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  1. 1. Time Management a workshop organized by <ul><li>with </li></ul><ul><li>Stepping Stones School </li></ul><ul><li>© Institute of Hospitality & Retail Education </li></ul><ul><li>2007 </li></ul>
  2. 2. Time Management
  3. 3. Benefits of time management <ul><li>Efficient </li></ul><ul><li>Successful </li></ul><ul><li>Healthy </li></ul>
  4. 4. Obstacles to effective time management Unclear objectives Disorganization Inability to say “no”
  5. 5. Obstacles to effective time management Interruptions More interruptions Periods of inactivity
  6. 6. Obstacles to effective time management Too many things at once Stress and fatigue All work and no play
  7. 7. What can we do? <ul><li>Recognize that obstacles exist </li></ul><ul><li>Identify them </li></ul><ul><li>Employ strategies to overcome </li></ul>
  8. 8. Set goals <ul><li>Specific </li></ul><ul><li>Measurable </li></ul>
  9. 9. <ul><li>Achievable </li></ul><ul><li>Realistic </li></ul><ul><li>Time-based </li></ul>Set goals <ul><li>Specific </li></ul><ul><li>Measurable </li></ul>
  10. 10. Prioritize <ul><li>Do </li></ul><ul><li>Delegate </li></ul><ul><li>Delay </li></ul><ul><li>Delete </li></ul>
  11. 11. Prioritized To-Do List
  12. 12. You have few things to do To pay phone bills before May 3 rd . To study for tomorrow’s unit test To help mom in spring cleaning Catch on the cricket match in evening Watch a movie with friends in which you are not interested To pick up clothes from laundry To buy an extension cable for dad To return library books before 4 pm. To finish homework for tomorrow Delay Do Delegate/Do Do/Delete Delete Do/Delegate Do/Delegate Do/Delegate Do
  13. 13. Prioritize <ul><li>Address the urgent and important </li></ul><ul><li>Accomplish what you can early </li></ul><ul><li>Attach deadlines to things you delay </li></ul><ul><li>Try delegating jobs in which you are not required </li></ul>
  14. 14. Organize
  15. 15. Learn when to say “NO” <ul><li>You can’t do everything </li></ul><ul><li>Don’t undertake things you can’t complete </li></ul><ul><li>Remain consistent to your goals </li></ul>
  16. 16. Use your waiting time <ul><li>On public transportation </li></ul><ul><li>At the doctor’s office </li></ul><ul><li>Waiting for your plane </li></ul><ul><li>On hold </li></ul><ul><li>When you are early </li></ul>
  17. 17. Activity Log
  18. 18. Use your waiting time Correspondence Letters or memos Books or tapes
  19. 19. Concentrate on the task at hand <ul><li>Focus on your goal </li></ul><ul><li>Tune out interruptions </li></ul>
  20. 20. Consider your personal prime time <ul><li>Morning? </li></ul><ul><li>Evening? </li></ul><ul><li>Late night? </li></ul>
  21. 21. Celebrate your success
  22. 22. Review <ul><ul><li>Set goals </li></ul></ul><ul><ul><li>Prioritize </li></ul></ul><ul><ul><li>Organize </li></ul></ul><ul><ul><li>Learn when to say “NO” </li></ul></ul><ul><ul><li>Use your waiting time </li></ul></ul><ul><ul><li>Concentrate on the task at hand </li></ul></ul><ul><ul><li>Consider your personal prime time </li></ul></ul><ul><ul><li>Celebrate success </li></ul></ul>
  23. 23. The Big Rocks of Life