strategic Human Resource

1. Human Resources fundamentals implementing in the
Road Development Authority
Strategic Functional/ Traditional Compliance
Employee
Requirement
For projects
recruitments
• Recruit none technical
employees not as a
result of a plan but as a
result of political needs
• Employee
recruitment is done
based on the
government
approved carder
system
• Write job postings
based on the basic
educational and
professional
• qualifications of the
post Published in job
posting as an legal
administrative
requirement
Employee
Training
• In Projects
conduct need
analysis to
understand the
gaps between
the needs and
skills available
in the project
team to
conduct
trainings
• Conduct annual
training program as
scheduled at the start
of the year without
conducting need
analysis
• Provide foreign
trainings for the
employees not to fill
the gaps but as giving
opportunity
/experience
considering only the
seniority
• Keep records of
employee training
attendance
Employee
Performance
- -
Conduct annual
employee
evaluations by the
supervisory officers
Employee
Compensation
-
• Implement
institutional
medical
schemes and
loan schemes
Salaries and all other
payments based on
government
approved salary
scales
Corporate
Culture
- - RDA is
compliant with laws
and rules, likely
not worried about
culture

2. Vision (Road Development Authority)
Sustainably developed Sri Lanka
Mission (Road Development Authority)
As the premier national organization of the road sector, to provide and adequate and efficient
network of national highways, to ensure mobility and accessibility at an acceptable level of safety
and comfort, in an environment friendly manner, for the movement of people and goods paving way
for the socio-economic development of the nation.
Core values of Road Development Authority
• Consider the safety of road users as the paramount
• Ensure efficient utilization of assets, investments and funds
• Ensure the optimal, economical and efficient designs for road infrastructures
• Optimal use of natural resources
• Ensure protection of the environment in all its activities
• Assist in the development of the local road construction industry
• Promote organizational development to enhance overall performance of RDA
How can you apply the vision and mission to yourself inside the organization?
• Maintain existing road network in good condition with available resources to ensure mobility
and accessibility and acceptable level
• As an Engineer during design stage of a road construction project according to the vision of
the institute I can apply the sustainable design aspects.
• Ensure the application of internationally recognized standard safety levels to our road
network during planning, design and construction stages
• Promote environmental friendly construction methods, minimum usage of scare materials,
and reuse of existing road materials.
• Using highway design to realize energy savings especially through the mitigation of
congestion (with traffic signals or by widening the shoulders in case of an emergency):
lessening road congestion reduces the energy consumed and emissions released by vehicles.
• Identifying and prioritize the roads to be improved which help to develop the socio –
economic level of the nation in a scientific manner.
Where are your personally excelling in the meeting the vision and mission for your employees, and
what are the opportunities for improvement?
• I always appear with my position in RDA to promote the sustainable development of the
road network of the county integrated with environmental and socio - economical
considerations. I think that is the personal excel which meet the vision and mission of the
organization.
• Presently Road Development Authority critically think about the sustainable and integrated
development of road network with socio- economical aspects in Sri Lanka because it has
considering as a compulsory requirement by the donor agencies. So I have good opportunity
to apply and improve those aspects in practically through the donor funded development
projects

3. What are you doing that help the organization achieve its vision and mission, and where could you
improve in your efforts?
• Working to complete the projects on time as general public can use, experience the
comfort and safety of improved road network
• Supervising and consulting for the construction works to be complying with
engineering standards and sustainable aspects.
In projects which I worked previously and presently working, I could apply and improve the
sustainable aspects with integrated to social and economical aspects during the planning and
construction works
How are you living the core values personally?
Personally as a professional Engineer I always abide to maintain code of ethics of IESL during
my carrier. Therefore I always try to hold paramount the health, safety and welfare of the public and
proper utilization o f the funds and other resources in the performance of my professional duties.
Further according to that I have committed and I always try to maintain the need for
sustainable management of the planet's resources and seek to minimize adverse environmental
impacts of my engineering works or applications of technology so as to protect both present and
future generations.
Therefore most of professional carrier ethics which are I following aligned with the core
values of the Road Development Authority, the institute which I presently employed.
How you ensuring employees, managers and leaders are behaving in a way that aligns with the
core values? What programs are in place?
• Road Development Authority direct the all newly recruit employees to an orientation
program which learn/ introduce the organizational behaviors, core values etc…
• Further there is an internal audit section to audit whether the behavior of employees are
align with the core value of the organization. They are auditing time to time or in a present
of complaint whether employees, mangers and leaders are behaving in a way that aligns
with the core values.
Where could you be stepping in to drive the organization toward its goals?
During my carrier in RDA I could able to organize the working team and resources to maintaining the
existing road network in divisions I worked in an acceptable level
• Achieve an acceptable level of mobility in the national highway network through;
maintaining the roads at an acceptable condition;
By actively participating with consulting, monitoring and design process of road
improvement project and with timely delivering the improved roads as an outcome I could
co operate my organization to achieve following goals
• take measures to reduce road user cost
• Improve road safety in the National Highway Network.
• Ensure protection of the environment in all its activities.
• Ensure efficient utilization of assets and investments.
• Promote organizational development to enhance overall performance of RDA
• Assist in the development of the local road construction industry.

4. Also, think about return on investment, or ROI. Can you prove that the cost of something you
implemented is saving or earning money? If so share that information with your CEO.
Project: Thalgodapitiya – Yatawatta Dombawla road improvement Project
Funds: Local Banks funds (BOC)
My position: Engineers Representative
Case: during the construction of above road there was a road embankment to cut to get required
space for the road corridor and due to the embankment cutting there was a house on top of the
cutting to be protected. Initially it was proposed to protect the house with 12 m height and 25 m
length reinforced concrete retaining wall. With the BOQ rates of the project the cost of retaining
wall is about 6 million. But with that solution also the house owner had to experience the difficulties
to accesses their home as they have to climb steep slope. So I discuss for alternative solutions with
them and other relative authorities such as grama niladhari, AGA of the area. In there the house
owner agreed to relocate their habitat to another house in same area which we could purchase for
him to a cost of 1.5 Million with more facilities and easy to access than the existing house. And I
arranged to take necessary action to acquire the old house and land to the RDA without providing a
retaining wall to the location.
Cost of what you implemented:
1.5 Million
Income or saved as a result
Saving is 2.5 Million of money and could add value to the life stand of the house owner as the new
house is more convenient to him than the old one.
Net earnings or savings:
2.5 Million

5. Strategic Plan
Vision statement
Sustainably developed Sri Lanka
Mission statement
As the premier national organization of the road sector, to provide an adequate and efficient
network of national highways, to ensure mobility and accessibility at an acceptable level of safety
and comfort, in an environment friendly manner, for the movement of people and goods paving way
for the socio-economic development of the nation.
Values
• Consider the safety of road users as the paramount
• Ensure efficient utilization of assets, investments and funds
• Ensure the optimal, economical and efficient designs for road infrastructures
• Optimal use of natural resources
• Ensure protection of the environment in all its activities
• Assist in the development of the local road construction industry
• Promote organizational development to enhance overall performance of RDA
Key Strategy: increase the income to the Road Development Authority within two years
Goal 01: Understanding available resources which can use to income generation
Objectives Activities Timeline Lead Resources
Identify
resources
Identify the lands
available
1 Jan Land division Chief Engineers
Executive
Engineers
Identify the
Provincial
laboratories, and
there capacities,
resources
1 Jan Research and
Development
division
Provincial
Material
Engineers
Goal 02: rent out lands belong to RDA to generate income
Objectives Activities Timeline Lead Resources
Rent out land
spaces for
billboards and
temporary sale
stalls
Identify and
categorize the
suitable land
spaces for
billboards/Sale
stalls
1 May Land division Chief Engineers
Executive
Engineers
Price them
according to the
area, location, and
time period
15 May Account division,
Land division
valuators
Preparation of
agreements ,
tender documents
and other
conditions for the
rent out process
15 May Legal division
Procurement
division

6. Advertise the
available spaces via
mass medias such
as news papers and
organization web
1 July Procurement
division
Evaluate tenders
and find buyers and
make agreements
1 Aug Procurement
division
Goal 03: Providing laboratory services to external persons and institutes
Objectives Activities Timeline Lead Resources
Providing
laboratory
services to
external persons
and institutes
Identifying services
to be provided for
external institutes
15 Jan Research and
Development
division
Material
Engineers
Prepare separate
service packages as
per the industrial
requirements and
price them
15 Mar Research and
Development
division
Material
Engineers
Identifying areas to
expand such as lab
equipments,
building spaces,
man power and
provide them
30 Mar Research and
Development
division
Material
Engineers
Promote the
service to be
provide among
other institutes
1 May Research and
Development
division
Material
Engineers
Providing the
service
15 May Divisional
Material
Engineers

7. Job analysis worksheet
Job title Project Engineer
Reports to Project Director
Objective/scope Coordinate with project director and Project implement team of the
relevant district
Work environmental Rural Road Improvement Project
Work schedule Total hours per week 48 Hrs.
Tasks, roles, or responsibilities Deliverables/expectations Frequency Importance
Completes engineering
projects by organizing and
controlling project elements.
Complete the project
successfully within given
time period
Daily To achieve Project
targets
Develops project objectives by
reviewing project proposals
and plans and conferring with
management
Finalize project scope Daily To achieve project
targets
Coordinating with other
stakeholders
Providing
required/requested
information, get approvals
and concerns
at necessity To smooth
running of the
project
Public consultation Providing required/
requested information, get
public requirements and
suggestions
At necessity To smooth
running of the
project
Maintains project schedule by
monitoring project progress,
coordinating activities, and
resolving problems
Chairman of grievance
redress committee
At necessity Achieve the
project targets/
smooth running of
the project
Controls project costs by
approving expenditures and
administering contractor
contracts
Review/Recommend
variations, cost proposals,
cost to completion,
statement at completion
at necessity/ end of
the project
Project
completion/ scope
changes
Prepares project status
reports by collecting,
analyzing, and summarizing
information and trends;
recommending actions
Monthly progress reports
for stake holder
organizations and head
office, status reports for
Project Director
Monthly/ at
necessity
Progress
monitoring
Maintains project and
organization reputation by
complying with Government
and Local regulations
Get required permissions,
permits, approvals and
concerns from government
and other local authorities
Monthly / daily/ at
necessity
Smooth running of
project
Contributes to team effort by
accomplishing related results
as needed
Team player daily Smooth running of
project
Knowledge, skills, and abilities (KSAs) required to be effective in this position
Critical KSAs Desirable KSAs
Requirements analysis Proficient with MS Office Suite of tools
Project management preferably MS Project or Primavera (P6) preferred
Time management and organization skills Ability to work with multiple discipline projects
Technical understanding Familiarity with rules, regulations, best practices and
performance standards
Documentation skills
Safety management
Supervision
Ability to make decisions under pressure and
resolve conflict
Construction methods and procedures

8. Communication and interpersonal skills
Exempt or nonexempt
Required experience: 5+ years of project experience working in the construction industry required,
Required education: Bachelor’s or Master’s of Science in Civil Engineering, Construction
Management, or other related discipline required,
Physical requirements: Fit in health condition
Equipment used: N/A
Financial responsibility: Complete the project within the budget
Special hazards or issues: No
Other comments: N/A

9. Job advertisement
Join with the pioneer of Roads in Sri Lanka…
We are seeking for Energetic professional persons to work in our organization as Project
Engineers
You can make it happen ….
Road Development Authority is looking for a highly organized project engineer to ensure our
projects are completed on time and under budget. It will be your responsibility to determine the
necessary project specifications, create a budget and draft cost estimates, form a project schedule,
and maintain the budget and schedule by resolving any unforeseen issues that may arise.
We are …
The RDA is the premier highway authority in the country and is responsible for the
maintenance and development of the National Highway Network, comprising the Trunk (A Class)
roads, Main (B Class) roads and Expressways and the planning, design and construction of new
highways, bridges and expressways to augment the existing road network.
What you will be doing …
Your job duty include
• managing the budget
• Progress monitoring and reporting
• coordinating with stake holders and
• Conjoin the Project team
Knowledge, skills and abilities …
Our ideal candidate will be able to manage multiple ongoing projects, with
• Excellent time management and project management skills.
• have strong written and verbal communication skills
• Ability to make decisions under pressure and resolve conflict
• Previous experience in project planning is required.
We'd like applicants to have
• A Bachelor's degree in Engineering or similar qualifications,
And have experience working with
• 5 years experience in similar type of projects
• MS Office
• MS Project or Primavera and
• Design software such as AutoCAD.
We want to hear from you…
If you have the experience and the traits necessary to be our next Project Engineer please
forward your application with required details on or before 30th
January 2021 to Human Resource
Manager, Road Development Authority, “Maganauma Mahamadura” Pelawaththa,
Baththramulla. Or email to: hrrda.gov.lk

10. Recruiting Strategy
Challenge Strategy Description Possible Tactics Responsibility Deadline
Finding
experience
applicant for
the position
Promote the
prestige of
the
organization
Many privet
sector working
employees
looking for jobs
in government or
semi government
organizations to
work
Identifying such
candidates and
motivate them to
Appling for the post
All project
Directors in PMU
30 th
January
2021
Promote the
importance
of being a
charted
Engineer
and the
opportunity
has to get it
via RDA
Many privet
sector working
Engineers doesn’t
get a chance to
have their
Professional
review via their
organization.
Motivate Coeval and
collaborative
Engineers who are
willing to get charted
qualification to join
our organization to
get it done.
All charted
Engineers in RDA
30 th
January
2021
At the interview give
the candidates exact
time to start their
professional
Interview Panel On
interview
day

11. On boarding agenda
Day one
8:30 - 9:00 Get introduce and registration for on boarding Program
9:00 - 10:00 Breakfast with new team and HR
10:15 - 10:30 Officially welcome the new team by HR
10:30 - 11:00 Watch video on history and Present state of Road Development Authority
11:00 - 11:45 Meet the Director Board of RDA
11:45 - 12:00 meet the Director General of RDA
12:00 - 13:30 Have lunch with Director General and Director Board of RDA
13:30 - 15:30 Complete New appointment paperwork at the HR office
15:30 - 16:00 Meet your new buddy with evening tea
16:00 Wind up the first day session
Day two – Meet with the different divisional heads to know their functional duties
8:30 - 9:30 Administration Division
9:30 - 10:30 Construction Division
10:30 - 11:00 Morning Tea with above divisional heads
11:00 - 11:30 Engineering Services Division
11:30 - 12:00 Environment & Social Development Division
12:00 - 12:30 Expressway Operation, Maintenance & Management Division
12:30 - 13:30 Lunch with above divisional heads
13:30 - 14:00 Finance Division
14:00 - 14:30 Highway Designs Division
14:30 - 15:00 Internal Audit Division
15:00 - 15:30 Evening tea with above divisional heads
15:30 - 16:00 Land Division
16:00 - 16:30 Legal Division
16:30 Wind up the second day session
Day three - Meet with the different divisional heads to know their functional duties Contd…
8:30 - 9:00 Maintenance Management Division
9:00 - 9:30 Mechanical Division
9:30 - 10:00 Planning Division
10:00 - 10:30 Procurement Division
10:30 - 11:00 Morning Tea with above divisional heads
11:00 - 11:30 Property Management and Revenue Unit
11:30 - 12:00 Quality Assurance & Progress Monitoring Division
12:00 - 12:30 Research & Development Division
12:30 - 13:30 Lunch with above divisional heads
13:30 - 14:00 Rural Bridge Construction Unit
14:00 - 14:30 Training Division
14:30 - 15:30 Evening tea with above divisional heads
Day four – Site visits
8:30 - 12:30 Field visit to Port city elevated highway Project
Understanding Function of Project implementation team
12:30 - 13:30 Lunch with Project implementation team
15:30 - 17:30 Field visit to central expressway project
Understanding the role of the Engineer/Consultant
How to coordinate with consultant and contractor
18:00 - onward Social gathering

12. As a service providing government organization Road Development Authority is not an
income generating or Profit oriented organization. Therefore in this case I have considered a
proposal to improve the social and environmental consideration during the project implementation
as it is a sustainable aspect which is strengthens the vision of our organization.
Proposal to improve the social and environmental consideration during project
implementation
After conducting a needs analysis, it is determined the most of project implementation teams have
drawback in caring out social and environmental considerations during project implementation.
Following solutions will increase and improve the ability to meet said aspects during project
implementation.
Solution Actual cost Expected outcome Perceived value Potential savings
or earnings
Provide a
Environment
and Social
safeguard
specialist for all
projects
Rs.3,600.000.00 Establishing
Environmental and
social safeguard frame
work for projects.
Review and upgrade/
update that frame
works as necessary with
time.
He will overview
all the project
activities regarding
the environmental
and social
safeguard
considerations
Add value to the
sustainable
aspects of the
project activities
and will be able to
provide long
lasting solutions
for the social and
environmental
issues which help
indirectly to save
the money and
earn
nonmonetary
value to the
organization.
Provide
Environmental
safeguard officer
and social
safeguard officer
for each project
Rs.3,600,000.00 Check the compatibility
of project work with
given environmental
and Social framework
and coordinate with the
specialist and attend for
public an d
environmental issues
and provide solutions
Better coordination
with social and
environmental
aspects and
Social and
Environmental
safeguard
training for
project
implementation
team
Rs.500,000.00 All project team
members will get clear
idea about the
importance of Social
and environmental
safeguard activities
Project team will
collaborate to
implement social
and Environmental
aspects within the
projects
Provide basic
facilities for the
Environmental
and social
safeguard team
such as vehicle,
office facilities
and
accommodations
Rs. 5,000,000.00 Social and
Environmental
safeguard team indicate
that it help them to act
independently and
frequently monitoring
the project
Improve the
efficiency of social
and environmental
safeguard activities
and solving public
grievances.

13. Brief overview of the training program
Training program ; Training on context sensual design of rural roads and social and
environmental aspects during construction stage
Duration : One day training program
Target group : Project Directors, Project Engineers, Resident Engineers construction
Engineers, site Engineers, Design Engineers, Social and Environment
Officers
Resource Persons : Social and Environmental specialist, Highway design specialist form
University of Moratuwa and Director of research and development
division of Road Development Authority
Participation : Participation was compulsory for all target groups as it is a Project
requirement
Level 2: Learning
Learning objectives for training program
• Optimal Road pavement designs using minimum quantity of materials suite to conditions of
rural roads
• Maintaining sustainable aspects regarding rural eco system and socio economic system
during the design and construction stage of the Project
The way learners demonstrate to the trainer they have learned that information
In the evening session of the training there was a group discussion between learners and
trainers to share their experiences, Knowledge and get clear the ambiguity. In that session learners
clearly mentioned that they got to know how to apply context sensual design aspects through their
part of this project and how to maintain social and environmental aspects in their role of the project.
Further they shared their knowledge and experiences to improve the objectives. Also they made
some arguments based on their experience and knowledge to clear and improve some gray areas of
the discussed subject matters,
Level 3: Behavior
Are these Conditions present and available around the training initiative?
1. The desire to change
At the end of the training session all participated groups came to a single point, that they
have to abide to maintain context sensual design aspects and socio ecological aspects during
the design and construction process to make the project is sustainable. For that they have to
make changes of their conventional design and construction patterns. And they were ready
to change.
2. The knowledge of what to change and how to change it
The targeted group clearly understood what to change and how to change it. As a result of
that they adopted to change from standard design theories applied to National highways to
simplified optimal designs of rural roads, change from using materials with higher
engineering properties to improve the properties of available materials by mixing them
together, change from taking engineering decision in a case of construction, social or
environmental issue to make a sustainable decision comply to all parties including socio
economical system and ecological system.
3. Rewards for changing

14. There was no direct rewarding scheme to appreciate their changes. But with those changes
they could easily get through the annual and semi- annual missions conducted by the donor
agency’s (ADB) social and environmental division. That was an indirect reward to the Project
team.

15. 4. A work climate that is encouraging for change, and that even requires change
After the training as all team members concern and pay more attention regarding context
sensual designs and socio – environmental friendly construction works they encourage their
subordinates to change and therefore we found that work climate encourage for change.
If not how can you create these conditions?
If they are not willing to change their behavior as a result of training, it has to imply rules,
regulations and conditions to change their behaviors, further we can apply de-merit system which
can use to evaluate the employees performance in their next recruitment in our organization.
How you measured behavior change as a result of your training?
• After the training the design team revised some of their designs to make them optimal,
ecological and socio-economical friendly designs.
• The design team created common rules of thumb and came to common agreement to apply
them commonly throughout the project to make their designs more sustainable.
• They looked for and introduced alternative sustainable construction methods. For an
example instead of removing damaged concrete pavement, they adopted to crush them in
the position and use it with the ABC materials together, which could minimize the use of
fresh ABC materials.
• In public grievances solving process they promote to make integrated decision including all
affected parties instead to looking for only an technical solution as much as possible

16. Plan out your employee engagement initiative in each area.
Feeling valued (being able to contribute, having a voice, and feeling appreciated)
• Identify smart workers/ hard workers in each working area and give them more
opportunities to contribute their competence in that area
• Concern about their ideas when in decision making
• Appreciate their successful involvements in present of key positions of organization.
For an example we can appreciate their positive involvements in a progress review
meeting
Work (autonomy, flexibility in work and in work life balance, job satisfaction, opportunity to
be challenged, and understanding of the link between the missions and job)
• Changing work environment of the employees by time to time to brake the
autonomy of work
• Allow employees to adjust their working times incase of their personal matters
instead of approving full day or half day leaves.
• Evaluate the working performance of the employees based on target achieving
instead to the checking attendance
Relationships (teamwork/ team building, trust in each other, feedback, communication, and
group decision making)
• Improve the team working and team building ability by organizing programs such as
outbound trainings, social gatherings etc…
• Giving opportunity to make collective decisions in challenging situations
• Always try to give responsibilities to a team with one accountable leader
• Make communication loops that will able to any team members to contribute/
express their ideas to the any hierarchy level of the organization

17. The key to a successful organization is to have a culture based on a strongly held and widely
shared set of beliefs that are supported by strategy and structure.
As a semi government organization Road Development Authority has not strategically
established strong culture. However we can find some micro cultures naturally established within the
organization. But those are not support to take the organization in to the path of success.
Here my Objective is to establish strategic culture within the organization
Objective: Establish a strong culture within the organization
Goals Activities Time line Lead Resources
Get
consultation
1. Hire HR
specialist to get
consultation
until the end of
the process
2. Discuss our
requirement with
the HR specialist
Jan 01 Administration
division
make a team
to lead the
establishing
culture
1. Identifying different
groups to select
team members
2. Identifying culture
champions of each
target groups and
select them as team
members
Feb 01 Administration
division
HR specialist
Survey the
existing state
of the
organization
1. Identify the values
of the organization
2. Identify the existing
micro cultures
within the
organization
3. List out all identified
micro cultures
4. Identify positives
negatives and gaps
of existing micro
cultures
May 30 Culture
champions
team
HR specialist
Divisional
heads
Trade unions
Develop/
establish the
new culture
1. Get the positives of
existing culture and
eliminate the
negatives
2. Introduce new
cultural concepts to
fill the identified
gaps
3. Promoting
established culture
within the
organization with
different programs
such as orientation
programs, booklets,
posters or videos
June 30 Culture
champions
team
HR specialist
Divisional
heads