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Project Management Framework
What Do You Mean ‘Framework’?
   I am sure you have heard some of the following terms:
        PMI, Agile, Prince2, TenS...
Why Bother With A Framework?
   It provides a set of scalable best practices for your PMs

   Enables standardized proje...
Project Management Framework Phases
   PMF leverages a series of ‘stage gate’ approvals for several reasons:
        Bre...
PMF Phases - Initiation
 Identify the customer need or opportunity the project will solve for
 Invesitigate and identify...
PMF Phases - Planning
   It is crucial to get a detailed, agreed upon, final set of requirements
      Not being thoroug...
PMF Phases - Executing
   Develop
     Execute according to the plan
     Build, code, write, etc your deliverables


...
PMF Phases - Closure
   Complete a Project Close-Out Report
      List the requirement, final spend, final date
      G...
Thank You Danke Grazi Takk ありがとう děkuji
Merci 謝謝 Obrigado Dakujem Dank Gracias Sağol



http://kellycrew.wordpress.com/   ...
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Project Management Framework

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This presentation explains the basics of a Project Management Framework (PMF). Why you need one, what the basic phases are, and goals/activities of each phase.

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Project Management Framework

  1. 1. Project Management Framework
  2. 2. What Do You Mean ‘Framework’?  I am sure you have heard some of the following terms:  PMI, Agile, Prince2, TenStep, Waterfall, SDLC  While different, they all share the concept of a Framework  A step-by-step, organized approach to project management  Each has been developed over time, best practices  All are repeatable ‘shells’ of a project approach (details/processes differ)  The following is the definition of ‘Framework ’  a skeletal structure designed to support or enclose something.  a frame or structure composed of parts fitted and joined together.
  3. 3. Why Bother With A Framework?  It provides a set of scalable best practices for your PMs  Enables standardized project delivery across functions  Reduces wasted cycles needed to analyze, decide, and train  Corporate understanding, business unit/initiative enhanced  Sets expectations & builds trust throughout your organization  A standard approach allows for streamlined continuous improvement  Best practices maximize resource utilization & increases odds of success  Lessons learned from individual projects can enhance overall approach  Documents, templates, & tools are easily propogated & adopted across the organization
  4. 4. Project Management Framework Phases  PMF leverages a series of ‘stage gate’ approvals for several reasons:  Breaks large initiatives into smaller, more manageable pieces  Ensures executive engagement & approval at key points in the project  Enables project cancellation earlier in the process, reducing risk/waste Initiation Planning Execution Closure
  5. 5. PMF Phases - Initiation  Identify the customer need or opportunity the project will solve for  Invesitigate and identify/rule-out alternative solutions  Develop & present the business case supporting the initiative  Analyze the internal/external impacts & dependencies  Does it fit into the corporate strategy?  Another project this one relies on or vice versa  External pushes/pulls – government regulations, industry trends, etc  Develop a high-level concept of the project goals  When does it need to be completed (i.e. – 2Q of FY09/10)  What are the key requirements/deliverables  Identify key milestones, measurements for success, & assumptions  Gain Executive Approval and move on to Planning
  6. 6. PMF Phases - Planning  It is crucial to get a detailed, agreed upon, final set of requirements  Not being thorough at this point is gauranteed to cause problems later  There are multiple techniques to interviewing and gathering req’s  Develop a WBS and the project schedule  Duration estimates are crucial as well, work closely with you team  There are a number of tools for the project schedule (i.e. – MS Project)  Develop the budget for approval  Duration estimates are crucial for this  Think about people, equipment, travel, development, licenses, etc  Work closely with your teams and vendors on this, do not rush it  Identify your risks, prioritize them and develop mitigation plans  Understand what the triggers are, how to reduce the likelihood  Develop & distribute a communications plan  How will you communicate…email, meetings, project dashboard?  Who will get what information and when?
  7. 7. PMF Phases - Executing  Develop  Execute according to the plan  Build, code, write, etc your deliverables  Monitor & Control  Track & report on the progress  Building relationship with your team will allow for honest feedback  How is the actual progress lining up with the proposed plan?  Manage Change  If it isn’t in the Scope Document or WBS, it is a change  Don’t say no…analyze the impact on your triple constraints (nowadays it is more of a hexagonal constraint)  If approved…assign owner, build into plan, and start tracking  Validate Qaulity & Readiness  You are the PM, make sure the deliverbales meet customer expectations
  8. 8. PMF Phases - Closure  Complete a Project Close-Out Report  List the requirement, final spend, final date  Gain signature of acceptance from your customer and/or sponsor  Gain final acceptance from the Executive Team  Host a Lessons Learned with the stakeholders  What worked welland what need improvements?  Did the PMF provide value and what was waste?  Etc.  Conduct a survey with your team  Great opportunity for anonymous feedback, great for personal growth  Archive the Project Artifacts  Let others learn from your experience  Another similar project can leverage your durations, resource plan, etc
  9. 9. Thank You Danke Grazi Takk ありがとう děkuji Merci 謝謝 Obrigado Dakujem Dank Gracias Sağol http://kellycrew.wordpress.com/ http://www.linkedin.com/in/rkelly1 http://twitter.com/rkelly976 rkelly976@yahoo.com

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