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Time Management
for Students
CREATED BY JEEL PATEL
Myths about Time Management
 Time management is nothing but
common sense. I do well in school, so I
must be managing my time effectively.
 It takes all the fun out of life!!!
 Time management? I work better under
pressure.
 No matter what I do, I won’t have
enough time!
The Truth About Time Management
Increases productivity.
Reduces stress.
Improves self-esteem.
Helps achieve balance in life.
Increases self-confidence
Helps you reach your goals!
There are 168 hours in a Week
Urgent Not Urgent
Important Do Now Plan to Do
Not Important Reject
• Trivial requests from others
• Apparent emergencies
• Interruptions and distractions
Scrutinize and probe demands.
Help originators to re-assess.
Wherever possible reject and
avoid these tasks.
Resist
• ‘Comfort’ activities, computer
games, net surfing
• Chat, gossip, text, social
communications
• Daydreaming, doodling over long
breaks
• Unnecessary adjusting
equipment
Habitual ‘comforters’ not true tasks.
Non-productive, de-motivational.
Minimize or cease altogether.
Plan to avoid them.
Steps to Managing Your Time
1. Set goals
2. Set reasonable expectations (and
remember that no one’s perfect)
3. Make a schedule
4. Revisit and revise your plan
Revisit Your Values
 Knowing what is most valuable to you gives direction
to your life.
 Your energy should be oriented first toward things that
reflect the values that are most important.
 Examine your values to help you make time
management decisions.
Where to start? Set Goals!
What is Important?
 Make your goals specific and
concrete. Don’t be vague.
 Set both long-term goals and
short-term ones to support
them.
 Set a deadline for your goals.
 Integrate your goals: school,
personal and career.
 Realize that goals change, but
know which goals to stick to!
From Goals…Set priorities
 What’s important and what isn’t?
 What order do things need to be
done in?
 Once you know what your
priorities are, you need to plan
out a schedule for the semester,
the week and the day.
 Acknowledge the realities of
college schedules.
 Planning may seem hard at first,
but the more you do it, the
easier and more natural it gets.
Make a Schedule
Set Up Your Semester Calendar
 Block all important set time obligations.
 Block all class and lab times.
 Look at the syllabus for the class schedule.
 Note the weight of the activities.
 Highlight all exams and project due dates.
 Work backwards from exams and papers (PERT).
 Study time.
 Time for your sanity.
Organizing Your Time
 Set realistic goals, there are only
24 hours in a day.
 Use spare time to review.
 Study at the same time each day:
make it a habit
 Divide study time into manageable
chunks
 Leave extra time at the end!
Calendars
 Different Perspectives
 The “to do” List
Year Calendar
Monthly Calendar
Weekly Calendar
Try it and evaluate your plan!
 How are you actually using your time?
 Which tasks were you able to do? What didn’t get done?
 Was your energy level appropriate? Your stress level?
 What changes need to be made to your weekly schedule?
 What are persistent time wasters?
 Was procrastination an issue?
“Never do today what you can put off
‘til tomorrow!”
 Procrastination is my sin.
 It brings me naught but sorrow.
 I know that I should stop it.
 It fact, I will – tomorrow!
Forms of procrastination:
• Ignoring the task, hoping it will go away
• Underestimating how long it will take/overestimating your abilities and
resources
• Telling yourself that poor performance is okay/insisting on perfection
• Doing something else that isn’t very important
• Believing that repeated “minor” delays won’t hurt you
• Talking about rather than doing it
• Putting all your work on only one part of the task
• Becoming paralyzed when having to make choices
How to Overcome
Procrastination
 Win the mental battle by committing to being on time.
 Set and keep deadlines.
 Organize, schedule & plan.
 Divide a big job into smaller ones.
 Find a way to make a game of your work or make it fun.
 Reward yourself when you’re done.
 Tell your friends and roommates to remind you of
priorities and deadlines.
 Learn to say “no” to time wasters.
Tackle Time Wasters
 Learn to recognize when you’re wasting time.
 Decide what you need to do and can realistically
do.
 Learn how to say “NO” when you don’t have time.
 Return calls at your convenience. The phone is a
major time killer.
 Learn to say “I can’t talk right now. I’ll get back to
you.”
 Wasting time is often linked to a lack of self-
discipline.
 Ask yourself, “Do I really need to do this or not?”
Learn to say “No!”
 Avoid the temptation to socialize when you’ve scheduled
work.
 If friends ask you to join them last minute, decline
outright, but ask if you could get together later in the
week.
 Socializing is important when you don’t have other things
to worry about!
 Study somewhere you won’t be tempted to chat, watch
movies or YouTube, or use social utilities like Facebook.
 Texts are a major distraction.
REVISE and PREVIEW:
Staying on top of things…
 Immediately note all changes.
 Exam/Paper due date revisions
 Meeting additions/cancellations
 Work schedule changes
 Upcoming visitors, etc., etc…
 Preview the upcoming week making
any necessary adjustments.
 Preview each day to see what might
happen…
Review
 Time and energy management can make you more
productive and reduce your stress level.
 The Three Steps
 Set goals
 Make a schedule
 Revisit and revise your plan
 Be tough with your time. Actively avoid procrastination
and time wasters. Learn to say “no” to distractions.
 Employ a variety of time management strategies to
maximize your time.
 Relax and enjoy the extra time that you’ve discovered!
Enjoy your time as a graduate student!

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Management.pptx

  • 2. Myths about Time Management  Time management is nothing but common sense. I do well in school, so I must be managing my time effectively.  It takes all the fun out of life!!!  Time management? I work better under pressure.  No matter what I do, I won’t have enough time!
  • 3.
  • 4. The Truth About Time Management Increases productivity. Reduces stress. Improves self-esteem. Helps achieve balance in life. Increases self-confidence Helps you reach your goals!
  • 5. There are 168 hours in a Week Urgent Not Urgent Important Do Now Plan to Do Not Important Reject • Trivial requests from others • Apparent emergencies • Interruptions and distractions Scrutinize and probe demands. Help originators to re-assess. Wherever possible reject and avoid these tasks. Resist • ‘Comfort’ activities, computer games, net surfing • Chat, gossip, text, social communications • Daydreaming, doodling over long breaks • Unnecessary adjusting equipment Habitual ‘comforters’ not true tasks. Non-productive, de-motivational. Minimize or cease altogether. Plan to avoid them.
  • 6. Steps to Managing Your Time 1. Set goals 2. Set reasonable expectations (and remember that no one’s perfect) 3. Make a schedule 4. Revisit and revise your plan
  • 7. Revisit Your Values  Knowing what is most valuable to you gives direction to your life.  Your energy should be oriented first toward things that reflect the values that are most important.  Examine your values to help you make time management decisions.
  • 8. Where to start? Set Goals! What is Important?  Make your goals specific and concrete. Don’t be vague.  Set both long-term goals and short-term ones to support them.  Set a deadline for your goals.  Integrate your goals: school, personal and career.  Realize that goals change, but know which goals to stick to!
  • 9. From Goals…Set priorities  What’s important and what isn’t?  What order do things need to be done in?  Once you know what your priorities are, you need to plan out a schedule for the semester, the week and the day.  Acknowledge the realities of college schedules.  Planning may seem hard at first, but the more you do it, the easier and more natural it gets.
  • 10. Make a Schedule Set Up Your Semester Calendar  Block all important set time obligations.  Block all class and lab times.  Look at the syllabus for the class schedule.  Note the weight of the activities.  Highlight all exams and project due dates.  Work backwards from exams and papers (PERT).  Study time.  Time for your sanity.
  • 11. Organizing Your Time  Set realistic goals, there are only 24 hours in a day.  Use spare time to review.  Study at the same time each day: make it a habit  Divide study time into manageable chunks  Leave extra time at the end!
  • 16.
  • 17. Try it and evaluate your plan!  How are you actually using your time?  Which tasks were you able to do? What didn’t get done?  Was your energy level appropriate? Your stress level?  What changes need to be made to your weekly schedule?  What are persistent time wasters?  Was procrastination an issue?
  • 18. “Never do today what you can put off ‘til tomorrow!”  Procrastination is my sin.  It brings me naught but sorrow.  I know that I should stop it.  It fact, I will – tomorrow!
  • 19. Forms of procrastination: • Ignoring the task, hoping it will go away • Underestimating how long it will take/overestimating your abilities and resources • Telling yourself that poor performance is okay/insisting on perfection • Doing something else that isn’t very important • Believing that repeated “minor” delays won’t hurt you • Talking about rather than doing it • Putting all your work on only one part of the task • Becoming paralyzed when having to make choices
  • 20. How to Overcome Procrastination  Win the mental battle by committing to being on time.  Set and keep deadlines.  Organize, schedule & plan.  Divide a big job into smaller ones.  Find a way to make a game of your work or make it fun.  Reward yourself when you’re done.  Tell your friends and roommates to remind you of priorities and deadlines.  Learn to say “no” to time wasters.
  • 21. Tackle Time Wasters  Learn to recognize when you’re wasting time.  Decide what you need to do and can realistically do.  Learn how to say “NO” when you don’t have time.  Return calls at your convenience. The phone is a major time killer.  Learn to say “I can’t talk right now. I’ll get back to you.”  Wasting time is often linked to a lack of self- discipline.  Ask yourself, “Do I really need to do this or not?”
  • 22. Learn to say “No!”  Avoid the temptation to socialize when you’ve scheduled work.  If friends ask you to join them last minute, decline outright, but ask if you could get together later in the week.  Socializing is important when you don’t have other things to worry about!  Study somewhere you won’t be tempted to chat, watch movies or YouTube, or use social utilities like Facebook.  Texts are a major distraction.
  • 23. REVISE and PREVIEW: Staying on top of things…  Immediately note all changes.  Exam/Paper due date revisions  Meeting additions/cancellations  Work schedule changes  Upcoming visitors, etc., etc…  Preview the upcoming week making any necessary adjustments.  Preview each day to see what might happen…
  • 24.
  • 25. Review  Time and energy management can make you more productive and reduce your stress level.  The Three Steps  Set goals  Make a schedule  Revisit and revise your plan  Be tough with your time. Actively avoid procrastination and time wasters. Learn to say “no” to distractions.  Employ a variety of time management strategies to maximize your time.  Relax and enjoy the extra time that you’ve discovered!
  • 26. Enjoy your time as a graduate student!