1740 Ch 10 PowerPoint

1. Fire and Emergency Services
Instructor
Ninth Edition
Chapter 10 — Records, Reports, and Scheduling

2. ‣ Explain the difference between records
and reports.
Learning Objective 1

3. ‣ Training records are permanent accounts of events or
actions taken by an individual, unit, or organization
‣ From these records, raw data can be used to help
develop reports or demonstrate the effectiveness of
the AHJ’s training program
Difference Between Records and
Reports: Training Records

4. Training Records: What is Included?

5. ‣ Are official accounts of training events, presented
verbally or in writing, detailing pertinent activities
required to control a training event
‣ Inform administrators of accomplishments, problems,
and daily training activities of an AHJ’s members and
divisions
‣ Provide data that help an organization to make informed
decisions about operations and strategic planning
Difference Between Records and
Reports: Training Reports

6. Difference Between Records and
Reports: Training Reports

7. Reports and Records
‣ Must be
stored in a
secure
location
‣ Appropriate
personnel
must be able
to access both

8. ‣ Identify the types of training records
required by training agencies.
Learning Objective 2

9. Types of Training Records and
Reports: Types of Training Records

10. Types of Training Records and
Reports: Types of Training Records
‣ Instructors may be required to collect basic medical
information from students as part of a course
‣ Example: instructors may document students’ medical
vital signs before live-fire training
‣ This information should be confidential
‣ If this falls under the instructor’s responsibility, he or
she should follow all AHJ policies and procedures for
completing and maintaining these records

11. Types of Training Records and
Reports: Types of Training Records
‣ All training records should be considered private
‣ Only the instructor and student should have access to
test scores
‣ Test scores should be communicated directly to the
student in writing
‣ The same rules apply to certification records

12. Types of Training Records and
Reports: Types of Training Reports

13. Training Records and Reports
‣ May be subpoenaed under open records laws
‣ Can be considered legal documents that track a student’s
training career
‣ Level I Instructors are not responsible for managing their
organization’s record system, but should become familiar
with the AHJ’s filing system and its managers
‣ Any records created during a course should be submitted
to managers

14. ‣ Describe the parts of a written report.
Learning Objective 3

15. ‣ Instructors must be able to write clear, concise, and
accurate reports based upon witnessed events and the
records available to them
‣ They must also ensure that all written reports are
accurately completed, properly filed, delivered in a
timely fashion, and securely stored
Report Writing

16. ‣ NFPA 1041, Standard for Fire Service Instructor
Professional Qualifications, assigns report-writing
responsibilities to instructors at each classification level
‣ Because these responsibilities may vary between
AHJs, all instructors should be familiar with the
report types for which each level is responsible
‣ Level I Instructors are generally responsible only for
training reports
Report Writing

17. Reports Narrative Answers Five
Questions

18. Reports: Narrative Section Parts

19. ‣ Identify Instructor I responsibilities for
scheduling training.
Learning Objective 4

20. ‣ Level I Instructors should be able to schedule
individual training sessions for their organizations
‣ Typically, the instructor will have an idea of the
resources that can be used to facilitate training
‣ Whatever the needs entail, instructors should become
familiar with the AHJ’s policies and procedures for
scheduling and delivering training
Scheduling Training Sessions

21. Scheduling Training Sessions:
Considerations

22. Scheduling Policies Considerations

23. Scheduling Policies Procedures
‣ Procedures may include timelines for completion of
training or mandated training at certain times of the
year
‣ Each AHJ has a way of announcing training to
personnel, and instructors should become familiar with
procedures
‣ Level I Instructors should know to whom they make
requests within their AHJs for any needed training
resources