FME Server Notification Service allows monitoring of external systems and triggering actions in response to events. Notifications can be used to briefly communicate an event but not transmit large amounts of data continuously. Workflows can poll data on a schedule, use database triggers or webhooks to push data in real-time, or update data using FME writers, SQL executer, or HTTP caller. Choosing between polling, pushing, or updating depends on factors like simplicity, ability of the external system to push data, and job processing times.