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Invitation to Tender
Testing innovative methods to evaluate cultural and creative spillovers in Europe
Deadline for receipt of tender proposals: 12 noon (GMT +1) Friday 8th April 2016
Contract value: Bids of one case study should be priced in the range of €5,000 to €15,000 (including
VAT or equivalent and all expenses); multiple case study bids must cost no more than €45,000 (in-
cluding VAT or equivalent and all expenses).
Introduction
This research call follows the commissioning and publication of the 2015 report ‘Cultural and creative
spillovers in Europe’1
, authored by Tom Fleming Creative Consultancy (UK).
This project will focus on testing evaluation methods of cultural and creative spillover effects2
in the
arts, culture and the creative industries in Europe. We are soliciting individual or a consortium bid(s)
from parties interested in completing case studies in different nations in the EU28, EU candidate
countries and Eastern Partnership countries. The case studies will document, evaluate and make
recommendations based on arts, cultural and creative activity/projects/developments where cultural
and creative spillover effects have been evaluated or might be evaluated using and testing innovative
methods. The output will be a report commenting on and delivering recommendations on the effica-
cy of methodological approaches used in different settings to measure spillover effects and on future
methodological approaches to investigating spillover effects.
The European research partnership hope that in the long term the findings of this research project
will lead to a tool kit or consistent approach to better understand and measure cultural and creative
spillover effects of the arts, culture and the creative industries in Europe.
Background to the partners
This research project has been initiated by a European research partnership, consisting of Arts Coun-
cil England (ACE), the Arts Council of Ireland, Creative England, the european centre for creative
economy (ecce) and the European Cultural Foundation (ECF). The European Creative Business Net-
work (ECBN) is managing the financial administration of the project and will be responsible for con-
tractual processes and all payments. More information on the partners can be found here.
Background of the Project
Our European research partnership on cultural and creative spillovers was launched in 2014. It was
launched with the aim of better understanding interdisciplinary methodologies that could be used to
better measure spillover effects of public investment in the arts, culture and the creative industries.
Tom Fleming Creative Consultancy (TFCC) was commissioned to undertake an EU-wide research pro-
ject on the preliminary evidence of spillover effects in Europe. In collaboration with research part-
ners from across Europe we created the first international evidence library on cultural and creative
spillover effects. TFCC completed an analysis of the 98 case studies this contained and reported on
their spillover effects and their evaluation methods. The report (published October 2015) can be
downloaded here. The report found that only 2 of the 98 documents that made up the evidence li-
brary approach the standards needed to demonstrate causality of the 17 sub-categories of spillover
effects identified.
Project aims
1
http://ccspillovers.wikispaces.com/Results+and+report
2
See Appendix A for definition
2
Through this project we aim to:
 Discover and interrogate a range of methodologies that have been used to identify and eval-
uate causality between investment in the arts, culture and the creative industries and spillo-
vers – particularly those that have applied a qualitative or mixed methods approach.
 Document causality in spillover effects in field research – from the project and its investment
through to its subsequent impacts and effects – and to compile and share that documenta-
tion and its learning in an accessible, meaningful and engaging format.
This call forms a secondary research stage building on the research and methodological recommen-
dations of the 2015 TFCC report3
, which in summary are to:
 Investigate the role of public investment in stimulating spillovers across the economy, partic-
ularly around innovation in CCIs and beyond.
 Measure causality through in-depth and longitudinal research.
 Develop new tools and approaches, including qualitative methods from the social sciences,
e.g. action research, experimental studies using counterfactuals and a proxy research ap-
proach.
This research will:
 Test hypotheses around the innovative evaluation method(s) of cultural and creative spillo-
vers, which may relate to one or more of the methods highlighted in TFCC’s report;
 Take account of arts, cultural and creative activity/projects/developments where cultural
and creative spillover effects have been evaluated or might be evaluated using and testing
innovative methods;
 Feature case studies from at least three different EU28, EU candidate and Eastern Partner-
ship countries; and
 Be either delivered in full by a consortium or delivered in part by partnerships between a re-
search organisation and an arts, cultural or creative industries organization.
In the long term we envisage that this project will:
 Promote the vision of a holistic and comprehensive toolkit of innovative evaluation meth-
od(s) to be mainstreamed and used in evaluations of EU-funded projects in the arts, culture
and the creative industries.
 Guide further longitudinal research actions by the European Union and its member states to
reflect this balanced and holistic methodological approach.
3
Full recommendations can be found in the report.
3
1. Specification
The call is open to public and private universities and their departments, other public or private sci-
entific/research institutions of at least three years professional experience, as well as to individual
researchers with at least a PhD qualification. Permanent networks or temporary project teams of
universities, institutions or researchers can apply as well but must name a lead partner with at least a
PhD qualification. Those working on the project must have relevant research background in a rele-
vant or interdisciplinary field. They must be able to demonstrate their track record in research activi-
ties and/or commissioned work and highlight sound knowledge and understanding of the topic of
this call.
This research is open to:
 ‘Individual bidders’ – where researchers/research institutions propose to deliver one case
study in genuine partnership with an arts, cultural or creative industries organization.
 ‘Consortium bidders’ – where researchers/research institutions propose to deliver more than
one case study in genuine partnership with an arts, cultural or creative industries organiza-
tion.
Research question and hypotheses
The 2015 report ‘Cultural and creative spillovers in Europe: Report on a preliminary evidence review’
was commissioned to investigate the spillover effects of public investment (public money awarded
directly or indirectly by government funded industry bodies) in the arts, culture and creative indus-
tries and identified 17 spillover sub-categories (see Appendix B). We have decided in this stage of
research that our understanding of the spillover effects of public investment will benefit from a wid-
er understanding of the mixed funding context (public, private, or public-private investments). How-
ever, we expect attention to be paid to the funding context of each case study. The relationship
between spillover effects and public funding remains a research interest and so we would welcome
any investigation in this area.
When formulating your research hypothesis explain and reason how the proposed innovative evalua-
tion method(s) being tested in each case study relates to at least one of the 17 sub-categories of
spillover as detailed in the 2015 report ‘Cultural and creative spillovers in Europe’.
Researchers are asked to describe their research approach outlining:
 the proposed hypotheses describing the innovative method(s) – noting the requirement to
outline why you feel this is an innovative methodological approach.
 the location, context and other details of the proposed case study/studies.
 how the research relates to an investigation into one or more of the 17 spillover sub-
categories.
You may outline research you are undertaking already or will undertake in the near future that might
complement these research aims or any additional resource (financial or otherwise) that you may be
able to attract in order to help you complete your proposed research programme.
We invite individual bids or a consortium bidder bid to deliver all or part of this research, noting the
following specifications:
 Researchers must formulate a hypothesis on an innovative evaluation method in one or
more of the 17 sub-categories of cultural and creative spillovers that have been evidenced
through our 2015 preliminary evidence review. In particular, we are interested in:
4
o An interrogation of the relationship between public, private or public-private in-
vestments and spillover effects (i.e. knowledge and industry spillovers such as facili-
tating knowledge exchange and culture-led innovation and improving productivity,
profitability and competitiveness).
o Labour market flows (i.e. knowledge and industry spillovers such as increase in em-
ployability and skills development in society, improved business culture and boosting
entrepreneurship).
o Talent flows (i.e. knowledge and industry spillovers such as the flow of workers from
the subsidized sector into the commercial creative industries).
 It must be delivered with the full cooperation and with genuine collaboration with arts, cul-
tural and creative activity/projects/developments where cultural and creative spillover ef-
fects have been evaluated or might be evaluated using and testing innovative methods.
 The proposed innovative evaluation method tested or analysed in each case study must in-
clude an innovative qualitative method (in combination with quantitative methods if re-
quired).
 Each bid should outline which or how many methods will be tested or analysed in each or
across multiple case studies.
 The bid should aim to achieve a geographic diversity and balance across EU28, EU candidate
countries and Eastern Partnership countries. Including cases from countries and/or regions in
Europe underrepresented in the evidence library would be an advantage.4
o Individual bidders (where a research institution proposes to deliver one case study)
can choose any region from across the EU28, EU candidate and Eastern Partnership
countries.
o Consortium bidders (where a research institution(s) partners proposes to deliver
more than one case study) must feature case studies from across the EU28, EU can-
didate countries and Eastern Partnership countries.
 Consortium bids should aim to achieve a thematic diversity and balance across the arts, cul-
ture and the creative industries.
Expectations of the successful researcher(s)
As a European research partnership, we anticipate making no more than three awards from the total
project budget of €45,000. Due to the likely nature of multiple bids being selected, we endeavour to
ensure that peer learning will enable the contracted researcher(s) to share learning, develop (where
applicable) consistent approaches and reporting methods, grow their networks and future opportu-
nities for partnership working.
The partnership has endeavoured from its very beginning to be an open and inclusive research net-
work. Our collaborative online platform http://ccspillovers.wikispaces.com/ (the first of its kind on
this research topic) demonstrates this approach, as does the involvement of a wide research network
across Europe that informed the creation of our 2015 evidence library. Therefore, in bidding for this
research, you must agree to abide by the following principles:
 All research methods, findings and data (where relevant) must be able to be published at the
discretion of the research partnership;
4
Please see page 20 of the TFCC report for more detail of the geographical considerations of the 2015 evidence
library.
5
 You will take part in at least two open meetings (one interim project meeting, one final re-
porting meeting) where you will share your methodological approach and research findings
with a wide network from across Europe; and
 All research findings, data and analysis will be published on our open access wikispaces site
at the end of the project period.
We expect that in the bid, the researcher(s) will provide a project methodology that is clearly deliv-
erable within the timeframe specified and for the budget amount requested (no more than €15,000
per case study). In the case of consortium bidders, we reserve the right to fund only part of the pro-
posed project (e.g. two of three proposed case studies). Similarly, should suggestions be needed, the
research partnership may be able to provide additional case study areas.
This research partnership has described from the outside the need to explore innovative methodolo-
gies in qualitative (as well as mixed) methodological approaches. Therefore, in your response please
outline why you feel your methodological approach brings an innovative dimension to this research
area.
We expect the researcher(s) to become familiar with the report “Cultural and creative spillovers in
Europe: Report on a preliminary evidence review” authored by Tom Fleming Creative Consultancy
(TFCC) and the available literature around this topic and to use this to inform the research approach
presented in the bid. In your bid, please ensure that you contextualize your proposed research ap-
proach in the context of this report.
We expect all bidders to confirm that they have the capacity to provide the deliverables outlined
within the timetable outlined below.
You must provide twice monthly project updates (via phone, skype or email) and be available for the
following meetings (dates and venues to follow):
 a project set-up meeting in 19th
/20th
May 2016 in Milan. This meeting will be attended by the
funding partners of the project.
 interim research presentation at an open meeting of all funding and research partners in Au-
gust/September 2016 (venue to be confirmed).
 final report presentation on Thursday 15th
December 2016 (venue to be confirmed).
In return, the research partnership will:
 Promote the final report through its online research platform (which between June-
December 2015 received about 9,500 unique views).
 Bring the research organisation(s) and arts, culture and creative industry organisation(s) into
a wide network of researchers, funders, academics, experts and practitioners from across Eu-
rope.
 Use the research gained in order to inform and shape a programme of information sharing
and advocacy to local, regional, national and international policy-makers.
Deliverables
High quality, well presented report in English, consisting of (but not exclusively):
 Executive summary
 summary of the existing literature
 methodology/methodologies
 presentation of the case study/studies
6
 findings
 recommendations around the efficacy of certain methodological approaches in different set-
tings, on future methodological approaches to investigating spillover effects, including an
analysis of their comparability and robustness and recommendations on future/additional
research activities
 bibliography of all documents and information resources used in the research
 A set of powerpoint slides summarising the key research findings
You will be required to submit a draft of the final report and update it to reflect our comments as
outlined in the project timeline below. The final text delivered must be proofread, edited and ready
to print for online or offline publication (final design elements may be added by the research part-
nership).
What we will do with the report
An online or printed version of the report(s) will be publicized and disseminated by all research part-
ners primarily through the dedicated project wikispaces site5
and through promotion on social media
and through relevant arts, culture and creative industries networks.
2. Terms of the tender response
Timetable and milestones
One case study should be priced in the range of €5,000 to €15,000 (including VAT or equivalent and
all expenses); multiple case study bids must cost no more than €45,000 (including VAT or equivalent
and all expenses). You should provide a lump sum price of the proposed procurement. Submit all
prices in Euros and indicate VAT (or the equivalent) separately, if applicable. Prices should be fixed
and firm for the duration of the contract.
You should provide a project outline that describes how you will deliver the project brief according to
the specifications above, the budget breakdown and the timeframe provided.
If you are applying as an individual bidder, please provide a detailed price breakdown for all elements
of the research and the cost assumptions attached to the different research activity and outputs (e.g.
number of hours involved or hourly rates for key research personnel) per case study. All project ex-
penses (for example additional translation costs and costs of presenting at the project meeting(s)),
must be included as part of the total project budget.
If you are applying as a consortium bidder, please allocate all costs according to each case study. All
project expenses (for example additional translation costs and costs of presenting at the project
meeting(s)), must be included as part of the total project budget.
The payment schedule will be agreed with the successful contractor but it is anticipated that staged
payments will be made. All payments will be made in Euros.
Account and Project Management
In performing the services required under this contract the supplier will report directly to Nadine
Hanemann, ecce, Dortmund, Germany. All contractual matters (including payments and contracts)
will be managed by ECBN, Rotterdam, Netherlands.
5
http://ccspillovers.wikispaces.com/
7
Please specify in your proposal the named individual who will be responsible for the account man-
agement of this contract on behalf of your individual/consortium bid.
Project meetings and updates
It is anticipated that the service provider will provide twice monthly project updates via phone, Skype
or email throughout the length of the project. You will communicate directly with the project man-
ager Nadine Hanemann (ecce, Dortmund) via email, video conferencing or phone.
Essential project meetings are outlined below. Each meeting should take approx. 2 hours and repre-
sentation at project meetings is essential. These meetings may contain additional representatives
from the partners if required – such attendances will be communicated in advance.
Date (subject to
change)
Meeting objective Meeting place
19th
/20th
May 2016 Project set up meeting (introduce key
personnel involved; discuss approach
and identify any challenges)
In person (Milan)
June 2016 Progress update Video conferencing or phone
July 2016 Progress meeting update (Provisional
discussion around interim report con-
tent)
Video conferencing or phone
August/September 2016 Project meeting and presentation of the
interim findings.
In person (venue to be con-
firmed)
November 2016 Progress update Video conferencing or phone
November 2016 Reviewing/comment stage: first draft of
report sent to ecce/ACE (comments
returned within two weeks of delivery)
By email/digitally
15th
December 2016 Delivery of final report; presentation on
findings, recommendations, gaps and
next steps.
In person (venue to be con-
firmed
All relevant material relating to the brief (data, data analysis spreadsheets, etc) must be returned by
22nd
December 2016.
Tender Response Requirements
To tender for this contract, please include:
 A short review of the 2015 report published by the European research partnership putting
this research and approach into context (maximum one page)
 Proposal and scientific description of a research hypothesis.
 Proposal and scientific definition of the holistic, mixed methods approach applied to test the
above named research hypothesis. Outline why the methodological approach brings an inno-
vative dimension to this research area.
8
 Clear and rigorous methodology informed by an understanding of the literature on the topic
and the project aims.
 Proposal and description of the case study/studies (maximum two pages each case study),
ensuring that:
o The description of the case study/studies includes concrete information about and
links to the case study/studies such as location, local institutions or projects and fo-
cus of the case study/studies.
o You describe your rationale about the selection of the case studies, the applied holis-
tic method(s) and the research hypothesis supports the aims of this call.
o You demonstrate and evidence your link/relationship with the arts/cultural creative
industries organisation(s).
 Details of how you meet all of our requirements as outlined in this ITT.
 Evidence of experience of providing similar services: please provide at least one example of
previous work (URL or PDF). References should be given.
 Your experience of delivering briefs to time and on budget.
 Detailed CV’s for any staff members proposed with your tender (CVs must be no more than 4
pages each).
 In case of a research partnership: the names and addresses of any partners you intend to col-
laborate with and their scope of work (including CVs for any partners proposed with your
tender).
 The names and addresses of any sub-contractors you intend to use to provide the services,
and the scope of work you will employ them for.
 Quality assurances procedures.
 An outline of the services to be delivered within the contract amount and timeframe out-
lined, including all project costs, within two pages maximum.
 A project plan outlining expectations for project administration, attending project meetings
and ongoing project communications.
Evaluation Criteria
Criteria Weighting
An appropriate methodology that will deliver the work required within the timescales;
selection of case study/studies
40%
A demonstrated knowledge and understanding of issues relevant to the commission 20%
Relevant experience of the service provider and key personnel of successfully delivering
similar contracts
20%
A clear outline of how the project will be delivered to budget and within the outlined
timeframe; accuracy, conciseness and structure of written research proposal
10%
Price
Evaluation methodology for this question is as follows:
We will score bids on a 0-5 scale (0-poor and 5-excellent) based on the prices submitted
in your Rate Card and how favourably they compare to other bids.
10%
9
Scoring methodology
Responses to questions 1-4 above will be allocated a score based on the methodology contained in
the table below. The scoring methodology for question 5 is in the question. The scores for each ques-
tion will then be multiplied by the weighting in the column on the right.
Evaluation Questions scoring methodology for questions 1- 4
0 Poor No response or partial response and poor evidence provided in support of it.
Does not give confidence in the ability of the Bidder to deliver the services.
1 Weak Response is supported by a weak standard of evidence in several areas giving
rise to concern about the ability of the Bidder to deliver the services.
2 Satisfactory Response is supported by a satisfactory standard of evidence in most areas
but a few areas lacking detail/evidence giving rise to some concerns about
the ability of the Bidder to deliver the services.
3 Good Response is comprehensive and supported by good standard of evidence.
Gives confidence in the ability of the Bidder to deliver the services. Meets
the requirements.
4 Very good Response is comprehensive and supported by a high standard of evidence.
Gives a high level of confidence in the ability of the Bidder to deliver the ser-
vices. May exceeds the requirements in some respects.
5 Excellent Response is very comprehensive and supported by a very high standard of
evidence. Gives a very high level of confidence the ability of the Bidder to
deliver the services. May exceed the requirements in most respects.
Compliance
We reserve the right to disqualify or reduce the evaluation score of any tenderers who do not fully
comply with the requirements in the tender documentation, in particular the closing time and date.
Instructions to tenderers
Please submit your tender offer in accordance with all of the instructions, requirements and specifi-
cations set out in the enclosed documentation.
You must treat these documents and any further information related to this tender process as confi-
dential at all times and only disclose them if necessary to prepare a compliant response to the ten-
der.
Nothing in the enclosed documentation or appendices, or any other communication made between
Arts Council England, Arts Council of Ireland, the European Cultural Business Network, Creative Eng-
land and the european centre for creative economy can be considered a contract or agreement at
this stage.
Information and questions
If you need us to clarify the documentation or if you have further questions regarding the tender
process, please contact Nadine Hanemann. We will try to respond to requests for further information
within a reasonable timeframe.
Name: Nadine Hanemann, Project Manager, Research & Evaluation, ecce, Dortmund, Germany
Tel: 0049 231 2222 7552
Email: hanemann@e-c-c-e.com
10
Tender Timetable
Please see below a detailed timetable of when specific events will take place and specific deadlines
which must be met in order to participate in this tender.
Event Date/Time
Research brief issued 1st
March 2016
Deadline for receipt of tenders 12 noon (GMT +1), Monday 8th
April 2016
Evaluation and scoring of tenders 8th
-29th
April 2016
Post-tendering Clarification meetings (if required) –
phone or video conferencing
25th
-29th
April 2016
Notification of tender outcome and appointment of
successful supplier
2nd
May 2016
Project inception meeting 19th
/20th
May 2016 (Milan)
Feedback to unsuccessful suppliers 31st
May 2016
Escalation Procedures
In the event of a major problem, a list of contacts will be required to manage any problem to a suc-
cessful conclusion.
Contract and duration
ECBN will award the contract to the successful tenderer(s) for the following period: 2nd
May – 31st
December 2016.
Terms for service
We may also require further terms to be included in the contract that are specific to the successful
tenderer's application (such as transfer of rights for publication and further use of the material deliv-
ered). The final award of the tender is always subject to the parties agreeing to all terms of the con-
tract. The preferred Supplier will not be permitted to enter into any negotiations on the terms of the
Contract. Any attempt to negotiate amendments will breach the terms of this ITT and will result in
the Preferred Supplier being excluded from the tender process. In such circumstances we reserve the
right to invite the next highest scoring Bidder to enter into the Contract.
The European research partnership will jointly own all Intellectual Property rights in the report pro-
duced as part of this contract. This will be confirmed in our contract with the successful contractor.
Validity of offer
You must offer your tender for acceptance for 40 days from the deadline for tender submission. We
reserve the right, in its absolute discretion, to cancel or suspend this tender process at any time and
for any reason. If we need to do this we will notify you in writing as soon as reasonably practicably.
Arts Council England, Arts Council of Ireland, the European Cultural Business Network, Creative Eng-
land, the european centre for creative economy and the European Cultural Foundation are not re-
sponsible, and will not pay for any expenses or losses you incur during, but not limited to, the tender
preparation, site visits, post-tender negotiations or interviews.
Submission of Tender
Please send copies of your tender including all documentation to Nadine Hanemann (hanemann@e-
c-c-e.com) by 12 noon (GMT +1) on 8th
April 2016.
11
Any tender delivered after that time for any reason may be discounted. We are not responsible if all
or part of your tender is not received. In the event of a dispute, you are responsible to prove the
tender was delivered.
Post-tender Clarification Meetings
We reserve the right to conduct post-tender negotiations with one or more tenderers depending on
the closeness of the scores. Clarifications and negotiations, if required, will be carried out by e-mail
or video conference 25th
-29th
April 2016.
12
Appendix A
Definition and working understanding of cultural and creative spillovers
For the recent study we have developed a definition (TFCC 2015, page 15) that is shaped by what has
gone before but seeks to set out one which scores more highly for clarity and coherence:
 We understand a spillover(s) to be the process by which an activity in one area has a subse-
quent broader impact on places, society or the economy through the overflow of concepts,
ideas, skills, knowledge and different types of capital. Spillovers can take place over varying
time frames and can be intentional or unintentional, planned or unplanned, direct or indi-
rect, negative as well as positive.
 We refer to these as cultural and creative spillovers. In this research context, we are inter-
ested in those spillover effects that arise as a consequence of public or private as well as
public-private investments in the arts, culture and creative industries.
We therefore define cultural and creative spillovers as the process by which activity in the arts, cul-
ture and creative industries has a subsequent broader impact on places, society or the economy
through the overflow of concepts, ideas, skills, knowledge and different types of capital.
13
Appendix B
14
Appendix C
Arts Council England (ACE) champions, develops and invests in artistic and cul-
tural experiences that enrich people’s lives. We support a range of activities
across the arts, museums and libraries – from theatre to digital art, reading to
dance, music to literature, and crafts to collections. Between 2015 and 2018, we
plan to invest £1.1 billion of public money from government and an estimated
£700 million from the National Lottery to help create these experiences for as
many people as possible across the country. Visit website
The Arts Council of Ireland is the Irish government agency for developing the
arts. It works in partnership with artists, arts organisations, public policy makers
and others to build a central place for the arts in Irish life. Visit website
As a not-for-profit organisation, Creative England cultivates the TV, film, games
and digital industries so they continue to flourish. The organisation funds, con-
nects, mentors, advocates, and collaborates at all levels of the industry – from
small independents to large internationals – creating the right conditions for
more success. Visit website
The european centre for creative economy (ecce) stems from RUHR.2010 – the
first European Capital of Culture that has come to accept the cultural and creative
economy as an essential pillar of its programme and part of cultural diversity.
ecce supports the creative economy and the development of creative locations
and spaces in the region. A central part of the work of ecce is to organise debates
on culture and the creative industries in the Ruhr region that are relevant across
Europe. Visit Website
ecce is funded by:
The European Cultural Foundation (ECF) is an independent foundation based in
the Netherlands, which has been operating across Europe since 1954. Over the
past six decades, ECF has been striving towards an open, democratic and inclusive
Europe in which culture is valued as a key contributor. We bridge people and
democratic institutions by connecting local cultural change-makers and commu-
nities across wider Europe because we firmly believe that Europe and its neigh-
borhood can be powered by culture. Visit Website
The European Creative Business Network (ECBN) is a network of cultural and
creative industries development agencies. As a non-profit Foundation, based in
the Netherlands, their aim is to help creative entrepreneurs to do business and
collaborate internationally. ECBN supports the project through financial admin-
istration, contracting and payments. Visit website

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2016 research brief; innovative methods to evaluate cultural and creative spillovers in europe

  • 1. 1 Invitation to Tender Testing innovative methods to evaluate cultural and creative spillovers in Europe Deadline for receipt of tender proposals: 12 noon (GMT +1) Friday 8th April 2016 Contract value: Bids of one case study should be priced in the range of €5,000 to €15,000 (including VAT or equivalent and all expenses); multiple case study bids must cost no more than €45,000 (in- cluding VAT or equivalent and all expenses). Introduction This research call follows the commissioning and publication of the 2015 report ‘Cultural and creative spillovers in Europe’1 , authored by Tom Fleming Creative Consultancy (UK). This project will focus on testing evaluation methods of cultural and creative spillover effects2 in the arts, culture and the creative industries in Europe. We are soliciting individual or a consortium bid(s) from parties interested in completing case studies in different nations in the EU28, EU candidate countries and Eastern Partnership countries. The case studies will document, evaluate and make recommendations based on arts, cultural and creative activity/projects/developments where cultural and creative spillover effects have been evaluated or might be evaluated using and testing innovative methods. The output will be a report commenting on and delivering recommendations on the effica- cy of methodological approaches used in different settings to measure spillover effects and on future methodological approaches to investigating spillover effects. The European research partnership hope that in the long term the findings of this research project will lead to a tool kit or consistent approach to better understand and measure cultural and creative spillover effects of the arts, culture and the creative industries in Europe. Background to the partners This research project has been initiated by a European research partnership, consisting of Arts Coun- cil England (ACE), the Arts Council of Ireland, Creative England, the european centre for creative economy (ecce) and the European Cultural Foundation (ECF). The European Creative Business Net- work (ECBN) is managing the financial administration of the project and will be responsible for con- tractual processes and all payments. More information on the partners can be found here. Background of the Project Our European research partnership on cultural and creative spillovers was launched in 2014. It was launched with the aim of better understanding interdisciplinary methodologies that could be used to better measure spillover effects of public investment in the arts, culture and the creative industries. Tom Fleming Creative Consultancy (TFCC) was commissioned to undertake an EU-wide research pro- ject on the preliminary evidence of spillover effects in Europe. In collaboration with research part- ners from across Europe we created the first international evidence library on cultural and creative spillover effects. TFCC completed an analysis of the 98 case studies this contained and reported on their spillover effects and their evaluation methods. The report (published October 2015) can be downloaded here. The report found that only 2 of the 98 documents that made up the evidence li- brary approach the standards needed to demonstrate causality of the 17 sub-categories of spillover effects identified. Project aims 1 http://ccspillovers.wikispaces.com/Results+and+report 2 See Appendix A for definition
  • 2. 2 Through this project we aim to:  Discover and interrogate a range of methodologies that have been used to identify and eval- uate causality between investment in the arts, culture and the creative industries and spillo- vers – particularly those that have applied a qualitative or mixed methods approach.  Document causality in spillover effects in field research – from the project and its investment through to its subsequent impacts and effects – and to compile and share that documenta- tion and its learning in an accessible, meaningful and engaging format. This call forms a secondary research stage building on the research and methodological recommen- dations of the 2015 TFCC report3 , which in summary are to:  Investigate the role of public investment in stimulating spillovers across the economy, partic- ularly around innovation in CCIs and beyond.  Measure causality through in-depth and longitudinal research.  Develop new tools and approaches, including qualitative methods from the social sciences, e.g. action research, experimental studies using counterfactuals and a proxy research ap- proach. This research will:  Test hypotheses around the innovative evaluation method(s) of cultural and creative spillo- vers, which may relate to one or more of the methods highlighted in TFCC’s report;  Take account of arts, cultural and creative activity/projects/developments where cultural and creative spillover effects have been evaluated or might be evaluated using and testing innovative methods;  Feature case studies from at least three different EU28, EU candidate and Eastern Partner- ship countries; and  Be either delivered in full by a consortium or delivered in part by partnerships between a re- search organisation and an arts, cultural or creative industries organization. In the long term we envisage that this project will:  Promote the vision of a holistic and comprehensive toolkit of innovative evaluation meth- od(s) to be mainstreamed and used in evaluations of EU-funded projects in the arts, culture and the creative industries.  Guide further longitudinal research actions by the European Union and its member states to reflect this balanced and holistic methodological approach. 3 Full recommendations can be found in the report.
  • 3. 3 1. Specification The call is open to public and private universities and their departments, other public or private sci- entific/research institutions of at least three years professional experience, as well as to individual researchers with at least a PhD qualification. Permanent networks or temporary project teams of universities, institutions or researchers can apply as well but must name a lead partner with at least a PhD qualification. Those working on the project must have relevant research background in a rele- vant or interdisciplinary field. They must be able to demonstrate their track record in research activi- ties and/or commissioned work and highlight sound knowledge and understanding of the topic of this call. This research is open to:  ‘Individual bidders’ – where researchers/research institutions propose to deliver one case study in genuine partnership with an arts, cultural or creative industries organization.  ‘Consortium bidders’ – where researchers/research institutions propose to deliver more than one case study in genuine partnership with an arts, cultural or creative industries organiza- tion. Research question and hypotheses The 2015 report ‘Cultural and creative spillovers in Europe: Report on a preliminary evidence review’ was commissioned to investigate the spillover effects of public investment (public money awarded directly or indirectly by government funded industry bodies) in the arts, culture and creative indus- tries and identified 17 spillover sub-categories (see Appendix B). We have decided in this stage of research that our understanding of the spillover effects of public investment will benefit from a wid- er understanding of the mixed funding context (public, private, or public-private investments). How- ever, we expect attention to be paid to the funding context of each case study. The relationship between spillover effects and public funding remains a research interest and so we would welcome any investigation in this area. When formulating your research hypothesis explain and reason how the proposed innovative evalua- tion method(s) being tested in each case study relates to at least one of the 17 sub-categories of spillover as detailed in the 2015 report ‘Cultural and creative spillovers in Europe’. Researchers are asked to describe their research approach outlining:  the proposed hypotheses describing the innovative method(s) – noting the requirement to outline why you feel this is an innovative methodological approach.  the location, context and other details of the proposed case study/studies.  how the research relates to an investigation into one or more of the 17 spillover sub- categories. You may outline research you are undertaking already or will undertake in the near future that might complement these research aims or any additional resource (financial or otherwise) that you may be able to attract in order to help you complete your proposed research programme. We invite individual bids or a consortium bidder bid to deliver all or part of this research, noting the following specifications:  Researchers must formulate a hypothesis on an innovative evaluation method in one or more of the 17 sub-categories of cultural and creative spillovers that have been evidenced through our 2015 preliminary evidence review. In particular, we are interested in:
  • 4. 4 o An interrogation of the relationship between public, private or public-private in- vestments and spillover effects (i.e. knowledge and industry spillovers such as facili- tating knowledge exchange and culture-led innovation and improving productivity, profitability and competitiveness). o Labour market flows (i.e. knowledge and industry spillovers such as increase in em- ployability and skills development in society, improved business culture and boosting entrepreneurship). o Talent flows (i.e. knowledge and industry spillovers such as the flow of workers from the subsidized sector into the commercial creative industries).  It must be delivered with the full cooperation and with genuine collaboration with arts, cul- tural and creative activity/projects/developments where cultural and creative spillover ef- fects have been evaluated or might be evaluated using and testing innovative methods.  The proposed innovative evaluation method tested or analysed in each case study must in- clude an innovative qualitative method (in combination with quantitative methods if re- quired).  Each bid should outline which or how many methods will be tested or analysed in each or across multiple case studies.  The bid should aim to achieve a geographic diversity and balance across EU28, EU candidate countries and Eastern Partnership countries. Including cases from countries and/or regions in Europe underrepresented in the evidence library would be an advantage.4 o Individual bidders (where a research institution proposes to deliver one case study) can choose any region from across the EU28, EU candidate and Eastern Partnership countries. o Consortium bidders (where a research institution(s) partners proposes to deliver more than one case study) must feature case studies from across the EU28, EU can- didate countries and Eastern Partnership countries.  Consortium bids should aim to achieve a thematic diversity and balance across the arts, cul- ture and the creative industries. Expectations of the successful researcher(s) As a European research partnership, we anticipate making no more than three awards from the total project budget of €45,000. Due to the likely nature of multiple bids being selected, we endeavour to ensure that peer learning will enable the contracted researcher(s) to share learning, develop (where applicable) consistent approaches and reporting methods, grow their networks and future opportu- nities for partnership working. The partnership has endeavoured from its very beginning to be an open and inclusive research net- work. Our collaborative online platform http://ccspillovers.wikispaces.com/ (the first of its kind on this research topic) demonstrates this approach, as does the involvement of a wide research network across Europe that informed the creation of our 2015 evidence library. Therefore, in bidding for this research, you must agree to abide by the following principles:  All research methods, findings and data (where relevant) must be able to be published at the discretion of the research partnership; 4 Please see page 20 of the TFCC report for more detail of the geographical considerations of the 2015 evidence library.
  • 5. 5  You will take part in at least two open meetings (one interim project meeting, one final re- porting meeting) where you will share your methodological approach and research findings with a wide network from across Europe; and  All research findings, data and analysis will be published on our open access wikispaces site at the end of the project period. We expect that in the bid, the researcher(s) will provide a project methodology that is clearly deliv- erable within the timeframe specified and for the budget amount requested (no more than €15,000 per case study). In the case of consortium bidders, we reserve the right to fund only part of the pro- posed project (e.g. two of three proposed case studies). Similarly, should suggestions be needed, the research partnership may be able to provide additional case study areas. This research partnership has described from the outside the need to explore innovative methodolo- gies in qualitative (as well as mixed) methodological approaches. Therefore, in your response please outline why you feel your methodological approach brings an innovative dimension to this research area. We expect the researcher(s) to become familiar with the report “Cultural and creative spillovers in Europe: Report on a preliminary evidence review” authored by Tom Fleming Creative Consultancy (TFCC) and the available literature around this topic and to use this to inform the research approach presented in the bid. In your bid, please ensure that you contextualize your proposed research ap- proach in the context of this report. We expect all bidders to confirm that they have the capacity to provide the deliverables outlined within the timetable outlined below. You must provide twice monthly project updates (via phone, skype or email) and be available for the following meetings (dates and venues to follow):  a project set-up meeting in 19th /20th May 2016 in Milan. This meeting will be attended by the funding partners of the project.  interim research presentation at an open meeting of all funding and research partners in Au- gust/September 2016 (venue to be confirmed).  final report presentation on Thursday 15th December 2016 (venue to be confirmed). In return, the research partnership will:  Promote the final report through its online research platform (which between June- December 2015 received about 9,500 unique views).  Bring the research organisation(s) and arts, culture and creative industry organisation(s) into a wide network of researchers, funders, academics, experts and practitioners from across Eu- rope.  Use the research gained in order to inform and shape a programme of information sharing and advocacy to local, regional, national and international policy-makers. Deliverables High quality, well presented report in English, consisting of (but not exclusively):  Executive summary  summary of the existing literature  methodology/methodologies  presentation of the case study/studies
  • 6. 6  findings  recommendations around the efficacy of certain methodological approaches in different set- tings, on future methodological approaches to investigating spillover effects, including an analysis of their comparability and robustness and recommendations on future/additional research activities  bibliography of all documents and information resources used in the research  A set of powerpoint slides summarising the key research findings You will be required to submit a draft of the final report and update it to reflect our comments as outlined in the project timeline below. The final text delivered must be proofread, edited and ready to print for online or offline publication (final design elements may be added by the research part- nership). What we will do with the report An online or printed version of the report(s) will be publicized and disseminated by all research part- ners primarily through the dedicated project wikispaces site5 and through promotion on social media and through relevant arts, culture and creative industries networks. 2. Terms of the tender response Timetable and milestones One case study should be priced in the range of €5,000 to €15,000 (including VAT or equivalent and all expenses); multiple case study bids must cost no more than €45,000 (including VAT or equivalent and all expenses). You should provide a lump sum price of the proposed procurement. Submit all prices in Euros and indicate VAT (or the equivalent) separately, if applicable. Prices should be fixed and firm for the duration of the contract. You should provide a project outline that describes how you will deliver the project brief according to the specifications above, the budget breakdown and the timeframe provided. If you are applying as an individual bidder, please provide a detailed price breakdown for all elements of the research and the cost assumptions attached to the different research activity and outputs (e.g. number of hours involved or hourly rates for key research personnel) per case study. All project ex- penses (for example additional translation costs and costs of presenting at the project meeting(s)), must be included as part of the total project budget. If you are applying as a consortium bidder, please allocate all costs according to each case study. All project expenses (for example additional translation costs and costs of presenting at the project meeting(s)), must be included as part of the total project budget. The payment schedule will be agreed with the successful contractor but it is anticipated that staged payments will be made. All payments will be made in Euros. Account and Project Management In performing the services required under this contract the supplier will report directly to Nadine Hanemann, ecce, Dortmund, Germany. All contractual matters (including payments and contracts) will be managed by ECBN, Rotterdam, Netherlands. 5 http://ccspillovers.wikispaces.com/
  • 7. 7 Please specify in your proposal the named individual who will be responsible for the account man- agement of this contract on behalf of your individual/consortium bid. Project meetings and updates It is anticipated that the service provider will provide twice monthly project updates via phone, Skype or email throughout the length of the project. You will communicate directly with the project man- ager Nadine Hanemann (ecce, Dortmund) via email, video conferencing or phone. Essential project meetings are outlined below. Each meeting should take approx. 2 hours and repre- sentation at project meetings is essential. These meetings may contain additional representatives from the partners if required – such attendances will be communicated in advance. Date (subject to change) Meeting objective Meeting place 19th /20th May 2016 Project set up meeting (introduce key personnel involved; discuss approach and identify any challenges) In person (Milan) June 2016 Progress update Video conferencing or phone July 2016 Progress meeting update (Provisional discussion around interim report con- tent) Video conferencing or phone August/September 2016 Project meeting and presentation of the interim findings. In person (venue to be con- firmed) November 2016 Progress update Video conferencing or phone November 2016 Reviewing/comment stage: first draft of report sent to ecce/ACE (comments returned within two weeks of delivery) By email/digitally 15th December 2016 Delivery of final report; presentation on findings, recommendations, gaps and next steps. In person (venue to be con- firmed All relevant material relating to the brief (data, data analysis spreadsheets, etc) must be returned by 22nd December 2016. Tender Response Requirements To tender for this contract, please include:  A short review of the 2015 report published by the European research partnership putting this research and approach into context (maximum one page)  Proposal and scientific description of a research hypothesis.  Proposal and scientific definition of the holistic, mixed methods approach applied to test the above named research hypothesis. Outline why the methodological approach brings an inno- vative dimension to this research area.
  • 8. 8  Clear and rigorous methodology informed by an understanding of the literature on the topic and the project aims.  Proposal and description of the case study/studies (maximum two pages each case study), ensuring that: o The description of the case study/studies includes concrete information about and links to the case study/studies such as location, local institutions or projects and fo- cus of the case study/studies. o You describe your rationale about the selection of the case studies, the applied holis- tic method(s) and the research hypothesis supports the aims of this call. o You demonstrate and evidence your link/relationship with the arts/cultural creative industries organisation(s).  Details of how you meet all of our requirements as outlined in this ITT.  Evidence of experience of providing similar services: please provide at least one example of previous work (URL or PDF). References should be given.  Your experience of delivering briefs to time and on budget.  Detailed CV’s for any staff members proposed with your tender (CVs must be no more than 4 pages each).  In case of a research partnership: the names and addresses of any partners you intend to col- laborate with and their scope of work (including CVs for any partners proposed with your tender).  The names and addresses of any sub-contractors you intend to use to provide the services, and the scope of work you will employ them for.  Quality assurances procedures.  An outline of the services to be delivered within the contract amount and timeframe out- lined, including all project costs, within two pages maximum.  A project plan outlining expectations for project administration, attending project meetings and ongoing project communications. Evaluation Criteria Criteria Weighting An appropriate methodology that will deliver the work required within the timescales; selection of case study/studies 40% A demonstrated knowledge and understanding of issues relevant to the commission 20% Relevant experience of the service provider and key personnel of successfully delivering similar contracts 20% A clear outline of how the project will be delivered to budget and within the outlined timeframe; accuracy, conciseness and structure of written research proposal 10% Price Evaluation methodology for this question is as follows: We will score bids on a 0-5 scale (0-poor and 5-excellent) based on the prices submitted in your Rate Card and how favourably they compare to other bids. 10%
  • 9. 9 Scoring methodology Responses to questions 1-4 above will be allocated a score based on the methodology contained in the table below. The scoring methodology for question 5 is in the question. The scores for each ques- tion will then be multiplied by the weighting in the column on the right. Evaluation Questions scoring methodology for questions 1- 4 0 Poor No response or partial response and poor evidence provided in support of it. Does not give confidence in the ability of the Bidder to deliver the services. 1 Weak Response is supported by a weak standard of evidence in several areas giving rise to concern about the ability of the Bidder to deliver the services. 2 Satisfactory Response is supported by a satisfactory standard of evidence in most areas but a few areas lacking detail/evidence giving rise to some concerns about the ability of the Bidder to deliver the services. 3 Good Response is comprehensive and supported by good standard of evidence. Gives confidence in the ability of the Bidder to deliver the services. Meets the requirements. 4 Very good Response is comprehensive and supported by a high standard of evidence. Gives a high level of confidence in the ability of the Bidder to deliver the ser- vices. May exceeds the requirements in some respects. 5 Excellent Response is very comprehensive and supported by a very high standard of evidence. Gives a very high level of confidence the ability of the Bidder to deliver the services. May exceed the requirements in most respects. Compliance We reserve the right to disqualify or reduce the evaluation score of any tenderers who do not fully comply with the requirements in the tender documentation, in particular the closing time and date. Instructions to tenderers Please submit your tender offer in accordance with all of the instructions, requirements and specifi- cations set out in the enclosed documentation. You must treat these documents and any further information related to this tender process as confi- dential at all times and only disclose them if necessary to prepare a compliant response to the ten- der. Nothing in the enclosed documentation or appendices, or any other communication made between Arts Council England, Arts Council of Ireland, the European Cultural Business Network, Creative Eng- land and the european centre for creative economy can be considered a contract or agreement at this stage. Information and questions If you need us to clarify the documentation or if you have further questions regarding the tender process, please contact Nadine Hanemann. We will try to respond to requests for further information within a reasonable timeframe. Name: Nadine Hanemann, Project Manager, Research & Evaluation, ecce, Dortmund, Germany Tel: 0049 231 2222 7552 Email: hanemann@e-c-c-e.com
  • 10. 10 Tender Timetable Please see below a detailed timetable of when specific events will take place and specific deadlines which must be met in order to participate in this tender. Event Date/Time Research brief issued 1st March 2016 Deadline for receipt of tenders 12 noon (GMT +1), Monday 8th April 2016 Evaluation and scoring of tenders 8th -29th April 2016 Post-tendering Clarification meetings (if required) – phone or video conferencing 25th -29th April 2016 Notification of tender outcome and appointment of successful supplier 2nd May 2016 Project inception meeting 19th /20th May 2016 (Milan) Feedback to unsuccessful suppliers 31st May 2016 Escalation Procedures In the event of a major problem, a list of contacts will be required to manage any problem to a suc- cessful conclusion. Contract and duration ECBN will award the contract to the successful tenderer(s) for the following period: 2nd May – 31st December 2016. Terms for service We may also require further terms to be included in the contract that are specific to the successful tenderer's application (such as transfer of rights for publication and further use of the material deliv- ered). The final award of the tender is always subject to the parties agreeing to all terms of the con- tract. The preferred Supplier will not be permitted to enter into any negotiations on the terms of the Contract. Any attempt to negotiate amendments will breach the terms of this ITT and will result in the Preferred Supplier being excluded from the tender process. In such circumstances we reserve the right to invite the next highest scoring Bidder to enter into the Contract. The European research partnership will jointly own all Intellectual Property rights in the report pro- duced as part of this contract. This will be confirmed in our contract with the successful contractor. Validity of offer You must offer your tender for acceptance for 40 days from the deadline for tender submission. We reserve the right, in its absolute discretion, to cancel or suspend this tender process at any time and for any reason. If we need to do this we will notify you in writing as soon as reasonably practicably. Arts Council England, Arts Council of Ireland, the European Cultural Business Network, Creative Eng- land, the european centre for creative economy and the European Cultural Foundation are not re- sponsible, and will not pay for any expenses or losses you incur during, but not limited to, the tender preparation, site visits, post-tender negotiations or interviews. Submission of Tender Please send copies of your tender including all documentation to Nadine Hanemann (hanemann@e- c-c-e.com) by 12 noon (GMT +1) on 8th April 2016.
  • 11. 11 Any tender delivered after that time for any reason may be discounted. We are not responsible if all or part of your tender is not received. In the event of a dispute, you are responsible to prove the tender was delivered. Post-tender Clarification Meetings We reserve the right to conduct post-tender negotiations with one or more tenderers depending on the closeness of the scores. Clarifications and negotiations, if required, will be carried out by e-mail or video conference 25th -29th April 2016.
  • 12. 12 Appendix A Definition and working understanding of cultural and creative spillovers For the recent study we have developed a definition (TFCC 2015, page 15) that is shaped by what has gone before but seeks to set out one which scores more highly for clarity and coherence:  We understand a spillover(s) to be the process by which an activity in one area has a subse- quent broader impact on places, society or the economy through the overflow of concepts, ideas, skills, knowledge and different types of capital. Spillovers can take place over varying time frames and can be intentional or unintentional, planned or unplanned, direct or indi- rect, negative as well as positive.  We refer to these as cultural and creative spillovers. In this research context, we are inter- ested in those spillover effects that arise as a consequence of public or private as well as public-private investments in the arts, culture and creative industries. We therefore define cultural and creative spillovers as the process by which activity in the arts, cul- ture and creative industries has a subsequent broader impact on places, society or the economy through the overflow of concepts, ideas, skills, knowledge and different types of capital.
  • 14. 14 Appendix C Arts Council England (ACE) champions, develops and invests in artistic and cul- tural experiences that enrich people’s lives. We support a range of activities across the arts, museums and libraries – from theatre to digital art, reading to dance, music to literature, and crafts to collections. Between 2015 and 2018, we plan to invest £1.1 billion of public money from government and an estimated £700 million from the National Lottery to help create these experiences for as many people as possible across the country. Visit website The Arts Council of Ireland is the Irish government agency for developing the arts. It works in partnership with artists, arts organisations, public policy makers and others to build a central place for the arts in Irish life. Visit website As a not-for-profit organisation, Creative England cultivates the TV, film, games and digital industries so they continue to flourish. The organisation funds, con- nects, mentors, advocates, and collaborates at all levels of the industry – from small independents to large internationals – creating the right conditions for more success. Visit website The european centre for creative economy (ecce) stems from RUHR.2010 – the first European Capital of Culture that has come to accept the cultural and creative economy as an essential pillar of its programme and part of cultural diversity. ecce supports the creative economy and the development of creative locations and spaces in the region. A central part of the work of ecce is to organise debates on culture and the creative industries in the Ruhr region that are relevant across Europe. Visit Website ecce is funded by: The European Cultural Foundation (ECF) is an independent foundation based in the Netherlands, which has been operating across Europe since 1954. Over the past six decades, ECF has been striving towards an open, democratic and inclusive Europe in which culture is valued as a key contributor. We bridge people and democratic institutions by connecting local cultural change-makers and commu- nities across wider Europe because we firmly believe that Europe and its neigh- borhood can be powered by culture. Visit Website The European Creative Business Network (ECBN) is a network of cultural and creative industries development agencies. As a non-profit Foundation, based in the Netherlands, their aim is to help creative entrepreneurs to do business and collaborate internationally. ECBN supports the project through financial admin- istration, contracting and payments. Visit website