This document provides 50 keyboard shortcuts for Microsoft Outlook to help users navigate efficiently. Some key shortcuts include Ctrl + 1 to switch to mail view, Ctrl + 2 to switch to calendar view, Ctrl + 3 to switch to contacts view, Ctrl + N to create a new item from the current view, Ctrl + O to open an item, Ctrl + S to send an email, Ctrl + P to print, Ctrl + F to find or replace text, and Ctrl + Shift + A to create an appointment. The shortcuts allow users to compose, file, find, and manage emails, calendar events, contacts, and other Outlook items quickly using only their keyboard.

1. General
Mail
Format text
Calendar
Contacts
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Create a folder
Create a note
Open address book
Go to search box
Switch to mail
Switch to calendar
Switch to contacts
+Ctrl Shif
t
+ E
Ctrl
Ctrl
+
+
orF3
Shift
Shift
+
+
+
+
+
+
Ctrl
Ctrl
Ctrl
Ctrl
N
B
E
1
2
3
Ctrl Shift E
Switch to tasks
Switch to notes
Print
Delete selected item
Find and replace within an open
item
Use advanced find
+
Shif
t
+ E
Ctrl
Ctrl
+
+
+
+
+
Ctrl
Ctrl
Shift
5
P
D
H
F
Ctrl 4
Ctrl
Open a received message
Create a message when in mail
Create a message from any
Outlook view
Add a flag to an unopened
message
Reply
Shif
t
+ E
Ctrl +
Ctrl
Shift
+
+
+
Insert
Ctrl
N
M
R
Ctrl O
Create a contact when in contacts
Create a contact in any Outlook view
Find a contact
Create a message with selected
contact as subject
Underline
Add bullets
Clear formatting
Display format menu
Insert a hyperlink
Shif
t
+ E
Ctrl +
or
Shift
Ctrl
+
+
+
Alt
Ctrl
L
O
K
Ctrl U
+ + Spaceba
r
Z+ShiftCtrl
Create an appointment
or meeting request
Create an appointment
in any Outlook view
Set up recurrence for an
open
appointment or meeting
Go to a date
+Ctrl Shif
t
+ E
Ctrl
Ctrl
+
+
Shift
Shift
+
+
+
+
Ctrl
Ctrl
Q
A
G
G
Ctrl Shift A
or
Forward an appointment or meeting
Reply to a meeting request with a
message
Reply all to a meeting request
with a message
Switch to full week view
Switch to month view
Shif
t
+ E
Ctrl +
Ctrl
Shift
+
+
+
+
+
+
Alt
Alt
Alt
R
R
-
3
=
4
Ctrl F
Alt
+Ctrlor
+Ctrlor
Shif
t
+ E
Ctrl + Shift +
+Ctrl
C
F11
F
Ctrl N
Open a contact form for the selected
contact
Create a contact group
Update a list of contact group
members
Shi + E
Ctrl + Shift + L
F5
Ctrl O
Reply all
Forward
Insert a file
Send
Find or replace
+Ctrl Shif
t
+ E
Alt +
orS
Ctrl +
then
+Ctrl
F
AF
F4
Ctrl Shift R
H
+Alt
50 time-saving
Outlook keyboard shortcuts
Insert
Backspace
orCtrl Ctrl +C+
Cut
Copy
Paste
Undo
Bold
Italic
+
+
Ctrl
Ctrl
B
I
orCtrl Alt +Z+
orCtrl Shift +X+ Delete
orCtrl Shift +V+ Insert
Insert
Spaceba
r