[AIESEC HCMC][National R&R 1314] Best iGCDP

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AIESEC Vietnam achieved strong results in 2013-2014, including: - Realizing 37 internships out of a goal of 43, with growth in realized internships of 60.87% from the previous term. - Generating over $162,000 in profit across 4 projects. - Implementing new initiatives to improve the intern experience such as an intern challenge campaign, pre-arrival questionnaires, and intern buddy programs.

Leadership & Management Technology Business

AIESEC Vietnam RnR 1314
Best iGCDP Award
AIESEC HCMC

Outline
1. Overall Performance
2. Achievements in numbers
3. Financial sustainability
4. Initiatives
5. Appendix

MATCHED REALIZED COMPLETED
NPS 57 32 59
Response rate 92 97 81
Case closed/ case opened: 8/0
1. Overall Performance

31
7
23
37
0
5
10
15
20
25
30
35
40
2010-2011 2011-2012 2012-2013 2013-2014
Term (1.7 – 30.6) X result (RE) Growth (%)
2012-2013 23
2013-2014 37 60,87
1. Overall Performance

1. Number of stories from interns: 14/37
Stories : http://bit.ly/1pUhz4h
2. Project wiki (S.E.P):
• http://www.myaiesec.net/content/viewwiki.do?contentid=10305857
3. Intern’s booklet:
• SELF: http://bit.ly/1mZm2dT
• S.E.P.: http://bit.ly/1tfnZwl
• Global Passport: http://bit.ly/1orLZpe
4. Orientation days held for each project
(check in slide #11)
2. Achievements in Numbers

• RE with LC2LC and CY2CY Partnership: 27/37
Country Type Number
Philippines LC2LC 4
Germany CY2CY 8
Australia CY2CY 1
Holland CY2CY 1
Malaysia CY2CY 2
Indonesia CY2CY 7
UK CY2CY 2
HK CY2CY 1
India CY2CY 1
2. Achievements in Numbers

Project Host Family
Global Passport + Planned: 10
+ RE: 10
+ Percentage of host families from TMP, project
participants, OGX: 33%
S.E.P. + Planned: 15
+ RE: 15
+ Percentage of host families from TMP, project
participants, OGX: 30%
SELF + Planned: 2
+ RE: 2
+ Percentage of host families from TMP, project
participants, OGX: 50%
IVP + Planned: 2
+ RE: 2
+ Percentage of host families from TMP, project
participants, OGX: 100%
2. Achievements in Numbers

• Number of projects RA 2 months before RE
• No old TNs on system
• All TNs are well-updated on search-tool
Project RA date RE date
Global Passport 10.2013 12.2013
S.E.P. 04.2014 06.2014
SELF 01.2014 03.2014
IVP 01.2014 04.2014
2. Achievements in Numbers

• Percentage of plan realized: 37/43 = 86%
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Goal 11 0 0 0 0 0 2 2 5 5 4 14
Actual 11 0 0 0 0 0 2 5 2 5 4 8
2. Achievements in Numbers

R&R for interns: certificate and merchandise
2 CEEDer in S.E.P. Project: http://bit.ly/1j8ji2L
• Katie Louey – LCP of AIESEC San Jose - USA
• TE XIANG - Manager of National PBoX – Malaysia - EP-In-MY-
UT-2013-1280
2. Achievements in Numbers

EP LEAD Implementation:
Orientation Days for all projects
• http://bit.ly/1jYaNlY
• http://bit.ly/1vQoqZM
2. Achievements in Numbers

EP LEAD sessions delivered:
• Series of Intern Education Circle: http://bit.ly/VSAhMt
• 360 Feedback meeting
• Vietnam Culture Show: http://bit.ly/1kwUJYu
• Intern Challenge Campaign: http://bit.ly/1xFEPDk
• NPS Education virtually and physically
• Reflection space: http://bit.ly/EPupdate
• Provide coaching and training: how to build session outline and agenda
2. Achievements in Numbers

Project Profit
Global Passport 68,000,000
S.E.P. 88,000,000
SELF 4,500,000
IVP 2,000,000
3. Financial Sustainability

• Attached Online Application form on TN Form, Matching email templates to match faster
• Email template for matching
• Intern Challenge Campaign => Cultural integration, story showcasing
• Intern Education Circle, engage AIESEC members
• Intern Buddy 30 MUST-Dos list
• Pre-arrival questionnaire to get insight from intern to provide better experiences for them
• Pre-arrival checklist: to make sure interns are well-prepared and complete all tasks in JD
(fill NPS, bring cultural stuffs and working tools) before arrival
• Post-internship evaluation
• Integrate Returnee into iGCDP projects to boost up exchange spirit (2 returnees)
• Cooperate with AIESEC FTU HCMC to promote Global Passport in Do Good, Grow Strong
– regional promotion conference of oGCDP
• Cooperate with OGX to engage EPs and Intern in integration activities
4. New Initiatives

• Intern Challenge Campaign: check file
• Pre-arrival questionnaire: http://bit.ly/TNxO3W
• Online application form attached in TN form: TN-In-VN-HC-2014-1453
• Email matching template: http://bit.ly/1mBEDm1
• Pre-arrival checklist: http://bit.ly/1vSHBCo and http://bit.ly/1mBF3sw
• Intern Buddy 30 Must-dos list: http://bit.ly/1vSJ6R3
• Project report: http://bit.ly/1j9bRbM
5. Appendix

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[AIESEC HCMC][National R&R 1314] Best iGCDP

1. AIESEC Vietnam RnR 1314 Best iGCDP Award AIESEC HCMC

2. Outline 1. Overall Performance 2. Achievements in numbers 3. Financial sustainability 4. Initiatives 5. Appendix

3. MATCHED REALIZED COMPLETED NPS 57 32 59 Response rate 92 97 81 Case closed/ case opened: 8/0 1. Overall Performance

4. 31 7 23 37 0 5 10 15 20 25 30 35 40 2010-2011 2011-2012 2012-2013 2013-2014 Term (1.7 – 30.6) X result (RE) Growth (%) 2012-2013 23 2013-2014 37 60,87 1. Overall Performance

5. 1. Number of stories from interns: 14/37 Stories : http://bit.ly/1pUhz4h 2. Project wiki (S.E.P): • http://www.myaiesec.net/content/viewwiki.do?contentid=10305857 3. Intern’s booklet: • SELF: http://bit.ly/1mZm2dT • S.E.P.: http://bit.ly/1tfnZwl • Global Passport: http://bit.ly/1orLZpe 4. Orientation days held for each project (check in slide #11) 2. Achievements in Numbers

6. • RE with LC2LC and CY2CY Partnership: 27/37 Country Type Number Philippines LC2LC 4 Germany CY2CY 8 Australia CY2CY 1 Holland CY2CY 1 Malaysia CY2CY 2 Indonesia CY2CY 7 UK CY2CY 2 HK CY2CY 1 India CY2CY 1 2. Achievements in Numbers

7. Project Host Family Global Passport + Planned: 10 + RE: 10 + Percentage of host families from TMP, project participants, OGX: 33% S.E.P. + Planned: 15 + RE: 15 + Percentage of host families from TMP, project participants, OGX: 30% SELF + Planned: 2 + RE: 2 + Percentage of host families from TMP, project participants, OGX: 50% IVP + Planned: 2 + RE: 2 + Percentage of host families from TMP, project participants, OGX: 100% 2. Achievements in Numbers

8. • Number of projects RA 2 months before RE • No old TNs on system • All TNs are well-updated on search-tool Project RA date RE date Global Passport 10.2013 12.2013 S.E.P. 04.2014 06.2014 SELF 01.2014 03.2014 IVP 01.2014 04.2014 2. Achievements in Numbers

9. • Percentage of plan realized: 37/43 = 86% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Goal 11 0 0 0 0 0 2 2 5 5 4 14 Actual 11 0 0 0 0 0 2 5 2 5 4 8 2. Achievements in Numbers

10. R&R for interns: certificate and merchandise 2 CEEDer in S.E.P. Project: http://bit.ly/1j8ji2L • Katie Louey – LCP of AIESEC San Jose - USA • TE XIANG - Manager of National PBoX – Malaysia - EP-In-MY- UT-2013-1280 2. Achievements in Numbers

11. EP LEAD Implementation: Orientation Days for all projects • http://bit.ly/1jYaNlY • http://bit.ly/1vQoqZM 2. Achievements in Numbers

12. EP LEAD sessions delivered: • Series of Intern Education Circle: http://bit.ly/VSAhMt • 360 Feedback meeting • Vietnam Culture Show: http://bit.ly/1kwUJYu • Intern Challenge Campaign: http://bit.ly/1xFEPDk • NPS Education virtually and physically • Reflection space: http://bit.ly/EPupdate • Provide coaching and training: how to build session outline and agenda 2. Achievements in Numbers

13. Project Profit Global Passport 68,000,000 S.E.P. 88,000,000 SELF 4,500,000 IVP 2,000,000 3. Financial Sustainability

14. • Attached Online Application form on TN Form, Matching email templates to match faster • Email template for matching • Intern Challenge Campaign => Cultural integration, story showcasing • Intern Education Circle, engage AIESEC members • Intern Buddy 30 MUST-Dos list • Pre-arrival questionnaire to get insight from intern to provide better experiences for them • Pre-arrival checklist: to make sure interns are well-prepared and complete all tasks in JD (fill NPS, bring cultural stuffs and working tools) before arrival • Post-internship evaluation • Integrate Returnee into iGCDP projects to boost up exchange spirit (2 returnees) • Cooperate with AIESEC FTU HCMC to promote Global Passport in Do Good, Grow Strong – regional promotion conference of oGCDP • Cooperate with OGX to engage EPs and Intern in integration activities 4. New Initiatives

15. • Intern Challenge Campaign: check file • Pre-arrival questionnaire: http://bit.ly/TNxO3W • Online application form attached in TN form: TN-In-VN-HC-2014-1453 • Email matching template: http://bit.ly/1mBEDm1 • Pre-arrival checklist: http://bit.ly/1vSHBCo and http://bit.ly/1mBF3sw • Intern Buddy 30 Must-dos list: http://bit.ly/1vSJ6R3 • Project report: http://bit.ly/1j9bRbM 5. Appendix

[AIESEC HCMC][National R&R 1314] Best iGCDP

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