Grant Writing Training

1. Grants
Mary Trechock
Assistant Cultural Affairs Officer
U.S. Embassy, Jakarta
You have ideas - We have funding

2. 2024 Alumni Engagement Innovation Fund
• Purpose: To engage Indonesian alumni of
U.S. Government-funded programs in
public service projects that promote
shared values and innovative solutions to
global challenges
• Budget: $5,000 to $35,000
• Deadline: January 16, 2024, at 11.59 pm
Jakarta time
• Eligibility: Must include at least 2 alumni
of U.S. Government-funded programs

3. Public Diplomacy
Federal Assistance Awards Program
Funds projects that further the U.S. Mission’s public diplomacy goals:
• Economic development
• Environment sustainability
• Protection of human rights
• Public health improvement
• Strengthen the role of public in peace, security, and governance
• Preventing terrorism and countering radicalization and recruitment

4. • This is your opportunity! What do you care about?
• Develop an idea to address and meet a specific need. What challenges do you see
in Indonesia and how can your project meet those challenges?
• Gather a team to work with you. Who has skills that complement yours?
• Focus on the project proposal before the budget. How much money do you need to
achieve your goals?
• Identify your audience. Who do you want to reach with your project?
• Do your homework. Has your project been done before?
• Tie your program into Mission Indonesia goals. Why is it in the interest of the U.S.
government to fund your program?
How to start?

5. Grant proposals should include:
✓ Executive summary
✓ Project description
✓ Monitoring and Reporting Plan
✓ Personnel
✓ Budget
5
Proposal Elements

6. • Project name
• Project summary
• Total budget
• Cost-sharing amount, if any
• Requested amount
• Project location
• Start Date – End Date
• Number of direct beneficiaries and
who they are
• Application information (name, email)
• Most recent grants received (if any),
please list all
Executive Summary

7. • Problem statement
• Beneficiaries
• Project Goals, Objectives, Activities
and Implementation Timeline
• Justification
• Budget Narrative
Project Description

8. • Project Evaluation
• Monitoring Plan
• Reporting Plan
Monitoring &
Evaluation

9. • Name
• Current position
• Current working institution
• Contact information(email and phone)
• Current address
• Relevant qualifications.
Please include information about the
people in charge of the following roles:
1) Project Coordinator or Project Manager
2) Treasurer
3) Technical consultant (If applicable)
Key Personnel

10. • Personnel Costs: wages and salaries
• Fringe Benefits: leave, insurance, pensions
and unemployment benefit plans.
• Travel: who, where and why
• Equipment: tangible property costing
$5,000 or more per unit
• Supplies: tangible property costing less
than $5,000
• Contracting: contracts and sub-grants
• Direct Costs: other costs linked to the
award
• Indirect Costs: overhead, facilities and
maintenance
Budget

11. 1. Follow Instructions & Complete All Fields
2. Timely
3. Relevant to the Goals of the Grant Announcement
4. Well Written, Clear
5. Feasible
6. Reasonable Budget, including Cost-Share
7. Serious Monitoring & Evaluation
8. Sustainable
9. Experience with Subject Matter
10.Flexible
10 TIPS FOR STRONG PROPOSALS

12. S = Specific: clear and focused to avoid misinterpretation. Should include measure
assumptions and definitions and be easily interpreted.
M = Measurable: can be quantified and compared to other data. It should allow for
meaningful statistical analysis. Avoid "yes/no" measures except in limited cases, such
as start-up or systems-in-place situations.
A = Attainable: achievable, reasonable, and credible under conditions/costs expected.
R = Relevant: fits into the organization's constraints.
T = Timely: achievable within the time frame given.
SMART PROJECTS

13. The course is designed to run for 3.5 months, including 12 weekly lessons and
discussions at the MyAmerica Jakarta. It aims to train and equip 40 students with
necessary media literacy skills so that they can perform better when dealing with fake
news on social media and on the Internet.

14. This project provides the students with the necessary skills for their lives, including time
management, risk assessment, presentation skills and much more.

15. Applying
Proposal with Budget
UEI registration
SF424 Package Submit to
IndonesiaAlumni@state.gov

16. https://www.grants.gov/
→ “Learn grants” function
Useful Resources for Applicants

17. Merit Review of Proposals
Purpose: to assess a proposal’s merit through a narrative critique and ratings based
on pre-established criteria described in the statement or NOFO.
“Federal Agencies must design and execute a merit review process for applications.
This process must be described or referenced in the notice of funding opportunity.”
(2 CFR 200.204 )

18. Voting Panel’s Consideration
Depends on criteria in NOFO
o Ability to meet program goals and objectives
o Unique or innovative approach
o Organizational/institutional capacity
o Past performance of the applicant
o Cost effectiveness
o Voting
o Results
o Notification

19. • Activities relating to partisan political activity;
• Construction programs;
• Programs that support specific religious activities;
• Fund-raising campaigns;
• Scientific research;
• Citizen exchange programs with foreign countries that do not have an American
angle;
• Projects that include international travel;
• Projects to create or develop web-based applications or any type of publication
Proposals should not include:

20. Funding opportunities
# Funding opportunity Application
deadline
Max amount/ award
1 Alumni Engagement Innovation Fund January 16, 2024 $5,000-$35,000
2 Annual Program Statement June 30, 2024 $30,000-$100,000
3 Citizen Diplomatic Action Fund TBA (around Mar) $10,000
4 YSEALI Seeds for the Future Grant TBA (around Nov) $15,000
5 Ambassadors Fund for Cultural
Preservation
December 31, 2023 Almost $1,000,000

21. Thank you!