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Intranets In The Cloud: What You Need To Know (Intranets In Office 365)

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There is a growing trend of organisations moving to “the cloud” to meet their intranet needs. While many organisations are running their Intranets “on premise”, many are considering entirely cloud-based solutions or running them on platforms like Office 365.

The question for many companies is “should our intranet be built with Office 365?”

In this session Richard Harbridge will explore:
· The benefits Office 365 brings to an intranet...
· Where the issues and challenges will lie...
· When and how you may integrate Office 365 with your existing intranet today...

Published in: Technology
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Intranets In The Cloud: What You Need To Know (Intranets In Office 365)

  1. 1. SPTechCon The SharePoint Technology Conference SPTechCon The SharePoint Technology Conference
  2. 2. RICHARD HARBRIDGE My twitter handle is @RHarbridge, email is Richard@2toLead.com and I work at SPEAKER | AUTHOR | SUPER FRIENDLY
  3. 3. DOWNLOAD OUR 70+ PAGE WHITEPAPER ON INTRANETS WITH OFFICE 365 It goes into much greater depth and can be found at Office365Intranets.com
  4. 4. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  5. 5. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  6. 6. THERE ARE FINANCIAL BENEFITS… Infrastructure cost savings, pay per user per month, price bundling, automatic scale and much more…
  7. 7. THE INNOVATION BENEFITS ARE MORE INTERESTING… Continually improving experiences, continuous rollout of new capabilities, continued integration with more technologies, and much more…
  8. 8. NO MORE TECHNOLOGY UPGRADES… It is more challenging to meet modern expectations on legacy technology. By leveraging cloud technology you no longer need to upgrade.
  9. 9. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  10. 10. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  11. 11. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Shared Stories Giving employees a voice and way to share with the organization. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Enabling Recognition Foster a greater collaborative culture with peer to peer praise. Enterprise Social Integrate and enhance from commenting to interactive polls. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Video Storage, conversion and optimized playback of video. Photos Providing rich galleries. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  12. 12. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search.
  13. 13. THE NEW SHAREPOINT HOME EXPERIENCE… A common need is a site directory. In Office 365 not only is this available, but it is being updated with features like activity roll ups, and quick follow/share options. Flexible Navigation Powered by metadata, site structure or search.
  14. 14. NEW SHAREPOINT SITE CREATION EXPERIENCE… While this is a powerful new capability that works great for many smaller orgs, or for collaborative scenarios you may need and want more structure. Flexible Navigation Powered by metadata, site structure or search.
  15. 15. SITE PROVISIONING… In Office 365 you will want to invest in developing a site life cycle wizard (for site provisioning, classification and management). Flexible Navigation Powered by metadata, site structure or search. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more.
  16. 16. INCORPORATE THE SUITE BAR (AND DON’T MODIFY IT)…. Design to take full advantage of the platform. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps.
  17. 17. APP LAUNCHER & SINGLE SIGN ON EXPERIENCE… While many Intranets build out quick access this is in O365 already. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps.
  18. 18. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage.
  19. 19. Today we understand how to leverage and navigate analytics to improve the intranet, engagement, or experiences. We have more insight than ever before. ANALYTICS & INSIGHTS… Actionable Analytics Provide actionable insights based on usage.
  20. 20. Beyond Intranet metrics if you are looking for help measuring the impact of Office 365 as a digital workplace solution check out http://Office365Metrics.com MEASURING THE BUSINESS IMPACT OF OFFICE 365… Actionable Analytics Provide actionable insights based on usage.
  21. 21. BRINGING ANALYTICS TO THE FOREFRONT… We need to implement the Intranet in a way that doesn’t just empower leaders with analytics/insights but empowers everyone. Actionable Analytics Provide actionable insights based on usage.
  22. 22. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences.
  23. 23. LEVERAGE SHAREPOINT SEARCH… Whether you are using it as is OOTB or in a hybrid configuration you have a powerful ready to go search experience integrated throughout Office 365. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  24. 24. SEARCH WHERE YOU ARE… We can personalize, tailor and improve search by embedding it in the experience and use predictive search – type and see immediate preview results in context. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  25. 25. LEVERAGE RICH & INTERACTIVE PROFILE PAGES… Anywhere a person is referenced a beautiful interactive profile that constantly has new features is only one click away. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  26. 26. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Events Shared calendar experiences to stay up to date on corporate and divisional events. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  27. 27. DESIGN TO INTEGRATE WITH OFFICE 365… When designing news, leadership or even events pages we can take advantage of new and improved authoring experiences. Team news can be complimentary. News Keeps employees informed by targeted, easy to publish articles. Leadership Messaging Amplifies reach and impact of leader communications. Events Shared calendar experiences to stay up to date on corporate and divisional events.
  28. 28. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  29. 29. INTRANET IN YOUR POCKET… Your Intranet is responsive by design, but what if you could also enable better site experiences on mobile devices. What if you could design for the user? Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device.
  30. 30. RESPONSIVE DESIGN… Responsive design is a default requirement. Every Intranet should be responsive by design. We always implement responsive design in all of our projects. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device.
  31. 31. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Shared Stories Giving employees a voice and way to share with the organization. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Enabling Recognition Foster a greater collaborative culture with peer to peer praise. Enterprise Social Integrate and enhance from commenting to interactive polls. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  32. 32. ENTERPRISE SOCIAL… Enterprise social can be integrated into the Intranet experience. This is even more compelling when based on world class platforms like Yammer. Enterprise Social Integrate and enhance from commenting to interactive polls.
  33. 33. ENTERPRISE SOCIAL… This kind of usage of Yammer is especially helpful on content like news where comments and social interaction can create more opportunities for engagement. Enterprise Social Integrate and enhance from commenting to interactive polls.
  34. 34. ENABLING NEW PRAISE EXPERIENCES… This is a good example of something else that you shouldn’t spend money on as there are great ways to do this today and new ways coming soon. Enabling Recognition Foster a greater collaborative culture with peer to peer praise.
  35. 35. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Shared Stories Giving employees a voice and way to share with the organization. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Enabling Recognition Foster a greater collaborative culture with peer to peer praise. Enterprise Social Integrate and enhance from commenting to interactive polls. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Video Storage, conversion and optimized playback of video. Photos Providing rich galleries. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  36. 36. ENABLING NEW VIDEO EXPERIENCES… Ready to go portal experiences like Office Video are easy to enable and embrace. All included in Office 365. Video Storage, conversion and optimized playback of video.
  37. 37. ENABLING NEW VIDEO EXPERIENCES… From inserting and offline viewing, to subtitles and captions, these Office Video experiences are always undergoing constant innovation and greater integration. Video Storage, conversion and optimized playback of video.
  38. 38. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  39. 39. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Shared Stories Giving employees a voice and way to share with the organization. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Enabling Recognition Foster a greater collaborative culture with peer to peer praise. Enterprise Social Integrate and enhance from commenting to interactive polls. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Video Storage, conversion and optimized playback of video. Photos Providing rich galleries. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  40. 40. DIGITAL WORKPLACE PLANNING… Intranet planning is a small part of your broader digital workplace planning. - Extranets? - Departmental Portals? - Functional Areas? - Project Group Sites? - Team Group Sites? - Enterprise Social Network? - Document Management? - Records Management? - And much much more….
  41. 41. Thank You! Organizers, SponsorsandYouformakingthispossible. 100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge 300+PagesOfWhitepapersAt.. 2toLead.com/Whitepapers WhenToUseWhat.com Office365Intranets.com Office365Metrics.com Office365Campaigns.com Office365Extranets.com Office365Resources.com Message Me On LinkedIn or Email Richard@2toLead.com SPEAKER | AUTHOR | SUPER FRIENDLY Twitter: @RHarbridge. More to come on our blog at http://2toLead.com.

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