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  • Hello friends I am Jasmine and I’ll be your coordinator for this workshop. Quite often we all wish that we would have more time To do a little more prepare for an examination To do a little more practice for the 100 m sprint the next day To spend a little more time with our family To help our younger brother and sister to help in their studies To find time to learn photography/playing guitar/painting But more often than not we end up somehow to struggling with time and work at the last moment! Does this happen to everyone? YES Is it a universal problem? YES Do people like Bills Gates and Dr. Manmohan Singh also face the same problem? YES Can we eliminate it? NO, EVERYONE HAS GOT JUST 24 HOURS IN A DAY, 365 DAYS IN A YEAR. Can we at least become better at this? YES, WE CANNOT INCRESE THE NUMBER OF HOURS IN A DAY BUT FORTUNATELY WE CAN MANAGE OUR 24 HOURS IN A BETTER WAY TO GET AN EDGE OVER OTHERS. In this workshop together we’ll try to find out what are various techniques we may use to become better at managing our time.
  • Timemanagement

    1. 1. Time Management a workshop organized by <ul><li>with </li></ul><ul><li>Stepping Stones School </li></ul><ul><li>© Institute of Hospitality & Retail Education </li></ul><ul><li>2007 </li></ul>
    2. 2. Time Management
    3. 3. Benefits of time management <ul><li>Efficient </li></ul><ul><li>Successful </li></ul><ul><li>Healthy </li></ul>
    4. 4. Obstacles to effective time management Unclear objectives Disorganization Inability to say “no”
    5. 5. Obstacles to effective time management Interruptions More interruptions Periods of inactivity
    6. 6. Obstacles to effective time management Too many things at once Stress and fatigue All work and no play
    7. 7. What can we do? <ul><li>Recognize that obstacles exist </li></ul><ul><li>Identify them </li></ul><ul><li>Employ strategies to overcome </li></ul>
    8. 8. Set goals <ul><li>Specific </li></ul><ul><li>Measurable </li></ul>
    9. 9. <ul><li>Achievable </li></ul><ul><li>Realistic </li></ul><ul><li>Time-based </li></ul>Set goals <ul><li>Specific </li></ul><ul><li>Measurable </li></ul>
    10. 10. Prioritize <ul><li>Do </li></ul><ul><li>Delegate </li></ul><ul><li>Delay </li></ul><ul><li>Delete </li></ul>
    11. 11. Prioritized To-Do List
    12. 12. You have few things to do To pay phone bills before May 3 rd . To study for tomorrow’s unit test To help mom in spring cleaning Catch on the cricket match in evening Watch a movie with friends in which you are not interested To pick up clothes from laundry To buy an extension cable for dad To return library books before 4 pm. To finish homework for tomorrow Delay Do Delegate/Do Do/Delete Delete Do/Delegate Do/Delegate Do/Delegate Do
    13. 13. Prioritize <ul><li>Address the urgent and important </li></ul><ul><li>Accomplish what you can early </li></ul><ul><li>Attach deadlines to things you delay </li></ul><ul><li>Try delegating jobs in which you are not required </li></ul>
    14. 14. Organize
    15. 15. Learn when to say “NO” <ul><li>You can’t do everything </li></ul><ul><li>Don’t undertake things you can’t complete </li></ul><ul><li>Remain consistent to your goals </li></ul>
    16. 16. Use your waiting time <ul><li>On public transportation </li></ul><ul><li>At the doctor’s office </li></ul><ul><li>Waiting for your plane </li></ul><ul><li>On hold </li></ul><ul><li>When you are early </li></ul>
    17. 17. Activity Log
    18. 18. Use your waiting time Correspondence Letters or memos Books or tapes
    19. 19. Concentrate on the task at hand <ul><li>Focus on your goal </li></ul><ul><li>Tune out interruptions </li></ul>
    20. 20. Consider your personal prime time <ul><li>Morning? </li></ul><ul><li>Evening? </li></ul><ul><li>Late night? </li></ul>
    21. 21. Celebrate your success
    22. 22. Review <ul><ul><li>Set goals </li></ul></ul><ul><ul><li>Prioritize </li></ul></ul><ul><ul><li>Organize </li></ul></ul><ul><ul><li>Learn when to say “NO” </li></ul></ul><ul><ul><li>Use your waiting time </li></ul></ul><ul><ul><li>Concentrate on the task at hand </li></ul></ul><ul><ul><li>Consider your personal prime time </li></ul></ul><ul><ul><li>Celebrate success </li></ul></ul>
    23. 23. The Big Rocks of Life