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1
GUEST COMPLAINT HANDLING
UNIT- VI
2
COMMON REASONS FOR
BEING DIFFICULT
 tired or frustrated
 confused or
overwhelmed
 defending their ego
 unfamiliar with
situation
 feel ignored
 under influence of
drink or drugs
 don’t understand
 in bad mood
 in a hurry
 other reasons…..
3
Most Common Complaints...
 Wrong information
 Mechanical
Complaint
 Attitudinal
Complaint
 Service related
complaint
 Unusual Complaint
4
Customer Complaints
 There may not be easy answer to solving
customer complaints, but there are some basic
rules by following that the organization will stand
a better than average chance of turning that
complaining customer into a permanent repeat
customer for the organization.
 Do not argue with a customer who is
complaining; assume he or she is correct,
because the customer may be right.
 Always listen with undivided attention to what
the customer is complaining about
5
Customer Complaints
 Try to put yourself in the customer’s place; how
would you feel?
 Never raise your voice or yell at the customer, if
you are pleasant, you may be able to turn the
customer around.
 By objective and get all of the facts; try take out
the subjective statements the customer may be
making
 Show the customer you are concerned about the
situation.
6
Six Steps in Handling Customer
Complaints
In dealing with customer’s complaints, there are
several steps to follow:
 Addressing the customer
 Giving attention
 Determining the solution options
 Finding answers
 Taking action
 Checking up
7
Thumb Rules
 Listen carefully
 Show sympathy and concern
 Never argue with guest.
 Never try to win an argument.
 If required isolate the guest.
 Offer choices and never make false promises.
 Monitor the corrective measures.
 Follow up
 Unable to resolve problem inform the superiors.
Things To Remember
 Complaints are sale opportunities not a treat?
 Why should hotels encourage complaints?
 What are the means trough which hotel means
complain?
 What is thumb Rule?
8
BIBLIOGRAPHY
Front Office operation and Management by
Ahmed Ismail.
Front office Management and Operations by
Sudhir Andrews.
Front Office Procedures ,Social Skills, Yield
and Management by
Peter Abbot & Sue Lewery .
Front Office Management by S.K.Bhatnagar .
Hotel front Office Operation and Management by
Jatashankkar R. Tewari.

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6-guest-complaints.ppt

  • 2. 2 COMMON REASONS FOR BEING DIFFICULT  tired or frustrated  confused or overwhelmed  defending their ego  unfamiliar with situation  feel ignored  under influence of drink or drugs  don’t understand  in bad mood  in a hurry  other reasons…..
  • 3. 3 Most Common Complaints...  Wrong information  Mechanical Complaint  Attitudinal Complaint  Service related complaint  Unusual Complaint
  • 4. 4 Customer Complaints  There may not be easy answer to solving customer complaints, but there are some basic rules by following that the organization will stand a better than average chance of turning that complaining customer into a permanent repeat customer for the organization.  Do not argue with a customer who is complaining; assume he or she is correct, because the customer may be right.  Always listen with undivided attention to what the customer is complaining about
  • 5. 5 Customer Complaints  Try to put yourself in the customer’s place; how would you feel?  Never raise your voice or yell at the customer, if you are pleasant, you may be able to turn the customer around.  By objective and get all of the facts; try take out the subjective statements the customer may be making  Show the customer you are concerned about the situation.
  • 6. 6 Six Steps in Handling Customer Complaints In dealing with customer’s complaints, there are several steps to follow:  Addressing the customer  Giving attention  Determining the solution options  Finding answers  Taking action  Checking up
  • 7. 7 Thumb Rules  Listen carefully  Show sympathy and concern  Never argue with guest.  Never try to win an argument.  If required isolate the guest.  Offer choices and never make false promises.  Monitor the corrective measures.  Follow up  Unable to resolve problem inform the superiors.
  • 8. Things To Remember  Complaints are sale opportunities not a treat?  Why should hotels encourage complaints?  What are the means trough which hotel means complain?  What is thumb Rule? 8
  • 9. BIBLIOGRAPHY Front Office operation and Management by Ahmed Ismail. Front office Management and Operations by Sudhir Andrews. Front Office Procedures ,Social Skills, Yield and Management by Peter Abbot & Sue Lewery . Front Office Management by S.K.Bhatnagar . Hotel front Office Operation and Management by Jatashankkar R. Tewari.