The Ohio Youth Advisory Board meeting agenda includes officer elections for the six officer positions of president, vice president, media spokesperson, secretary, parliamentarian, and treasurer. Youth interested in these positions will give speeches and officers will be elected via secret ballot by youth members only. The duties of each officer position are described, such as the president overseeing meetings and delegating work, the vice president presiding in the president's absence, and the treasurer keeping financial records. There will also be announcements from allied organizations and discussion of upcoming opportunities like regional Thanksgiving events and the Three Days on the Hill application process.

1. Ohio Youth Advisory Board
Thursday, October 17, 2013
at Quest Business Center:
8405 Pulsar Place, Columbus OH 43240

2. OHIO YAB Agenda
Welcome and Officer Elections
• Officer Expectations ~ Jenny Konrath
• Officer Elections ~ facilitated by Arthur Vincent Miller III
Lunchtime
• Announcements from Ally Organizations
Upcoming Opportunities
New and Good
• Updates from County/Regional YABs and individual members

3. October Elections
Officer Positions available:
• All six Officer positions
are open this year
Process:
• Youth who are interested
in serving in as an officer
give a speech
• Decisions are made via
secret ballot
• Only YOUTH vote

4. Duties of the President
• Leadership skills.
• Knows what work has to be done
and when to delegate it.
• An impartial judge of the abilities
of others and able to determine
where they can make the best
contribution.
• Keeps informed of member’s
progress and sees that the board is
always moving forward.
• Presides over meetings, making
sure that they begin and end on
time and that they follow the
order of business.
• Never interjects personal opinions
nor dominates the meeting

5. Duties of the Vice President
• Presides at meetings and
other functions in the
absence of the president.
• Must be well informed of the
issues and skilled in handling
the board’s business.
• Must be prepared to assume
the office of President when
necessary.
• Is responsible for a year-end
report on the board’s
accomplishments.

6. Duties of the Media
Spokesperson
• Gathers news about the board and
gets it out to the public.
• Establishes contact between the
local news media and newspapers.
• After getting details about a meeting
or program prepares news releases
and distributes them to newspapers
and radio and television stations.
• Includes the “who, what, when,
where, why and how” – a
description of the activity and how it
affects the community.
• Administers and monitors all
electronic communication including,
but not limited to, email, Facebook
and the OHIO YAB Website and Blog.

7. Duties of the Secretary
• Keeps all board records
for continuous reference
to all that has happened.
• Maintains a complete list
of members and contacts.
• Reads over previous board
meeting minutes.

8. Duties of the Parliamentarian
The Referee of Youth Advocacy:
• Ensures that meetings follow
the correct parliamentary
procedure, allowing ample but
not excessive time for
discussion.
• Brings issues to a satisfactory
conclusion when sensing a
discussion is dragging or being
monopolized.

9. Duties of the Treasurer
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Keeps record of all board
funds.
Sends out membership
accounts.
Assists in developing the
annual budget for the board.
Pays all approved bills.
Maintains accurate records of
income and expenses.
At the beginning of the year,
have an official treasurer’s
book and the complete
records of the outgoing
treasurer.
Makes a complete inventory
of board equipment, books
and other materials.
Assists with other tasks as
assigned by the president.

10. Announcements from outside
organizations

11. Upcoming Opportunities
• SW, NE and Central Ohio
Thanksgivings
• Three Days On the Hill in
2014: Application process
• Outreach to Governor Kasich:
Phone tree

12. New
and
Good