diploma pharmacy

1. Drug House Management
•Selection of site-
-Rural area
-Urban area
-Other factors
- no. Of physician
- no. of hospitals
- presence of other drug store
- traffic
- residential areas
- gathering places
- business locality
- Developing areas
- lifestyle of customers

2. • Acquisition of premise-
- Once the site is selected the businessman has to acquire it
- There are two modes of acquisition
a) Outright purchase-
- It is beneficial in long time run
- Requires huge amount of money
- Owner has to develop & provide all facilities
b) Rental basis-
- Owner accepts any person as a user & has to pay some cash to
landlord which is the rent
- Owner should be bound to provide some facilities to user
- There is an agreement or lease between owner & user
- The agreement should contain following points-
- name & address of owner
- name & address of user
- nature of business
- amount of rent

3. - mode of payment of rent
- duration of agreement
- responsibility of owner
- responsibility of user
- signatures of owner & user
• Layout design-
the layout design is the plan explaining proper & maximum utilisation of
space inside the four walls of business.
Requirement of layout design-
- There should be signal entrance for the customers
- The shop area should be separated from private room
- The license should be displayed prominently
- Name of shop should be easily readable
Objectives-
- Attract the customers & to increase the sales
- To build up professional image
- Maximum utilization of space
- To control the traffic of customers
- To avoid thefts
- satisfy the customers

4. • Documents required for opening a new retail drug store-
- Application in duplicate in form no. 19B
- One copy for biological products & another copy for nonbiological products
- A fee of Rs 200/- to be deposited in government treasury office along with
form no. 32A
- Academic record-
- Attested copy of mark list of diploma in pharmacy from institute approved by
PCI ( I& II yrs)
- attested copy of registration certificate issued by state pharmacy council
- affidavit of qualified person if qualified person is an employee of the firm
- an attested copy of matriculation certificate for proof of birth date
- A plan or map of premise
- Site or location of premise
- Receipt of rent
- Copy of partnership deed
- A receipt of refrigerator
- As per Bombay shop act following information should be provided-
- no. of persons working
- weekly holiday
- attendance register
- salary records

5. - License required to stock & sale insecticides & pesticides
- To sale homeopathic drugs
- Other certificate-
- sales tax no
- license should renewed time to time
• Documents required for opening a new wholesale drug store-
- Application in duplicate in form no. 19
- One copy for biological products & another copy for
nonbiological products
- A fee of Rs 400/- to be deposited in government treasury office
- an attested copy of matriculation certificate for proof of birth
date
- A plan or map of premise
- Site or location of premise
- Copy of partnership deed
- A receipt of refrigerator

6. • Purchase-
It is the process of procurement of materials for business to satisfy
business needs.
• Purchasing-
It means the buying of right type of material in right quantity at
right time & at right place
Objectives of purchasing-
- Right quantity
- Right quality
- Right source
- Right price
- Right time
- Right place
- Right mode of transportation
- Right packaging

7. • Selection of supplier-
- Supplier may be manufacture, distributor or wholesaler
- proper selection of supplier ensures good quantity & reasonable
price & better services
- The information of various suppliers can be obtained from
- experienced owner
- trade journals
- Indian pharmaceutical guide
- List of supplier is to be prepared along with blacklisted supplier
with reasons
- New suppliers should be asked for price, delivery
- Comparative statement should be prepared
- Name ,address, phone no, fax no, e-mail of supplier
- Weekly holiday
- Working hours
- Name of representives

8. • Credit information-
- As a purchase without immediate cash payment
- Credit period-
- for wholesalers- 21 to 45 days
- for retailers- 15 to 30 days
Factors to be consider
- Character
- Capacity
- capital
- Condition
• Tender-
a tender is the procedure of inviting prices of materials & terms &
conditions of supply from suppliers
Types of tenders-
- Oral tender
- Single tender
- Limited tender
- Open tender

9. • Contract- it is an agreement between two or more persons
creating & defining obligations between two or more parties.
- Following points should be covered during contract-
a) Draft
- Name & address of purchaser
- Name & address of supplier
- Purchase order no
- Description of item
- Quantity of each material
- Mode of transportation
b) Legal aspects-
- Purchase order should be legal & accepted by suppliers
- Person involved should have legal capacity to enter in contract
- Objectivities of contract should be lawful

10. • Elements of contract-
- Should be legal
- Legal acceptance
- Agreement creates a legal relationship
- Object of activity should be lawful
- Agreement should not be impossible for performance
• Price-
Refers to amount of money at which a thing is valued
Types-
1. Firm price
2. Price in force
3. Cost plus
4. Price adjustment
5. Guaranteed maximum price

11. • Pricing of materials-
1. First in first out method ( FIFO)
2. Last in first out method ( LIFO)
3. Average cost method
4. Replacement price method
5. Inflated price method
6. Standard pricing method
• Discount-
it is an offer in cash or in terms of goods from manufacturer to
retailer for stimulating the early payment
Types-
1. Trade discount
2. Quantity discount
3. Cash discount
4. Serial discount

12. • Codification of drugs-
It is the process of giving codes, symbols, or numbers to particular
group of items for easy identification or classification of drugs
• Objectives-
- For quick identification
- Bring together various products having similar properties
- Helps in accounting process
- Helps in computer feeding
• Methods of codification-
1. Alphabetical method
2. Mnemonic method
3. Numerical method
4. Combines method

13. • Advantages of Classification and Codification
-Systematic grouping for correct
- identification of similar items.
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- Avoids duplicate stocks of same items
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- Reduction in sizes and varieties
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- Helps in standardization of materials
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- Ensures accuracy in correspondence,
- records and postings of receipts and
- issues in appropriate records

14. • Principles of Classification and
- Codification
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- Consistency
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- Comprehensiveness
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- Mutual exclusiveness
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- Simple
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- Easily adoptable