The budget process for internal orders have the advantage of availability control. This is where the system can be set to check if there is budget available for the internal order before allowing the posting of costs.

1. SAP – CO CUSTOMIZING GUIDE 5 BUDGETING & AVAILIBILITY CONTROL
SANDESH KAKDE
EMAIL:sandeshkakde@live.com
SAP CUSTOMIZING TABLE OF CONTENTS:
SR. SUB. OBJECTS TCODE EXAMPLE
1 INTRODUCTION & SCENARIO
2 MAINTAIN BUDGET PROFILE IN ORDER TYPE OKOB “000001” STANDARD
3 MAINATAIN NUMBER RANGE FOR BUDGETING OK11 “04”
4 DEFINE TOLERANCE LIMIT FOR AVIALABILITY
CONTROL
OKOC MAINTAIN 3 SCENARIOS
5 SPECIFY EXEMPT COST ELEMENT FROM
AVAILABILITY CONTROL
OPTK “400100”
6 MAINTAIN BUDGET MANAGER OK14 “USER935”
7 TEST

2. SAP – CO CUSTOMIZING GUIDE 5 BUDGETING & AVAILIBILITY CONTROL
INTRODUTION:
BUDGETING AND AVAILABILITY CONTROL
Planning Budgeting
We can plant cost element wise in the order Budgeting will be done order wise
We can do planning period wise in a year
(Month wise)
Budgeting should be done year wise
Micro level (Lower level) Marco level (High level)
For budgeting SAP has given availability control
Scenario:
Order no. MH431111 (Vehicle No.)
Budget amount 50000
Options:
1) Give warning to the user
2) Give Warning Error to the user and inform to Budget manager
3) Give an Error
If actual amount exceeds 85% of budget 42500
Or
If the variance is above 10000 i.e. actual 60000
Or
Both Whichever activities comes first
Or
If a actual amount exceeds 70% of budget go for option1
If actual amount exceeds 85% of budget go for option 2
If actual amount exceeds 100% of budget go for option 3
When we do budget, it generates a document –We have to give budgeting –No. range
interval only for 04 (Hard coded by SAP)
This is given at client level and not at controlling area level – it is not year specify.
Note: Order E.g. Vehicle Expenses
Cost element E.g. Vehicle Petrol, Repairs, Driver Salary, etc.

3. SAP – CO CUSTOMIZING GUIDE 5 BUDGETING & AVAILIBILITY CONTROL
Step 1: MAINTAIN BUDGET PROFILE IN ORDER TYPES
OKOB
ASSIGN BUDGET PROFILE TO ORDER TYPES
IN CURRENT SCENARIO WE HAVE SRKT AND SRKV ORDER TYPES.
Step 2: MAINTAIN NUMBER RANGE FOR BUDGETING:
OK11

4. SAP – CO CUSTOMIZING GUIDE 5 BUDGETING & AVAILIBILITY CONTROL
STEP 3: DEFINE TOLERANCE LIMITS FOR AVIALABILITY CONTROL:
OKOC
AS PER THE REQUIREMNT MAINTAIN THE TOLERANCE LIMITS FOR AVAILABILITY CONTROL
IN CURRENT SCENARIO I HAVE MANITAINED 3 LIMITS.
70% USAGE JUST WARNING
85% USAGE WARNING WITH EMAIL TO MANAGER
100% USAGE NO POSTING POSSIBLE
STEP 4: SPECIFY EXEMPT COST ELEMENTS FROM AVIALABLITLITY CONTROL:
OPTK
WHEN WE POST A DRIVERS SALRY DOCUMENT IN RELATION TO ORDER MH431111. IT WILL GET
POSTED WITHOUT ANY WARNING, SINCE WE HAVE MENTION THIS IN EXEMPT LIST.
JUST FOR TESTING PURPOSE I HAVE MAINTAINED ON COST ELEMENT.

5. SAP – CO CUSTOMIZING GUIDE 5 BUDGETING & AVAILIBILITY CONTROL
STEP 5: MAINTAIN BUDGET MANAGER:
OK14
MAINATIN THE MANAGER PROFILE HERE.
TEST:
SCENARIO 1 - BUDGETING ORDERWISE
CREATE A BUDGET FOR ORDER “90023”

6. SAP – CO CUSTOMIZING GUIDE 5 BUDGETING & AVAILIBILITY CONTROL
THEN ACTIAVTE TH AVAILABILITY CONTROL AS SHOWN BELOW
Save
F-02 Post FI document.
SINCE OUR BUDGET IS Rs.1000000 AND AND AMOUNT AVAILABLE TO POST WAS JUST Rs.300000.
I TRIED PODTING A DOCUMENT OF Rs. 800000 … BUT SAP GAVE ME ERROR AND DIDN’T ALLOW ME
TO POST THE DOCUMENT.

7. SAP – CO CUSTOMIZING GUIDE 5 BUDGETING & AVAILIBILITY CONTROL
KO2B:
END BUDGET & AVAILABILITY CONTROL