4. 11 FACULTIES
- Managed by the dean and the faculty board
- Divided into 85 departments (scientific disciplines)
- Every faculty has an ‘Faculty Education Service’ office
4
7. 7
STAFF
‒ Ghent University:
around 9,000 staff members
‒ UZ Gent: around 6,000 staff members
‒ 12% international staff
‒ Core values as an employer:
Diversity
Participation
Skill-based
Open corporate culture
Evaluation & Support
8. 8
CENTRAL ADMINISTRATION
9 administrative departments
‒ Department of Educational Policy
‒ Educational Quality Assurance Office
‒ Education Support Team
- Education Tips Platform (onderwijstips.ugent.be)
‒ Department of ICT
‒ ICT Educational Applications Office
‒ DLE Team
‒ Student administration Team
‒ Multimedia Team
12. UFORA: COURSES AND USERS
UFORA (D2L Brightspace)
Free registration
OASIS
Lecturers
Curricula
Final scores
Study
programmes
Users with UGent-
account
Students and
employees
UGent only
UGent & others
SIS courses
Non-SIS courses
Courses
(per academic year)
Infosites
faculties, study programmes
Courses (per faculty)
Extra courses (created by
UGent employees)
MOOCS
Sandboxes (only for UGent
employees)
Users w/o UGent-
account
Courses
UGent platform
administrators
(Ufora-team)
Ufora contact
persons (per
faculty)
Talent management
UTOP
MS Azure AD
Identity & Access Management
13. UFORA COURSES
̶ Uniformised home
page (one course
template)
̶ Tools in menu bar
may differ
(depends on the
org unit)
13
14. FEB 2020: ALONG CAME COVID-19…
̶ Large impact on education:
̶ Abrupt switch from on-campus to online
̶ Lecture recordings & live streaming
̶ Virtual classroom tools
̶ Online assignments
̶ Online summative evaluations: online proctoring
̶ Post-Corona:
̶ Focus is still on lecture recording
̶ Challenge: shift to a well-considered and well-aligned mix
of online and on-campus education: Blend@UGent
14
15. OVERVIEW UFORA TOOLS
15
Rubrics
Voortgang
Office365 widget
Onderscheidingen
Advanced feedback
PULSE App
Competenties
Aankondigingen
Links
Agenda
Tests
Portfolio
Opdrachten
Inhoud
Groepen
Discussies
Zelfregistratie in cursussen
Bijeenkomstenplanner
Enquetes
Scores
FAQs
Checklist
Gebruikers
Snelle evaluatie
Chat
Samenwerkingsruimte (Sharepoint)
Peer Assessment
Online stemmen
Online proctoring
Learning Analytics
Samenwerkingsruimte voor groepen (Teams)
API Interfacing met OASIS: provisioning of courses, employees, students
Streaming video
Virtual classroom
Zelfregistratie van niet-ugenters
Lesopnames / livestreaming
Aanmaken van cursussen
Auto-enroll regels
Centauro-integratie
Plagiaatdetectie
Curios toetsomgeving Barcode scannen UGent-kaarten
Masterproefindieningen
Peer evaluatie
Gedeelde documenten
Topics-reservaties / Matching
Platform & organisation
Courses: share
Courses: participants
& organisation
Courses: evaluation
Courses: communication
& collaboration
Leerpaden
Zelfregistratie in cursussen
Dodona
Portfolio +
Nieuwe toetsomgeving
Interactieve leerpaden
Nieuw videoplatform
Scores naar Oasis
Activiteitenviewer
Open badges
Activity Feed
Intelligent agents
Datums beheren
Blue: ontwikkeling DICT (ELOSP, …)
Red: work in progress
Green: not in use
Duga
18. 18
SIS COURSES NON-SIS COURSES
CREATE COURSE: COURSE FLAVORS
EXTRA COURSES
Official Ghent University
courses
Semi-official courses MOOCs & additional courses
e.a.: summer courses
Talent Management
Created by SIS Created by Ufora contact
person
Created by any Ghent
University employee
Exclusively available to
@UGent user
Exclusively available to
@UGent users
Available for @UGent users
and external users
23. AUTO-ENROLL TOOL
̶ Oasis (=SIS) courses are filled with teachers and
students by the SIS
̶ Non-Oasis courses aren’t
̶ Ufora-contacts can add rules to a non-Oasis course so
that all the users of the source course are added to the
non-Oasis course
23
29. OPENCAST LECTURE RECORDING
̶ 95 of the 400 lecture rooms and autoria equiped with
fixed lecture recording infrastructure (PC-based
capture agent & PTZ camera)
̶ Dual stream: presentation and teacher
̶ Can be integrated in content tool (LTI)
̶ Capture agents can be used for live streaming (AWS)
̶ Opencast backoffice on premise (UGent datacenter)
̶ Limited editing functions
29
36. OPENCAST
̶ Post-corona:
̶ Searching for a successor as a total video solution
̶ Missing features: a good editor, adding interactivity,
…
̶ A lot of resources needed for backoffice on premise
(processing, storage, maintenance, …)
36
38. VIRTUAL CLASSROOM TOOLS
̶ Opencast livestream
̶ Lack of interaction
̶ Wooclap: Audience response tool
̶ Bongo virtual classroom & video assignments
̶ Good deep integration (LTI), but issues (performance,
missing features), phased out
̶ Zoom
̶ Good deep integration (LTI), feature rich
̶ MS Teams Meetings
̶ Weak integration, some missing features
38
41. COLLABORATION SPACE OFFICE365
̶ Filling two gaps
̶ Wiki
̶ Course documents shared by students
̶ Post-corona: will be replaced by Teams
̶ LTI: Brightspace Course connector for MS Teams
̶ Virtual classroom: Meetings
̶ Enhanced collaboration: office365 documents, chat
̶ Groups translated to channels
41
47. STUDENT CARD SCANNING FOR ATTENDANCE REGISTRATION
̶ Every student card has barcode on it
̶ Sometimes attendance in seminar / practicum / … is
mandatory to pass a course
̶ Attendance in on-campus evaluations
̶ We are not using attendance tool because cannot be
used in grade tool
̶ Scanning a student card = API call to brightspace
setting a grade item
47
50. CALENDAR WIDGET (ACTIVITY VIEWER)
̶ Timetable gap
̶ Display ical feed from
centauro.ugent.be, the
scheduling application of
Ghent University
̶ Uses a profile field
̶ Centauro will be
replaced by TimeEdit
(next ac.year)
̶ Post-corona: will
probably be phased out
50
52. TOPIC RESERVATIONS & MATCHING
̶ Reservations tool was a gap
̶ Time reservations -> BS meeting scheduler tool
‒ Meeting slots with a teaching assistant, …
̶ Topic reservations
‒ Teacher provides list of items (books, dissertation titles, …)
‒ Student expresses preference (1-3 for instance)
‒ Student optionally writes motivation for his/her choice
‒ Matching students with selected items
– FIFO
– Random
– Manual
̶ Create groups after the procedure is ended
52
59. ONLINE ASSESSMENT
̶ Brightspace quizzes
̶ Curios (since 2007)
̶ Home-made fully featured online assessment system
̶ LTI, well integrated, results in grades tool
̶ Bubble sheet processing, standard setting (correction for
guessing, higher cut-off point)
̶ Post-corona: Searching for a successor…
̶ Online proctoring with Proctorio
̶ Layer on top of BS quizzes (LTI) or on top of Curios (API)
̶ Post-corona policy: no longer used structurally, only in case of
mobility issues and as lockdown browser (digital assessments
on-campus)
59
61. SOME REFLECTIONS
̶ Platform for hosting and maintaining support material
̶ Overlap of functionality BS tools and other tools
̶ Notification problems: how to introduce activity feeds
̶ Activity viewer: deep integration of lecture scheduling?
̶ Complexity of scoring and transfer of final scores
̶ Group tool is still missing some crucial functionality
(large groups, large number of groups)
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