The document discusses project management frameworks and their key phases. A framework provides a standardized, scalable set of best practices for project delivery. It establishes a common structure and language for project teams. The frameworks break large projects into more manageable stages, ensuring executive approval and oversight. The phases covered are initiation, planning, execution, and closure. Initiation involves identifying needs, alternatives, and requirements. Planning develops detailed requirements, schedules, budgets, and risk plans. Execution consists of building deliverables, monitoring progress, and managing changes. Closure includes final reporting, acceptance, and lessons learned activities.

1. Project Management Framework

2. What Do You Mean ‘Framework’?
 I am sure you have heard some of the following terms:
 PMI, Agile, Prince2, TenStep, Waterfall, SDLC
 While different, they all share the concept of a Framework
 A step-by-step, organized approach to project management
 Each has been developed over time, best practices
 All are repeatable ‘shells’ of a project approach (details/processes differ)
 The following is the definition of ‘Framework ’
 a skeletal structure designed to support or enclose something.
 a frame or structure composed of parts fitted and joined together.

3. Why Bother With A Framework?
 It provides a set of scalable best practices for your PMs
 Enables standardized project delivery across functions
 Reduces wasted cycles needed to analyze, decide, and train
 Corporate understanding, business unit/initiative enhanced
 Sets expectations & builds trust throughout your organization
 A standard approach allows for streamlined continuous improvement
 Best practices maximize resource utilization & increases odds of success
 Lessons learned from individual projects can enhance overall approach
 Documents, templates, & tools are easily propogated & adopted across the organization

4. Project Management Framework Phases
 PMF leverages a series of ‘stage gate’ approvals for several reasons:
 Breaks large initiatives into smaller, more manageable pieces
 Ensures executive engagement & approval at key points in the project
 Enables project cancellation earlier in the process, reducing risk/waste
Initiation Planning Execution Closure

5. PMF Phases - Initiation
 Identify the customer need or opportunity the project will solve for
 Invesitigate and identify/rule-out alternative solutions
 Develop & present the business case supporting the initiative
 Analyze the internal/external impacts & dependencies
 Does it fit into the corporate strategy?
 Another project this one relies on or vice versa
 External pushes/pulls – government regulations, industry trends, etc
 Develop a high-level concept of the project goals
 When does it need to be completed (i.e. – 2Q of FY09/10)
 What are the key requirements/deliverables
 Identify key milestones, measurements for success, & assumptions
 Gain Executive Approval and move on to Planning

6. PMF Phases - Planning
 It is crucial to get a detailed, agreed upon, final set of requirements
 Not being thorough at this point is gauranteed to cause problems later
 There are multiple techniques to interviewing and gathering req’s
 Develop a WBS and the project schedule
 Duration estimates are crucial as well, work closely with you team
 There are a number of tools for the project schedule (i.e. – MS Project)
 Develop the budget for approval
 Duration estimates are crucial for this
 Think about people, equipment, travel, development, licenses, etc
 Work closely with your teams and vendors on this, do not rush it
 Identify your risks, prioritize them and develop mitigation plans
 Understand what the triggers are, how to reduce the likelihood
 Develop & distribute a communications plan
 How will you communicate…email, meetings, project dashboard?
 Who will get what information and when?

7. PMF Phases - Executing
 Develop
 Execute according to the plan
 Build, code, write, etc your deliverables
 Monitor & Control
 Track & report on the progress
 Building relationship with your team will allow for honest feedback
 How is the actual progress lining up with the proposed plan?
 Manage Change
 If it isn’t in the Scope Document or WBS, it is a change
 Don’t say no…analyze the impact on your triple constraints (nowadays it is
more of a hexagonal constraint)
 If approved…assign owner, build into plan, and start tracking
 Validate Qaulity & Readiness
 You are the PM, make sure the deliverbales meet customer expectations

8. PMF Phases - Closure
 Complete a Project Close-Out Report
 List the requirement, final spend, final date
 Gain signature of acceptance from your customer and/or sponsor
 Gain final acceptance from the Executive Team
 Host a Lessons Learned with the stakeholders
 What worked welland what need improvements?
 Did the PMF provide value and what was waste?
 Etc.
 Conduct a survey with your team
 Great opportunity for anonymous feedback, great for personal growth
 Archive the Project Artifacts
 Let others learn from your experience
 Another similar project can leverage your durations, resource plan, etc

9. Thank You Danke Grazi Takk ありがとう děkuji
Merci 謝謝 Obrigado Dakujem Dank Gracias Sağol
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