CRM systems help companies manage relationships with customers by providing a single view of each customer across all customer touchpoints and channels. CRM integrates sales, marketing, and customer service processes through a centralized database and software tools. While CRM aims to improve customer retention and experiences, many implementations fail due to a lack of change management and business process preparation prior to system rollout.

1. CRM The Business Focus
• Managing the full range of the customer
relationship involves two related objectives:
– one, to provide the organization and all of its customer-
facing employees with a single, complete view of every
customer at every touchpoint and across all channels;
and,
– two, to provide the customer with a single, complete
view of the company and its extended channels [].

2. • That's why companies are turning to customer
relationship management to help them become
customer-focused businesses.
• CRM uses information technology to create a
cross-functional enterprise system that integrates
and automates many of the customer serving
processes in
– sales,
– marketing, and
– customer services
that interact with a company's customers.

3. • CRM systems also create an IT framework of
Web-enabled software and databases that
– integrates these processes with the rest of a
company's business operations, and
– supports collaboration among a business and its
customers and partners. See Figure.

4. • CRM systems include a family of software modules
that provides the tools that help a business and its
employees provide fast, convenient, dependable,
and consistent service to its customers.
• Some leading vendors of CRM software are
Siebel Systems, Oracle, PeopleSoft, SAP AG, and
Epiphany.
• The figure below illustrates some of the major application
components of a CRM system

5. Contact and Account Management
• CRM software helps sales, marketing, and service
professionals capture and track relevant data
– about every past and planned contact with prospects and
customers,
– as well as other business and life cycle events of customers.
• Information is captured from all customer
touchpoints, such as
– Telephone, fax, e-mail, the company's website, retail stores,
kiosks, and personal contact.
• CRM systems store the data in a common customer
database that integrates all customer account
information and makes it available throughout the
company via
– Internet, intranet, or other network links for sales,
marketing, service, and other CRM applications.

6. Sales
• A CRM system provides sales reps with the software tools and
company data sources they need to
– support and manage their sales activities, and
– optimize cross-selling and up-selling.
• Examples include
– sales prospect and product information,
– product configuration, and
– sales quote generation capabilities.
• CRM also gives them real-time access to a single common view
of the customer, enabling them to check on all aspects of a
customer's account status and history before scheduling their
sales calls.
• For example, a CRM system would alert a bank sales rep to call
customers who make large deposits to sell them premier credit
or investment services. Or it would alert a salesperson of
unresolved service, delivery, or payment problems that could be
resolved through a personal contact with a customer.

7. Marketing and Fulfillment
• CRM systems help marketing professionals
accomplish direct marketing campaigns by
automating such tasks as
– qualifying leads for targeted marketing, and
– scheduling and tracking direct marketing mailings.
• Then the CRM software helps marketing
professionals
– capture and manage prospect and customer response
data in the CRM database, and
– analyze the customer and business value of a
company's direct marketing campaigns.

8. Customer Service and Support
• A CRM system provides service reps with software tools and real-
time access to the common customer database shared by sales
and marketing professionals.
• CRM helps customer service managers
– create,
– assign, and
– manage requests for service by customers.
• Call center software routes calls to customer support agents
based on their skills and authority to handle specific kinds of
service requests.
• Help desk software assists customer service reps in helping
customers who are having problems with a product or service, by
providing relevant service data and suggestions for resolving
problems.
• Web-based self-service enables customers to easily access
personalized support information at the company website, while
giving them an option to receive further assistance online or by
phone from customer service personnel.

9. Retention and Loyalty Programs
• It costs six times more to sell to a new customer than
to sell to an existing one.
• A typical dissatisfied customer will tell eight to ten
people about his or her experience.
• A company can boost its profits 85 percent by
increasing its annual customer retention by only 5
percent.
• The odds of selling a product to a new customer are
15 percent, whereas the odds of selling a product to
an existing customer are 50 percent.
• Seventy percent of complaining customers will do
business with the company again if it quickly takes
care of a service snafu.

10. • That's why enhancing and optimizing customer retention
and loyalty is a major business strategy and primary
objective of customer relationship management.
• CRM systems try to help a company
– identify,
– reward, and
– market to
their most loyal and profitable customers.
• CRM analytical software includes
– Data mining tools and
– other analytical marketing software,
while CRM databases may consist of
– a customer data warehouse and CRM data marts.
• These tools are used to
– identify profitable and loyal customers and
– direct and evaluate a company's targeted marketing and
relationship marketing programs toward them.

11. Benefits and Challenges of CRM
• The potential business benefits of customer relationship
management are many.
• For example, CRM allows a business to identify and target
their best customers-those who are the most profitable to
the business-so they can be retained as lifelong customers
for greater and more profitable services.
• It makes possible real-time customization and
personalization of products and services based on customer
wants, needs, buying habits, and life cycles.
• CRM can also keep track of when a customer contacts the
company, regardless of the contact point.
• And CRM systems can enable a company to provide a
consistent customer experience and superior service and
support across all the contact points a customer chooses.
• All of these benefits would provide strategic business value
to a company and major customer value to its customers

12. CRM Failures
• The business benefits of customer relationship
management are not guaranteed and, instead,
have proven elusive at many companies.
• Surveys by industry research groups include a
report that over 50 percent of CRM projects did
not produce the results that were promised.
• In another research report, 20 percent of
businesses surveyed reported that CRM
implementations had actually damaged long-
standing customer relationships.

13. • What is the reason for such a high rate of failure or
dissatisfaction with CRM initiatives?
• Research shows that the major reason is a familiar
one: lack of understanding and preparation.
That is, too often, business managers rely on a major
new application of IT(like CRM) to solve a business
problem without first developing the business process
changes and change management programs that are
required.
• For example, in many cases, failed CRM projects were
implemented without the participation of the business
stakeholders involved.
Therefore, employees and customers were not
prepared for the new processes or challenges that
were part of the new CRM implementation.

14. SCM: The Business Network
• Legacy supply chains are clogged with unnecessary
steps and redundant stockpiles. For instance, a typical
box of breakfast cereal spends an incredible 104 days
getting from factory to supermarket, struggling its way
through an unbelievable maze of wholesalers,
distributors, brokers, and consolidators, each of which
has a warehouse. The e-business opportunity lies in
the fusing of each company's internal systems to those
of its suppliers, partners, and customers. This fusion
forces companies to better integrate interenterprise
supply chain processes to improve manufacturing
efficiency and distribution effectiveness

15. • Many companies today are making supply chain
management (SCM) a top strategic objective and major e-
business application development initiative.
• Fundamentally, supply chain management helps a company
get the right products to the right place at the right time, in
the proper quantity and at an acceptable cost.
• The goal of SCM is to efficiently manage this process by
– forecasting demand;
– controlling inventory;
– enhancing the network of business relationships a company has
with customers, suppliers, distributors, and others, and
– receiving feedback on the status of every link in the supply chain.
• To achieve this goal, many companies today are turning to
Internet technologies to web-enable their supply chain
processes, decision making, and information flows.

16. • Supply chain management is a cross-functional
interenterprise system that uses IT to help support
and manage the links between some of a
company's key business processes and those of its
suppliers, customers, and business partners.
• The goal of SCM is to create a fast, efficient, and
low-cost network of business relationships, (or
supply chain), to get a company's products from
concept to market.

17. • What exactly is a company's supply chain? Let's
suppose a company wants to build and sell a
product to other businesses. Then it must buy raw
materials and a variety of contracted services
from other companies.
• The interrelationships with suppliers, customers,
distributors, and other businesses that are
needed to design, build, and sell a product make
up the network of business entities, relationships,
and processes that is called a supply chain.

18. • In any event, many companies today are using
Internet technologies to create interenterprise
information systems for supply chain
management that help a company streamline its
traditional supply chain processes.
• The next figure illustrates the basic business processes in
the supply chain life cycle and the functional SCM processes
that support them

19. • The figure also emphasizes how many companies
today are reengineering their supply chain
processes, aided by Internet technologies and
supply chain management software.
• For example, the demands of today's competitive
business environment are pushing manufacturers
to use their intranets, extranets, and e-commerce
Web portals to help them reengineer their
relationships with their suppliers, distributors,
and retailers.

20. • The objective is to significantly
– reduce costs,
– increase efficiency, and
– improve their supply chain cycle times.
• SCM software can also help to improve
interenterprise coordination among supply chain
process players.
• The result is much more effective distribution and
channel networks among business partners

21. • Benefits and Challenges of SCM
• Creating a real-time SCM infrastructure is a
daunting and ongoing issue and quite often, a
point of failure, for several reasons. The chief
reason is that the planning, selection, and
implementation of SCM solutions is becoming more
complex as the pace of technological change
accelerates and the number of a company's
partners increases

22. • Companies know that SCM systems can provide
them with key business benefits such as
– faster, more accurate order processing,
– reductions in inventory levels,
– quicker time to market,
– lower transaction and materials costs, and
– strategic relationships with their suppliers.
• All of these benefits of SCM are aimed at helping a
company achieve agility and responsiveness in
meeting the demands of their customers and the
needs of their business partners.

23. • But developing effective SCM systems has proven
to be a complex and difficult application of IT to
business operations.

24. • What are the causes of problems in supply chain
management? Several reasons stand out.
• A lack of proper
– demand planning knowledge,
– tools, and
– guidelines
is a major source of SCM failure.
• Inaccurate or overoptimistic demand forecasts will
cause major production, inventory, and other business
problems, no matter how efficient the rest of the
supply chain management process is constructed.
• Inaccurate production, inventory, and other business
data provided by a company's other information
systems are a frequent cause of SCM problems.

25. • And lack of adequate collaboration among
marketing, production, and inventory management
departments within a company, and with suppliers,
distributors, and others, will sabotage any SCM
system.

26. Enterprise Application Integration
How does a business interconnect some of the cross-
functional enterprise systems we have discussed in this
chapter?
• Enterprise application integration (EAI) software is being
used by many companies to connect major e-business
applications like CRM and ERP. See figure below.
• EAI also provides middleware that performs
– data conversion and coordination,
– application communication and messaging services, and
– access to the application interfaces involved.
• Thus, EAI software can integrate a variety of enterprise
application clusters by letting them exchange data according
to rules derived from the business process models developed
by users.

27. • Thus, as the figure illustrates, EAI software can
integrate the front-office and back-office
applications of a business so they work together in
a seamless, integrated way.
• This is a vital capability that provides real business
value to a business enterprise that must respond
quickly and effectively to business events and
customer demands.

28. • For example, the integration of enterprise
application clusters has been shown to
dramatically improve customer call center
responsiveness and effectiveness.
• That's because EAI integrates access to all of the
customer and product data customer reps need to
quickly serve customers.
• EAI also streamlines sales order processing so
products and services can be delivered faster.
• Thus, EAI improves customer and supplier
experience with the business because of its
responsiveness.

29. Enterprise Collaboration Systems
• Really difficult business problems always have
many aspects. Often a major decision depends on
an impromptu search for one or two key pieces of
auxiliary information and a quick ad hoc analysis of
several possible scenarios. You need software tools
that easily combine and recombine data from
many sources. You need Internet access for all
kinds of research. Widely scattered people need to
be able to collaborate and work the data in
different ways

30. • Enterprise collaboration systems (ECS) are cross-
functional information systems that enhance
– communication, coordination, and collaboration
among the members of business teams and
workgroups.
• Thus, the goal of enterprise collaboration systems is
to enable us to work together more easily and
effectively by helping us to:
• Communicate: Sharing information with each other.
• Coordinate: Coordinating our individual work efforts
and use of resources with each other.
• Collaborate: Working together cooperatively on joint
projects and assignments.

31. Tools for Enterprise Collaboration
• The capabilities and potential of the Internet, as
well as intranets and extranets, are driving the
demand for better enterprise collaboration tools in
business.
• The figure below provides an overview of some of
the software tools for
– electronic communication,
– electronic conferencing, and
– collaborative work management.