the public and a media partner
should regularly give information on these. These should be properly
publicised so that people may come to attend these exhibitions. Companies
will also benefit by participation in these events. An event management
company may be hired for helping in success in these activities.
17. publications :
- the proceedings of each session should be published
immediately on youtube / webposts / webinar format so that these are live
instantly and watched by people from across the globe. The texts of the
sessions should also be uploaded on the website regularly. In addition a
seminar newsletter should be started by the students highlighting the
progress / achievements / participation.
18. amazing rewards based on performance, presentation, participation and
interactions : - there should be attractive awards and rewards on good
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8. presentation, good contents - like Best Paper Award, Quizes, Environment
oriented play awards, Best Presentation Award, Best Innovation Award,
Best Photography / Coverage of seminar Award.
19. concrete results : - Every seminar should result in concrete results and
should enable the participants to go with some great benefits. These
concrete results could be in the form of acceptance of projects by funding
agencies / government / banks or development of some code of conduct
(during C3W 2012 we had developed a code of conduct about Corporate
Social Responsibility).
20. entertainment, exhibitions, films, sight seeing, networking and other
attractions : - participants also wish to participate in entertaining events.
During the C3W there were Creative Cultural Nights, which were extremely
liked by the participants. There should be entries from other colleges,
schools, institutions, film makers, play groups and artists for cultural nights.
All the entertainment events should be theme based - and the theme
should be related to the theme of the seminar. Feature Films / Art Films
on the theme of the seminar should also be shown. In the mornings there
should be Heritage walk with a visit to important places for sight seeing and
for appreciating the cultural heritage of the city. The curtain raiser event
should be organised in joint collaboration with all the industry associations
with invitation to all important persons, leaders including political leaders
so that the event gives an opportunity to interact.
Send your feeback, your comments and your support to jain.tk@gmail.com
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