Program Management Information System is envisioned as a product which will be used all line ministries for project initiation, planning, execution, management and monitoring. It may be utilized for entire government. It shall enable management of large projects spanning multiple locations, inter-dependencies and sub-projects. These sub-projects may have independent project managers

1. ‘Program Management
Information System’ (PMIS)
– Screens for Gov. Projects
Spanning Multiple locations
1

2. 2
PMIS: Add Organization
Select
Organization
Type
Consultancy
Save Cancel
Union Government
States & UT Govt.
Legislature
Judiciary
International
Vendors / Agencies
Organization Name National Institute of ....
Email id
Phone
nisg@nic.in
Description
District North Delhi
State New Delhi
Pin Code 110 001
URL http://
Select Country India
Road S C Road
Building No. 50 A/C
Tag in Google map/ bharatmaps
Latitude 78.89 Longitude 88.88
(google maps not pointing to right
locaion)
Select Admin (User needs to be
created before hand)
Ravi, Kumar, Mr.

3. 3
PMIS: Login Screen
User Name
Password
Enter Captcha
Captcha 88475984njkh
Login
Forgot Password / User Name
New User Registration / Edit User Details
For queries contact-> pmishelpdesk@digitalindia.gov.in
Helpline number 1800 0398 4938
User Login

4. 4
PMIS: New User (from login screen)
New User
Login Name
Password
DeitY_admin
Confirm Password
***********
***********
Name Shivam
Designation DeitY Admin
E-mail id shivam@nic.in
Phone/Mobile No. +91
User Role
Responsibilities
Perform admin role for
DeitY
Admin
Giri
+33 +2474 111
Admin
Sub-Project Lead
Sub-Project Member
 Verify email id
 Verify phone number
Enter Captcha
Captcha 88475984njkh
Login Name conventions should be defined
Check for login name availability
Verification of email id and phone number is mandatory
before submission of request for new user creation
Mr.
Select
Organization
Deity
Send Request
Select
Organization
Type
Union Govt.
Vendors / Agencies
Consultancy

5. 5
PMIS- Approve User (super admin screen)
• New User Request
Login
Name
User Details User
Role
Organizati
on
Email-id Phone
Number
Action
1 DeitY_adm
in
Name- Mr. Shivam
Giri
Designation- SPMU
Admin
Responsibilities-
Perform admin
SPMU role for DeitY
Admin DeitY  shivam
@nic.in  s
Accept User
+91 +33
+2474 111
Reject User
Accept / Reject mail / mobile
message goes to user
New Users Inactive Users User Log Active SessionsActive Users

6. 6
PMIS: Add User ( By Admin)
Add User
Login Name
Password
vijay_anantnag
Confirm Password
*********
*********
Name Vijay
Designation Clerk
E-mail id vijay@nic.in
Phone/Mobile No. +91
User Privilege
Responsibilities Supervise HW installation
Project Member
Addition of User leads to
automatic update of contacts listSave
Basin
+33 +2339 111
Admin
Projects Lead
Project Member
 Verify email id
 Verify phone number
Organization DeitY
Default stakeholder for which admin
has been given privileges. Admin gets
permission for all child stakeholders
In case Stakeholder gets deleted, the
user gets inactivated
Cancel
Select
Organization
Type
Central Govt.
State & UT Govt.
Consultancy
Mr.

7. 7
PMIS: Add User Group
User Group Name NPMU_eDistrict
Select Coordinator
Responsibilities Supervise eDistrict Project
implementation
Prabhat, Singh, Mr.
Save
Add More
Add Members Piyush, Singh, Mr.
Addition of User Group leads to
automatic update of contacts list
Can be used for adding committees
Project specific chat groups
User Group Type Central Committee
State Committee
District Committee
NPMU
SPMU
Other

8. 8
PMIS: Add Project Location
Project Location Name Anantnag DC Office
Address S C Road, Jammu
Description
DC Office, Anantnag, J & K
Save Cancel
Add Admin Vinay, Kosla, Mr.
Tag in Google map/
bharatmaps
Latitude 78.89
Longitude 88.88
District Anantnag
State Jammu & Kashmir
Pin Code 110 001
URL http:// J&KAnantdidt.gov.in/
Country India
Organization Name Personal Dept., J & K
Project Location Type DC Office

9. 9
PMIS: Manage Project Components
Project Component Name PMU On boarding
# Activities Expected
Duration
(in days)
Related
Guidelines
Dependency Action
1 RFP Preparation &
Approval
15 -
2 Publish RFP 1
3 Hold Pre-Bid Meeting 15
4 Submission of Bids 15
5 Technical Evaluation 15
6 Financial Evaluation 10
7 Issuance of LOI 7
8 Signing of Contract 15
9 On-boarding of NPMU 15
RFP Preparation & Appro
Submit
Once the project component is initiated,
the subproject task should ideally get
completed within the ‘Expected
Duration’ time frame.
Add More
The project component tasks may be
classified as editable or non-editable
The Dependencies may
be multiple
Publish RFP
Hold Pre-Bid Meeting
Submission of Bids
Technical Evaluation
Financial Evaluation
Issuance of LOI
Signing of Contract
Add / Edit Delete

10. 10
PMIS: Manage Project Components
Project Component Name LAN Installation
# Activities Expected
Duration (in
days)
Related
Guidelines
Dependency Action
1 Issue LAN survey
PO
1
2 LAN Survey
Completion
7
3 Issue LAN PO 1
4 LAN Installation 7 Issue LAN PO
Issue LAN survey PO
Once the project component is initiated,
the project components should ideally
get completed within the ‘Expected
Duration’ time frame.
Add More
LAN Survey Completion
The project component may be classified
as editable or non-editable
SubmitAdd / Edit Delete
The Dependencies may
be multiple

11. 11
PMIS: Add/Edit Project
Project Title eDistrict MMP
Diwedi, Gaurav, MrSelect Project Owner
Project Type State MMP
Owning Organization DeitY
Project Owner Details Designation- Joint Secretary
Mobile: 9999900
Email: gaurav@deity.gov.in
Address-
Project Description eDistrict is a project aimed to computerize all
certificates generated, PDS, Old age pension…
Project End Date (Actual)
Is determined
dynamically
Project Start Date 02/11/2015
Project End Date (Planned) 02/11/2017

12. 12
PMIS: Add/Edit Project
# Stakeholder Name Select Key contact Designation Contact
1 Harsha, Tripathi, Mr. Harsha, Tripathi, Mr. IT Secretary,
Jammu & Kashmir
Mobile: 922299900
Email: itsecj&k@gov.in
Add More
Stakeholder Type Person
Organization
Committee/Group
State Jammu & Kashmir
Submit
Organization Type State & UTs Govt.
Organization Name Department of IT
Person Name / Key Contact Harsha, Tripathi, Mr.
Add Stakeholders

13. 13
PMIS- Add envisaged eGov services
# Service Name Service Description Service Delivery
Channels
Level of Human
Intervention
1 Online case filing Online filing of Civil Cases
shall enable filing of cases
online by all the plaintiff..
Web & Mobile Beneficiary to
visit Office
Add More
Add Service Name Online filing of Civil Cases
Add Services
Add Service Description Online filing of Civil Cases
shall enable filing of cases
online by all the plaintiff..
Add Service Delivery Channels Web & Mobile
Level of Human Intervention 1) No Manual intervention
2) Forms are
downloadable but
workflow is manual
3) Beneficiary visit is
required for verification
only

14. 14
Add Project Components EFC Approval
# Project
Phase
Project
Compone
nt
Expect
ed
Duratio
n (in
days)
Project Component
Dependency
Project
Locations
Locations
of sub-
project
execution
Fund
Allocatio
n
1 Initiation Concept
Note & EFC
Approval
30 - DC
Anantnag…
2 Initiation EFC
Approval
30
3 Planning Setup PMU 30 Center,
State
Select Project Phase Initiation
Add More
PMIS: Create Project Plan
Concept Note
Approval
Add
Add
Select Project eDistrict MMP
Add

15. 15
# Project
Phase
Project
Compone
nt
Expect
ed
Duratio
n (in
days)
Project Component
Dependency
Project
Locations
Locations
of sub-
project
execution
Fund
Allocatio
n
4 Planning SI RFP 30 - Center,
State
5 Execution Site
Preparation
30 State
PMIS: Create Project Plan
Add
Add
Generate Plan
On click the following are envisaged:
• Separate Sub-Projects shall get generated for all the locations selected, for each of the project
components
• The start dated for each of the sub-projects gets calculated dynamically, according to the dependencies
and durations mentioned for each project component
• The sub-project results shall later get aggregated into a dashboard.

16. 16
Creation of Sub-Projects- Methodology
Proj
Temp 1
Proj
Temp 2
Proj
Temp 3
Proj
Temp 4
General
Templates
Construct Project
By Customizing
Templates
Proj 1
Proj
3
Proj
4
Execution
Locations
L1
L2
L1, L2
Instantiate Projects /
Sub-Project
Location 1
Proj 1-> Proj 4
Location 2
Proj 3-> Proj 4
(dependency for Proj 4
includes Proj 1)

17. 17
PO Management
Select Project eDistrict MMP
Owning Organization DeitY
Project Type State MMP
Organization Type Central Govt.
Add PO Number
Add PO Subject Installation of LAN
Add Project Components /
Activites
LAN Installation
Select Locations for which PO Issued DC Office, Anantnag
Submit
Organization Issued To HCL Infissst
Multi-select Tree
Structure Drop down

18. 18
PMIS: Project Manager Workspace
Files Links
eDistrict : LAN Installation: Anantnag District
Child tasks can be
created as required.
The Progress of Child
task may be tracked as
Yes / No
Deliverables can be
stored as word and
pdf files
Files paths of
SVN / ftp may be
stored

19. 19
Minutes of Meeting - Management
Select Project eDistrict
Date of Meeting 02/11/2015
Action Item Description Delay in Issuance of LAN Purchase Order for
Anantnag district
Kukreti, Gaurav, Mr
Select Action Owner
High
Select Priority
J&K, eDistrict Comm
Select Committee
Select Project Component LAN Installation
NIC
Select Action Owning
Stakeholder
Submit

20. 20
Minutes of Meeting - Management
• Action Owner’s Screen
Date of Closure
Status LAN survey report to be submitted by SI
Submit

21. 21
File Management
• Folder structure shall be maintained as per the project
• Corresponding Deliverable for Activities may be stored
• The meta data of the documents should be maintained
• Documents may be stored in NFS folder
• The folder should be accessible via internet to all the stakeholders (based on rights)

22. 22
Issue Management
Select Project eDistrict
Ananatnag District Office
Date of Logging 02/11/2015
Select Project Location
Issue Description Delay in Issuance of LAN Purchase Order
Select Project Component LAN Installation
SPMU, eDistrictSelect Stakeholder
Diwedi, Gaurav, Mr
Select Action Owner
Submit
High
Select Impact

23. 23
Issue Management
• Issue Owner’s Screen->
HCL InfoststemsReallocate to Stakeholder
Date of Closure
Comments LAN survey report to be submitted by SI
OR
Submit
Gaur, Ravi, MrSelect Action Owner

24. 24
Risk Management
Select Project eDistrict
Ananatnag District Office
Date of Logging 02/11/2015
Select Project Location
Issue Description LAN installation may catch fire
Select Project Component LAN Installation
SPMU, eDistrict
Select Stakeholder
Diwedi, Gaurav, Mr
Select Action Owner
Submit
High
Select Impact

25. 25
Risk Management
• Risk Owner’s Screen
Actual Date of Closure 31/12/15
Mitigation Action LAN Insurance is being taken
Submit
Expected Date of Closure 31/12/15
OR
Upgrade as Issue

26. Project Risk and Mitigation
RISK PERCEIVED IMPACT MITIGATION
Required Key Personnel from Centre
business are not available due to
other commitments/workload/
Transfers leading to delay in
milestone
High  Central Line Ministry to ensure that such personnel
will need to be available as required / scheduled
 A backup member should be identified for
contingency.
 Strong knowledge transition policies to be placed
incase key persons transferred
Lack of Empowering Key Process
Owners Team
Medium  KEY process owner with detailed process knowledge
across all business, need to be selected to avoid last
stage surprise and Timely Signoff of key milestone
 Authorized Key process Owners to take timely
decisions
 Timely Sign off all the project milestone
deliverables
Lack of adequate control of Central
Project Manager over Key Process
Owner from Deptt / Offices
Low  Central Level Project Manager must be given proper
authority by Senior management to have adequate
control over Key Process Owner, to achieve the
project milestones.

27. 27
PMIS Dashboards
• Dashboard for monitoring programs through PERT chart (at project
level)
Program Management Dashboard
Edit Submit
# Project Name
Initiation
Planning
Execution
Controlling
Closure
Services
Execution
Shcedule
Variance
ProjectOwner
1 eDstrict 100.00% 80.00% 20.00% 0.00% 0.00% 0.00% -1.00 DoJ Mr. Ga
2 CB-II 20.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00 DietY Mr. Sik
All Projects 0.60 0.40 0.10 0.00 0.00 0.00
Project Management Dasboard
Red=> SV (below -2)
Amber=> SV (-1 to -2)
Green=> SV (till -1)
Click to enter project
component dashboard

28. 28
PMIS Dashboards
• Dashboard for monitoring project components
Project Management Dashboard
Submit
Component Wise
Analysis
Ability to show comparative
status between project
components of entire program
Select Project eDistrict
# Project Component Name
StartDate
Completion
Status
Expected
CompletionDt.
Locations
Completed
Locations
Pending
Project
Component
Dependency
Shcedule
Variance
1 Project Kick-off 12-01-15 100.00% 12-01-15 NA NA NA -0.80
2 LAN Survey Completion 02-02-15 40.00% 20-02-15 1160 1740 Vendor Empanelment -1.20
3 Site Prep. Completion 13-01-15 20.00% 01-02-15 588 2353 Site Prep.Fund Release -2.20
4 LAN PO Issuance auto 0.00% 23-03-15 0 2900
LAN Survey Completion
Site Prep. Completion
0.00
Total 0.00 2941.00 -1.40
eDistrict Project Component Management Dasboard (Execution Phase)
On Click: Printable list
of pending locations is
displayed State wise
and District wise

29. 29
PMIS Dashboards
• Component Wise Analysis
Generate PERT Chart
Select Project
Select Project Phase
eDistrict
Execution
Generate BAR Chart
Get Financial Status
Select Project Component All
Select State All
Select District All
Generate Gantt Chart

30. 30
Project Component PERT
• Execution Phase:
PERT-CHART view
Each project component is
tracked independently for the
selected implementation
location, as sub-project
Status of the critical path
effects the total project
phase

31. 31
Project Component Wise

32. 32
Dashboards
Budgeted
(in Crs)
Released
(in Crs)
Utilized
(in Crs)
1 PMU 12.00 5.00 3.00
2 KMS 2.00 0.50 0.00
3 LMS 2.00 0.00 0.00
4 Content 4.00 0.00 0.00
5 eCGF 1.00 0.00 0.00
6 Certification 0.50 0.00 0.00
Total 21.50 5.50 3.00
Financial Status Component-wise
#
Project
Components
CB Phase II

33. 33
PMIS Dashboards
• Component Wise Analysis
Generate PERT Chart
Select Project
Select Project Phase
eDistrict
Execution
Generate BAR Chart
Get Financial Status
Select Project Component Site Preparation
Select State All
Select District All
Thematic Chart
Generate Gantt Chart

34. 34
State Wise Bar Graph

35. Dash Board View at Country Level Status of SI
Selection

36. The district level dashboard covers all district
level details and capture the dashboard view