Billing Software, Retail Billing Software, Billing Printer Software, Online Billing Software, Free Billing Software, Stores Billing Software http://websoftex.com/

1. Billing Software
Flow chart

2. Shortcuts
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F2 - Item Master
F3 - Add
F4 - Edit
F5 - Save
F6 - Delete
F7 - Free Items
F8 - Search
F9 - Cancel
Esc - Close

3. Software Contains
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3.
4.
Masters
Transactions
Accounts
Reports

4. Masters
 The
software consists of various masters i.e the
initial settings for the software like adding the
items, adding various brands, areas, packing
types for the items, categories for the items,
accounts maintained by the company
(customers or suppliers), VAT master, adding
employees of the company and adding different
users

5. MASTERS
Item master
Stock entry
Brand master
Area master
Pack master
Category master
Employee master
Distributor items
Account master
Output VAT master
User master
Company master

6. Item master
ADDING AN ITEM
Go to masters< Item
master<Item
 Item master is to add new
items with its barcode number
 Here the category,
subcategory, brand, pack type
and VAT will be taken from
dropdown which comes from
masters
 Here supplier can be selected
from whom the items have
been taken
 Discount % should be given so
that calculation will be
calculated according to
discount % and VAT

7. Item master
ADDING BATCH TO AN ITEM
Go to masters< Item master< Batch
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Batch means the same
items with different prices
with respect to weight or
measure of items
he prices for the item i.e
cost price, MRP, selling
price and stock
After every sales or
purchases the stock will be
altered accordingly

8. Go to masters< Item master< Batch
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By giving search the items can
be displayed in the right side of
the box
By clicking on the items and
clicking on edit the item and
batch can be opened
For editing or for viewing
Again by clicking on the item
and giving delete and save
options an item can be deleted
*NOTE: Any where in the software
by clicking on F2 the item
master opens in the popup

9. BRAND MASTER
Go to masters< Brand master
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Here various brands can
be entered and saved
Brand code, brand name
and the description can
be given here
The brands given here
can be shown in the item
master in the dropdown

10. Go to masters< Brand master
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By giving search option in the brand master all the
brands added can be displayed in the right side box
Click on the brand and click on edit to edit the name,
code or description or click on delete and save to
delete the brand
We can search the brand by giving the brand name in
the brand name field given for the search option

11. Area Master
Go to Masters<area master
 Add various area names
in area master and save
 Go to search all the area
names added is
displayed on right side
 Click on the area and
click edit to edit and click
delete and save to delete
the area from the list

12. Pack Master
Go to Masters<pack master
 Add various packing
types by name and
quantity/pack and save
 Go to search, all the
packing types added is
displayed on right side
 Click on pack type and
click edit to edit and click
delete and save to delete
the pack type from the list

13. Category Master
Go to Masters<category master
 Give category code, category
name and description
 Give sub category code and name
under that category
 There can be as many sub
categories as we want in a
category and save

14. To edit and delete category master
Go to Masters<category
master
 Click on search, the list of
categories will be
displayed in the right side
box
 Select a category to be
deleted
 The category and sub
category will appear in the
page
 Select the sub category to
be deleted or edited
 Click on edit and edit the
category/sub category
 Click on delete and save to
delete any category/sub
category

15. Employee master
Go to Masters<category master
 Add the employees for that
company
 Fill all the information
regarding that employee
 State whether the employee is
active or salesman and save
 Again go to search the list of
all the employees will be
displayed in the right side box
 Click on the employee, the
employee details will appear in
the front box then click on edit
to edit the employee info
 Click on delete to delete an
employee

16. Distributor Items
Go to Masters< distributor items
 From the dropdown select the
distributor name and give submit
 The items under that distributor list
will appear
 In the item master the items
distributor can be given
 The items under the particular
distributor appears

17. Account master
Go to Masters< Account Master
 Select whether customer,
distributor or other account
 Give account name, started on
account opening balance,
address, phone no., TIN no. etc
 Give account group, it will be
sundry creditors for distributors,
sundry debtors for customer and
other groups for other

18. EDIT AND DELETE IN ACCOUNT
MASTER
Go to Masters< Account Master
 Click on search, all the account
groups will appear in the right
side box
 Click on any account group the
info will appear in the page
 Click on edit to edit and delete
and save to delete the account
group

19. Output VAT Master
Go to Masters< Output VAT Master
 Enter tax name and tax
percentage
 Select active and save
 Go to search, all the VAT’s added
will appear in the right side
 Tax can be selected and can be
edited or deleted if required

20. User Master
Go to Masters< User Master
 Software can be used by one or
more users at a time
 In user master different users can
be created
 Here user ID is auto generated
 Enter user name, user password
and user type
 User master can be deleted and
edited if required

21. Company Master
Go to Masters< Company
Master
 Here the company’s details
can be added
 Go to add and give all the
details regarding the
company, company name,
address, PAN, TAN, TIN etc
that are projected in the
reports
 Information regarding the
company can be edited and
deleted according to the
requirement

22. TRANSACTIONS
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Sales entry
Purchase entry
Sales return
Purchase return
Order entry
Supplier purchase order
Stock adjustment
Daily cash opening

23. Sales Entry
Go to Transactions<
Sales Entry
 Here the billing of
the sold goods can
be done for the
customer
 Press F2 and the
item list popup
appears
 Or barcode
scanning also can
be accepted to enter
the item
 Double click on an
item and that item is
been added to the
sales entry

24. Go to Transactions< Sales
Entry
 To make a sales bill select
the items from the item list,
and can change the quantity
 Here the discount % and vat
% is calculated from the %
given in item master
 Select the counter and
cashier from dropdown
 Select cash or credit, Cash
would be for the irregular
customers and credit would
be for the regular customers
who are been added in the
group master
 Enter tender amount and
click on save and print

25. Go to Transactions< Sales Entry
 After save and print the preview
of the bill can be seen
 Then the printout of the bill can
be taken
 The design of the bill is
customizable according to
requirement of the company
 By entering in sales entry the
stock of the item decreases in
item master

26. Purchase Entry
Go to Transactions< Purchase
Entry
 Select the supplier from
dropdown
 Give the invoice number,
invoice date, mode of payment
and credit period if the mode of
payment is credit
 Scan the barcode or open the
item list by choosing F2 to
select the items
 The values of the item is
appeared in the columns
down, quantity can be
changed, discount% and
discount amount can be given
and press enter
 In the down box the various
tax amounts for various
configuration is shown

27. Go to Transactions< Purchase Entry
 By selecting search, the table in the right hand side is opened, where the list
of all the purchases made is displayed
 We can select any one so that values are displayed in the main window and
we can edit by edit option and delete by delete option
 By entering in purchase entry the stock of the items is increased in item
master

28. Sales Return
Go to Transactions< Sales
Return
 The goods returned by the
customer after selling by
company
 By scanning barcode or
pressing F2 the items can
be selected
 Give the customer name
 Give the account type and
save

29. Purchase Return
Go to Transactions< Purchase Return
 The goods returned after the
purchase can be entered here
 Select the supplier from dropdown
 Give the invoice number, invoice
date, mode of payment and credit
period if the mode of payment is
credit
 Scan the barcode or open the item
list by choosing F2 to select the
items
 The values of the item is appeared
in the columns down, quantity can
be changed, discount% and
discount amount can be given and
press enter
 In the down box the various tax
amounts for various configuration
is shown

30. Go to Transactions< Purchase Return
 By selecting search, the table in the right hand side is opened,
where the list of all the purchases made is displayed
 We can select any one so that values are displayed in the main
window and we can edit by edit option and delete by delete option
 By entering in purchase entry the stock of the items is increased in
item master

31. Order Entry
Go to Transactions< Order Entry
 Here the item name, quantity
and the prices of the items
purchased from the supplier
is given
 Give the order number, order
date and select the supplier
 Select the items from the
item master by giving F2
 Quantity can be changed,
gross amount and value is
calculated accordingly and
save
 Edit and delete option is also
available

32. Supplier Wise Purchase Order
Go to Transactions<
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Supplier Wise Purchase
Order
Here if we select the supplier
from the dropdown and press
on the adjusting button then
all the items purchases
regularly from that supplier
appears
Give the order number and
order date
The order quantity in the
order quantity field can be
changed and value will be
calculated accordingly
Search option is available to
know about the list of
purchases made from the
supplier at a particular date

33. Stock adjustment
Go to Transactions< Stock
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Adjustment
Here the stock can be adjusted
whether positive or negative due
to certain reasons
Press the button in the right top
corner to get the item master
Select the item whose stock has to
be adjusted
Now give the adjustment quantity
Select adjustment whether
positive or negative, stock
increases when positive and
decreases when negative
Select the reason ‘Damage’,
‘Shortage’ or ‘Excess’
Give remarks and save

34. Daily Cash Opening
Go to Transactions< Daily Cash
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Opening
Here daily cash opening of all the
counters in certain denominations
is been saved
Select the counter, select the entry
date and the user name
Give opening balance amount in
various denominations for all the
counters and save
Search, Edit and Delete option is
available for

35. Daily Cash Opening
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Go to Transactions<
Daily Cash Opening
Go to search, the list
would appear in the right
side
Select the list from right
side and can edit the
values or delete if wanted

36. REPORTS
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Daily cash report
Counter wise report
Sales Reports
Sales return report
Sales product wise summary
Salesman wise sales report
Category wise sales report
Non moving item reports
Customer wise sales report
Purchase
Purchase report
Purchase product wise
Purchase rate report
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Purchase order report
Supplier purchase order
report
Purchase list
Distributor wise purchase
report
Category wise purchase report
Stock report
Item wise stock report
Stock adjustment report
Negative stock report
Pricelist

37. Daily Cash Report
Go to Reports< Daily Cash
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Report
Here the daily cash
transactions on all the
counters for the selected
cashier can be seen
Select the cashier and click
on show the transactions
regarding that particular
cashier for all the counters is
shown

38. Counter wise report
Go to Reports< Counter Wise
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Report
Here the counter wise daily
transactions can be shown
Select the counter and click on
show, the transactions of that
particular counter can be shown
Both credit and debit can be
shown

39. Sales Return Report
Go to Reports< Sales
< Sales Return
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Reports
The report for the
sales return from a
given date to a given
date is shown
From date and To date
has to be selected so
that the report
generated will be the
transactions within that
dates
Day wise total is also
shown

40. Sales Product Wise Summary
Go to Reports< Sales < Sales
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Product Wise Reports
The product wise sales can be
shown
Here fast moving or slow moving
can be selected and reports are
generated accordingly
From date and To date has to be
selected so that the report
generated will be the transactions
within that dates

41. Salesman Wise Sales Report
Go to Reports< Sales <
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Salesman Wise Sales
Reports
Here the sales reports of
salesmen are shown
Salesmen should be
selected for a particular
salesman or tick on All
Salesman option for the
sales report of all the
salesman at a time
From date and To date
has to be selected so that
the report generated will
be the transactions within
that selected dates

42. Category Wise Sales Reports
Go to Reports< Sales <
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Category Wise Sales
Reports
Here category wise sales
report can be shown
If selected all categories,
all the categories reports
are shown above and
below the total of each
category is shown
separately
From date and To date
has to be selected so that
the report generated will
be the transactions within
that selected dates

43. Non Moving Item Reports
Go to Reports< Sales < Non
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Moving Items Reports
Here the reports for the non
moving item can be taken
Enter the number of days and click
on show
The report will show the non
moving items list for that particular
number of days

44. Customer Wise Sales Report
Go to Reports< Sales <
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Customer Wise Sales Report
Here the report for the
customer wise sales can be
shown
If selected the particular
customer the report
regarding that customer is
shown
If selected all customers
option the report for all the
customers is shown in then
above and the total for each
customer is shown
separately below and credit
amount is shown separately
down
From date and To date has to
be selected so that the report
generated will be the
transactions within that
selected dates

45. Purchase Order
Go to Reports< Purchase<
Purchase Order
 Select the supplier, the from date
and to date and click on show
 Here we get the purchase order
reports for the selected date for
the selected supplier
 The reports shows whether the
purchase is through cash or credit
 If it is through credit then it shows
the credit period given at the time
of purchase

46. Purchase Product Wise
Go to Reports< Purchase< Purchase
Product Wise
 Select the from date and to date
 Click on show
 The report will show the purchase
entry (stock entry) of the items within
the selected dates

47. Purchase Rate Report
Go to Reports< Purchase< Purchase
Rate Report
 Select the from date, to date and
item and select show
 The report will show the purchase
rate report of the selected items
within the selected dates

48. Purchase Order Report
Go to Reports< Purchase< Purchase
Order Report
 Select the from date, to date and
item and select show
 The report shows the purchase
order from all the suppliers within
the selected dates

49. Supplier Purchase Order Report
Go to Reports< Purchase< Supplier
Purchase Rate Report
 Select the from date, to date and
supplier and select show
 The report shows the purchase
order from the selected supplier
within the selected dates

50. Purchase List
Go to Reports< Purchase<
Purchase List
 Select the item from the item
name dropdown and select show
 The report will show the supplier
name, dates of purchase, invoice
number and price of the item for
various dates

51. Distributor Wise Purchase Report
Go to Reports< Purchase< Distributor
Wise Purchase Report
 Select the from date, to date and
supplier and select show
 The report shows the purchases
done from various suppliers in the
top and the total sum of each
supplier in the bottom

52. Category Wise Purchase Report
Go to Reports< Purchase< Category
wise Purchase Report
 Select the from date, to date, all
category and select show
 The report shows the purchases
done under various categories in
the top and the total sum of each
category in the bottom

53. Item Wise Stock Report
Go to Reports< Stock< Item wise Stock Report
 Select the from date, to date, all items and select show
 The report shows the stock of the items within the particular dates
 It shows the opening stock, inwards quantity, outwards quantity, closing
stock and closing amount within the particular dates selected

54. Stock Adjustment Report
Go to Reports< Stock< Stock
Adjustment Report
 Select the from date, to date, all
items and select show
 The report shows the stock
adjustment within the selected
dates
 It shows whether the stock is
positive or negative
 The stock increases if the
adjustment is positive and
decreases if the adjustment is
negative

55. Negative Stock Report
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Go to Reports< Stock< Negative
Stock Report
Click on show
The report shows the negative
stock of the items within the
particular dates

56. Price List
Go to Reports< Stock< Price List
 Click on show
 The reports shows the price list of
all the items in the item master
 It shows the Vat%, discount %
cost price and MRP of all the
items