The SAP GC3 team received a management award for their work as the project team responsible for HUL's SOX compliance by reviewing documentation and approvals to allow changes to be transported to production. The team achieved nil deficiencies for the 2013 SOX compliance audit and provided additional support like weekend and emergency assistance. They received appreciation emails from various HUL managers for their support of upgrade projects like CRM, SRM, and CUA as well as providing reports, evidence, and documentation that helped ensure SOX compliance and align with global release management.

1. Management Award for Best Project Team
– 2013-14

2. PROJECT FACT
Project Briefing
Targets & Appreciations
Team
Appreciation and Gratitude
emails

3. Project Briefing
About
SAP GC3 (Gate Control) is an independent team which is
responsible for HUL SOX compliance by reviewing
documentation, approvals and provide clearance to
transport the change to production.
Roles & Responsibilities
 Execute Control 3.1: Approval to promote change into
production (GATE).
 GC3 team reviews the documentations pertaining to ITSP1, 2
& 3. These documents are uploaded in SAP Solution manager.
Besides the control, GC3 team ensures for the availability &
comprehensiveness of documentations. Also authentication as
per Roles and Responsibility matrix and check for SDLC
chronology are substantiated by GC3 team. (This will be
GATE Control 3).
 The changes to HUL applications are managed in a preserved
environment in order to prevent unauthorized changes to
production environment and to ensure that the changes meet
the business requirements.

4. Team
 ITTI Team – SAPGC3 Team
 Santosh.P
 Roopa Dave
 Asif Iqbal
 Manjunathan.S
 Bharath.J

5. Targets & Achievements
Applauds
 Nil Deficiencies achieved for 2013 IT OCA SOX compliance
 Appreciation received from Change managers, Group manager & IT
directors - for support provided & on time validation ,approval for
Upgrades like CRM ,SRM
 Risk Audit and Compliance team patted for providing audit samples &
report by GC3 team
 Indebtedness received from change managers ,Release manager for
documentation validation and process walkthrough for Client open
 Gratitude received for providing reports for Release manager ,which
in turn abetted in aligning to global release management
Value added service
 Significant support provided for SOX Audits
 Extended support provided during critical transportations
 Weekend / Midnight support provided for critical transportations
 Efficient analytical & statistical information shared with relevant
stake holders
SAPGC3 Support

6. Appreciation and gratitude Emails
SAPGC3 Support
Sl
No
Description Email
Enclosure
1 Appreciation received from HUL IT Director &
System officer for the CRM Upgrade activity &
the same was accredited and appreciated by
ITTI General manager & CEO
2 Appreciation received from Release manager for
providing reports which in turn abetted in
aligning to global release management & the same
was accredited and appreciated by ITTI General
manager & CEO
3 Appreciation received from IT Compliance team
& Project Manager for providing the report
,evidences & clarification which helped the team
in providing justification for PWC Audit team
4 Appreciation received from HUL Change
managers for the Weekend Support provided
5 Gratitude / appreciation mails received from
Release manager, Change manager for providing
reports & clarifications on time

7. Appreciation and gratitude Emails
SAPGC3 Support
Sl
No
Description Email
Enclosure
6 Appreciation received from HUL change manager
providing guidance on New release management
process
7 Appreciation received for weekend support
provided on critical transport from HUL change
managers & the same was accredited and
appreciated by ITTI General manager & CEO
8 Appreciation received from HUL Change manager &
Release manager for documentation validation and
process walkthrough for Client open & the same was
accredited and appreciated by ITTI General
manager
9 Appreciation received from HUL IT Director ,
Group manager & change manager for the SRM
Upgrade activity
10 Appreciation received from IT Compliance Project
Manager for the Nil deficiencies in 2013 IT OCA
SOX compliance & the same was accredited and
appreciated by ITTI General manager & CEO

8. Appreciation and gratitude Emails
SAPGC3 Support
Sl
No
Description Email
Enclosure
11 Appreciation received from HUL IT Group
managers & Change manager for the CUA
Upgrade activity & the same was accredited
and appreciated by ITTI General manager &
CEO
12 Appreciation received from HUL IT change
manager for the midnight emergency support
provided
13 Appreciation received from HUL Release
manager & Change manager for providing the
evidence for Fusion corporate audit
14 Appreciation received from HUL Change
manager for the GRC Upgrade activity
15 Appreciation received from Support
manager for providing the ITIL report on
time
16 Feedback form from Application manager

9. ThankQ