Copy of slides presented to St. Monica parishioners concerning decision on First School

1. MASTER PLAN:
OLD SCHOOL FACILITY
PARISH OF ST. MONICA

2. MEETING GOALS
• Provide transparency
• Present information
• Engage stakeholders in decision
• Arrive at consensus decisions

3. PRESENT INFORMATION
• Background
• 5 Options (Costs and Analysis)
• Additional Information

4. Lord Jesus Christ,
We thank you for having called us together.
We offer you what we are about to undertake,
everything we think, do and experience.
We also offer you the fatigue of this week,
and from the various events of this day,
because this – too - is our “daily bread.”
Grant that we may begin this conversation
with a spirit of hope and anticipation
That you will feed the minds, hearts and souls of the people of St.
Monica.
in the name of the Father, and of the Son, and of the Holy
Spirit. Amen

5. BACKGROUND
PARISH OF ST. MONICA

6. 1. SIMPLY REPLACE BOILER – COSTS:
• New boiler installation
• New hot water piping
• Annual boiler maintenance
• ========================
=
• Total cost estimate:
• $25,187.00
• $15,000.00 to $20,000.00
• $4,000.00/yr. (5% to 10% of cost)
• =======================
• $44,187.00 – 49,187.00

7. 1. SIMPLY REPLACE BOILER - ANALYSIS
PROS:
• Obviates the cost of a new heating
plant if the building is renovated in
the future
• Space in immediate future can
continue to be used
•
CONS:
• Ignores other known problems identified in
surveys
• Postponing restoration or demolition results
in higher costs (Currently running 10% per
year)
• Cost of boiler is lost if building is eventually
demolished
• Impact on capital funds for other elements
of Master Plan, Phase II

8. II. MOTHBALL - COSTS
• Drain all systems (2 plumbers @ 2 d @ $75/hr.
)
• Electrical
• Security (2 Carpenters)
• Insecticide treatment
• ==============================
====
• Total Cost Estimate:
• $2,400
• $250
• $400
• $500
• =======
• $3550.00

9. II. MOTHBALL - ANALYSIS
PROS:
• Postpones expenditures of
demolition
• Does not impact funds for other
Phase II projects (Routine
maintenance vs capital)
CONS:
• Postponing results in cost escalation
• An empty building is open to deterioration
• Unobserved catastrophic events
• Roof leaks undetected
• Undetected infestation

10. III. DEMOLITION OF BUILDING &
INSTALL MODULAR UNITS - COSTS
• Based on three bids in hand
• Lease temporary structure of comp. sq. footage 1st year:
• Subsequent years:
• =====================================
===
• Total for 5 subsequent years (@$24,400/year)
• $121,000.00
• $150,000.00 *
• $23,000 - $25,000 / year
• =================
• $271,000.00
• * Site prep: lectrical, sewage, water,
walkways, landscaping

11. III. DEMOLITION OF BUILDING &
INSTALL MODULAR UNITS - ANALYSIS
PROS:
• Meets Master Plan elements that provide better
space for youth activity (Parish Priority)
• Meets need for school space for religious ed., etc.
• Meets Master Plan element to provided
gathering space
• Becomes a Master Plan capital expense
• Obviates some of current plan features:
• Replace flooring - $17,250.00
• Upgrade Youth - $28,750.00
• Replace Doors - $40,000.00
• Concrete steps - $20,000.00
• =========================
=====
• $106,250.00

12. III. DEMOLITION OF BUILDING &
INSTALL MODULAR UNITS - ANALYSIS
CONS:
• Requires revision of Phase II: re-allocation or deferral of planned
expenses
• Defer Cafeteria - $178,250.00
• Defer Hagenbach - $50,000.00
• Potentially defer church re-roof, and exterior
repairs/cleaning/waterproofing

13. IV. RENOVATE OLD SCHOOL - COSTS
• Approaches $1,000,000.00 (Latest estimate $971,187.00)
• NB: Remove & replace steel/concrete beams estimate cost $300,000.00 -
$500,000.00.
• Foundation restoration unknown

14. IV. RENOVATE OLD SCHOOL - ANALYSIS
PROS:
• At least partially meets Master Plan
provision of support of youth
activities, gathering space, meeting
space.
• Possibly less total cost than new
construction
CONS:
• More costly alternative to #3:
• With same outcome objectives
• Without as much flexibility of space
• Less desirable use of limited capital funds
• Renovating a 100 year-old building that has
been neglected for many years.
• Unforeseen and unpleasant “surprises” assured.

15. V. DEMOLITION OF BUILDING & BUILD NEW - COSTS
• Assume 11,000 sq. footage
• At current construction costs ($200 to $220/sq. ft.)
• Estimated cost is $2,200.000 to $2,420,00
• Need to include demolition of $121,000
• ===============================================
• Total $2,4 M to $2.5M.

16. V. DEMOLITION OF BUILDING & BUILD NEW -
ANALYSIS
PROS:
• e.g. youth and other pastoral activity,
welcoming center.
• Long term permanent addition of
contemporary facilities to the
campus.
• Maintenance cost would be lower
over the long run.
CONS:
• Cost far exceeds current feasibility
study conclusions.
• Little appetite of parish for another
major capital campaign.

17. OTHER INFORMATION

18. CURRENT (BUT NOT PROJECTED) USAGE OF
FACILITIES:
• Old School: (Moderate) Edge, Life Teen, Religious Ed, Parish Socials
• New School: (Heavy) Regina Academy, Religious Ed, Parish Catechesis Events, Parish
Social Events,.
• Hagenbach Room (Heavy) Parish Catechesis Events, Parish Social Events, Parish Business
Events
• Cafeteria: Room (Heavy) Regina Academy, Religious Ed, Parish Catechesis Events, Parish
Social Events.
• Rectory Conference Room: (Moderate) Parish Catechesis Events, Parish Spiritual Events,
Parish Social Events, Parish Business Events.

19. X-FACTOR:
• If Regina Academy grows?
• If parish grows?
• Increased size of religions education program?
• Children’s Liturgy of the Word?

20. FIXED CARRYING COST OF OLD SCHOOL
• Insurance
• Inspections
• Utilities
• Maintenance
• Unforeseen Repairs
• Other ?
• Other issues:
• Lack of concrete foundation
(auditorium)
• Mold remediation (auditorium)
• Lack of electrical wiring
(auditorium)

21. FIXED CARRYING COST OF OLD SCHOOL: PAYMENT
• Expenses “capital” in nature: capital plan funds available (Approx. $400,000)
• If capital in nature, should not come from parish annual budget,
• Depending on Phase II Master Plan - re-allocating or deferring some projects
currently envisioned for Phase II.

22. DECISION: ENGINEER’S REPORT
• Based on the personal observations of all members of the Facilities Committee and the
visit by structural engineer
• Professional consensus: formal engineering report is misallocation of parish funds.
• Includes cost of replacing the structural beams
• By simple observation, structural repairs required are extensive and pervasive
• Prospects that more will come to light is high
• Collective professional opinion of Facilities Committee: not to recommend option of
renovation.

23. DECISION: ENGINEER’S REPORT
• Pros:
• Based on the discussion of members of the Finance Council
• Strengths of St. Monica:
• Transparency
• Access and availability of information
• Feeling that parishioners are included in decision making process.
• Percentage of study costs compared to costs of beam replacement is small
(ca. 2%)

24. DECISION: ENGINEER’S REPORT
• Cons:
• Projects “on-tap” are significant
• Need 2 - 3 months minimum to ink contract
• “During vacation season”
• Need additional 3 months to do analysis and
write report.
• Will information significantly change
decision?

25. DECISION TIME.. OH PEOPLE OF ST. MONICA …
STRUCTURAL STUDY

26. DECISION TIME.. OH PEOPLE OF ST. MONICA …
OLD SCHOOL BUILDING