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Alcoa Procurement Advantage
Technology for the Journey
Christie Breves
Alcoa Chief Procurement Officer
Today’s Global Trading Environment
Developing Efficient/Effective Trading Connections
Is Essential Today and Even More So in the Future
Unprecedented…
• Connectedness
• Transparency
• Timely, accurate, structured information

                    Unprecedented…
                    • Volatility and instability
                    • Extended Supply Chain risk
                    • Interdependency

                                               Leading to…
                                               • Unprecedented opportunity to create business
                                                 value through our collaborative trading
                                                 relationships
Alcoa at a Glance
• Founded in 1888
• 200+ locations
• 31 countries
• $25 billion 2011 revenue
                                                                   Number of Employees
• Alcoa’s lost workday injury rate is 1/10 that of the
                                                         U.S.                            24,000
  average U.S. manufacturing workplace
                                                         Europe                          17,000
• Award-winning sustainability leadership
                                                         Other Americas                  11,000
• 120 years of aluminum technical leadership,
                                                         Pacific                          7,000
  including the original aluminum process
                                                                                     59,000
Procurement Evolution
      From Coordination, through Transformation to Integration
             1                          2                           3                              4                            5
         1998-2004                 2005 - 2007                 2008 – 2010                        2011                        2012 +
Coordinated Procurement           Procurement             Global Financial Crisis       Development of New                Strategic Plan /
                                 Transformation                                         Strategic Plan (PACE)        Full Potential Execution


• Small centralized        • World class status not    • Organization ready when       • Develop vision            • Procurement more tightly
  procurement group          possible with existing      crisis strikes                  for 2015                    linked to business
• Elective participation     org                       • Leveraged new structure       • Evaluate external data      strategy

• Influenced BU spend      • Foresaw commodity         • SRTs formed, break through      (trends, best             • Longer-term fully
  through matrix org         headwinds                   collaboration with business     practices, competition)     integrated Commodity
                           • Began taking Enterprise     customers                     • Identify opportunities      Strategies
• Began to leverage
  across locations           view of procurement       • Achieved $2.5B spend          • Set priorities            • Full potential target
                             across locations            reduction & $300M+                                          setting
                                                                                       • Engage large part
                           • Global Transformation       Working Capital                 of org in formulating     • Deeper Supplier
                             of organization,            Improvement                     their own future            Relationships
                             processes and systems                                                                 • Outsourcing Competency
                                                                                       • Confirm with
                                                                                         customers                 • Procurement Capability
                                                                                                                     Development
Alcoa Global Procurement Is Committed
to Continuous Improvement
• Center-led global organization
  •   Design globally, deploy regionally
                                                             Procurement
  •   Leverage COE expertise
                                                              Operations
  •   Follow disciplined approach                            Operational Service
  •   Demand the same of strategic partners                  Quality & Excellence
      and expect active collaboration
• Committed to best in class status
• Technology enablers of the journey
  • Quadrem/Ariba B2B                           Center of                  Commodity
  • Ariba Sourcing                              Excellence                 Management
                                                                           Supply Market Mgt &
  • Ariba Contracts                           Functional Excellence
                                                                           Commercial Leverage
• Technology impacts cost and value
• Supported by robust spend
  management program
Holistic Spend Management Programs Optimize
Value to Our Businesses
Common Procurement Technology Platform
Enables Continuous Improvement
Our Vision Is Error-less, Touch-
less, Collaborative Commerce
Ariba/Quadrem B2B Is Critical Component in Achieving
that Vision
                                  B2B Transactions                                              • 2 of 4 regions complete:
                       $300                                           90                          NA and AUS
                                                                      80
                       $250
                                                                      70
                                                                                                • EUR and SA build complete and




                                                                           Count in Thousands
PO Value in Millions




                       $200                                           60

                       $150
                                                                      50                          starting supplier on-boarding
                                                                      40
                       $100                                           30                        • Includes electronic exchange
                                                                      20
                        $50                                                                       of PO, CO, OR, ASN, INV
                                                                      10
                         $0                                           -
                                                                                                • Alcoa implementation unique

                              USD Value    # of Invoices   # of POs                             • Built business rules into system
                                                                                                  to address issues at the point
                                           Over 99%                                               of entry, rather than later
                                       first time match
                                      rate accuracy on                                          • Let the system enforce your
                                      B2B transactions                                            best practices!
Ariba Sourcing Helps Us Increase
   Sourcing Velocity
             Sourcing Events                                 • Supports aggressive market goals
             2008   2009        2010   2011
2500                                                         • Active in all major regions
                                                      2004
2000
                                                 1457
                                                             • 200 users ran over 2,000 events
1500                                           1186
                                                               in last 12 months
1000                                          819

 500

   0
       AUS    EUR          NA           SA       Total
                                                                                  46
  • Access Ariba network suppliers                            100                users
    and Alcoa suppliers                                      users

  • Intuitive collaboration tools
  • Create, post and run                                               13
    RFI, RFP, auctions, reverse auctions                              users               39
                                                                                         users
Ariba Contracts Is Being Rolled-out Globally




Repository for all        Maintenance of          Link to Oracle
Procurement              Alcoa’s Preferred       and Global Data
agreements                Contracts List          Warehouse for
globally                                         spend reporting
        • Documents          • Align purchases      • Managed spend
      • Key attributes         with commodity         • Spend under
       • Review and                strategies             contract
           approval           • Optimize value        • Spend under
           workflow             from preferred           preferred
                                   contracts              contract
When Complete, Our Contracts Module Will Include…
Global Integration of Contract and Spend Data




                  North America
                     Australia
                      Europe
                       Brazil
                    159users
                     48 users
                     61
                     92
                  1000contracts
                  2400 contracts
                  1400
                   400
Success Driven by Several Factors…

                            Keys to Success

     • Strong vision – Errorless, touchless
 1

     • Structured Process
 2
     • Commitment and Discipline –
 3     Global standard (few regional exceptions), global alignment, and metrics

     • Good Partnership – Ariba and Alcoa
 4
Where Do We Go from Here with Our Networked
Buyer/Seller Communities?


    Started with enabling more       Future: Enabling trading partner
efficient and consistent processes    collaboration to drive top-line
   to support cost management           growth and mutual value
Alcoa Procurement Advantage Technology for the Journey - Christie Breves, Alcoa Chief Procurement Officer

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Alcoa Procurement Advantage Technology for the Journey - Christie Breves, Alcoa Chief Procurement Officer

  • 1.
  • 2. Alcoa Procurement Advantage Technology for the Journey Christie Breves Alcoa Chief Procurement Officer
  • 3. Today’s Global Trading Environment Developing Efficient/Effective Trading Connections Is Essential Today and Even More So in the Future Unprecedented… • Connectedness • Transparency • Timely, accurate, structured information Unprecedented… • Volatility and instability • Extended Supply Chain risk • Interdependency Leading to… • Unprecedented opportunity to create business value through our collaborative trading relationships
  • 4. Alcoa at a Glance • Founded in 1888 • 200+ locations • 31 countries • $25 billion 2011 revenue Number of Employees • Alcoa’s lost workday injury rate is 1/10 that of the U.S. 24,000 average U.S. manufacturing workplace Europe 17,000 • Award-winning sustainability leadership Other Americas 11,000 • 120 years of aluminum technical leadership, Pacific 7,000 including the original aluminum process 59,000
  • 5. Procurement Evolution From Coordination, through Transformation to Integration 1 2 3 4 5 1998-2004 2005 - 2007 2008 – 2010 2011 2012 + Coordinated Procurement Procurement Global Financial Crisis Development of New Strategic Plan / Transformation Strategic Plan (PACE) Full Potential Execution • Small centralized • World class status not • Organization ready when • Develop vision • Procurement more tightly procurement group possible with existing crisis strikes for 2015 linked to business • Elective participation org • Leveraged new structure • Evaluate external data strategy • Influenced BU spend • Foresaw commodity • SRTs formed, break through (trends, best • Longer-term fully through matrix org headwinds collaboration with business practices, competition) integrated Commodity • Began taking Enterprise customers • Identify opportunities Strategies • Began to leverage across locations view of procurement • Achieved $2.5B spend • Set priorities • Full potential target across locations reduction & $300M+ setting • Engage large part • Global Transformation Working Capital of org in formulating • Deeper Supplier of organization, Improvement their own future Relationships processes and systems • Outsourcing Competency • Confirm with customers • Procurement Capability Development
  • 6. Alcoa Global Procurement Is Committed to Continuous Improvement • Center-led global organization • Design globally, deploy regionally Procurement • Leverage COE expertise Operations • Follow disciplined approach Operational Service • Demand the same of strategic partners Quality & Excellence and expect active collaboration • Committed to best in class status • Technology enablers of the journey • Quadrem/Ariba B2B Center of Commodity • Ariba Sourcing Excellence Management Supply Market Mgt & • Ariba Contracts Functional Excellence Commercial Leverage • Technology impacts cost and value • Supported by robust spend management program
  • 7. Holistic Spend Management Programs Optimize Value to Our Businesses
  • 8. Common Procurement Technology Platform Enables Continuous Improvement
  • 9. Our Vision Is Error-less, Touch- less, Collaborative Commerce
  • 10. Ariba/Quadrem B2B Is Critical Component in Achieving that Vision B2B Transactions • 2 of 4 regions complete: $300 90 NA and AUS 80 $250 70 • EUR and SA build complete and Count in Thousands PO Value in Millions $200 60 $150 50 starting supplier on-boarding 40 $100 30 • Includes electronic exchange 20 $50 of PO, CO, OR, ASN, INV 10 $0 - • Alcoa implementation unique USD Value # of Invoices # of POs • Built business rules into system to address issues at the point Over 99% of entry, rather than later first time match rate accuracy on • Let the system enforce your B2B transactions best practices!
  • 11. Ariba Sourcing Helps Us Increase Sourcing Velocity Sourcing Events • Supports aggressive market goals 2008 2009 2010 2011 2500 • Active in all major regions 2004 2000 1457 • 200 users ran over 2,000 events 1500 1186 in last 12 months 1000 819 500 0 AUS EUR NA SA Total 46 • Access Ariba network suppliers 100 users and Alcoa suppliers users • Intuitive collaboration tools • Create, post and run 13 RFI, RFP, auctions, reverse auctions users 39 users
  • 12. Ariba Contracts Is Being Rolled-out Globally Repository for all Maintenance of Link to Oracle Procurement Alcoa’s Preferred and Global Data agreements Contracts List Warehouse for globally spend reporting • Documents • Align purchases • Managed spend • Key attributes with commodity • Spend under • Review and strategies contract approval • Optimize value • Spend under workflow from preferred preferred contracts contract
  • 13. When Complete, Our Contracts Module Will Include… Global Integration of Contract and Spend Data North America Australia Europe Brazil 159users 48 users 61 92 1000contracts 2400 contracts 1400 400
  • 14. Success Driven by Several Factors… Keys to Success • Strong vision – Errorless, touchless 1 • Structured Process 2 • Commitment and Discipline – 3 Global standard (few regional exceptions), global alignment, and metrics • Good Partnership – Ariba and Alcoa 4
  • 15. Where Do We Go from Here with Our Networked Buyer/Seller Communities? Started with enabling more Future: Enabling trading partner efficient and consistent processes collaboration to drive top-line to support cost management growth and mutual value