“Those who make the worst use of their time are the first to complain of its shortness.” - Jean de La Bruysre
Objective To learn how to focus on a mission and vision that gives purpose and direction to your work To learn how to prioritize highest- leveraged activities, leading to increases in productivity
The clock and the compass The Clock The Compass Commitments Vision Appointment Values principles Schedules Conscience Goals Activities DirectionWhat we do and how What we feel is we manage our time. important and how that leads our job.
Understanding time Quadrant I- manage: the quadrant of necessity; things are both urgent and important Quadrant II – leadership and quality: the quadrant of focus; things are important but not urgent Quadrant III – (avoid): the quadrant of deception; things are urgent but not important Quadrant IV – (avoid): the quadrant of waste; things are neither important nor urgent
Want to be in quadrant II How do I get there?The six step process Connect to mission Review roles Identify goals Organize weekly Exercise integrity Evaluate
Step 1: connect with vision & missionLook at the big picture. What is the purpose The key to this of your job? connection lies in the In what direction do clarity of your vision you want your carrier around such to go? questions as: What are the most important aspects of your job?
Step 2: identify your roles What role do you play at work. Where do you fit in, what are your responsibilities, what relationships should you work on, and what are your areas of contribution.
Step 3: identify goals based on roles What is the most important thing I can do for each role this week that would have the best positive outcome. Take note of how relationships can have an effect on these goals. Identify the steps that need to be taken to achieve long-term goals. May have to set short-term goals to achieve the long- term
Step 4: organize weekly Preview your schedule – get your bearings Review your compass (in what direction are you headed) Look at the day in the context of the week (what do you need to accomplish today to make tomorrow a success)
Step 4: organize weekly Prioritize: identify activities as QI or QII – keeps QIII and IV out of your schedule T planning: time sensitive activities on the right, any time activities on the left Makes for effective schedule decisions Keeps you sensitive to commitments Best use of your time: remember importance rather than urgency!
Step 5: exercise integrity in the moment Is my plan going to work and should I carry it out? Or should I make appropriate direct changes better fit for the situation.
Step 6: evlauate What goals did I achieve? What challenges did I encounter and what lessons did I learn? What decisions did I make? What were the outcomes? Did I stick to my plan and keep “first things first?”